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2016-258S:\Lega1\Our pocuments\Ordinances\16\TxDOT Advance Funding Agrmt Ord.doc •s ! \ ' . . . _ ► • �II�1 l•�/1��] . �_.� ..�'�.�` AN ORDINANCE APPROVING A STANDARD UTILITY AGREEMENT U14818 AND AN ADVANCE FUNDING AGREEMENT FOR VOLUNTARY UTILITY RELOCATION FOR IH- 35E, BETWEEN MAYHILL RD. AND LOOP 288 (CSJ NO. 0196-01-106), BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT}, FOR THE RELOCATION AND BETTERMENT OF A CITY VJATER LINE ALONG THE I-35E RIGHT- OF-WAY NEAR BRINKER RD.; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS AND RELATED DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, TxDOT is in the pracess ofconstructing grade separation improvements along I-35E at Mayhill (new U-turn on west side of overpass), Brinker Rd. (new overpass to connect Brinker to the south frantage road), and Loop 288 (complete reconstruction of the Loop 288 overpass to provide 4 lanes in each directian). These improvements require the relocation of approximately 2,600 ft, of the City's existing 14 in. water main along the I-35E south frontage raad in the vicinity of the planned Buc-ee's development. Since this water main is along an interstate highway, TxDOT is responsible for the total costs of relacating the water main in the same size that currently exists; and WHEREAS, TxDOT has agreed to include the water main relocation and upgrade "betterment99 in its roadway construction contract, with the City responsible for only the added costs of the bbbetterment99 (increased size) of the water main. This "betterment" cost has been estimated ta be $160,900, which City staff has reviewed and found to be appropriate; NOW THEREFORE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1 The City Manager is hereby authorized to execute the said Standard Utility Agreement and is further authorized by the City Council to expend all funds and to make such payments as are necessary under the Standard Utility Agreement that is attached hereta and incorporated herein by reference. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. �.. �. �....� � ATTEST: JENNIFER WALTERS, CITY SECRETARY � BYw � � � � � ��_ � �, �. ...�. �ay of � � � �'°�`� �.w, 2016 , F �,�° � f � t � ! j 7 , je��J 6 .� . �� l ti ...!".- i a.d . ..,.. ,.... . ..........................��...,........._. CHRIS WATTS, MAYOR .•.;.�, � . � ., �. . . ; . . �� BY: �, � ,��a� bbcn�ki+a+'9 a� IV v�r,rCac?aY Form ROW-U35 (Rev. 05/16) Page 1 STANDARD UTILITY AGREEMENT U-Number: U14818 District: Dallas County: Denton Federal Project No.: t f Highway: IH 35E ROW CSJ: 0196-01-107 From: State School Rd/Mayhill Rd(FM 2499) Highway Project Letting Date: 9/1/16 To: SL 288 This Agreement by and between the State of Texas, acting by and through the Texas Transportation Commission, ("State"), and City of Denton, ("Utility"), acting by and through its duly authorized representative, shall be effective on the date of approval and execution by and on behalf of the State. WHEREAS, the State has deemed it necessary to make certain highway improvements as designated by the State and approved by the Federal Highway Administration within the limits of the highway as indicated above; WHEREAS, the proposed highway improvements will necessitate the adjustment, removal, and/or relocation of certain facilities of Utility as indicated in the following statement of work: From Station 1795+74 to Station 1820+64 install approximately 2396 LF of 20" DI CL 52 waterline, 187 LF of 16" DI CL 52 waterline, and 203 LF of 36" steel casing.; and more specifically shown in Utility's plans, specifications and estimated costs, which are attached hereto as Attachment "A". WHEREAS, the State will participate in the costs of the adjustment, removal, and/or relocation of certain facilities to the extent as may be eligible for State and/or Federal participation. WHEREAS, the State, upon receipt of evidence it deems sufficient, acknowledges Utility's interest in certain lands and/or facilities that entitle it to reimbursement for the adjustment, removal, and relocation of certain of its facilities located upon the lands as indicated in the statement of work above. NOW, THEREFORE, BE IT AGREED: The State will pay to Utility the costs incurred in adjustment, removal, and/or relocation of Utility's facilities up to the amount said costs may be eligible for State participation. All conduct under this agreement, including but not limited to the adjustment, removal and relocation of the facility, the development and reimbursement of costs, any environmental requirements, and retention of records will be in accordance with all applicable federal and state laws, rules and regulations, including, without limitation, the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. §§ 4601, et seq., the National Environmental Policy Act, 42 U.S.C. §§ 4231, et seq., the Buy America provisions of 23 U.S.C. § 313 and 23 CFR 635.410, the Utility Relocations, Adjustments, and Reimbursements provisions of 23 CFR 645, Subpart A, and with the Utility Accommodation provisions of 23 CFR 645, Subpart B. Utility shall supply, upon request by the State, proof of compliance with the aforementioned laws, rules and regulations prior to the commencement of construction. The Utility agrees to develop relocation or adjustment costs by accumulating actual direct and related indirect costs in accordance with a work order accounting procedure prescribed by State, or may, with the State's approval, accumulate actual direct and related indirect costs in accordance with an established accounting procedure developed by Utility. Bills for work hereunder will be submitted to State not later than 90 days after completion of the work. When requested, the State will make intermediate payments at not less than monthly intervals to Utility when properly billed and such payments will not exceed 90 percent (90%) of the eligible cost as shown in each such billing. Intermediate payments shall not be construed as final payment for any items included in the intermediate payment. ��. _�� t � �i}�� [�� Initial �[��a � TxDOT Utility Form ROW-U-35 (Rev. 05/16) Page 2 Alternatively, State agrees to pay Utility an agreed lump sum of $n/a as supported by the attached estimated costs. The State will, upon satisfactory completion of the adjustments, removals, and/or relocations and upon receipt of a final billing, make payment to Utility in the agreed amount. Upon execution of this agreement by both parties hereto, the State will, by written notice, authorize the Utility to perform such wark diligently, and to conclude said adjustment, removal, or relocation by the stated completion date. The completion date shall be �xt�nded for delays c��a��d i�y events outside Utility's control, including an event of Force Majeure, which shall uncV�.�de a strike, war c�r �ct �f war (whether an actual declaration of war is made or not), insurrection, riot, act of public enemy, accident, fire, flood or other act of God, sabotage, or other events, interference by the State or any other party with Utility's ability to �r�a��ed with the relocation, or any other event in which Utility has exercised all due care in the prevention th�r��f �� that the causes or other events are beyond the control and without the fault or negligence of Utility. Th� �t�t� will, up�n ��ti��fc�ry ��l�tr�rc ca� �� t��ls�c�tion or adjustment and upon receipt of final billing �r�p�i��' �n an ap�r�v�� t�r�r� �nd ��ar��r, ��c� ��yment in the amount of 90 percent (90%) of the eligible costs �s �f�c��rs in the fi�s�� k�ilPi��g pd°��r t� �udit �n�f �ft�� uch �udit shall make an additional final payment totaling the reimbursement amount found eligible for State reimbursement. This agreement in its entirety consists of the following elements: 1. Standard Utility Agreement; 2. Plans, Specifications, and Estimated Costs (Attachment "A"); 3. Utility's Accounting Method (Attachment "B"); 4. Utility's Schedule of Work and Estimated Date of Completion (Attachment "C"); 5. Statement Covering Contract Work — ROW-U-48 (Attachment "D"); 6. Eligibility Ratio (Attachment "F"); 7, Betterment Calculation and Estimates (Attachment "G"); 8. Proof of Property Interest — ROW-U-1A, ROW-U-1 B, or ROW-U-1 C(Attachment "H"); 9. Inclusion in Highway Construction Contract (if applicable) (Attachment "I"); and 10, Utility Joint Use Acknowiedgment - ROW-U-JUA and/or Utility Installation Request - Form 1082 (Attachment "E"). All attachments are included herein as if fully set forth. In the event it is determined that a substantial change from the statement of work contained in this agreement is required, reimbursement therefore shall be limited to costs covered by a modification or amendment of this agreement or a written change or extra work order approved by the State and Utility. This agreement is subject to cancellation by the State �� y tir�r�� .