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2016-368s:\legal\our documents\ordinances\16\hot funds py2017\chamber oedinance.doc •��'►�► ►� � �' •i . ��� ,, . �� . . � � . • '' : � �' � ' � � �' ' : ' �' •, ' r ; • , . . � � �; i '' • � � �' ' ' �; � �' • �' c '; � � • , �, ` � c �'' � � � � � i �� 1` SECTION 1. The City Manager, or his designee, is hereby authorized to execute an agreement between the City of Dentan and the Denton Chamber of Comrnerce (Canvention and Visitors Bureau) for the payment and use of hotel tax revenue, under the terms and conditions contained in the agreement, a copy of which is attached hereto and made a part hereof. SECTION 2. This ordinance shall become effective immediately upon its passage and appraval. � .. �. �....� � : ATTEST: JENNIFER WALTERS, CITY SECRETARY � I:, .•••�'� . � . �• . . ; . . � ; day of �.. , 2016. 41' t > � ���w. � � � � � -.�� �°'r .. .. ���...J., . ' .: _ _......� CHRIS VV f�iT 1 Sy MA 1 oR AG EE ENT ET EEN T E CITY F ENT N AN T E ENT N C A E F C E CE (C N`VENTI N VISIT S U AU) ( Y 201?) P VI ING F T E AY ENT AN USE F TEL TA VENUE THIS AG EMENT made between the City of Denton, Texas, a municipal corporation (the "CITY"), and the Denton Chamber of Cammerce (Convention & Visitors Bureau), a non-profit corporation incorporated under the laws of the State of Texas (the "BUREAU"): WHEREAS, TEx. TAx CoDE §351.002 authorizes CITY to levy by ordinance a municipal hotel occupancy tax (cbhotel t�") not exceeding seven percent (7%) of the consideration paid by a hotel occupant; and WHE AS, by ordinance, CITY has provided for the assessment and collection of a municipal hotel occupancy tax in the City of Denton of seven percent (7%}; and WHEREAS, TEx. TAx CODE §351.101(a) authorizes CITY ta use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotianal programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; and WHEREAS, TEx. TAx CoDE §351.101(a)(1) authorizes the expenditure of municipal hotel tax revenue for construction, improvement, enlarging, equipping, repairing, operating, and maintaining convention center facilities managed in part by the CITY, visitor information centers, or both; and WHE AS, BU AU is well equipped to perform those activities through its Denton Convention and Visitor's Bureau; and WHEREAS, TEx. TAx CoDE §351.101(c} authorizes CITY to delegate by contract with BUREAU, as an independent entity, the management and supervision of programs and activities of the type described hereinabove funded with revenue from the municipal hotel occupancy tax; NOW, THEREFORE, in consideration of the performance of the mutual covenants and promises contained herein, CITY and BUREAU agree and contract as follows: � R � � ,...'.. 1.1 Consideration. For and in consideration of the activities to be performed by BUREAU under this Agreement, CITY agrees to pay to BUREAU a portion of the hotel ta�c revenue collected by CITY at the rates and in the manner specified herein (such payments by CITY to BUREAU sometimes herein referred to as the "agreed payments" or "hotel tax funds"}. 