2017-267ORDINANCE NO. 2017-267
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL AGREEMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS (NCTCOG), UNDER SECTION 791.001 OF THE STATE OF TEXAS
GOVERNMENT CODE, TO AUTHORIZE THE CITY OF DENTON TO PARTICIPATE IN
THE NCTCOG GEOGRAPHIC INFORMATION SYSTEMS 2017 2-D PLANIMETRIC
MAPPING UPDATE; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (FILE 5930- INTERLOCAL AGREEMENT WITH THE
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS IN THE NOT -TO -EXCEED
AMOUNT OF $68,040.00).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager or his designee is hereby authorized to execute the
Interlocal Agreement with the North Central Texas Council of Governments under Section
791.001 of the Texas Government Code, a copy of which is attached hereto, and incorporated by
reference herein (the "Agreement").
SECTION 2. The City Manager or his designee is authorized to expend funds pursuant
to the Agreement for the purchase of various goods and services.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 5930 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval. �...
PASSED AND APPROVED this the��day ofVhbt4/- , 2017.
F
HRIS WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
AP' LVED AS 1'0 LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
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DocuSign Envelope ID: 91ED8B13-69F2-4302-80E1-9565B66656CD
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DocuSign Envelope ID: 91ED8B13-69F2-4302-80E1-9565B66656CD
North Central Texas Council of Governments
INTERLOCAL AGREEMENT BETWEEN
THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND
CITY OF DENTON
WHEREAS, the North Central Texas Council of Governments (NCTCOG) is a voluntary
association of, by and for local governments andhas an interest in providing information toits
members to supportplanning, engineering, public safety, and municipal managementactivities;
and,
WHEREAS, the City of Denton(Entity), wishes to have its map-based information system
include the 2017digital orthophotography and/or LiDAR and/orderivative dataand has
determined that the creation of this resource provides information for a multitude of uses
throughout the Entity and thus serves a valid public purpose;and,
WHEREAS, the Entity requires this information to accomplish this purpose and has
determined that NCTCOG can provide this information; and,
WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government Code;
and,
WHEREAS, NCTCOG and Entity are local governments as that term is defined in Section
791.003(4) of the Texas Government Code; and,
WHEREAS, Section 791.025 of the Texas Government Code authorizes local
governments to agree with another local government to purchase goods and services; and,
WHEREAS, a local government that purchases goods and services under Section
791.025 of the Texas Government Code satisfies the requirement of the local government to seek
competitive bids for the purchase of goods and services; and,
WHEREAS, NCTCOG and Entity, acting by and through their respective governing bodies,
adopt the foregoing premises as findings of said governing bodies.
NOW,THEREFORE, the parties, Entity and NCTCOG, agree to the following terms and
conditions regarding the creation of digital aerial photography.
DocuSign Envelope ID: 91ED8B13-69F2-4302-80E1-9565B66656CD
I.LICENSE AGREEMENT
The personnel specified in Appendix A will serve as points of contact for their respective
organizations. The following provisions are a license agreement between NCTCOG and the Entity
with respect to data products that are identified insection II. NCTCOG is the owner of and has the
right to grant a license to use the said data products free of all liens, claims, encumbrances, and
other restrictions and without otherwise violating any rights of any third party, including any patent,
copyright, trade secret, or other proprietary rights.
The NCTCOG data product may be distributed to the Entity on CD-ROM, DVD, or portable hard
drive. The Entity will need to install and operate the NCTCOG data product on properly configured
and compatible computer equipment running third party system and application software supplied
by the Entity.The Entity will also need to ensure that any required data not supplied by NCTCOG
is in proper format and no other software or equipment having an adverse impact on the NCTCOG
product is present.
A.Licensed Operating Environment
(1)Operating Equipment. In exchange for monetary consideration listed in section II, the
Entity will be granted an exclusive operation license to install, store, load, execute, and
display (collectively, Use) the NCTCOG data product on as many local area networks
and/or end-user workstations as the Entity reasonably needs in support of its own
operation (the Licensed Operating Environment). Any software components of the
NCTCOG data product are provided in machine-readable executable format only.
