2016-094ORDINANCE NO. ZOIC-O94
AN ORDINANCE RATIFYING THE EXPENDITURE OF FUNDS BY THE CITY
MANAGER FOR THE EMERGENCY REPAIR OF A 27 INCH WATER MAIN WHICH
PROVIDES POTABLE WATER TO THE CITY OF DENTON AND IN ACCORDANCE
WITH PROVISIONS OF SECTION 252.022 OF THE LOCAL GOVERNMENT CODE
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDDING;
AND PROVIDING AN EFFECTIVE DATE (FILE 6061-AWARDED TO FORTERRA
PIPELINE SERVICES IN THE AMOLTNT OF $57,378).
WHEREAS, state law and ordinance require that certain contracts requiring an
expenditure or payment by the City in an amount exceeding $50,000 be by competitive bids,
except in the case of public calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens of the city, or in case of unforeseen damage to
public property, machinery or equipment or where the procurement is necessary to preserve or
protect the public health or safety of the city's residents under Section 252 of the Local
Government Code; and
WHEREAS, the City Manager has recommended to the City Council that it is necessary
to purchase goods or services due to the following emergency conditions outlined in the
memorandum attached hereto, incorporated herein by reference; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council hereby determines that there is a public calamity that
makes it necessary to act at once to appropriate money to relieve the necessity of the citizens of
the city, or to provide for unforeseen damage to public property, machinery or equipment, or to
preserve or protect the public health or safety of the city's residents and by reason thereof, the
following emergency purchases of materials, equipment, supplies or services, as described in the
"Purchase Orders" referenced herein and on file in the office of the Purchasing Agent, are hereby
approved:
FILE NUMBER VENDOR AMwOUNT
6061 Forterra Pipeline Services $57,378
SECTION 2. Because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
Purchase Order on file in the office of the Purchasing Agent, and to make payment therefore in
the amounts therein stated, such emergency purchases being in accordance with the provisions of
state law exempting such purchases by the City from the requirements of competitive bids.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 6061 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4, This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the _,� �� day of °����„m _ µ� 2016.
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ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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ANIT 31w�1�GESS, CITY ATTORNEY
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Declaration of an Emergency k�- ��S2n d��.� 5�
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Date: °1 1
Vendor: Forterra
Commodity/Service: Line Sto m servic
pp g e for 27" potable water line
Estimated expenditure for the above commodity or service: $ $57,378
Initial all entries below that apply to the proposed purchase, under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1. _` r� m Emergency situations, including procurements necessary to protect the public health
or safety or in response to a public calamity;
2. A procurement necessary because of unforeseen damage to public equipment,
machinery, or other property;
Brief Description/Justification for exception:
Currently we have a 27" water main that is leaking water and in need of repair. This is a concrete
cylinder pipe which is a major transmission line leaving the South Water Plant delivering potable water to
the City. Our valves in our system do not allow us to fully stop the flow of water to make the necessary
repairs to the main requiring us to insert a stoppel to control the flow and make the necessary repairs and
put the main back in service. This service is provided by the pipe manufacturer who will perform the
service as well as make the necessary repairs.
Respectfully Submitted by,
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Dept.'��°��1c��° Date
Approved by:
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Purchasing Manager
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Date
Reviewed By:
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��,�, � 1/29/2016
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' a Burgess Date
City Attorney
This form must be attached to a purchase requisition if the expenditure is under $50,000.
This form must be attached to a completed Agenda Information Sheet if the expenditure exceeds
$50,000.
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901-A Texas Street Denton, TX 76209 (940) 349-7176 Fax (940) 349-7125
To: Purchasing Department
From: Kent Conkle
Water Distribution Manager
The Water Distribution Department respectfully requests to utilize Forterra as a sole source provider to repair our
leaking 27" concrete water main supplying potable water out of our South Water Treatment Plant. Forterra is the
supplier of this pipe and is the one company that can provide the expertise and experience to deliver this service and
maintain any type of warranty for the work they perform on this pipe. Services that they will be providing will be
insertion of a stoppel to control flow and then we will have them make the necessary repairs and then returning this
main back in service.
1�Page
DocuSign Envelope ID: FC6F1A19-F940-4A77-A7F7-979CABBEAB6E
FORTERRA QUOTATION FOR PRODUCTSISERVICES
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Quote Number: PS16-072
Date: 01 /28/16
I. FORTERRA FURNISHED MATERIALS ANDIOR SERVICES
We propoae to furnlsh the following Pressure Pipe meterials or services In accordance with the appllcable AWWA
Standard, at the prlces and condlUons Ilsted below:
No. �iDescMutlon: 27" x 24" Reducera wl Welding Servlce
�PE x 24" CI D Flg Reducers w! 27" B-303 Butt Suapa, Diepers
Welding Service
Item
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lo. paeer�otlQn: 27" B� o„��, ,_..._.
1 27" &303 Single Line Stop
Dlameter 7Ype AAaterial Prlce
� 27" PCC:P WW mm � mm$15,236Ai
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Plpe Pipe 8erviCa d�
Dlameter Tvoe Saddls Unit
Scheduling of WeldinglTapping/Stoppling 9ervlces
Servlce work must be scheduled 3-4 weeks In edvance of the work to be performed. The actual detettlme of
service Is subJect to mutuel epreement and the final scheduled date must be conflrmed by Henaon. ln ihe event,
work Is acheduled and aubsequenUy cencelled, Hanaon wlll meke every ettempt to reachedule ea per your
request, but we are under no oblipapon to achedule eaAler than 3-4 weeka from the date of cancelletlon.