1.2 A ount of Pay ents. (a} As used in this Agreernent, the following terms shall have the following specific rneanings: (i) The term "hotel tax revenue" shall mean the gross monies collected and received by CITY as municipal hotel accupancy tax at the rate of seven percent (7%) of CVB HOT Funds, PY2017 -- Page 1 � - 1� � '• * �� !'' �'' � ' ! � ' � •�- ♦ �� � � � � � � - �' �' 1' � #' - � '� •' r •s.' • � �'� �+,�: * " •' �' #'� 'a � ' ''� �' � '! � �- # � w � •' r . "a � � � I -� � � ' • �•' � � • '•' � � ' • * + "�'', •a " �. � � + ' *' * � ' • �' '# ♦ � ' • � � � '' � ' - " � - -• Y � ' � . ' - t �' •� • _ r � ��... � ' r.: �: • '. � *� .. , � � 1 r:: '. f �, � �. ' � �. '. .: �' - r • - � �', #' • �' *' � • � � � � � � ' � • r + ' � " * �' � �, �: •� ....� • � " �� " � r�� '�.. ! � �:. ', , � � � • � �� ' �. .�' - ' � . �'�. s 1' • •' : �' :. � '• � ��., !' • � ' � � ' ' • � �''" • 's •r ' • � !' � '# ! - �- .� �+ �'' r�+ ; �,' + � • • '• •. � �' * * ♦ � .. _ _ * ' "�'' f' � r � �' �- � • +', 'a' � • �' � ' • �'' � + - � - � � � • - I: + �.�::� - * ,..:i �'��� • !�' � �' �,�: � � '.�',� "� � '�'.�+..� •'♦ ^1 +.' � ' ' _,, * • • " * ,' ' _ # .� �� . •�' � , � � �, ' • * 1' � � �' #' ' ' �' � � . !' ' ! ' � - * I �` ' f • � � ' . � I '� . �' ' �� . '� iI ��, . �'' �,"' � '#'� • � �'' • � � � � • ' �', r '�' • � ' � � ' f � . . � � . : �' • ' - � �! ��� �. : �: � �. • . f�+ + �. .�' ��,-. *! � i •"� • � '� � � t' •+ - .� ' � � � '# � �' � � 1'r � � �,' �' R� � #, - �,� - �� • # r � �' !' - � • a � !' - � � � •.'-! � 1'�- �'� - � � "� � � � • ��^ r r ' I ''� • s' �' !� * � •� � ' � # • + #"1 � • �l' ' •" #,'� # � ' ' Y � ! . ' •' •'� . • . . _ � • '� '� •' � - -�� , � 1 ! .��.'. ��: i •r�. � '* , •� •��� � i`�' � � �� • '�.•�. � •', f' '� •�1' ' r #',' ' '� • ' • - 1 - - ' • '' '*' � . ���. � �'. '. � � i� � � : � •� ��.'� • r 1. '� .: • • " ��'� • ' � �.-' � ' �: •' . ��. � � � • •' � • �' � � ' ' •' � ' � s ' + ' ' + ' ' �, � �, , _ ' � ��, �'. s, � • �'�. • ": � � � : ��.. • � " ��.. •�� � �.. • s • " *'... �.'." I •''� !, � � � � �' I� •• . � �� �: � • � t .. .' ' � • . � � � � � _ �'� r � �: l • •' � . �.' � r � �' '�. • � : f �. : �� � " ' ♦ •� : : � � � .. �'. �; . CVB HOT Funds, PY2017 -- Page 2 �' � 1 •�, � � 1 1' 1 ,i � �' � • � ' � . � � � �' � • � � . �" f ! • �' �# �' '� � ' � ' " �• i �' i ► ` (b) It is expressly understood that this contract in no way obligates the General Fund or any other monies or credits of CITY. , • � . • , � +. . ', , :' ' • •- � �- . - . ' • , r• • -� � � �-' � � � "• . � � �- ,' � r' - •. � � '',: '' ` •, ' �• '-� �. - • • - , w �- -� .�• : '' •' ,* - � • - . � � • � • • r � �' 1 • • � f � �' � • � • ' *' • • �' � � + #' ' + �' � ' �;i !' -�� - * "� i!• � 1� • � �' • '� f' �l ♦ � . � ! • � • � s * � r '� �• • -�• • ,�"''. +' � ! � I, r �' � ' � � *' • �'' f� '! �-' � • � " + I � '# � � / � ♦ � • , ; # �' r � ' �' . ' • - �' � #' � � " • - • �' '� � •' �'-� • ' •� �'+ � �'�. � •� � � �: • l' ' �, .... ," � � - �� f, �; '.. *. #.. , '. ,... � � ' ' +: , � ,.. � � �'' ! �,- ' ,' ,, ' � ' � �" • + � � -� � f •• �• * �' " i • • �•' � (a) Advertise and conduct solicitations and promotional programs to attract tourists and convention delegates or registrants to the Denton Canvention Center, including, but not limited to: i. Marketing at the state and local level (including market analysis, campaign development, branding, promotion, etc.); ii. Collecting and reporting metrics on marketing activity; iii. Sales missions developed in conjunction with the Owner's hotel sales team to pre-identify and pre-qualify business-appropriate meetings for the Property; and iv. Partnership development to create collaborative opportunities with local private, public, and non-profit sector entities. (b) Provide meeting, event, and pre-convention services, including, but not f �ri'i�i�-r�+.