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AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE APPROVAL
OF A FIRST AMENDMENT TO A CONTRACT BETWEEN THE CITY OF DENTON AND
LABWARE, INC., FOR LABORATORY INFORMATION MANAGEMENT SYSTEM
SOFTWARE • cSUPPORT,AND MAINTENANCE
FOR AN ADDITIONAL THREE (3) YEAR PERIOD, EXTENDING THE CONTRACT
APPROVED BY CITY COUNCIL'ON FEBRUARY 4, 2014, IN THE AMOUNT OF $72,840;
PROVIDING F• •THE EXPENDITUREOF ,S THEREFORAND PROVIDING
EFFECTIVE DATE (FILE 5441 — PROVIDING FOR AN ADDITIONAL EXPENDITURE
AMOUNT NOT -TO -EXCEED $109,960, WITH THE TOTAL CONTRACT AMOUNT NOT-
• $182,800).
WHEREAS, on February 4, 2014, by Ordinance No. 2014-025, the City awarded a contract
to LabWare, Inc., in the amount of $72,840 for Laboratory Information Management Software;
and
WHEREAS, the Staff having recommended, and the City Manager having recommended
to the Council that an amendment be authorized to amend such contract agreement with respect to
the extension of the contract for an additional three (3) year period, and said fees under the
proposed contract are fair and reasonable and are consistent with and not higher than the
recommended practices and fees applicable to the Provider's profession and such fees do not
exceed the maximum provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the
City and LabWare Inc., which is on file in the office of the Purchasing Agent, in the amount of
One Hundred Nine Thousand Nine Hundred Sixty Dollars ($109,960) Dollars, is hereby approved
and the expenditure of funds therefor is hereby authorized in accordance with said amendment.
The total contract amount increases to $182,800.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the 2 day ofA , 2017.
_ �..........
CHRIS WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
AIT VED ASTO LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
BY:..
DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E
EXHIBIT 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND LABWARE INC.
\[CONTRACT NO. 5441\]
THIS FIRST AMENDMENT TO CONTRACT 5441 (“Amendment”) by and
between the City of Denton, Texas (“City”) and LabWare Inc. (“Supplier”);
The CITY deems it necessary to further expand the goods/services provided by
SUPPLIER to the CITY;
NOW THEREFORE,
Labware LIMS “Master Software Agreement” shall be amended as follows:
1.Section 3, “Terms of Agreement “is hereby amended to read as follows:
“It is the intention of the City of Denton to award a contract for a one (1) year
period. The City and the Awarded Contractor shall have the option to renew
this contract for an additional five (5) one year periods. The Contract shall
commence upon the issuance of a Notice of Award by the City of Denton and
shall automatically renew each year, from the date of award by City Council,
unless either party notifies the other prior to the scheduled renewal date in
accordance with the provision of the section titled "termination". At the option
of the City of Denton, the Contract may be further extended as needed, not to
exceed a total of six (6) months.”
2.Add Section 14.0 Total Contract Amount
“Total Contract Amount for services shall not exceed $182,800”.
3.Addendum 2, shall be replaced with attached Exhibit 1, (Quotes #
CB010617101 and MRI0000990)
All other provisions of the contract 5441, as heretofore amended, remain in full force and
effect.
IN WITNESS WHEREOF, the CITY and the SUPPLIER, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this day of _______________.
RFP 5441 – AMENDMENT #1 Page 1 of 2
DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E
EXHIBIT 2
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
TODD HILEMAN
CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, INTERIMCITY ATTORNEY
By: ___________________________________
“SUPPLIER”
LabWare Inc.
A Corporation
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
RFP 5441 – AMENDMENT #1 Page 2 of 2
DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E
DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E
DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E
LabWare, Inc.
Maintenance/Support Renewal Program
Three Mill Road, Suite 102
Wilmington, DE 19806
Quote No:
MRI0000990
Quote Date:
January 6, 2017
302-658-8444
Invoice to be Issued in 30 Days
NAInvoices@labware.com
Customer ID: 30539
Return PO or Payment Info: NAInvoices@labware.c
MAINTENANCE QUOTATION
Page 1 of 2
City of Denton Environmental ServicesCity of Denton Municipal Lab Env. Serv.
