2017-0652017-065
ARDINANCE NO
•FA IN• ! • •N C 1&1 •.
AND
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (FILE f
21–PROVIDING FOR AN ADDITIONAL EXPENDITURE
AMOUNT NOT -TO -EXCEED $85,000, WITH THE TOTAL CONTRACT AMOUNT NOT -TO -
EXCEED $45 1,000).
WHEREAS, on September 15, 2015, by Ordinance No. 2015-273, the City awarded a
contract to Clevest Solutions, Inc. in the amount of $366,000 for Mobile Workforce Management
Software; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that an amendment be authorized to amend such contract agreement with respect to the
addition of an Automatic Vehicle Location software system and an increase in the payment amount,
and said fees under the proposed contract are fair and reasonable and are consistent with and not
higher than the recommended practices and fees applicable to the Provider's profession and such fees
do not exceed the maximum provided by law; NOW, THEREFORE,
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Clevest Solution, Inc., which is on file in the office of the Purchasing Agent, in the amount of
Eight Five Thousand and 0/100 ($85,000) Dollars, is hereby approved and the expenditure of funds
therefor is hereby authorized in accordance with said amendment. The total contract amount
increases to $451,000.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
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ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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DocuSign Envelope ID: 343295B3-258D-4B44-B2BC-3647BF2B6F01
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND CLEVEST SOLUTIONS, INC.
\[RFP NO. 5821\]
THIS FIRST AMENDMENT TO CONTRACT 5821 by and
between the City of Denton, and Clevest Solutions, Inc. Contractor);
The CITY deems it necessary to further expand the goods/services provided by
CONTRACTOR to the CITY;
NOW THEREFORE,
1. Master Agreement page 3, Total Contract Amount of the Agreement is
hereby amended to read as follows:
The contract total for services shall not exceed $451,000.
All other provisions of the contract 5821, as heretofore amended, remain in full force and
effect.
IN WITNESS WHEREOF, the CITY and the CONTRACTOR, have each
executed this Amendment, by and through their respective duly authorized
representatives and officers on this date
________________________.
RFP 5821 Amendment #1 Page 1 of 2
DocuSign Envelope ID: 343295B3-258D-4B44-B2BC-3647BF2B6F01
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
TODD HILEMAN
CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By: ___________________________________
CONTRACTOR
CLEVEST SOLUTIONS, INC.
A Corporation
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
RFP 5821 Amendment #1 Page 2 of 2
DocuSign Envelope ID: 343295B3-258D-4B44-B2BC-3647BF2B6F01
All pricing is subject to the assumptions attached to this pricing matrix
Customer is responsible for procuring 3rd party software. Example: MS SQL Server, Microsoft OS, ESRI (if required) etc.
CLEVEST AVL requires Cellular data plans and vehicle installation services. Customer to procure services directly from 3rd Party
providers.
Pre-configured Solution provided any requirements outside of this solution shall require additional Professional Service charges
DocuSign Envelope ID: 343295B3-258D-4B44-B2BC-3647BF2B6F01
Data migration, report upgrades and other customization work will be invoiced as additional Professional Services.
Additional Professional Service charges are a standard rate of $1,500 per day
Travel days billed at half the daily Professional Services standard rate, i.e. = $750/day
Onsite work: Lodging and transportation will be billed to customer at cost. Living expenses will be billed based upon the GSA per diem
rate.
Charges for interface work done by incumbent system vendors will be charged separately by those companies.
Customer is responsible for any applicable shipping costs. Shipping cost not to exceed $250.00.
State and local excise fees and taxes per agreed terms of RFP 5821.
Annual maintenance is governed under agreed Terms and Conditions of RFP 5821 under separate cover.
Provision of Clevest Professional Services will be provided under a separate Statement of Work (SOW).
Provision of Clevest Software Licenses agreed under Terms and Conditions of RFP 5821.
Prices subject to change after expiration date.
Payment Schedule as per agreed terms and conditions of RFP 5821. Details from this document are below:
Licenses -
Upon contract execution: 25%
Agreed Statement of Work: 15%
Solution loaded in test environment: 40%
Completion of User Acceptance Test: 20%
Maintenance as per agreed RFP 5821
Upon contract execution: 15%
Agreed Statement of Work: 25%
Solution loaded in test environment: 30%
Completion of User Acceptance Test: 30%
Hardware - 100% upon receipt and acceptance of shipment
Services as per the SOW.