�� tc� the date that work ��d�r this agreement has been authorized and that such cancellation will no� �re�t� �ny I��b�lity on the part of ��t� �t�te. However, the State will review and reimburse the Utility for eligible cost� ir��up�r�� the Utility in prep��-at�c�r� of this Agreement. The State Auditor may conduct an audit or investigation of any entity receiving funds from the State directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. The Utility by execution of this agreement does not waive any of the rights which Utility may have within the limits of the law. It is expressly understood that the Utility conducts the adjustment, removal, or relocation at its own risk, and that TxDOT makes no warranties or representations regarding the existence or location of utilities currently within its right of way. , � �� Irti31l�9v G+��i�. Initial 3at� TxDOT ,� Utility Form ROW-U-35 (Rev. 05/16) Page 3 The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. UTILITY Utility: �iky_of Denton _,.,,..._ _ ...__... . � Name cr0 �ltrlaty =� ,� , �. .�.,w � �" �� , � BY. �:, .. { �' .._ ��P��rr af Sr ti�t�,� � � �` �.._ �_ � �... _ ..� Print or Type Name Title Date � _...__ _ ,�...m_ �^ :, .....�: � �.._ � �_ . � �;�k�3ti�G ,u.�� Ca TxDOT � �� Initial Date Utility I . *, • : Director of TP&D (or designee), THE STATE OF TEXAS Executed and approved far the Texas Transportation Cammission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretafare approved and authorized by the Texas Transportation Commission. � Date: � � �� °�� ' -. r �t ..n�ri��r° {t�:r cr�` ��e� �A ,�;CHMENT "A" U 14818 City of Denton Denton County Federal Project Number: ROW CSJ: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School To: SL 288 NH 1602(621) Rd/Mayhill Rd(FM 2499) Utility Plans and Estimated Cost �_ Plan & Profile Drawings Included--see attached 8 1/2" x 11", or 11" x 17" �� 1��r�� 7 (Only these Size Sheets will be Accepted) � Estimated Cost Included--see attached Cost Estimate �I�� . ti�rt� �. � � ��N � �gw : �� J � � $ .w�< �wr � , �:"�J�wp a�t�ps�g W�� a J� yVIWN>VfK � WWM�� y O�yz`Yn ¢. 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ITEM DESC DESCRIPTION UNIT UNIT COST TOTAL TOTAL COST TOTAL TOTAL COST NUMBER CODE 162 6002 BLOCK SODDING SY $2.69 5913.00 $15,880.48 5913A0 $15,880.48 �,_. ______ _.......... �. �. .. 168 6001 VEGETATIVE WATERING MG $8.35 219.60 $1,833.6fi 219.60 $1.833.66 .� �m._._._. _.. _ _�� 400 6006 CUT & RESTORING PAV SY $gs.s2 sss.00 �sa�750.�2 161.OQ $14,�5o.s2 400 6007 CUT & RESTORE CONC PAVING SY $15o.oa' sso.00 ��1o�,�oa.oa 690.00� � $103,5oo.oa �..__� 402 6001 TRENCH EXCAVATION PROTECTION LF $1.94 2583A0 $5,006.58 2583.00 $5,006.58 _._. .._..... ......... 7106 6001 WATER MAIN(DIP)(CL 52)(16")** LF $250.00 2583A0 ��a45,750.�� 187.00 $46,750.00 _ �....�.._..�.. 7106 6002 WATER MAIN(DIP)(CL 52)(20")** LF ' $300.00 $0.00 2396.00 $718,800.00 7106 6003 30" STEEL CASING PIPE BY OPEN TRENCH** �� LF � �250.00 203.00 $50,750.00 $0.00 7106 6003 36" STEEL CASING PIPE BY OPEN TRENCH** LF ' $350.00 �O.OQ 203.00 $71,050.00 7106 6004 DUCTILE IRON WATER FITTINGS W/RESTRAINT** TON �3.000.00 4.3a $12,900.Od 5.90 $17,700.00 ..___mm . � ___.......... .�.�._____�_------- 7106 6005 8�� WATER PIPE-AWWAC-900, minimum DR 18 LF $75.00 12.00 $900.Oa' 12.00 $900.00 (150 Pressure Classl _...... _ .. .. -��.� 7106 6006 12" WATER PIPE-AWWAC-900, minimum DR 18 LF $120.00 10A0 $1,200AQ 10.00 $1,200.00 (150 Pressure Class). 7106 6007 8" GATE VALVE** m ��mm� EA "u2,5f7t).U0 1.06 $2,500.00 1.00 $2,500A0 _�� . .. ___ 7106 6008 I12" GATE VALVE** EA $3,000.00 2.Oa �6,000.00 2.00 ' $6,000.00 �..m��__ , _. 7106 6009 16" GATE VALVE** EA $16,��1(7.�3C7 8A0 $128,OOOAQ 4.00 $64,000.00 7106 6010 20" GATE VALVE** EA '$20,000.00 $0.00 4.00 $80,000.00 7106 6011 14"x12" TAPPING SLEEVE & VALVE � EA '$3,5�4.i�t� 2.00 �� . �...... ** $7,0OO.OQ 2.00 $7,0OO.OQ 7106 6012 2" AIR AND VACUUM RELEASE VALVE (TYPE 2)** EA �fi f�,Ol7ti.b� 2.OQ $40,000.00 2.00 $40,OOOAO a . _.�.. 7106 6013 72" ACCESS MANHOLE** EA $20,000.00 2.Oa �40,OOOAO 2.00 $40,OOOAO 7106 6014 8" WATERLINE ABANDONMENT PLUG EA '$1,8��.flL7 1.Od $1,888.OQ 1.00 $1,888A0 7106 6015 14" WATERLINE ABANDONMENT PLUG EA �300.00 2A0 $600.00 2.00 $600A0 7106 6016 8" WATER CONNECTION EA $2,000.00 1.Oa �'2,000.00 1.00 $2,0OO.Oa .... _ .�. 7106 6017 14" WATER CdNNECTION EA '��,t7i7U.CJ0 �� 2.00 $4,0OO.OQ 2.00 $4,0OO.OQ Total cost �c�r �.6" W�terline (fin Klnd Repl�c�ment} Total cost for 20" Waterline (Betterment) Betterment Value � Betterment #�er��r�t�ge ** BUYAMERICA ITEMS Material Cost Inspection Cost Total Cost $1,126,238.71 $1,287,138.71 $160,900.00 12.50% $1,084,459.55 $1,245,359.55 $41,779•16 $41,779.16 $1,126,238.71 $1,287,138.71 � � E � �Q U C O � d G C C O +'� � O � � C t � � y N � C � ag� � u'] � � � c r` a� � �� o o � c� a in o � ri � � � � H M CO � � � px c-Ni � W � Y g�j CO M 3 T Q f0 ri e5 � N � O LN a O Ii- W .0 F= Q � � �E? W 0 r � m C � � 'C l0 E � O O O O O O 6 O�O C7 O N f�- fJ O 6 ri O � -00�- � :fl � d' � � N � � � O � (�O M � O � N rl � N � N N � � O ATTACHMENT `�B" U 14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CSJ: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School Rd/Mayhill Rd(FM 2499) To: SL 288 Utility Accounting Method X Actual Cost Method of Accounting The utility accumulates cost under a work order accounting procedure prescribed by the Federal or State regulatory body; and The utility proposes to request reimbursement for actual direct or related indirect costs. � Lump Sum Method of Accounting The utility proposes to request reimbursement based on an agreed lump sum amount supported by a detailed cost analysis. � �►CHMENT "C" U 14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CS): 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School To: SL 288 Rd/Mayhill Rd(FM 2499) Utility Schedule of Work and Estimated Date of Completion Anticipated Letting Date Construction Duration (Calendar Days) Estimated Completion Date *** In highway contract. See Attachment I. *** ��r1�� Total Days 1�t7 Tentative Date i�j��;�� ATTACHMENT "D" U 14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CSJ: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School Rd/Mayhill Rd(FM 2499) To: SL 288 Statement Covering Contract Work ,� See attached TxDOT Form ROW-U-48 � Statement Covering Utility Construction Contract Work (As appearing in Estimate) STATEMENT COVERING UTILITY CONSTRUCTION CONTRACT WORK � F (AS APPEARING IN ESTIMATE) 1M'y P �' �9tY fY r,finn' Form ROW-U-46 (Rev,06l12} Page t of 9 U-Number: U14818 ROW CSJ Number: 0196-01-107 District: Dallas County: Denton Federal Project No.: NH 1602(621) Jon E. Fortune, Acting City Manager City of Denton Highway No.: IH 35E , a duly authorized and qualified representative of , hereinafter referred to as Owner, am fully cognizant of the facts and make the following statements in respect to work which will or may be done on a contract basis as appears in the estimate to which this statement is attached. It is more economical and/or expedient for Owner to contract this adjustment, or Owner is not adequately staffed or equipped to perForm the necessary work on this project with its own forces to the extent as indicate on the estimate. Procedure to be Used in Contracting Work � A. Solicitation for bids is to be accomplished through open advertising and contract is to be awarded to the lowest qualified bidder who submits a proposal in conformity with the requirements and specifications for the work to be performed. [] B. Solicitation for bids is to be accomplished by circulating to a list of pre-qualified contractors or known qualified contractors and such contract is to be awarded to the lowest qualified bidder who submits a proposal in conformity with the requirements and specifications for the work to be performed. Such presently known contractors are listed below: 2. 