2016-334ORDINANCE
AN ORDINANCE OF THE CITY OF DENTON, TEXAS PROVIDING FOR, AUTHORIZING,
AND APPROVING THE PURCHASE OF COMVAULT SIMPANA, AN E-MAIL ARCHIVE
AND RETENTION SYSTEM AS AWARDED BY THE STATE OF TEXAS DEPARTMENT OF
INFORMATION RESOURCES (DIR) THROUGH THE GO DIRECT PROGRAM, CONTRACT
NUMBER DIR-SDD-2500; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR;
AND PROVIDING AN EFFECTIVE DATE (FILE 6124 -AWARDED TO SHI GOVERNMENT
SOLUTIONS IN THE THREE (3) YEAR NOT -TO -EXCEED AMOUNT OF $250,000).
WHEREAS, pursuant to Resolution 92-019, the State of Texas has solicited, received and
tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in
accordance with the procedures of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the State of Texas Department of Information Services Go Direct Program at less cost than the City
would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
SECTION 1. That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in
the office of the Purchasing Agent, are hereby approved:
FILE
NUMER VENDOR AMOUNT
6124 SHI Government Solutions $250,000
SECTION 2. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City accepts the offer of the persons submitting the bids to the State
of Texas Department of Information Services Go Direct Program for such items and agrees to
purchase the materials, equipment, supplies or services in accordance with the terms, conditions,
specifications, standards, quantities and for the specified sums contained in the bid documents and
related documents filed with the State of Texas Department of Information Services Go Direct
Program, and the purchase orders issued by the City.
SECTION 3. That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the State of Texas Department of Information Services Go
Direct Program, the City Manager or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications and standards contained in the Proposal
submitted to the State of Texas Department of Information Services Go Direct Program, quantities
and specified sums contained in the City's purchase orders, and related documents herein approved
and accepted.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the ,,.,.L_ day of 2016.
CHRfS-WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPR(:ilk AS y ') LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY-