2017-114ORDINANCE •'
. 2017-114
--------------
WHEREAS, on August 6, 2013, by Ordinance No. 2013-189, the City awarded a contract to
Teague Nall and Perkins, Inc. in the amount of $4,160,000 for engineering and surveying services
related to Denton Municipal Electric Capital Improvement Plan Projects; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that an amendment be authorized to amend such contract agreement with respect to an
increase in the payment amount, and said fees under the proposed contract are fair, and reasonable,
and are consistent with and not higher than the recommended practices, and fees applicable to the
Provider's profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Teague Nall and Perkins, Inc., which is on file in the office of the Purchasing Agent, in the
amount of Four Million Three Hundred Sixty Thousand and 0/100 ($4,360,000) Dollars, is hereby
approved and the expenditure of funds therefor is hereby authorized in accordance with said
amendment. The total contract amount increases to $8,520,000.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval,�ry
PASSED AND APPROVED this the _ day of,, L 2017.
C 17MIS WATTS, Me(OIRI�
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
Lot",
APPRO'Vl:;]) AS TO LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
BY: "I z4-
'<z�' k-
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND TEAGUE NALL AND PERKINS
\[RFP NO. 5306\]
THIS FIRST AMENDMENT TO CONTRACT 5306 by and
between the City of Denton, and Teague Nall and Perkins Design
Professional);
The OWNER deems it necessary to further expand the professional services
provided by DESIGN PROFESSIONAL to the OWNER;
NOW THEREFORE,
1. , the following subsections shall be amended to
read as follows:
2.1.1 For Basic Services the Estimated Fee compensation shall be $8,480,000.
2.5 Total Contract Amount $8,520,000
2. Additional services shall be rendered per the attached proposal, attached and
incorporated herein as Exhibit 1.
All other provisions of the contract 5306, as heretofore amended, remain in full force and
effect.
IN WITNESS WHEREOF, the OWNER and the DESIGN PROFESSIONAL,
have each executed this Amendment, by and through their respective duly authorized
representatives and officers on this date ________________________________.
Contract 5306 Amendment #1 Page 1 of 2
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
TEAGUE NALL AND PERKINS
A Corporation
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
TODD HILEMAN
CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
By: ___________________________________
Contract 5306 Amendment #1 Page 2 of 2
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
A
SUMMARY OF ENGINEERING FEES Amendment No. 1
Denton Municipal Electric
Capital Improvement Plan
A. BASIC SERVICES:
For work performed by the ENGINEER within the scope identified in ATTACHMENT B,
Itemized Scope of Services, the ENGINEER will be reimbursed as described below:
1. Labor
The following estimated fees shall be paid to the ENGINEER for labor involved in
the various items of work within the scope of Basic Services identified in
ATTACHMENT B:
Substations $ 2,170,000
Transmission Lines $ 2,190,000
All services will be provided at hourly rates for services actually provided.
2. Total Fee for Basic Services
TOTAL (BASIC SERVICES) $4,360,000
SUMMARY OF AMENDED CONTRACT
Original Amend. No. 1 Total
Substation Support $2,715,000 $2,170,000 $ 4,885,000
Transmission Line Support $1,405,000 $2,190,000 $ 3,595,000
Direct Expenses $ 40,000 ___________ $ 40,000
Total $4,160,000 $4,360,000 $ 8,520,000
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
B
ITEMIZED SCOPE OF SERVICES Amendment No. 1
Denton Municipal Electric
Capital Improvement Plan
BASIC SERVICES
PROJECT DESCRIPTION
The original agreement was estimated based on some very general assumptions regarding the
specific scope of work needed to support the CIP, and was intended to allow some flexibility to
provide whatever engineering and surveying services were needed, including those that were not
anticipated as the CIP began. In the course of the execution of the CIP, TNP has been involved
more fully than expected in site selection and feasibility evaluations, prepared field surveys of
existing transmission lines, done more construction staking than anticipated, prepared ALTA
surveys for acquisition of numerous properties, and generally had a greater role in the execution
of the CIP than originally anticipated. Several substations have required the design of retaining
walls and/or storm drain systems or other public improvements that were not anticipated. In
addition, several services have been completed under the original contract by subconsultants,
including Phase I Environmental Site Assessments and Asbestos testing for structures to be
removed.
The scope set forth herein defines the work that is expected to be performed by the DESIGN
PROFESSIONAL in completing the project. In general, the work will consist of providing
surveying, platting, permitting and civil engineering support as needed for implementation of the
transmission lines and substations that are part of the DME CIP, as well as technical support for
other DME operations and maintenance needs, both transmission and distribution. It is
understood by both the City of Denton (Denton Municipal Electric or DME) and the DESIGN
PROFESSIONAL that the specific details of the effort required by DME cannot be fully determined
at this time. The description below sets forth the specific substations and transmission lines that
are contemplated, and illustrates the assumptions made in establishing the budget figures
indicated herein. This list of substations and transmission lines is primarily for the purpose of
describing how the estimated fees were determined, but does not preclude the possibility of other
facilities being added to the list. The intent of this agreement is to summarize the anticipated
support services needed without excluding services that are not foreseen at this time.