3. 4. 5. � C. The work is to be performed under an existing continuing contract under which certain work is regularly performed for Owner and under which the lowest available costs are developed. (If only part of the contract work is to be done under an existing contract, give detailed information by attachment hereto.) � D. The utility proposes to contract outside the foregoing requirements and therefore evidence in support of its proposal is attached to the estimate in order to obtain the concurrence of the State, and the federal Highway Administration Division Engineer where applicable, prior to taking action thereon (approval of the agreement shall be considered as approval of such proposal). � E. The utility plans and specifications, with the consent of the State, will be included in the construction contract awarded by the State. _.� , _.. � m.. �. _ �Sign�,t��r � � Da e ��.�_� � cting Eil �nager *U48* ATTACHMENT ��E" U 14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CSJ: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School Rd/Mayhill Rd(FM 2499) To: SL 288 Utility )oint Use Acknowledegment Reimbursable Utility Adjustment � See Attached TxDOT Form ROW-U-]UAA (Retaining Properly Rights) X Utility Installation Review/Approval (Relocating Back Into State ROW) � N/A (Relocating Outside of State ROW) Approval Farm APP VAL Online version 11(2005 To James Wilder Date 10/10/2016 City af Denton Water Utilaties Application No. DAL20161008095312 221 N. Elm St. District App. No. DAL20161008095312 Denton, TX 76201 Highway IH 0035 Control Section 019601 Maintenance Section Denton County Maintenance County Denton TxDOT offers no objection to the location on the right-of-way of your proposed utility installation, as described by Notice of Proposed Utility Installation No. DAL20161008095312 (District Application No. DAL20161008095312) dated 10/10/2016 and accompanying documentation, except as noted below. �- ��• .: . . rt � I � ' • • '� � . �! �; � •; � - � • • • � - � � • • • � i � � � � � • ',� - When installing utility lines on controlled access highways, your attention is directed to governing laws, especially to Texas Transportation Code, Title 6, Chapter 203, pertaining to Modernization of State Highways; Controlled Access Highways. Access for serving this installation shall be limited to access via (a) frontage roads where provided, (b) nearby or adjacent public roads or streets, (c) trails along or near the highway right-of-way lines, connecting only to an intersecting roads; from any one or all of which entry may be made to the outer portion of the highway right-of-way for normal service and maintenance operatians. The Installation Owner's rights of access to the through-traffic roadways and ramps shall be subject to the same rules and regulations as apply to the general public except, however, if an emergency situation occurs and usual means of access for normal service operations will not permit the immediate action required by the Utility Installation Owner in making emergency repairs as required for the safety and welfare of the public, the Utility Owners shall have a temporary right of access to and from the through-traffic roadways and ramps as necessary to accomplish the required emergency repairs, provided ixDOT is immediately notified by the Utility Installation Owner when such repairs are initiated and adequate provision is made by the Utility Installation Owner for convenience and safety of highway traffic. 7he installation shall not damage any part of the highway and adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. In the event the Installation Owner fails to comply with any or all of the requirements as set forth herein, the State may take such action as it deems appropriate to compel compliance. It is expressly understood that the TxDOT does not purporf, hereby, to grant any right, claim, title, or easement in or upon this highway; and it is further understood that the TxDOT may require the Installation Owner to relocate this line, subject to provisions of gaverning laws, by giving thirty (30) days written notice. If construction has not started within six (6) months of the date of this approval, the approval will automatically expire and you will be required to submit a new application. You are also requested to natify this office prior to commencement of any routine or periodic maintenance which requires pruning of trees within the highway right-of- way, so that we may provide specifications for the extent and methods to govern in trimming, topping, tree balance, type of cuts, painting cuts and clean up. These specifications are intended to preserve our considerable investment in highway planting and beautification, by reducing damage due to trimming. .. , , :. _ . < . > . , - . • - . . . _ You are required to notify TxDOT 48 hours (2 business days) before you start construction to allow for proper inspection and coordination of work days and traffic control plans. Use the UIR website for the 48-hour notification. DO NOT start construction until you have coordinated the construction start date and inspection with TxDOT. You are also required to keep a copy of this Approval, the Notice of Proposed Installation, and any approved amendments at the job site at all times. Texas Department of Transportation By i��y Carter TitBe Permit Approval Dallas District A7TACHMENT "F" U 14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CS]: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School Rd/Mayhill Rd(FM 2499) To: SL 288 Eligibility Ratio X Interstate Project On Interstate highways, Texas Transportation Code section 203.092 provides that utility reimbursement for facility relocation is dependent upon uvhether the relocation costs are eligible for federal participation. Pursuant to current state and federal law, federal participation is 100% of all eligible costs. � State and Local Project On State and Local projects, Texas Transportation Code section 203.092 provides that utility utility reimbursement for facility relocation is d�p�nd��t ��r� whether the utility possesses a valid property interest. "Eligibility Ratio" is 0.00% See Attachment H for proof of properly interest. Eligibility Calculation - See attached ATTACHMENT ��G" U 14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CSJ: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School Rd/Mayhill Rd(FM 2499) To: SL 288 Betterment Calculations and Cost Estimates � Betterment does not exist in this agreement Forced Betterment exists in this agreement � At the Request of the State Due to Technological Advances � Due to Utility Standards - See attached documentation X Betterment exists - See Attached Calculations U14818 District: Dallas County: Denton H ighway: I H 35E RCSJ: 0196-01-107 CCSJ: 0196-01-106 From: State School Rd/Mayhill Rd (FM 2499) To: SL 288 Attachment "G" Relocation Estimates and Betterment Calculation Total cost for 16" Waterline (In Kind Replacement) Total cost for 20" Waterline (Betterment) Betterment Value Betterment Percentage $1,126,238.71 $1,287,138.71 $160,900.00 12.50°/a ATTACHMENT ��H" U 14818 City of Denton Denton County Federal Project Number: ROW CSJ: 0196-01-107 Const. CSJ: 0196-01-106 Roadway: IH 35E From: State School To: SL 288 NH 1602(621) Rd/Mayhill Rd(FM 2499) Proof of Property Interest �X Interstate Project On Interstate highways, Texas