�+ Conducting site visits and familiarization tours for potential clients; CVB HOT Funds, PY2017 -- Page 3 ii. Customized servicing for groups (registration assistance, delegate name badge preparation, welcome packets, off-site functian arrangements, etc.); and iii. Serving as liaisan between meeting planner client and hotel, lacal business, and transportation. (c) Identifying, collecting rate bids from, and securing overflow hotels in Denton far convention delegates. � � i - � ^ , � _� • � :' ! . „ �- �,- • 1� • #'� •�"-' • �' � � �1 - • • ' � ' ' •' ' �; # � " �1 + . � . 1'''� � t� A' �' f' � •. 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'. � : � : s ' ��. :� � � � � � '� • � ' + � � ' � �'' i; � �' *' � ' • . • • + t' � # i � • ' �' � �' �' � ' � ' � • • " • • � *, � ' � - � ' ' * • � �I � � ' • �' •' ' •�• �' -� �' • � �' " • 1�'' � •''"� - � " ' � • ,.# �► � ^, � �'� •� • s • •-' -� . • ' -�' � ' •��'# � ' * ' � ' • • - � � � ' •' # � f • � � •' � �' ' ' � •• � . i'• �. ',• . �' . � .+ � *' ♦, ♦ * , � ' � � � �' � � - ' � � � � " * � �' � � �' • � I I ! �� � ' • �'+�: - - �.... � . �'. � ' �: : r '�.. • �� �... � � � •�. � � �!' � . i � '��. � �''�. � I ���. # -' ,. • � . - '� ,• � '!i � � r � � . '# . •' '� •• � � � - � '� - i. '� � � �: '� � �. � � 1' r : �: • ' � •: : i R ' � �� • ', � .� *'. .' � � � r, • ' � ! •' I • �' r • •''! � " � � • �a �'' �..'. * ,�. �: � + � f� � �. r:: �� � • ' : .�' • � - ... .. �, �: r � � '�. �: � .. * • '�. �: � �' • r' • I f' I �'' •• � " _# • •' • � f • • � ,' � ��'.: • '. ' � Y �. : • a. ..: � � � '�� #' �� • �. • �� .� . �'� � �+ � � � #'�� I'�' �'! • r �'' •"' � s' � 1' •� •''� �,''-� �' - r t •�'' r I •' � '* •' •� ♦�• � '�' � �•'- � •�'' �. � , � " ' #' . � • ;f ' � � I . �I *I � � �' * ' • I' ' �' ' • ' • . � _� ! �' �� � -� � + � �� � � � - � .� -� -•' '1• ' + �'' •� �' . r • • • •' �- �', a I ,�' �' • ' �s' � • � i' �' ♦' •' �Y •� 'I • , ; '�' � � ' � �' - '� f •" '! � ��" ' � . � � �' � f i � �' r • � • • � • • 1 ' � "� ��' • � +' 1'• •�''!' � � �'. '#' � �' ��, • ��'�• �' �' • + " � •' . • , ' • •''� . # .�• ' � ! � !' • '1 ��' � + *' •'� �*''�' r • . � _, � * � � 4.3 Automatic Termination. This Agreement shall automatically terminate upon the accurrence of any of the following events: � , � • r� � - +�� . • i * � (b) The insolvency of BUREAU, the filing of a petition in bankruptcy, either valuntarily or involuntarily, or an assignment by BUREAU far the benefit of creditors; (c) The continuation of a breach af any of the terms or conditions af this Agreement by either CITY or BUREAU for more than thirty (30) days after written notice of such breach is given to the breaching party by the other party; or (d) The failure of BUREAU to submit a financial quarterly report which complies with the reporting procedures required herein and generally accepted accounting principles prior to the beginning of the next contract term, or quarterly as required by ¶1.3 hereof. 