(2)Authorized Users. Unless otherwise agreed in writing, the NCTCOG data product will be
used by Entity officials, officers, employees, and authorized contractors only (Authorized
Users). A contractor shall be deemed authorized to Use the data products by the Entity or
NCTCOG if such Use is incidental to a larger relationship between the contractor and the
Entity, and is used for purposes no greater than reasonably needed to achieve the
objectives of an actual project undertaken in connection with that relationship. The
contractor must agree in writing to be bound by the provisions of this Agreement.
B.Permitted Uses
(1)Use of NCTCOG Products. The Entitys Authorized Users may Use the NCTCOG data
product in the Licensed Operating Environment for any use that furthers the Entitys
internal operations or in furtherance of the Entitys mission.
(2)Use of Generated Output or Other Data. Except as stated, the Entity will own all original
works of authorship it may independently create. Digital output from the Entitys Use of the
NCTCOG Data Product may be resized as desired and printed on black and white, color
printers, or map plotters. Such printed hardcopies may be distributed to the Entitys
officers, employees, citizens, contractors, or other persons in the regular course of
business for their internal use or in connection with an actual transaction. Suchprinted
output may be further copied, photographed, or reproduced digitally on the Internet. The
Entity may charge a fee for such hardcopy printouts that exceed the actual direct cost of
production. Without the prior written consent of NCTCOG, the Entity may not otherwise
provide copied, digitized, reproduced, transmitted or disseminated, in whole or in part, any
of the original digital data product in any form.
9/8/2017
DocuSign Envelope ID: 91ED8B13-69F2-4302-80E1-9565B66656CD
II.OBLIGATIONS
NCTCOG agrees to provide the Product(s) listed below for Entitys use consistent with the terms
herein. Upon delivery of the Product(s), NCTCOG shall invoice Entity in the amount(s) provided
and Entity agrees to pay NCTCOG
Coverage Area: City of Denton
Square miles = 85
ProductAmount
2017Orthophotography
$24,225.00
20170.5m LiDAR
$.00
20172 Contours
$.00
2017 Impervious Surface Layer
$.00
2017 2-D Planimetrics
$43,815.00
2017 3-D Planimetrics
$.00
2017Cooperative Project Total
$68,040.00
You have agreed to the payment terms listed below and have secured the total amount with
purchase order (PO) number (Please enter a PO number if blank. If you
have not yet secured a PO, please enter 9999).
Invoice Date
Fiscal Year or After Delivery
Payment Years
FY 2017-18
Ifa payment term has not been specified, please select FY 2017 or FY 2017-18
If your payment is spread across two fiscal years you will be invoiced 50% of the total amount
each year. Upon receipt of the first invoice, the Entity had thirty (30) days to review the products
and pay said invoice or the remaining amount owed to the North Central Texas Council of
Governments (NCTCOG).
III.TERMINATION
The parties agree that the Entity may terminate this Agreement by providing thirty (30) days written
notice to NCTCOG. Such notice shall be given to NCTCOG at the address set forth under its
signature below. In the event of such termination, NCTCOG shall reimburse to the Entity pro-
ratable portion of the contracted amount for services rendered. The Entity shallreimburse
NCTCOG for staff time billed to the project up to terminationat a rate of $95.00/hour.Reimbursed
amount shall not exceed the total project amount in Section II.
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IV.MISCELLANEOUS
EntiretyofAgreement ThetermsandprovisionsofthisAgreementconstitutetheentire
agreementoftheundersignedpartiesandintheeventofaconflictbetweenthisAgreement
andanyattachmentthereto,thetermsofthisAgreementshallprevail.
GoverningLaw.ThisAgreementshallbe governedbyandconstruedinaccordancewiththe
lawsofthestateofTexasandvenueshalllieexclusivelyinDentonCounty,Texas.In
performingitsobligationshereunder,eachpartyshalloperateandperforminaccordancewithall
applicablestate andfederallaws.