Transportation Code section 203.092 provides that utility reimbursement for facility relocation is dependent upon whether the relocation costs are eligible for federal participation. Pursuant to current state and federal law, Federal Participation is 100% of all eli4ible costs. � Recorded easements exist in current Utility name - See attached Easement Documents �Affidavit A (TxDOT Form ROW-U-1A) ATTACHMENT `�I" U14818 City of Denton Denton County Federal Project Number: NH 1602(621) ROW CSJ: 0196-01-107 Const. CS]: 0196-01-106 Roadway: IH 35E From: State School Rd/Mayhill Rd(FM 2499) To: SL 288 Construction Contract Inclusion Waiver X City of Denton Utility wishes to be in highway contract. Please see the attached. ATTACHMENT "I" (to be used only for Inclusion in Highway Construction Contract) In the best interest of both the State and the Utility, the Utility requests the State t� include the plans and specifications for this work in the general contract for construction of Highway � in this area, so that the work can be coordinated with the other construction operations; and the construction contract is to be awarded by the State to the lowest qualified bidder who submits a proposal in conformity with the requirements and specifications for the work to be perFormed. !� 3 Utlrty: �..rF� �- � ��,r�2� �_� ru. . f��rr�e �fi�'rrlrt�r f { � By. � �'��, ` � Fr��thar��cf, er�r�atctr��.— � . � � _ .__, _.... f �� .� _ , Prir�f or Type Name Title: �.._.aw � �� .. �d : 4u� .. � Date: � �_� u.n.__ ..��_._�� w,.� Initial Date TxDOT �� _-�...�m.._ —....� ...� Initial Date Utility r * �r��ral lJti�i��r 9��I�at��,� ��a k r: .� �� + • .::�.: �.;��.. 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" �„ -,/ . ,,. w "' f�. � . � �: � ^� � . � "��.. # ! 4 • .• .. � � + " .:. � ��.� 2 � .. . � ♦ :' ■,. � 1 ' # i�. .. rt .�:: ' � � f � ' + i � R ` �.. M � � ��.11 # a � �' � �eYi� • �� -• MI� � � � .r rt �� +7 �. . t ^ � .. � � � ,. • .. �� - . � . : Th� pa�rfi�n af top s�ll remaved from the original ex�ava8on �hafi bP r�pl�c�d, as ne�rly �s f�asibfe, In iis arigfha! po�ition, � '� i:- rt►��. � ►', ♦" ♦ ,�* rt s � �::.: �- � �,-:.� x �^ � � ,. � � �... �' '+�� * � rl R �'1!: 4� ^' + �r� � � ♦ �' it # ,.„ �M . + ��... � . - .. � .., .. _ � :... R ' » �..: � .. . ��.. ! 4 , �' . .... 3. P�OC�DIlFt� FLtt� �t�N1�A�if�N d E��h tay�r oF backfifl m�4�rial, if dry, ghafl b� v✓�tt�d unifarmly tc� 4he rri�isture content r��r�r� t� ��t��rs � d�rt�ity� ��r��i°�st�4� wt�i� 1hr� �cIJ��i ��s��i.�kc�t��d �c�6E �rci shall E�� 4v�r�rp�c��;�l ta kl��,t �1+:•t`isad� kry i`��r�� u� ri��rf��r��icaf t��r��;r�� ar� r�7mr��r�, `[�•�� u�� r�f r��i��a�� 7a��r�ta�s�ri �� tt�� EyE�� c��e��s�a��y ��f In �s�r�r��arti�r� ��°r°r�-��;�r�r�rrh� �rri9� br �,'.i..r��ritteWa3 �r�'i �r�r"t[r.��; tl-p�t �rv ��:r��sf�a8� tt� �ta�.�� ta�ti�,�l,ent. V�l�f�:rjctt�a�� r�r p�c7�J�ir� �kzfi![ rt�:�� be �'��r'tl'FN �� L 4"f . � y , � ,. .� �. . ; . R �: •� ■ i : ,'. * • ;..��. * ^. �.. � . � .. :-� � � ;. .. ^ �...� � ,TM. . ! i y � ., �. � �. �. . . ♦ :..... � ♦ # �... # ► �,�. ^ �,�'� . �.:. * " ■ � ^ � �� .� �i �i ! 4. REST'0�2��"t�'�P� �:)� �I�I�� i�' �1r"��` � k"r�i�rrs�>i rG�al��cer�7�nt �f sod, re��jr,��! of d�bri;�, ��d any oth�r restaratian n�c�ss�ry ta rg�tc�� i@�rc r��6 �� `a��,� dc� r� �c�G�t9�t�t�t� ��r�[ �r� Yha� v�a�ti€��i �xist�d �� l�� t� the uCia�:� �nst�liation vvill be f�q�[ir�d, !n areas a� �c°c,��iaaz7, tN}c u�i; �.aF �t�@�i��z��i �aackfiCl rr�<�� re�iafr��. Should settl�men� or erosf�n �ccur vrithin six (6) manths of the utility in�tall�tion, th� utiiity ag�ncy will be r�quir�i to resh�p�, reseed, �ndlar r�s�d th� area. t3ackfill °� Last �evls�d Da[e; 1tll1998 ,� 13 �, � .+4 � " �' ,� I . � � � + r +� ;' 125 EAST 11TH STREET � AUSTIN, TEXAS 78701-2483 �(512) 463-8588 � WWW.TXDOT.GOV AI Alanzi Assistant Division Administrator Federal kiighway Administration J.J. Pickle ��d�r�1 Building 300 E. 8th St��t; �oom 826 Austin, TXk78701 ' . �• . - . . , . . ... . April 7, 2014 �� ; � ,� r:. r. . '�..;}�',.,! ,�, ,�. t, �; � � ,<< � The Texas Department of Transportation (TxDOT) is pleased to offer our proposed guideliries (attached) to the Federal Highway Administration (FHWA) Texas Division. Utilities will use these guidelines to clarify and implement BUY AMERICA requirements for utility relocations within the state of Texas. These guidelines are relevant for all federally eligible transportation projects where FHWA is determined to be the lead federal agency. These guidelines da not take precedence over projects where the Federal Transit Administration (FTA� or the Federal Railroad Administratian (FRA), is determined to be the lead federal agency. These guidelines are intended to supplement the guidance issued by the FHWA on July 12, 2013, and to document the cooperative effort of the FHWA Texas Division and TxDOT. I am hopeful you will find this satisfactary and that you will be able to offer concurrence, noted on the final page of the proposed guidelines. Should you have questions or require additional information, please contact Jesse Cooper, RPLS, Map Survey & Utility Section Directar, at 512-416-2874. Sincerely, � � Campbell, P.E., S .�rector, TxDOT Right of Way Division OUR GOALS MAINTAIN A SAFE SYSTEM ■ ADDRESS CONGESTION ■ CONAJECT TEXAS COMMUNITIES ■ BEST IN CLASS STATE AGENCY An Equal Opportunity Employer _ _ � ' � : �1 � � • • • ' •I • ' • � • ! � . • The following utility structures and component materials, when composed of more than 90% steel or iron by weight, are subject to BUY AMERICA compliance: , � Poles, cross arms, structural support members $ Towers and Girders used to comprise transmission towers and stand-alone structures; � Conductor support cables � High-strength bolts used as anchor bolts and anchor rods; � ■ Iron or Steel Baseplates � Encasement pipes, pipes and valves (except as stated below); � Rebar and other reinforcing iron/steel for all cast-in-place and precast installations; • Conduit and ducting; ■ Fire Hydrants ■ Manhole covers and rims, and drop-inlet grates. Certain Utility Agreements executed before Dec. 31, 2013, that do not have federal funding for utility materials or relocation are not subject to BUY AMERICA (even if other contracts associated with the project were reimbursed with federal funds) The date of the original Utility Agreement will be used as the date to determine BUY AMERICA compliance if the Utility Agreement is amended after December 31, 2013 unless the amendment includes major changes in the scope of work. � BUY AMERICA does not apply to existing utility materials that are relocated from one location to another within the project limits. If the project sponsor does not wish to subject betterment materials (as defined below) to BUY AMERICA provisions, then the betterments must be excluded from the utility agreement or contract that includes work eligible for Federal-aid. OUR GOALS MAINTAIN A SAFE SYSTEM • ADDRESS CONGESTION ■ CONNECT TEXAS COMMUNITIES ■ BEST IN CLASS STATE AGENCY An Equal Opportunity Employer BUY AMERICA does not apply to assembly materials,�attachment materials, housing encasements, or miscellaneous electronics, as defined below. BUY AMERICA does not apply to any associated materials (including spare materials) required for maintenance. BUY AMERICA does not apply to any materials necessary to repair equipment that was discovered or damaged during construction and requires immediate action to restore to safe conditions or to minimize adverse public impact. . BUY AMERICA does not apply to associated materials necessary for a temporary utility relocation. Non-domestic iron�and steel materials may be used provided the cost of such materials does not exceed one-tenth of one percent (0.1 %) of the individual Utility F�greement �mount, or $2,500.00 whichever is greater. The De Minimus equation is calculated by the following formula: Combined Cost of Only those Materials that are Subject to BUY AMERICA and are Non-Compliant (limited to the individual Utility Agreement) Total Utility Relocation Cost (cited in