Purchase Order Information
Quote Approval Signature _____________________________
Is a purchase order (PO) required for the purchase or payment of the
products
Print Name__________________________________________Please select (Customer to complete)
\[ \] No
Approval date ________________________________________\[ \] Yes
If yes, please complete the following:
PO Number: _________________________
PO Amount: _________________________
Certificate Of Completion
Envelope Id: 343295B3258D4B44B2BC3647BF2B6F01Status: Completed
Subject: City Council Docusign Item - Amendment to 5821 - Workforce Management Software
Source Envelope:
Document Pages: 5Signatures: 5Envelope Originator:
Supplemental Document Pages: 0Initials: 0Rebecca Hunter
Certificate Pages: 6
AutoNav: EnabledPayments: 0rebecca.hunter@cityofdenton.com
EnvelopeId Stamping: EnabledIP Address: 129.120.6.150
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Record Tracking
Status: OriginalHolder: Rebecca HunterLocation: DocuSign
1/25/2017 2:53:48 PM rebecca.hunter@cityofdenton.com
Signer EventsSignatureTimestamp
Rebecca HunterSent: 1/31/2017 8:09:42 AM
Completed
rebecca.hunter@cityofdenton.comViewed: 1/31/2017 8:10:37 AM
Senior BuyerSigned: 1/31/2017 8:11:52 AM
Using IP Address: 129.120.6.150
City of Denton
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ID:
Trevor GreeneSent: 1/31/2017 8:11:54 AM
trevor.greene@clevest.comViewed: 1/31/2017 8:55:24 AM
CFOSigned: 1/31/2017 10:09:07 AM
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John KnightSent: 1/31/2017 10:09:10 AM
john.knight@cityofdenton.comViewed: 1/31/2017 10:12:52 AM
Deputy City AttorneySigned: 1/31/2017 10:13:08 AM
City of Denton
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Julia WinkleySent: 1/31/2017 10:13:09 AM
Completed
julia.winkley@cityofdenton.comViewed: 1/31/2017 11:04:28 AM
Contracts Administration SupervisorSigned: 2/22/2017 9:41:04 AM
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City of Denton
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Todd HilemanSent: 2/22/2017 9:41:11 AM
todd.hileman@cityofdenton.comViewed: 2/22/2017 11:34:55 AM
Security Level: Email, Account Authentication Signed: 2/22/2017 11:35:07 AM
(Optional)
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Electronic Record and Signature Disclosure:
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ID: 8154723a-9757-4d53-a4b5-794656233671
Jane RichardsonSent: 2/22/2017 11:35:08 AM
jane.richardson@cityofdenton.comResent: 2/22/2017 1:26:09 PM
Assistant City SecretaryViewed: 2/22/2017 3:39:22 PM
City of DentonSigned: 2/22/2017 3:39:32 PM
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In Person Signer EventsSignatureTimestamp
Editor Delivery EventsStatusTimestamp
Agent Delivery EventsStatusTimestamp
Intermediary Delivery EventsStatusTimestamp
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Carbon Copy EventsStatusTimestamp
Ronald BillodeauxSent: 1/31/2017 8:11:53 AM
ronald.billodeaux@clevest.comViewed: 1/31/2017 8:13:16 AM
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(Optional)
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ID:
Julia WinkleySent: 1/31/2017 10:09:09 AM
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
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Jane RichardsonSent: 2/22/2017 9:41:06 AM
jane.richardson@cityofdenton.comViewed: 2/22/2017 9:57:03 AM
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Robin FoxSent: 2/22/2017 9:41:08 AM
Robin.fox@cityofdenton.com
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Sherri ThurmanSent: 2/22/2017 9:41:09 AM
sherri.thurman@cityofdenton.com
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Jerry FielderSent: 2/22/2017 3:39:34 PM
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Trey PriceSent: 2/22/2017 3:39:34 PM
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Jennifer BridgesSent: 2/22/2017 3:39:36 PM
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
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Envelope SentHashed/Encrypted2/22/2017 3:39:36 PM
Certified DeliveredSecurity Checked2/22/2017 3:39:36 PM
Signing CompleteSecurity Checked2/22/2017 3:39:36 PM
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Payment EventsStatusTimestamps
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