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2017-092RDIv�s�►� �c� O 2017-092 ��1►�ras AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A CONTRACT BETWEEN THE CITY OF DENTON AND LABWARE, INC., FOR LABORATORY INFORMATION MANAGEMENT SYSTEM SOFTWARE • cSUPPORT,AND MAINTENANCE FOR AN ADDITIONAL THREE (3) YEAR PERIOD, EXTENDING THE CONTRACT APPROVED BY CITY COUNCIL'ON FEBRUARY 4, 2014, IN THE AMOUNT OF $72,840; PROVIDING F• •THE EXPENDITUREOF ,S THEREFORAND PROVIDING EFFECTIVE DATE (FILE 5441 — PROVIDING FOR AN ADDITIONAL EXPENDITURE AMOUNT NOT -TO -EXCEED $109,960, WITH THE TOTAL CONTRACT AMOUNT NOT- • $182,800). WHEREAS, on February 4, 2014, by Ordinance No. 2014-025, the City awarded a contract to LabWare, Inc., in the amount of $72,840 for Laboratory Information Management Software; and WHEREAS, the Staff having recommended, and the City Manager having recommended to the Council that an amendment be authorized to amend such contract agreement with respect to the extension of the contract for an additional three (3) year period, and said fees under the proposed contract are fair and reasonable and are consistent with and not higher than the recommended practices and fees applicable to the Provider's profession and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and LabWare Inc., which is on file in the office of the Purchasing Agent, in the amount of One Hundred Nine Thousand Nine Hundred Sixty Dollars ($109,960) Dollars, is hereby approved and the expenditure of funds therefor is hereby authorized in accordance with said amendment. The total contract amount increases to $182,800. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 2 day ofA , 2017. _ �.......... CHRIS WATTS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: AIT VED ASTO LEGAL FORM: AARON LEAL, INTERIM CITY ATTORNEY BY:.. DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E EXHIBIT 2 THE STATE OF TEXAS § § COUNTY OF DENTON § FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND LABWARE INC. \[CONTRACT NO. 5441\] THIS FIRST AMENDMENT TO CONTRACT 5441 (“Amendment”) by and between the City of Denton, Texas (“City”) and LabWare Inc. (“Supplier”); The CITY deems it necessary to further expand the goods/services provided by SUPPLIER to the CITY; NOW THEREFORE, Labware LIMS “Master Software Agreement” shall be amended as follows: 1.Section 3, “Terms of Agreement “is hereby amended to read as follows: “It is the intention of the City of Denton to award a contract for a one (1) year period. The City and the Awarded Contractor shall have the option to renew this contract for an additional five (5) one year periods. The Contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council, unless either party notifies the other prior to the scheduled renewal date in accordance with the provision of the section titled "termination". At the option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months.” 2.Add Section 14.0 Total Contract Amount “Total Contract Amount for services shall not exceed $182,800”. 3.Addendum 2, shall be replaced with attached Exhibit 1, (Quotes # CB010617101 and MRI0000990) All other provisions of the contract 5441, as heretofore amended, remain in full force and effect. IN WITNESS WHEREOF, the CITY and the SUPPLIER, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this day of _______________. RFP 5441 – AMENDMENT #1 Page 1 of 2 DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E EXHIBIT 2 “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: __________________________________ TODD HILEMAN CITY MANAGER ATTEST: JENNIFER WALTERS, CITY SECRETARY By: __________________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, INTERIMCITY ATTORNEY By: ___________________________________ “SUPPLIER” LabWare Inc. A Corporation By: _________________________________ AUTHORIZED SIGNATURE, TITLE RFP 5441 – AMENDMENT #1 Page 2 of 2 DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E