the individual Utility Agreement) BUY AMERICA does not apply if the utility relocation effort is not eligible for reimbursement. For example, if the utility owner is required to pay for 100% of the entire relocation effort, then the materials associated with that relocation are not subject to BUY AMERICA. However, all such work must remain separate from and cannot be accomplished under a utility agreement or contract that includes work eligible for Federal-aid. OUR GOALS MAINTAIN A SAFE SYSTEM � ADDRESS CONGESTION ■ CONNECT TEXAS COMMUNITIES • BEST IN CLASS STATE AGENCY An Equal Opportunity Employer Per 23 CFR 635.410, the work to be performed under the utility agreement may include foreign iron and steel products if the cost of BUY AMERICA compliant materials will cause the cost of the work to increase by at least 25%. To determine applicability of this provision, one of the following two procedures shall be used: 1) If the utility company will use a contractor,or developer or concessioner to perform the work included in the utility agreement, the following procedures apply: Demonstration of ineeting the 25% excess cost requirement must be accomplished by receiving two separate bids each from.at least two qualified contractors for the work. Requests for bids from the qualified contractors must conform to 23 CFR 635.410 (b)(3). One bid from each contractor will include a cost of performing the work described in the utility agreement using BUY AMERICA compliant material and the other bid will include a cost for the same work assuming foreign materials. If the bid with the BUY AMERICA compliant materials is at least 25% greater than the bid that includes foreign material, then the contract can be awarded tp the lowest bid based on materials that are not compliant with BUY AMERICA. 2) If the utility company will perform work in the utility agreement with its own forces, the following procedures apply: Demonstration of meeting the 25% excess cost requirement must be accomplished by receiving two separate bids from vendors or manufacturers listing the cost of BUY AMERICA compliant materials on one bid document and listing the cost of non-compliant materials on a separate bid document. The utility company will take the cost of the BUY AMERICA compliant materials and use it to create the total estimated cost of the work included in the utility agreement. The utility company will do the same with the cost of the noncompliant materials. If the cost of the work included in the utility agreement with BUY AMERICA compliant materials is at least 25% greater than the cost using the materials that are not compliant with BUY AMERICA, then the non-compliant materials may be used. OUR GOALS MAINTAIN A SAFE SYSTEM • ADDRESS CONGESTION ■ CONNECT TEXAS COMMUNITIES � BEST IN CLASS STATE AGENCY An Equal Opportunity Employer efinitions: TxDOT intends to use the following definitions to provicle clarity and to assist utility-service providers as they develop internal processes to ensure compliance with BUY AMERICA. TxDOT and the utility will identify the proposed utility structures and their components that will be monitored in the Utility Agreement Estimate. Anchor & High-Strength Bolts -- Anchor & high-strength bolts will be identified and consistently applied. The utility owner and TxDOT will identify anchor & high-strength bolts in the estimate, specifications or plans in the Utility Agreement as necessary for the safe and functional design of the utility relocati�r�� If a bolt is ��ri ��Cl�c� out a� �r� �r�chor or high strength bolt t�e supp[i�d bolt is not �ul�j��t t� BUY AC��F�ICA. Assembly Materials (miscellaneous steel) -- The collection of miscellaneous materials used to fasten, hold, attach, secure and/or assemble materials including but not limited to nuts, bolts, U-bolts, screws, washers, clips, fittings, sleeves, lifting hooks, mounting brackets, pole steps, clamps, brackets, mountings, straps, fasteners, hooks, pins, braces, disks, clevises, couplers, swivels, snaps, crimps, trunnions, dead- ends, compression swages, and other miscellaneous materials used to assemble. Attachment Materials -- An item or material that is not an integral part or permanently attached to the pole, pipe or valve. Cross arms are an exception to this rule and do not qualify as attachment materials. Attachment materials include but are not limited to cross-arm bracing, insulators, avian equipment, miscellaneous hardware (defined below), fittings, racks, ladders, encasements, guy wire, strand, conductors and tubing 0.75-inch diameter or less. Betterments -- Any upgrading of the facility being relocated that is not attributable to the highway construction and is made solely for the benefit of and at the election of the utility (23 CFR 645.105). Betterments as part of a reimbursable Ufiility Agreement must be Buy American compliant. Conductor -- A material (specifically wires and cables) that allows the flow of energy including electricity, heat, data, audio/video transmission, etc. Conductor support cables -- Iron or steel cables that support conductor lines between towers or poles. OUR GOALS ' MAINTAIN A SAFE SYSTEM ■ ADDRESS CONGESTION = CONNECT TEXAS COMMUNITIES ■ BEST IN CLASS STATE AGENCY An Equal Opportunity Employer Housing Encasements -- Include cabinets, housings,� boxes, vaults, covers, shelves, and other items use to protect or house equipment or miscellaneous electronics. � Fittings -- Individual parts used to join, adjust or adapt a system of pipes including but not limited to elbows, tees, wyes, crosses, nipples, reducers, end caps, couplers, o-lets, transitions, connectors (steady state, seismic and flexible), unions, mechanical flanges (not permanently affixed to the pipe), bushings, ferrules, gaskets, O-rings, plugs or taps. Girders --,4 load bearing, beam or strut commonly taking the cross- sectional shape of a circle, square, rectangle, or an I, C, L, or Z, and assembled for the purpose of creating lattice towers, stand-alone platforms or transmission towers. Lattice Towers - A structure that is compiled of girders and is typically used in series to support conductor cables. �� Maintenance -- P�n action or application of materials necessary to keep a system functioning safely and at optimal capacity; general up-keep. Miscellaneous Electronics -- Manufactured products or assemblies consisting of many components such as electronic equipment, routers, switches, radios, processors, power supplies, batteries, antennas, splice cases, pre-connected hubs and terminals, and cross-boxes. Miscellaneous Hardware -- An assembly of small parts that are compiled to form a finished prdduct that is often used independently or as an attachment material, including but not limited to, locks, switches, cutouts, regulators, gauges, meters, barometers, strainers, filters, pilots, arrestors, insulators, ball bearings, dampeners, needle valves, braces, pipe supports, actuators, motors and pumps. Permanent Installation -- Is the final location and final installation of the materials as defined on the plans or in the specifications. No further adjustments or relocations are necessary to accommodate the final transportation project improvements. Stand-alone Platforms -- A structure that is compiled of girders and is used to permanently hold or support large equipment. OUR GOAL.S MAINTAIN A SAFE SYSTEM • ADDRESS CONGESTION • CONNECT TEXAS COMMUNITIES - BEST IN CLASS STATE AGENCY An Equal Opportunity Employer Temporary Utility Relocation -- A temporary utility relocation is generally subject to the schedule necessary to accomplish the scope of the project as defined by the NEPA document. A temporary utility•relocation is one that is needed to allow the project to proceed, but is not required to remain in its relocation upon completion of the project. For example, if the scope of the project requires the sequential completion of six separate construction contracts, theoretically a temporary utility relocation could remain in place prior to commencement of the first construction