Severability.IntheeventthatoneormoreprovisionscontainedinthisAgreementshallfor
anyreasonbeheldtobeinvalid,illegalorunenforceableinanyrespect,suchinvalidity,
illegalityorunenforceabilityoftheAgreementshallbeconstruedasifsuchinvalid,illegalor
unenforceableprovisionhadneverbeencontainedherein,andshallnotaffecttheremaining
provisionofthisAgreement,whichshallremaininforceandeffect.
Assignment.NopartytothisAgreementmayassignorotherwisetransferanyofitsinterestin
thisAgreementwithouttheexpresswrittenconsentoftheotherparty.
Immunity.ItisexpresslyunderstoodandagreedthatintheexecutionofthisAgreement,thatthe
parties,eitherindividuallyorjointly,donotwaive,norshalltheybedeemedtowaive,any
immunityordefensethatwouldotherwisebeavailabletoeachagainstclaimsarisinginthe
exerciseofitspowersorfunctions.
Non-appropriationofFunds.Each party paying for the performance of governmental functions in
this Agreement must make those payments from current revenues available to the paying party.In
Entityinanyfiscalperiodfor
theeventnofundsorinsufficientfundsareappropriatedbythe
anypaymentsduehereunder,EntitywillnotifyNCTCOGofsuchoccurrenceandthis
Agreementshallterminateonthelastdayofthefiscalperiodforwhichappropriationswere
receivedwithoutpenaltyorexpensetotheEntityofanykindwhatsoever, exceptastothe
portionsofthepaymentshereinagreed uponforwhichfundsshallhavebeenappropriated.
ForceMajeure.TheEntityandNCTCOGshallexercisetheirbesteffortstomeettheir
respective dutiesandobligationsassetforthinthisAgreement, butshallnotbeheldliablefor
anydelayor omission inperformanceduetoforcemajeureorothercausesbeyondtheir
reasonablecontrol.(forcemajeure),including,butnotlimitedto,compliancewithany
governmentlaw,ordinanceor regulation,actsofGod,actsofthepublicenemy,fires,strikes,
lockouts,naturaldisasters,wars, riots,materialorlaborrestrictionsbyanygovernmental
authority,transportationproblemsand/or anyothersimilarcauses.
Certification.TheundersignedareproperlyauthorizedtoexecutethisAgreementonbehalfof
theparties.andeach party certifies totheother thatany necessary resolutions
extendingsuchauthorityhavebeenfully passedandarenowinfullforceandeffect.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
Mike EastlandDate
Executive Director
616 Six Flags Drive, Suite 200
Arlington, Texas 76011
City of Denton
SignatureDate
Name:
Title:
Street Address:
City, State, Zip:
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:___________________________
APPROVED AS TO FORM:
______________________________
9/8/2017
DocuSign Envelope ID: 91ED8B13-69F2-4302-80E1-9565B66656CD
APPENDIX A
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
MAIN CONTACTADDITIONAL CONTACT
Name:Shelley BroylesTodd Tanner
Title:GIS Project CoordinatorChief Technology Officer
DepartmentResearch and Information ServicesResearch and Information Services
Organization:NCTCOGNCTCOG
Street Address:616 Six Flags Drive, Suite 200616 Six Flags Drive, Suite 200
City, State, ZipArlington, Texas 76011Arlington, Texas 76011
Phone/Fax:(817) 695-9156(817) 640-4428(817) 608-2357(817) 640-4428
E-mail:sbroyles@nctcog.orgttanner@nctcog.org
9/8/2017
Certificate Of Completion
Envelope Id: 91ED8B1369F2430280E19565B66656CDStatus: Completed
Subject: City Council Docusign Item - 5930 2-D Planimetrics
Source Envelope:
Document Pages: 7Signatures: 4Envelope Originator:
Certificate Pages: 6Initials: 0Julia Winkley
AutoNav: Enabledjulia.winkley@cityofdenton.com
EnvelopeId Stamping: EnabledIP Address: 129.120.6.150
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: OriginalHolder: Julia WinkleyLocation: DocuSign
9/11/2017 11:38:12 AM julia.winkley@cityofdenton.com