LabWare, Inc. Maintenance/Support Renewal Program Three Mill Road, Suite 102 Wilmington, DE 19806 Quote No: MRI0000990 Quote Date: January 6, 2017 302-658-8444 Invoice to be Issued in 30 Days NAInvoices@labware.com Customer ID: 30539 Return PO or Payment Info: NAInvoices@labware.c MAINTENANCE QUOTATION Page 1 of 2 City of Denton Environmental ServicesCity of Denton Municipal Lab Env. Serv. 215 E McKinney St1100 S Mayhill Rd Denton, TX 76201-4229Denton, TX 76208-6318 Attn: Fritz U. Schwalm Your LabWare LIMS Maintenance and Support Program is renewed annually as per your Purchase Order #: contract. Please remit your Purchase Order or Payment Details to NAadmin@labware.com. Modules Covered by PlanStart DateEnd DateMaint Charge MS: Tech Support03/01/201702/28/20184,000.00 Yearly Technical Support per named contact LabWare Technical Support Includes- Telephone Support - Dialup support service Online Web-based support including access to: -LabWare DevTrack to download Modules - LabWare LabTrack for updates and defect fixes - LabWare Knowledge Track for technical articles Attendance to LabWare's annual North American Customer Education Conference for the customer's primary support contact. Named Contact - Fritz U. Schwalm - If this is no longer the named contact please let us know Registration must be approved 30 days prior to the start date to attend the CEC Support is provided 8 hours per day, 5 days per week during East Coast business hours. Price quoted is per named contact per year Each named contact must attend our LIMS Administration Training Course prior to gaining support access. MS: Maintenance03/01/201702/28/20186,120.00 Annual Periodic Upgrade and Maintenance Program: The annual price of software maintenance is 17 perecen of the total price of all licenses purchased to date. 5 Capacity LIMS license - $ 36,000 purchased Feb. 21, 2014 as per Quote DT01091402 and PO 167046 FOR THE PERIOD OF MARCH 1, 2017 THROUGH FEBRUARY 28. 2018 DocuSign Envelope ID: 908C9037-306F-4C85-8162-70958B2ADB5E LabWare, Inc. Maintenance/Support Renewal Program Three Mill Road, Suite 102 Wilmington, DE 19806 Quote No: MRI0000990 Quote Date: January 6, 2017 302-658-8444 Invoice to be Issued in 30 Days NAInvoices@labware.com Customer ID: 30539 Return PO or Payment Info: NAInvoices@labware.c MAINTENANCE QUOTATION Page 2 of 2 City of Denton Environmental ServicesCity of Denton Municipal Lab Env. Serv. 215 E McKinney St1100 S Mayhill Rd Denton, TX 76201-4229Denton, TX 76208-6318 Attn: Fritz U. Schwalm Your LabWare LIMS Maintenance and Support Program is renewed annually as per your Purchase Order #: contract. Please remit your Purchase Order or Payment Details to NAadmin@labware.com. Modules Covered by PlanStart DateEnd DateMaint Charge 2017-2018 Annual Technical Maintenance Support $10,120 2 Additional years of Support 2018-2019 $10,120 2019-2020 $10,120 TOTAL Maintenance/ Technical ________ Support for three years $30,360 ** This quote does not include any applicable sales tax. The Maintenance fee for the upcoming period is due by the anniversary date. Please allow accordingly for your internal processes, ie. PO generation, online invoicing timing, etc. If the maintenance fee is not remitted on or before the anniversary date, the following notice will be $10,120.00 Total Due: served: All means of support access will be suspended 30 days after the anniversary date. 30 days from the anniversary date the maintenance fee will be renewed, if desired, at the then current rate used for new license sales based on the then current pricing curve. RemitLabWare, Inc. All Amounts are in Payment 3 Mill Rd., Suite 102 USD To: Wilmington, DE 19806 Labware Consulting $79,600 ABA#: 031100089 3 Yrs Tech / Mtnce Support $30,360 ACCT #: 5606446544 Grand Total $109,960 Certificate Of Completion Envelope Id: 908C9037306F4C85816270958B2ADB5EStatus: Completed Subject: City Council Docusign Item - 