contract and extend beyond completion of the sixth construction contract prior to its final placement. A temporary utility relocation can also be established if the contra�t specification,or plans require that the steel or iron material used on the project either must be removed at the end of the project or may be removed at the contractor's convenience. Execution of TxDO For 1818 Included in the submittal of an invoice to TxDOT will be an executed TxDOT Form 1818 by the utility. TxDOT will periodically review, or audit, the Form 1818 and Bills of Materials (BOMs) for utility projects and determine if the above categories are adequately resulting in certification of compliance with BUY AMERICA as intended by Federal law. These periodic reviews may result in the addition of categories that are not currently listed above. Statement of FHWA exas Div�'ssNon Concurrence The FHWA Texas Division concurs in principal with this general guidance on BUY America compliance. It is recognized there may be minor variations in the final implementation documentation which will be jointly agreed upon by the FHWA and TxDOT. �3 FHWA +��r��urrence � OUR GOALS MAINTAIN A SAFE SYSTEM ■ ADDRESS CONGESTION ■ CONNECT TEXAS COMMUNITIES ■ BEST IN CLASS STATE AGENCY An Equal Opportunity Employer � • N C � o „ � Q �� ^� � '� ��E� � � ww� 0 y � o U � � � U o,d� a Y •� c 'G °' .v�� wc� �' � E �� — U •• � U � � o 0 � y � � '�' �w � y � � Y v E_ o � •� �� o '� � � o � �� s � � � H �o C .,.6., U O yy 9 � o Q V � V w W Q .� N � � � o � � ti b� W o C o N N y � y ' � e1Q W � � '�Y Qa � � C y � b .� � � � � � .N � � C �G-+ o w W � � � � o 0 0 ,G U Q� C � YC � � F � • � ro � � y � o 0 ia w � �W �i o 0 .� � � 4 N N o � 7 K � y C � � � V U � O � � � N W � � N W o � N � K � � O o `y � y � � a � � W d '� � v � b O .N � � W O � � o � � � � � ^ � � Qa N �� Q� y �M �`�UO '� a'� � '�wc� � •� o o°�Q y � w O •._ � 9 w '�N^ ia � O H��o, _ � � 4777 US Highway 80 East • Mesquite, Texas 75150-6643 •(214) 320-6100 October 10, 2016 Approved Reimbursable Utility Agre2ment U14818 City of Denton IH 35E From: State School Rd/Mayhill Rd (FM 2499) To: SL 288 Const. CSJ: 0196-01-106 ROW CSJ: 0196-01-107 Federal Project Number: NH 1602(621) Denton County John T. Davis, P.E. Director, Engineering Services City of Denton 901-A Texas Street Denton, TX 76209 Dear Mr. Davis: The Texas Department of Transportation is pleased to forward a fully executed copy of the Approved Utility Agreement for the above referenced utility adjustment. The Agreement Assembly consists of the following: 1 Standard Utility Agreement (Form ROW-U-35) 2 Plans, Specifications, and Estimated Costs (Attachment "A") 3 Utility Accounting Method (Attachment "B") 4 Utility Schedule of Work and Estimated Date of Completion (Attachment "C") 5 Statement Covering Contract Work (Attachment "D") 6 Utility Joint Use Agreement (Form ROW-U-JUAA) (Attachment "E") 7 Eligibility Ratio (Attachment "F") 8 Betterment Calculation and Estimates (Attachment "G") 9 Proof of Property Interest (Attachment "H") 10 Inclusion in Highway Construction Contract (Attachment "I") (Waiver) Also attached are the Specifications for Utility Construction including: General Utility Installations, Water and Sanitary Sewer Lines, Trench Excavation and Pit Locations, Construction of Highway Crossing by Bore, Backfill Specifications, Buy America Guidelines, and a copy of Form 1818. Planned Construction on the above project requires that Utilities, "In Conflict", be relocated or adjusted. This waterline utility adjustment consists of longitudinal underground installations and a roadway crossing. This relocation project takes place from Station 1795+74 to Station 1820+64 and includes installation of approximately 2396 linear feet of 20 inch DI CL 52 waterline, 187 linear feet of 16 inch DI CL 52 waterline, and 203 linear feet of 36" steel casing. Facilities will be uniformly aligned and installed in accordance with the UAR, (Utility Accommodation Rules). The City of Denton has submitted a calculated Total Estimated Cost for this adjustment of $1,287,138.71. Betterment is included in the Utility Plan, and is identified as such in the Cost Estimate for this adjustment. The cast of Betterment is estimated to be $160,900.00, or 12.50% (See Attachment G). No declared Salvage Credit is associated with this plan of adjustment. This adjustment is eligible for state cost participation in accordance with the provisions of 23 CFR 645 A. The Eligibility Ratio is 100% of eligible costs for the relocation of Utilities on Federal Aid Interstate projects. Eligibility requirements being met, the estimated eligible reimbursement for this relocation is $1,126,238.71. Note: This adjustment is being placed in TxDOT's highway contract (See Attachment I). All quantities in the estimate portion of the agreement are preliminary. Final quantities and participation will be based on the costs of actual work performed. r w � �;;t �� . � t�AIPJTd�IN A�AFE sYSiEM � A��FBE aS �CbfVC��fIC)fV ��NEVE�T TEXA� �t7�S�llNITIE� s�E�i IIV �L,4�� TATE At�EFJ�`t John T. Davis, P.E. Denton County U14818 October 10, 2016 All indirect costs (overheads/loadings) should be supported prior to or at the time of billing. Franchise fees and OED taxes are not eligible for reimbursement. As stated in the approved "Standard Utility Agreement", the Utility named herein, agrees to provide "As-Built" Plans to the State within ninety (90) days of completing adjustment or relocation. GPS/GIS data will be required at the time of Final Billing. At the time any billing is submitted to TxDOT, the Invoice must include the following information in order to facilitate expeditious processing of any payments due: 1 The Starting and Ending Dates of Construction 2 "Buy America" Certification must be notorized and submitted on Form 1818. 3 The Street Address where all records pertaining to this job can be accessed for audit. (Note: These records must be maintained for (3) years minimum from the date of completion.) 4 City of Denton State Vendor ID (14 digit) Number 5 Copy of all Bid Tabulations received (If applicable) 6 For Final or partial invoices, detailed billing itemized in the same format as the original estimate including supporting documentation. If your billing deviates significantly from the approved estimate, you will be required to explain the differences. 7 Assigned U#: U14818 & ROW CSJ: 0196-01-107 Questions regarding this adjustment may be directed to Jeremy Miller, Utility Coordinator at (214) 320-6670. Sincerely, � � �� ` Mykol Woodruff, P.E. Deputy District Engineer - Dallas District attachments cc: Denton County Area Office Mr. Barry Heard, P.E. CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U 14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road � � . COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT FOR VOLUNTARY UTILITY RELOCATION CONTRIBUTIONS ON STATE HIGHWAY IMPROVEMENT PROJECTS ON SY5TEM THIS AGREEMENT is made by and between the State of Texas, acting through the Texas Department of Transportation ("State") and the �lt �� C�er�tar� ("Utility"), WITNESSETH WHEREAS, Transportation Code, Chapters 201, 221, and 361, authorize the State to lay out, construct, maintain, and operate a system of streets, roads and highways that comprise the State Highway System; and, WHEREAS, Transportation Code, Chapter 203, Subchapter E, Transportation Code §203.092 authorizes the State to regulate the placement of public utility facilities along a state highway; and, WHEREAS, Texas Transportation Commission Minute Order Number 114585 authorizes the State to undertake and complete a highway improvement generally described as the construction of grade separation along IH 35E at Brinker Road and intersection improvements at Mayhill Road and SL 288/Brinker Road in Denton County ("Project"); and, WHEREAS, Utility possesses facilities that are affected by the above mentioned highway improvement and Utility, and the State agrees that it is more economical or efficient for such relocation to be effected by including