Mate►ial Delivery Terma: F.O.B Oripin
DELIVERY: Cen be made approximetely 2-3 weeks from approved drawinga. Prlcea ere Quoted for Clasa 150
plpe unleas othervvise noted.
DELIVERY CONDITIONS: The above pAces are F.O.B. Grand Pral�ie, Texas plant. If we provide the tapping
service, there wlll be no frefght charge for dellvery of items that cen be delivered by our Fleld Service
Repreaentatives along with the tepping machine.
II. SPECIAL NOTES PERTAINING TO PRICES �UOTED
The followinp notes are a condlGon of the prlcing quoted hereln:
1 Prlcea are firm for 30 deys trom the date of Ihis quote
2 Pricing includes grout wrappers.
3 A cencellation cherge applles if the order is cencelled. Materials are not eliglble for return and credlt unless
apeclflcally authorized by Forterra.
4 Normal buelnesa houra ere deflned aa B:OOam to 5:OOpm, Monday thru Friday, excluslve of holldays. OVER TIME
CHARGES APPLY IF WORK IS PERFORMED AFTER NORMAL BUSINESS HOURS. Technician(s) will have a
$200.00 per hour / per techniclen over time cherge. Addltlonal Expenaes will be charged et our coat plua 309G.
5 ALL �UOTED PRICING la conlingent upon the customer furniahing materfals and/or aervlces as deflned In
aectlon III of this quoteUon.
6 Forterra Presaure Plpe peraonnel ere not permltted to enter excevetions whlch do not meet Occupetional Safety
end Health Adminishation (OSHA) Safety stenderds. CONFINED SPACES WILL NOT BE ENTERED UNTIL
OSHA PERMIT ENTRY PROCEDURES HAVE BEEN COMPLETED.
7 Note: Tapping/Stopple assembliea are subJect to 10096 minlmum menufacluringlrestocking fee If tepa are
cencelled efter assembllea heve been ordered. PCCP (CL 150) 415, shop coated, CL D Flg & alloy herdware
taplstopple seddle. Anv chenaes wfll be to the buvers eccount.
8 Forterre wlll allow Ilne stops to be lefl in place for (3) dey(s) or leas. Each additlonel day will be charped as
$3,500.00 per day Includl�p weekenda.
9 Stend-by charges wlll be billed at 5150,00 per hour / per technicfen. Stand-by charges for equipment wlll be bllled
�$3,500.00 per dey - When technlclan or equipment erHve on-site.
10 Forterra wlll allow (1) Mobllizations/Demobflizetlons to the Jo�slle. Addltlonal t�lpa will be $2,500.00 per trlp.
11 Unless noted above nuts, bolta and geaketa ere not Included in valve cut-Ins.
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Doc�uSlgn Envelope ID: FC6F1A19-F940-4A77-A7F7-979CABBEA66E
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FORTERRA QUOTATION FOR PRODUCTS/SERVICES
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Quote Number: PS16-0T2
Date: 01 /28/16
III. CUSTOMER FURNISHED MATERIAL3 ANDIOR SERVICES REQUIRED
ALL PRICING Is contingent upon fhe customer furnishing meterlals and/or servlcea identlfied below:
Slte Preparatlon
1 Arrenging end paying for all neceasary permlts, Ilcenses, fees, and/or inspecHons
2 All excavatlon d�watering, vendlatfon end/or scaffoldin8 necessary to provide clear and safe work apece per
appllcable OSHA requlrements.
3 Removel of all hazardaus and /or exploslve chemlcals from wNhln plpeline, and aurrounding erea
4 Cuatomer wlll be reaponalble tor aupplyln8 all by-pass piping If Lineatop(s) by-pasa is requlred.
Safety
1 Site excavedons muat meet Occupailonal Safety and Health Adminlstratfon (OSHA) Sefety Standarcfs
2 CONFINED SPACES WILL NOT BE ENTERED UNTIL OSHA PERMIT ENTRY PROCEDURES HAVE BEEN
COMPLETED to our personnel's satfefacdon.
3 The work ske locetion muat be accessible by a eultable roadway from e publlc hlghway. If the jobsite locetion or
slte conditiona require barcicades, trafflc control or asalatance, you or your represenfative muat furnlah barricades
and aeslatence.
Equfpment & UtIIIGes
1 Furnlah eledric power and Ilghting es required by us to perform our work.
2 Furnlah an air compreeaor capable of opereling end delivertng compresaed air at 120 cfm at 90 paL
3 Fumlahinp eny necessary Ilftin� equipment to Ilft, move, aet or plece our fumlahed equlpment or meterlals.
Labor
1 Furnlsh at a minlmum, one man deslpnated as your repreaentaNve to provlde safety overslght. Your
representative must be aveflable to ue at all times when we ere performing work on alte for you.
2 Labor to esalst In dragglnp welding lead, short plpe end elr hose In and out of pipeline.
Plpellne PreparatEon
2 Provide any weather protection requlred.
3 You or your representetive will be asked by our pereonnel to veriry and contirm the pipeline operednp preasure Is
reduced to e aefe working Ilmit (generally 0-10 pal) for cuta 24" end larger (generally lesa than 50 psl)
Post Repelr
7 Clean-up end debris removal.
2 Inapectlon of the work
3 Labor 8 meterial for grouting.
4 Restoring ihe plpellne end site to service efter our work Is camplete
IV. FORTERRA ATTACHMENTS PROVIDED WITH THIS �UOTATION
- Job InfomteUon Sheet (requlred)
- Tapping trench requlrementa (Customer lo verlfy Plpe O.D)
- Llne Stop Requlrements
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