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2015-277ORDINANCE NO. _?Q15 -277 AN ORDINANCE ACCEPTING COMPETITIVE PROPOSALS AND AWARDING A CONTRACT FOR THE SUPPLY OF VOLUNTARY DENTAL AND VISION BENEFITS FOR THE CITY OF DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 5853- DENTAL BENEFITS AWARDED TO AETNA LIFE INSURANCE COMPANY IN THE THREE (3) YEAR ESTIMATED AMOUNT OF $3,182,450 WITH A 9% RATE CAP FOR YEAR 3 AND VISION BENEFITS AWARDED TO DAVIS VISION, INC. IN THE THREE (3) YEAR ESTIMATED AMOUNT OF $334,100). THE ACTUAL COST WILL BE DETERMINED BY THE NUMBER OF EMPLOYEES AND RETIREES ELECTING COVERAGE AND THE LEVEL OF COVERAGE SELECTED. THIS IS A PASS THROUGH COST THAT IS PAID BY THE EMPLOYEE. WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for the supply of voluntary dental and vision benefits, for the City of Denton in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and reviewed and recommended that the herein described proposals are the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1.. The items in the following numbered request for proposal for materials, equipment, supplies or services, shown in the "Request for Proposals" on file in the office of the Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals. RFP NUMBER CONTRACTOR AMOUNT, 5853 Aetna Life Insurance Company $3,182,450 5853 Davis Vision, Inc. $ 334,100 SECTION 2. By the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Proposal Invitations, Proposals, and related documents. SECTION 3. Should the City and person submitting approved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposals, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Proposal and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under File 5853 to the City Manager of the City of Denton, Texas, or his designee. SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposals. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the / -a ATTEST: JENNIFER WALTERS, CITY SECRETARY �x V • day of ��._ , 2015. 1 IS ATTS, MAYOR EpdvTjho!FoNf rpgf !. E; !E6GD2CD4.DC92.5E51.6437.29638: 55GBC2 HM LIFE INSURANCE COMPANY APPLICATION FOR GROUP INSURANCE REQUIREMENTS HM Life Insurance Company's (HM) group insurance application policy requires all groups to complete and forward the following documents in order to receive the applicable insurance coverage through HM within their state of domicile. •c HM APPLICATION FOR INSURANCE FORM (sign and return with original signature of an authorized representative, witness and resident agent, where required). A copy of the collective bargaining agreement if union members are to be covered by the group insurance requested. * Please Note: Do not attach a check for the premium deposit of an estimated 1st month's premium. It is not a requirement of either HM or Davis Vision, Inc. Please return the completed application and necessary attachments AT LEAST 30 DAYS PRIOR TO EFFECTIVE DATE in order to ensure timely policy generation. Davis Vision - Confidential July 2007 MOO . yzN. II. iCyam"jNw:L :10 CYP /!Cpy!646172! gLdcvshi - !CB!!26333.41: : x x x /i n jotvsbodf hspvq /dpn BQCMUBUJP O!CP S!HSPVQ!JOTVSBODF! • . -• U jt !bggrfdbypo! n vt dcf ! bddpn qbojf e!cz! d f ! Dpuvf sbhf !Usbot n j ubr*sn -! Ejt drptvsf !Trbrf n f odboe! d f !gspgpt briag)ddpuvf sbhf !sf r of t d e/! 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