said contract in the State's highway construction contract; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them kept and performed as hereafter set forth, the State and Utility do agree as follows: , — 1. Time Period Covered This agree,ment becomes effective when signed by the last party whose signing makes the agreement fully executed, and the State and Utility will consider it to be in full force and effect until the Project described in this agreement has been completed and accepted by all parties or unless terminated, as provided. AFA—AFA_Utility Page 1 of 5 Revised 02/26/2016 CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road 2. Project Funding and Work Responsibilities A. The State will authorize the performance of only those Project items of work which are eligible for relocation reimbursements or for which Utility has requested and has agreed to pay for as described in Attachment A- Payment Provision and Work Responsibilities, which is attached to and made a part of this contract. In addition to identifying those items of work to be paid for by payments to the State, Attachment A- Payment Provision and Work Responsibilities, also specifies those Project items of work that are the responsibility of Utility and will be carried out and completed by Utility, at no cost to the State. The Utility shall be responsible for costs that are shown on Attachment B, Estimated Utility Costs, which is attached to and made a part of this agreement. B. If the Utility will perform any work under this contract for which reimbursement will be provided by or through the State, the Utility must complete training before a letter of authority is issued. Training is complete when at least one individual who is working actively and directly on the Project successfully completes and receives a certificate for the course entitled Loca/ Government Project Procedures and Qualification for fhe Texas Department of Transportation. The Utility shall provide the certificate of qualification to the State. The individual who receives the training certificate may be an employee of the Utility or an employee of a firm that has been contracted by the Utility to perform oversight of the Project. The State in its discretion may deny reimbursement if the Utility has not designated a qualified individual to oversee the Project. C. Payment under this contract beyond the end of the current fiscal biennium is subject to availability of appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no liability to either party. 3. Termination A. This agreement may be terminated in the following manner: 1. By mutual written agreement and consent of both parties; 2. By either party upon the failure of the other party to fulfill the obligations set forth in this agreement; or 3. By the State if it determines that the performance of the Project or utility work is not in the best interest of the State. B. If the agreement is terminated in accordance with the above provisions, Utility will be responsible for the payment of Project costs incurred by the State on behalf of Utility up to the time of termination. 4. Right of Access If Utility is the owner of any part of the Project site, Utility shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. AFA—AFA_Utility Page 2 of 5 Revised 02/26/2016 CSJ #: 0196-01-106; ROWCSJ: 0196-01-707 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road 5. Adjustments Outside the Project Site Utility will provide for all necessary right of way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. 6. Responsibilities of the Parties and Indemnity Utility acknowledges that it is not an agent, servant, employee of the State, nor is it engaged in a joint enterprise, and it is responsible for its own acts and deeds and for those of its agents or employees during the performance of the work on the Project. To the extent permitted by law, Utility agrees to indemnify and hold harmless the State, its agents and employees, from all suits, actions, or claims and from all liability and damages for any and all injuries or damages sustained by any person or property in consequence with the performance of design, construction, maintenance, or operation of the Utility facility. Such indemnity includes but is not limited to any claims or amounts arising or recovered under the "Worker's Compensation Law", the Texas Tort Claims Act, Chapter 101, Texas Civil Practice and Remedies Code; or any other applicable laws or regulations, all as time to time may be amended. 7. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between Utility and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. 8. Successars and Assigns The State and Utility each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. 9. Amendments By mutual written consent of the parties, the scope of work and payment provisions of this agreement may be amended prior to its expiration. 10. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A- Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Utility Accommodation Rules as set forth in 43 Texas Administrative Code §21.31 et. seq. adopted AFA—AFA_Utility Page 3 of 5 Revised 02/26/2016 CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road by the State and incorporated in this agreement by reference, or special specifications approved by the State. 11. Maintenance Upon completion of the Project, Utility will assume responsibility for the maintenance of the completed Utility facility unless otherwise specified in Attachment A to this agreement. 12. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to such party at the following addresses: Local Government: City Manager Attention: Director of Engineering Services City of Denton 215 East McKinney Denton, Texas 76201 State: Director of Contract Services Texas De�artment of Transportation 125 E. 11 h Street Austin, Texas 78701 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided in this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party. 13. State Auditor The state auditor may conduct an audit or investigation of any entity receiving funds from the State directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. 14. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. AFA—AFA_Utility Page 4 of 5 Revised 02/26/2016 CSJ #: 0196-01-106; ROW CSJ: 0196-01-107 #U 14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road 15. Access to Information The Utility is required to make any information created or exchanged with the state pursuant to this contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the state. THIS AGREEMENT IS EXECUTED by the State and the Utility in duplicate. THE UTILITY — CITY OF DENTON ��t � _ �.� �. �� ' � B; � �� _ Y. . e..m __..`� H�� Martin 'iy Manager Date:�� '��u�...��..��.-�� Appraved as to Form: Anita Burgess City Attorney By: :�� lbi�� ..� , �ity Attorney ATTEST: J�c�nifer Walters Ci ��cretary By �` � �� " �r�nife �1�� City �� l�ry THE STATE OF TEXAS By' �� _�„��, � James K. Selman, P.E. Dallas District Engineer Texas D� �rtment of Transportation Date: � �___.._� �.,_, AFA—AFA_Utility Page 5 of 5 Revised 02/26/2016 CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road ATTACHMENT A PAYMENT PROVISION AND WORK RESPONSIBILITIES 1. Description of the Work Items The parties agree that the existing �r�t�r�in� shall be relocated with elective betterment upsizing an existing 16" waterline to a proposed 20" waterline. This relocation and adjustment shall be made along IH 35E at Brinker Road and the intersection improvements at Mayhill Road and SL 288/Brinker Road in Denton County. The v�ak�riir�� facilities shall be owned, operated, and maintained by Utility from and after completion and final acceptance by the State and Utility. The total estimated construction and material cost only for the relocation of the w�t��ir�e� with the elective Betterment (20" waterline) is �f 1�� .T4. The total estimated construction and material cost only for the existing 16" waterline is �i [�� ,{��74. The estimated elective betterment amount due from the Utility is �1_��,��4��, The parties agree that it is their intent to complete the relocation improvements within this estimate of cost. 2. Actual Cost Agreement The State will be responsible for paying all costs associated with the planning, specification, and estimate (PS&E) development, and construction of the non-betterment portion proposed as prescribed and pursuant to state law. All the costs associated with construction of the �v�t�rfi�� items for the Project shall be provided as defined under the Standard Utility Agreement, Utility Joint Use Agreement, and/or the Agreement to Contribute Funds executed between the State and Utility. 