Work to be Performed
More specifically, the work will include, but not be limited to, the following:
Land Surveying
Deed sketches, boundary surveys, plats, design surveys, topographic surveys, preparation of
easement exhibits, alignment staking, as-built surveys, Level A and B Subsurface Utility
Engineering (S.U.E.), construction verification surveys of concrete placement and other
improvements, placement of monuments, and other surveying services as necessary.
Attachment B - Page 1 of 3
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
Engineering
Feasibility studies for site selections, alignment evaluations and route planning, coordination with
other governmental agencies (including TxDOT, City of Denton, Denton County, etc.), site plans,
grading plans, drainage studies, design of support infrastructure (such as streets, drainage, water
and sanitary sewer facilities), substation retirement support, underground transmission line design
and support, landscaping and irrigation design, structural design, coordination and consultation
with geotechnical engineers, preparation of specifications and Requests for Proposals,
construction oversight and/or inspection, and other design services as necessary.
Permitting
Permit processing, including coordination with the City of Denton Planning Department, and
preparation of submittal packages for permits such as Specific Use Permits, variances, plats,
Environmentally Sensitive Areas, TxDOT permits, floodplain studies, Site Plans, Clearing &
Grading permits, building permits and other permits as may be required. The DESIGN
PROFESSIONAL will represent DME at public meetings and official meetings with City staff as
requested. Project management, planning, scheduling and tracking necessary to direct the work
will also be a part of this effort.
Anticipated Assignments Basic Services
Completion of the CIP will require support for the following substations and transmission lines,
some of which are in process and others have yet to begin:
Substations
Jim Christal, Brinker, Long Road, Underwood, Mayhill, Eagle, Hickory, Masch Branch, Fort Worth
Expansion, Denton West Interchange, New Northwest, New West Switch
Transmission Lines
Hickory to Locust, RD Wells to Hickory, Spencer to Locust, Pockrus to Mayhill, Mayhill to Brinker,
Denton North to Arco, Cooper Creek to Arco, Pockrus to Arco, Jim Christal to RD Wells, Denton
West Interchange to RD Wells, Woodrow to Brinker, Spencer to Brinker
Assumptions and Clarifications
The following assumptions were used by the DESIGN PROFESSIONAL for the preparation of
this scope of Basic Services:
1. The estimated fees indicated for the services identified above are based on information
provided by DME with regard to the substations and transmission lines that are part of the
CIP, as indicated above.
2. Services to be provided will be as requested by DME staff.
3. Services will be provided by TNP staff or may be provided by subconsultants where
additional capacity or specialized expertise is required.
4. Engineering design will be in accordance with City of Denton (or other applicable agencies)
design standards, and generally accepted engineering practices.
5. All services will be performed at TNP standard hourly rates effective at the time the work is
performed.
6. Easement documents prepared will consist of an Exhibit A (property description) and Exhibit
B (parcel map), and will be sealed by a Registered Professional Land Surveyor.
Attachment B - Page 2 of 3
DocuSign Envelope ID: DC20457B-9D0F-4908-B3E6-A2F800DBB970
Contract 5306 Amendment 1, Exhibit 1
7. Horizontal and vertical control shall be established by TNP survey crews at strategic
set flush with existing ground. Temporary benchmarks will be established at appropriate
intervals along the project route for utilization during design and construction phases. All
bearings of lines provided by TNP will be referenced to Grid North of the Texas Coordinate
System of 1983 {North Central Zone No. 4202; NAD83 (CORS96) Epoch 2002.00} as
derived locally from Western Data Systems Continuously Operating Reference Stations
(CORS) via Real Time Kinematic (RTK) survey methods. All distances and coordinate data
provided by TNP will reflect surface values. An average Combination Factor will be utilized
and reported for scaling grid coordinates and distances to surface values. All elevations
provided by TNP will be referenced to NAVD88, as derived from RTK observations.
Orthometric heights will be calculated by applying the Geoid09 model to ellipsoid heights.
Attachment B - Page 3 of 3
Certificate Of Completion
Envelope Id: DC20457B9D0F4908B3E6A2F800DBB970Status: Completed
Subject: City Council Docusign Item - 5306 Amend 1
Source Envelope:
Document Pages: 10Signatures: 4Envelope Originator:
Supplemental Document Pages: 0Initials: 0Karen E. Smith
Certificate Pages: 6
AutoNav: EnabledPayments: 0karen.smith@cityofdenton.com
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Time Zone: (UTC-06:00) Central Time (US &
Canada)
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