Signer EventsSignatureTimestamp
Julia WinkleySent: 9/11/2017 11:55:55 AM
Completed
julia.winkley@cityofdenton.comViewed: 9/11/2017 11:56:24 AM
Contracts Administration SupervisorSigned: 9/11/2017 11:58:05 AM
Using IP Address: 129.120.6.150
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mike EastlandSent: 9/11/2017 11:58:07 AM
scecil@nctcog.orgResent: 9/13/2017 9:59:19 AM
Security Level: Email, Account Authentication Viewed: 9/12/2017 9:06:25 AM
(Optional)
Signed: 9/15/2017 10:54:56 AM
Using IP Address: 208.87.239.180
Electronic Record and Signature Disclosure:
Accepted: 9/13/2017 12:02:28 PM
ID: 6f07c488-cdf8-43a9-84c2-aca32281166e
Jennifer DeCurtisSent: 9/15/2017 10:54:59 AM
jennifer.decurtis@cityofdenton.comViewed: 9/15/2017 11:42:03 AM
Deputy City AttorneySigned: 9/15/2017 11:42:09 AM
City of Denton
Using IP Address: 129.120.6.150
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Julia WinkleySent: 9/15/2017 11:42:11 AM
Completed
julia.winkley@cityofdenton.comViewed: 9/19/2017 2:02:17 PM
Contracts Administration SupervisorSigned: 9/19/2017 2:06:21 PM
Using IP Address: 129.120.6.150
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd HilemanSent: 9/19/2017 2:06:24 PM
todd.hileman@cityofdenton.comViewed: 9/19/2017 5:27:28 PM
City ManagerSigned: 9/19/2017 5:27:34 PM
City of Denton
Using IP Address: 47.190.47.120
Security Level: Email, Account Authentication
Signed using mobile
(Optional)
Electronic Record and Signature Disclosure:
Signer EventsSignatureTimestamp
Accepted: 7/25/2017 9:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Jennifer WaltersSent: 9/19/2017 5:27:36 PM
jennifer.walters@cityofdenton.comViewed: 9/20/2017 5:31:04 PM
City SecretarySigned: 9/20/2017 5:32:22 PM
City of Denton
Using IP Address: 47.184.84.134
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer EventsSignatureTimestamp
Editor Delivery EventsStatusTimestamp
Agent Delivery EventsStatusTimestamp
Intermediary Delivery EventsStatusTimestamp
Certified Delivery EventsStatusTimestamp
Carbon Copy EventsStatusTimestamp
Julia WinkleySent: 9/15/2017 10:54:58 AM
julia.winkley@cityofdenton.comResent: 9/20/2017 5:32:28 PM
Contracts Administration SupervisorViewed: 9/15/2017 11:06:34 AM
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sherri ThurmanSent: 9/15/2017 10:54:58 AM
sherri.thurman@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane RichardsonSent: 9/19/2017 2:06:23 PM
jane.richardson@cityofdenton.comViewed: 9/20/2017 8:37:21 AM
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Robin FoxSent: 9/19/2017 2:06:23 PM
Robin.fox@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy EventsStatusTimestamp
Jennifer BridgesSent: 9/20/2017 5:32:24 PM
jennifer.bridges@cityofdenton.comViewed: 9/25/2017 10:55:29 AM
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane RichardsonSent: 9/20/2017 5:32:25 PM
jane.richardson@cityofdenton.comViewed: 11/7/2017 12:45:49 PM
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Stephanie PadgettSent: 9/20/2017 5:32:26 PM
Stephanie.Padgett@cityofdenton.com
TS Administrative Assistant
City of Denton
Security Level: Email, Account Authentication
(Optional)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary EventsSignatureTimestamp
Envelope Summary EventsStatusTimestamps
Envelope SentHashed/Encrypted9/20/2017 5:32:26 PM
Certified DeliveredSecurity Checked9/20/2017 5:32:26 PM
Signing CompleteSecurity Checked9/20/2017 5:32:26 PM
CompletedSecurity Checked9/20/2017 5:32:26 PM
Payment EventsStatusTimestamps
Electronic Record and Signature Disclosure
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