4.4 Right to Immediate Terrnination Upon Litigation. Notwithstanding any other pravision of this Agreement, to mitigate damages and to preserve evidence and issues for judicial determination, either parly shall have the right to terminate this Agreement upon immediate notice CVB HOT Funds, PY2017 -- Page 6 • ' • � • " ' � � • ' f � " � •' s � ', • � ' + �' � � , �� : � � �' � : � '. .'.. r f :�. � '-. s � r. ��. � � � � ' �. : � � " � ' ��'.. � •�:��� • ;�'.* #.;... . ♦ s ' ' � _ c � ,, ' 1 � ' . ' � i � [ � � � a ' , � � � * � � . '� w • � •' ' '* � �, I�-' '� ' � •�' � #� ' • •,; �,� - 1 I 1 , � . � . . � . , � � ♦ � - - - . �,' • � �' � ' �.. � �: " � •'� 1 • �''.. � + " 1 i '��� � � ' + • �. � � : ��. . " � � � '' �: �� ,.'. � +a . •', � _ •' • r ' �'' � ' ' ' +- �'� . L'!' " ' ' - , . i '' � � . i . �' �' . '� � �'I � �" •' �' � + • . � ' i � ♦ ' . , . " � ', • ' ' � # � � . . •' • . �' �' � • � ' . ' � • ' • ' � r ' • � • � • � # � � � � '" * � ' •' � �' ' # � '�,� �, -� 'l� •'- 1, � * � S' r • ' s # • � I � �'' •' � � • - �'' � ' • " � � ""# �� r * •'' � • �', • 1' • � � � R ♦ w � � - ' r ' a' � � ' � ' •' ' � � . • � " f 1' �' � '• �'' • � -- � '♦ � • ► ��' * ' • • � ' •'' �' � � ' � � � • • � �"' �' � � �,' � � � - ' ' ! ' ' � • • ' � _ " • � �' � � ' � � - � � _ � -' • � i ' ! �' * � '' � ' . �• �'' •, " � • �' � '� ! • � • � ' ��' � � • � � ,• i ! � � � �- � �' '! � �� � � � +'' i ! � t ' • i � ' " � � • � � �' !' ^' + � -' ' � � � ' ' � - • ' •' ,' I : ;" a , ♦ '' ! 1 I I �' . �� � � � . . . � � � � � 1 • . �� . . ��� �: , � , , �� < < r � � � � . ; , � a ',� ;; ' ! � ; � ! � ��. � R � • � � , � � ,;' ':.. � �., ,. � .,;, 1 ! � !. � ` l � ♦ �' � � ��' � � �` ' � � '� �'� ! R . . ' r� • , � � ,,,., � • '+ � :! � '... � ,, � ': 1 , ..;:.� � i� �� .� � ,,;.� R l;.� �,,.. ':� :! � : � � �- t� � c �.. � �.�/ � : � � � . � ,, c � :�� � �' � ! i�, , � �� � � �j � � 5.4 Assign ent. BUREAU shall not assign this Agreement without first obtaining the written consent of CITY. CVB HOT Funds, PY2017 -- Page 7 � ; � � � �', • � - r, � ' � * � . . • �' . • ' -� ',� • • �"' " " • ♦ �''�• '� '• * '� . ' ' ' • -� - '�' • � � �- ' �1# - '� �, ' - •- � •. . � �, � � . ,r'_ � '1 � , �' '• • �'' i� �,: ' ' �' � 'i� �. � �' � !. � � : � :..... R. ; . ,. '/' 1 • 1 � ' # i • !' ','' � , �; � � /- •' � � �; � �' - . f '� •' � f "'� . '/ '� •' '� �'' �� '�� � s � r� • �' � � � ' •� * 1� � " �" � I' •� •.' • • �, � i R � ' . � �'' - � r � � '� ' , 1 1 � • � � ., # � ♦ • • ' + ' - ' , ' � ' � r . : * � • ���. * � ' �' � ' �' : • �. �' * " '�. � �� �: � � � •� �: ��. � �. #'� �. � * ! • .� ... ' ,�.. • • ' •' �' 1 �' � r �" � * � �,* -,�' .; . � � • � .. . �. , ' �.. ' • • ' � '" � " '. + � • �, � �. *:� ��:' •��.* �.;: � " � 1' �:� " .�• r '� � • "�I" �1 � • � �" � �'- r � � � � �'' �' • • '� �" �' � • t� �* '� � � � •' � � �'� � " � •'', "�I � •' � � • � t' � � •' � � ' 1 r e � � +" ' • ' II � � !' ' �, ' � � ♦�. " ' r �' • . � • � + � ' 1�...... ! � � ♦.. � '� � � '�.'.. • � • r ���.. * ���. �......... .�.. 1 � ..: . � . �: � • � �: � � ' �: • r � " • * ' ! • ',. .. * � �'� . r � . �' •. , . � � ' , � ' ' '� " � " � •• ' • ♦ . # �• f, ' , ' , • * '* �'' 1" • • " • •' " •," � � �, � •. .• �•' � • '� . 