3. Schedule of Payments A. At least forty-five (45) days prior to the date set for receipt of the construction bids, the Utility shall remit its remaining financial share for the State's estimated construction oversight and construction costs. Utility must advance to the State one hundred percent (100%) of its share of the estimated Project utility construction costs. The amount to be advanced for this elective betterment for this relocation is estimated to be ��C�,9C��. (See Attachment B— Estimated Utility Costs) B. In the event the State determines that additional funding is required by the Utility at any time during the Project, the State will notify the Utility in writing. The Utility is responsible for one hundred percent (100%) of the authorized project cost and any overruns. The Utility will make payment to the State within thirty (30) days from receipt of the State's written notification. C. Whenever funds are paid by the Utility to the State under this agreement, the Utility will remit a warrant made payable to the "Texas Department of Transportation." The warrant will be deposited by the State and managed by the State. Until the final Project accounting, funds may only be applied by the State to the Project. D. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due by the Utility, the State, or the Federal Government will be promptly paid by the owing party. 4. Work Responsibilities A. The Utility shall provide the following services under this contract: AFA—AFA_Utility Page 1 of 3 Attachment A CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road i. Responsible for engaging the services of a Texas Registered Professional Engineer to prepare drawings and technical specifications for waterline relocations and adjustments along IH 35E at Brinker Road and intersection improvements at Mayhill Road and SL 288/Brinker Road in Denton County. ii. Provide the specifications to the State to include in the current planning specifications and approve the estimate package being prepared by representatives of the Texas Department of Transportation's C��II�s �i�tri�f ��n�r�n 11r�� Cff��. iii. Secure all necessary permitting as may be required for the installation of the waterline. iv. Arrange and coordinate with the contractor, through the State, materials and equipment testing, rejection of all work not conforming to minimum requirements of the construction contract documents, maintenance of the proposed v��t�rlir�� during construction, and the relocation of the waterline and connection of services to customers. v. Advise the State of work that Utility determines should be corrected or rejected. vi. Arrange, observe, and inspect all acceptance testing and notify the State of the results of these activities. vii. Provide inspection services for the construction, notify the State of defects and deficiencies in the work, and observe actions of the contractor to correct such defects and deficiencies. viii. Assume all responsibility for the maintenance of the existing uv�� CGr��; during and upon completion of the construction contract. ix. Ensure all Texas Commission on Environmental Quality and all other regulatory rules, regulations and laws are strictly adhered to. x. Prepare and submit both a certificate of substantial completion and a list of observed items requiring completion or correction for the relocations and adjustments to the Project Engineer for concurrence. xi. Coordinate all construction activities performed by State for the relocations and adjustments through the Project Engineer. B. The State shall provide the following services under this contract: i. Combine the waterline relocation and adjustment plans with the plans being prepared for the Project. ii. Review and approve the final construction plans prior to any construction-related activities. In order to ensure federal and/or state funding eligibility, projects must be authorized by the State prior to advertising for construction. iii. Advertise for construction bids, issue bid proposals, receive and tabulate the bids, and award and administer the contract for construction of the Project. iv. Negotiate and administer all field changes and change orders required for the Project. All change orders increasing construction costs for Utility's Project shall be submitted to Utility for review and approval together with an evaluation. Utility agrees to review and either approve or disapprove all change orders within five (5) business days after receipt of such order unless Utility Board's approval is necessary in which case Utility shall bring the item to Utility Board as soon as reasonably possible. AFA—AFA_Utility Page 2 of 3 Attachment A CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road v. Provide overall project management to supervise the day-to-day activities of the construction and monitor the activities of the contractor to promote the timely and efficient completion of the Project in accordance with the approved Plans and Specifications and construction schedule. vi. Conduct field observations and coordinate with Utility's inspectors and the contractor to cure defects and deficiencies in the construction prior to final acceptance. vii. Make timely payment to the contractor for work performed in connection with the P roj ect. viii, Ensure access and permit Utility's inspectors and other authorized representatives to inspect the waterline construction at all times. ix. Conduct and coordinate final inspection of the Project in the presence of Utility's Engineer and Inspector, transmit final list of items to be completed or repaired and observe contractor correction of same. x. Maintain job file. AFA—AFA_Utility Page 3 of 3 Attachment A CSJ #: 0196-01-106; ROWCSJ: 0196-01-107 #U14818 District #: 18-Dallas Code Chart 64 #: 11400 Project: IH 35E Limits: From State School/Mayhill Road (FM 2499) to SL 288/Brinker Road � � � �' : . � i� Based on various calculations, the following are those amounts due and payable for Utility's costs associated with this project. Description Amount Total Estimated Costs $1,162,591.74 w �.__�... _._ . _...... �......_. �.. w _....� �.. Less Betterment Amount Due from Utility �� —�160,900.00 Amount of Total Utilit Relocation Costs � �� _ u.__ y � $1,001,691.74 —w��._ _ .�....w �. � .... � _ _ . _ w....�., � _. Estimated Amount Eligible for Reimbursement -(calculared eligibility ratio = 100%) 160,900.00 �� . u._ �_ T._�... __ � ..� .�� _��_..._.� � .� Amount of Utility Adjustment Due from Utility $160,900.00 _ _ _ _. � �_. . Right of Way — Contribution �f Funds to the State (Participation —Estimated Amount Eligible for Reimbursement $1,001,691.74 __..,_ _�. _�w:� �.� � .� � -_____ u�_. Estimated Amount to be included in Construction Agreement: A. Betterment $160,900.00 B. Utility Adjustment - (non-reimbursable items) $0.00 � _ �.... _ _ . _ ....— _,a.. __ ,, �GRAND TOTAL DUE TO STATE FROM UTILI7Y �a,,,, C $160,900.00 _ _ .. �� .... _.. ,,,,..� _ ,. „ix �. ��. � _ - � .�. Betterment Ratio Calculation Estimated Betterment Costs 1. 2. Betterment Calculation: Total Cost of Betterment (Estimated) Total Cost of Project (Estimated) ' Betterment Percentage for Final Cost determination: Final Cost of relocation C��t�rrnin �tpe�n n� E��tt��rrr�;ra�: Corrrpartson of estrmated cost to repface "as !s" versus estrmated costs associafed wtfh the beKerment tfem A: N/A ttem B: N/A AFA—AFA_Utility Page 1 of 1 Attachment B