215 E McKinney St1100 S Mayhill Rd
Denton, TX 76201-4229Denton, TX 76208-6318
Attn: Fritz U. Schwalm
Your LabWare LIMS Maintenance and Support Program is renewed annually as per your
Purchase Order #:
contract.
Please remit your Purchase Order or Payment Details to NAadmin@labware.com.
Modules Covered by PlanStart DateEnd DateMaint Charge
MS: Tech Support03/01/201702/28/20184,000.00
Yearly Technical Support per named contact
LabWare Technical Support
Includes-
Telephone Support
- Dialup support service
Online Web-based support including access to:
-LabWare DevTrack to download Modules
- LabWare LabTrack for updates and defect fixes
- LabWare Knowledge Track for technical articles
Attendance to LabWare's annual North American Customer Education Conference for
the customer's primary support contact.
Named Contact - Fritz U. Schwalm - If this is no longer the named contact please let
us know
Registration must be approved 30 days prior to the start date to attend the CEC
Support is provided 8 hours per day, 5 days per week during East Coast business
hours.
Price quoted is per named contact per year
Each named contact must attend our LIMS Administration Training Course prior to
gaining support access.
MS: Maintenance03/01/201702/28/20186,120.00
Annual Periodic Upgrade and Maintenance Program: The annual price of software
maintenance is 17 perecen of the total price of all licenses purchased to date.
5 Capacity LIMS license - $ 36,000 purchased Feb. 21, 2014 as per Quote
DT01091402 and PO 167046
FOR THE PERIOD OF MARCH 1, 2017 THROUGH FEBRUARY 28. 2018
DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E
LabWare, Inc.
Maintenance/Support Renewal Program
Three Mill Road, Suite 102
Wilmington, DE 19806
Quote No:
MRI0000990
Quote Date:
January 6, 2017
302-658-8444
Invoice to be Issued in 30 Days
NAInvoices@labware.com
Customer ID: 30539
Return PO or Payment Info: NAInvoices@labware.c
MAINTENANCE QUOTATION
Page 2 of 2
City of Denton Environmental ServicesCity of Denton Municipal Lab Env. Serv.
215 E McKinney St1100 S Mayhill Rd
Denton, TX 76201-4229Denton, TX 76208-6318
Attn: Fritz U. Schwalm
Your LabWare LIMS Maintenance and Support Program is renewed annually as per your
Purchase Order #:
contract.
Please remit your Purchase Order or Payment Details to NAadmin@labware.com.
Modules Covered by PlanStart DateEnd DateMaint Charge
2017-2018 Annual Technical
Maintenance Support $10,120
2 Additional years of Support
2018-2019 $10,120
2019-2020 $10,120
TOTAL Maintenance/ Technical ________
Support for three years $30,360
** This quote does not include any applicable sales tax.
The Maintenance fee for the upcoming period is due by the anniversary date. Please allow
accordingly for your internal processes, ie. PO generation, online invoicing timing, etc.
If the maintenance fee is not remitted on or before the anniversary date, the following notice will be
$10,120.00
Total Due:
served: All means of support access will be suspended 30 days after the anniversary date. 30 days
from the anniversary date the maintenance fee will be renewed, if desired, at the then current rate used
for new license sales based on the then current pricing curve.
RemitLabWare, Inc.