1 � " �' • • l'. � • � � ' • a ' • • # • �'' - • .f� � 1� '� '•' s �" •' • *' - ' II � ! � . � w' �� ,•' ' �, • • � • � � * ' � I • s �' •� � ► • � � 1 /� "• #.' � �' � '�' � '• * �' •� �, #' • . . � � R • ' � s � � • '�' ' + ' + • '� 1. $SQ0,000 Commercial General Liability, 2. $1,000,000 Event Insurance, covering all events taking place an City-owned property, 3. Statutory Workers' Compensation and Employers' Liability ($100,000/$500,000/$100,000}, 4. $250,000 Liquor/Dr Shop Liability for any event occurring an City-owned property where alcohol will be provided or served, and CVB HOT Funds, PY2017 -- Page 8 5. $500,000 Business Autornobile Liability on any awned, non-owned or hired vehicles. CITY must be named as an additional insured on all palicies (except Workers' Campensation) and proof of coverage shall be submitted prior ta any payment by CITY. EXECUTED this day of , 2016. ATTEST: „ �� � _ _ , � � �� By: � � �� ��. � � , .���� HOWARD MARTIN, CITY MANAGER ,...� � . � . �• � �,, _ � �� �,` � �- By; � � _ �..z.� — � � �. Y.� „��=� .�T: ' [_�AI�,[t "��iL"�1:; �� , �� �..��a �'�� Bti�I�C�����, t_:1" "'�� [ 1 r'I,ARY ����� CITY ATTORNEY ��Ill�f.`y:l I! • • • R _ - I: President ,...• � � • � •;' BY� �..� .�� ___ _ BY: Secretary CVB HOT Funds, PY2017 -- Page 9 Denton Chamber of Commeree Conventlon and Vlsltors Bureau Progeam Year 2017 Budge4 Advertising General Adminis4ra4ion: Salarles & 9enefi4s Llabillry Insurance Travel & Tralning Membershlps & Subscrip4lans Computer Equlpmene (Adding: server, photo drlve, POS Square) Copy Machine Offlce Supplies (Adding building malntenance to Chamber) Telephones Postage Office Rent(Increase) Program Dlsburs�m�e�is; ___ Print Adver4151ng (Adding Welcome Center, Refresh Brand) DentonRadlo.Com Internee Marketing Tourlsm Promo4ional MaYerial Brochures (Increase print for Welcome Center) Travel & Trade Shows Tourism & PR Servlces Event Maga:lne Event Magazine Distrlbution (increase from 20K to 60K 2X's a year) Commuesacat"sar�s & Soclal Media Salaries � Beneflts Memberships & Professional Development Website (maintenance, upda4es, 3 new apps) Communicatlons (eNewsletter, emall ou4reach) Social & Dlgltal Medla (FaceBook, Plnterest, Twitter...) ��nvcrs�lrso� F� Grflaap Saies � Servlcisrg ��l��aes anr� F��r�efltz �t�ds#1a�� a�se Ful� 3`�n�� Posltion 564,000) Travel & Training Print & Electronic Advereising ($33,900 increase due to Convention Center) Sales & Marketing Mlssfons ($33,000 Increase due to Convention Center) Trade Shows & Conferences (527,000 increase due to Convention Center) Research, Mlning, Lead Gen & Tracking ($21,100 increase due ta Convention Center) Site Visits & Fam Tours Servicing Bid Fees (519,500 increase due to Conventlon Center) Memberships & Professional Development �ie�u�Tt�ua FJt�rketicz�;_. m_.._ _ _ _ ....�.. Print & Electronlc Advertising Sales & Marketing Missions Trade Shows & Conferences Slte Visits & Fam Tours Servieing Memberships & Professional Development Downtown Welcome Center & Denton Store: Lease__ _ _..����_... - Camputer Equipment Operations & Maintenance Insurance Office Supplies F/T Manager Professlonal Developmen4 P/T Assistant & Paid Interns $ 165,000 800 10,000 9,000 35,OD0 6,000 5,800 17,000 5,000 16,155 $ 50,000 1Z,000 33,090 10,000 50,000 24,000 9,000 45,000 11,000 $ 180,000 50,000 30,000 2,400 �o,000 186,000 50,000 33,400 16, 500 20,500 14,100 8,000 2,500 20,000 1,650 $ 4,500 5,000 12, 000 1,500 1, 000 2,100 $ $ 57,500 8,000 15,000 7, 500 6,000 66,000 4,000 36,000 Total Budge4 Exhlbit A 269,755 204,090 a�z,aoo 312,650 26,100 200,000 1,284,995