5441 Source Envelope: Document Pages: 7Signatures: 4Envelope Originator: Supplemental Document Pages: 0Initials: 0Robyn Forsyth Certificate Pages: 7 AutoNav: EnabledPayments: 0robyn.forsyth@cityofdenton.com EnvelopeId Stamping: EnabledIP Address: 129.120.6.150 Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: OriginalHolder: Robyn ForsythLocation: DocuSign 3/10/2017 11:12:11 AM robyn.forsyth@cityofdenton.com Signer EventsSignatureTimestamp Robyn ForsythSent: 3/10/2017 11:14:56 AM Completed robyn.forsyth@cityofdenton.comViewed: 3/10/2017 11:15:04 AM BuyerSigned: 3/10/2017 11:16:05 AM Using IP Address: 129.120.6.150 City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: J.Carlisle Peet IIISent: 3/10/2017 11:16:07 AM peet@labware.comViewed: 3/10/2017 2:31:01 PM VPSigned: 3/10/2017 2:31:13 PM Security Level: Email, Account Authentication Using IP Address: 73.28.140.20 (Optional) Electronic Record and Signature Disclosure: Accepted: 3/10/2017 7:32:46 AM ID: 3f018f16-4525-4425-a832-18d6fda020bb John KnightSent: 3/10/2017 2:31:16 PM john.knight@cityofdenton.comResent: 3/23/2017 1:16:16 PM Deputy City AttorneyViewed: 3/23/2017 1:53:38 PM City of DentonSigned: 3/23/2017 1:53:52 PM Using IP Address: 129.120.6.150 Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Julia WinkleySent: 3/23/2017 1:53:54 PM Completed julia.winkley@cityofdenton.comViewed: 3/23/2017 2:32:06 PM Contracts Administration SupervisorSigned: 3/23/2017 2:32:35 PM Using IP Address: 129.120.6.150 City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Signer EventsSignatureTimestamp Todd HilemanSent: 3/23/2017 2:32:39 PM todd.hileman@cityofdenton.comViewed: 3/23/2017 2:53:29 PM Security Level: Email, Account Authentication Signed: 3/23/2017 2:53:40 PM (Optional) Using IP Address: 129.120.6.150 Electronic Record and Signature Disclosure: Accepted: 2/8/2017 4:52:51 PM ID: 8154723a-9757-4d53-a4b5-794656233671 Jennifer WaltersSent: 3/23/2017 2:53:43 PM jennifer.walters@cityofdenton.comViewed: 3/24/2017 6:07:48 AM City SecretarySigned: 3/24/2017 6:07:55 AM City of Denton Using IP Address: 129.120.6.150 Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp Julia WinkleySent: 3/10/2017 2:31:14 PM julia.winkley@cityofdenton.comViewed: 3/12/2017 1:53:01 PM Contracts Administration Supervisor City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Sherri ThurmanSent: 3/10/2017 2:31:14 PM sherri.thurman@cityofdenton.comViewed: 3/10/2017 2:33:45 PM Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Jane RichardsonSent: 3/23/2017 2:32:37 PM jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Carbon Copy EventsStatusTimestamp Robin FoxSent: 3/23/2017 2:32:37 PM Robin.fox@cityofdenton.com Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Accepted: 10/9/2015 11:39:51 AM ID: 04463961-03db-4c4d-9228-d660d6146ed6 Jennifer BridgesSent: 3/24/2017 6:07:57 AM jennifer.bridges@cityofdenton.com Procurement Assistant City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Jane RichardsonSent: 3/24/2017 6:07:58 AM jane.richardson@cityofdenton.comViewed: 3/24/2017 2:56:49 PM Assistant City Secretary City of Denton Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Fritz SchwalmSent: 3/24/2017 6:08:00 AM fritz.schwalm@cityofdenton.com Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Patricia BurnsSent: 3/24/2017 6:08:01 AM Burns@labware.com Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Lab Ware AdministrationSent: 3/24/2017 6:08:02 AM NAAdmin@labware.comViewed: 3/24/2017 6:26:00 AM VP Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Notary EventsTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted3/24/2017 6:08:02 AM Certified DeliveredSecurity Checked3/24/2017 6:08:02 AM Signing CompleteSecurity Checked3/24/2017 6:08:02 AM CompletedSecurity Checked3/24/2017 6:08:02 AM Payment EventsStatusTimestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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