All Amounts are in
Payment
3 Mill Rd., Suite 102
USD
To:
Wilmington, DE 19806
Labware Consulting $79,600
ABA#: 031100089
3 Yrs Tech / Mtnce Support $30,360
ACCT #: 5606446544
Grand Total $109,960
Certificate Of Completion
Envelope Id: 908C9037306F4C85816270958B2ADB5EStatus: Completed
Subject: City Council Docusign Item - 5441
Source Envelope:
Document Pages: 7Signatures: 4Envelope Originator:
Supplemental Document Pages: 0Initials: 0Robyn Forsyth
Certificate Pages: 7
AutoNav: EnabledPayments: 0robyn.forsyth@cityofdenton.com
EnvelopeId Stamping: EnabledIP Address: 129.120.6.150
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Record Tracking
Status: OriginalHolder: Robyn ForsythLocation: DocuSign
3/10/2017 11:12:11 AM robyn.forsyth@cityofdenton.com
Signer EventsSignatureTimestamp
Robyn ForsythSent: 3/10/2017 11:14:56 AM
Completed
robyn.forsyth@cityofdenton.comViewed: 3/10/2017 11:15:04 AM
BuyerSigned: 3/10/2017 11:16:05 AM
Using IP Address: 129.120.6.150
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
J.Carlisle Peet IIISent: 3/10/2017 11:16:07 AM
peet@labware.comViewed: 3/10/2017 2:31:01 PM
VPSigned: 3/10/2017 2:31:13 PM
Security Level: Email, Account Authentication
Using IP Address: 73.28.140.20
(Optional)
Electronic Record and Signature Disclosure:
Accepted: 3/10/2017 7:32:46 AM
ID: 3f018f16-4525-4425-a832-18d6fda020bb
John KnightSent: 3/10/2017 2:31:16 PM
john.knight@cityofdenton.comResent: 3/23/2017 1:16:16 PM
Deputy City AttorneyViewed: 3/23/2017 1:53:38 PM
City of DentonSigned: 3/23/2017 1:53:52 PM
Using IP Address: 129.120.6.150
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(Optional)
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ID:
Julia WinkleySent: 3/23/2017 1:53:54 PM
Completed
julia.winkley@cityofdenton.comViewed: 3/23/2017 2:32:06 PM
Contracts Administration SupervisorSigned: 3/23/2017 2:32:35 PM
Using IP Address: 129.120.6.150
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
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Signer EventsSignatureTimestamp
Todd HilemanSent: 3/23/2017 2:32:39 PM
todd.hileman@cityofdenton.comViewed: 3/23/2017 2:53:29 PM
Security Level: Email, Account Authentication Signed: 3/23/2017 2:53:40 PM
(Optional)
Using IP Address: 129.120.6.150
Electronic Record and Signature Disclosure:
Accepted: 2/8/2017 4:52:51 PM
ID: 8154723a-9757-4d53-a4b5-794656233671
Jennifer WaltersSent: 3/23/2017 2:53:43 PM
jennifer.walters@cityofdenton.comViewed: 3/24/2017 6:07:48 AM
City SecretarySigned: 3/24/2017 6:07:55 AM
City of Denton
Using IP Address: 129.120.6.150
Security Level: Email, Account Authentication
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Electronic Record and Signature Disclosure:
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ID:
In Person Signer EventsSignatureTimestamp
Editor Delivery EventsStatusTimestamp
Agent Delivery EventsStatusTimestamp
Intermediary Delivery EventsStatusTimestamp
Certified Delivery EventsStatusTimestamp
Carbon Copy EventsStatusTimestamp
Julia WinkleySent: 3/10/2017 2:31:14 PM
julia.winkley@cityofdenton.comViewed: 3/12/2017 1:53:01 PM
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
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ID:
Sherri ThurmanSent: 3/10/2017 2:31:14 PM
sherri.thurman@cityofdenton.comViewed: 3/10/2017 2:33:45 PM
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ID:
Jane RichardsonSent: 3/23/2017 2:32:37 PM
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
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ID:
Carbon Copy EventsStatusTimestamp
Robin FoxSent: 3/23/2017 2:32:37 PM
Robin.fox@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Accepted: 10/9/2015 11:39:51 AM
ID: 04463961-03db-4c4d-9228-d660d6146ed6
Jennifer BridgesSent: 3/24/2017 6:07:57 AM
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Jane RichardsonSent: 3/24/2017 6:07:58 AM
jane.richardson@cityofdenton.comViewed: 3/24/2017 2:56:49 PM
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Fritz SchwalmSent: 3/24/2017 6:08:00 AM
fritz.schwalm@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Patricia BurnsSent: 3/24/2017 6:08:01 AM
Burns@labware.com
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Lab Ware AdministrationSent: 3/24/2017 6:08:02 AM
NAAdmin@labware.comViewed: 3/24/2017 6:26:00 AM
VP
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Notary EventsTimestamp
Envelope Summary EventsStatusTimestamps
Envelope SentHashed/Encrypted3/24/2017 6:08:02 AM
Certified DeliveredSecurity Checked3/24/2017 6:08:02 AM
Signing CompleteSecurity Checked3/24/2017 6:08:02 AM
CompletedSecurity Checked3/24/2017 6:08:02 AM
Payment EventsStatusTimestamps
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