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(a) �ach member of the council, in addition to having the other qualifications prescribed
by law:
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a domicil,e in district three (3} or four (4), as set forth in Section 2.01, for at least
�����. ������ ��N��c,��l�r�,� his or her e���t.i���, in the district in which elected; further,
shall continuausly be domiciled within the carporate limits of Denton and,
if elected within a single member geographic district, or at large place five (5)
requiring a domicile in district one (1} or two (2}, or at large place six
(6) requiring � a domicile in district three (3) or four (4), in the district
in which elected throughout his or her term of office.
(3) Shall not hold any other public office of emolument;
(4) Shall have and maintain the eligibility requirements for municipal afficers set
forth in Sectian 141.001 of the Texas Election Cade, Vernon's Texas Civil
Statutes Annotated hereinafter referred to as "Election Cade" as it may now read
or hereafter be amended.
� ►� ► 1 ►11�►�1�.3
Article IV, Section 4.13 (a) of the Charter shall be amended to read as follows:
Sec. 4.13 - Filing and certification of petitions, recall election.
(a) All papers camprising a recall petition shall be assembled and filed with the city secretary
as one instrument. Within seven (7) days after a petition is filed, the city secretary shall
determine whether each paper bears the names af five (5) electors who canstitute a
committee of the petitioners, and the required affidavit af the circulator thereof, and
whether the petition is signed by qualified voters of the constituency of the
cauncilmember whase removal is sought equal in number to at least �
���l�immr��-fiye ��35�p. percent of the number of the votes cast for that councilmember and all of
his opponents in the last preceding general municipal election in which he was a
candidate. As used herein "constituency" shall mean the qualified voters eligible to vote
for the councilmember whase removal is sought, either by geographical district or at large,
as the case may be.
: ►� ► ►1131►Y:1[iJ
Article VI, Sectian 6.04 of the Charter shall be amended to read as follows;
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ia ����mt�lish th� Internal A�dit f�ncticsn,
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y���c��:��:r°ly r.�c���a�µrN��� �����1..����,1�_�.�����x°cl�c��_�� that„risks i����:J��� �at�_J w�.�� ��r��� s���a�i���d���.1�......��µ���� ��.�.....:tl�,a�,t
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achieved,
�1�� C�;'�l�_l�r�t��t�<�I Auditor is �-c°�,��r�,:�L��l� �:���° �ix°�,�lio��_�:�Il N���������1 ����ai�t...i�����,��ta1�z� for....th�„Ci� �'��"
�ntcsn ta �li inat� �vast� fraud �r�d abus�,
, � �;
Article XIV, Sections 14.04 and 14.05 of the Charter shall be repealed in their entirety and the
following section ta be appropriately numbered shall be inserted to read as follows:
1 � ' �
"�`l?c; �"nt� Council �;���x�l �tt��a����r�� �i:Nmzic� ���°�1�������o�� Th� �.tl�d�:"�..�rN�ia���.w���� shal��o��I�N���i ::�1��....�a����1*
���a1:::ic ��m[fMcw���tl��r. :����°���c,:.�u����..and_�I���11 �����m�t����aq��tc. i1�����,��I1N�t ��6 i�,�.#;a,���t �t���t�1���W��� that����a���r� ur�.
cha�ter 171 of �4�� Texas .Local Goyernment Code wand all state law„ as �resently exist or ma� be
G� or_������ad.�°��', '�`I��� (:����d����� ������� ���l�a ��i �����,� �,tN��x� ����+�ti����.t���r����7��� tl����� tN����� �I�ar��
aa�,r ear�in��stat.e�,. �� .��.,�.�..��..
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pp ' � m e_shall atm a minimum includew the followin�
_� � law, ���at the ethics ordinanc �
com��n��t�::
(1) Iaefinition c��" �. r�a cahibited im�r�er �c�an�a��c. rr�t�r�st and ��c ��<�t�wul �a�a��
(2) Definition af � c,c c��al and im�roper�articig��rtd�n when a potential confl��t of interest is
rep sent;
(3) Avaidance of �pearance of conflict af interest; and
� ) ,��i���i��i�� __ ..m.._.�_ � _____� _�- ' _.. �; c�r�c�i�a��i�ct., �.���,��w��i��;� th�, �u�e,:r �.�.�,.,�,�z%�����r���
4 (,� ��ta�a�� and •r��%�r c;�w����,���� �.�� �,tl������ .
wilr���,�a�� ��c�c� ���a�t���acz�i���u��1�.�9 �wdtl� �:tr��a��,_�;xa�c� i����ar�a�� r�_'�uI rm�M���c��c� far Ar���°�i+�°�ac�rr.:
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The fallawing section to be appropriately numbered shall be added to the Charter and read as
fallaws:
City Councilmember Stipend.
�� �� y � ���_ � of a mon� t� sti�end as
� � un tial �monthlyi te co�m shall�be�S ven
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et forth n this ��.c�� ��� t The � __
Hundred � ii�� Dollars �$750
� �... emb�.�a�� t�l � �:�,� � " � _ ���.._� _ ��r�� ���������� One a_l�R��,�����r����
1���• ��a�,]'� m. ��.�:a�,������ ��'„+��.��,�N_1������ ���c���t��� d, ��oy �t ������-.1�����z�.. ,�.7_��
Dollars �$1 000�, for the May_ar �1��IT��e� at large These initi��l, _amaunts shall became effective on
ratif caiion af this charter provision.
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City_____Cauncil may_ ,by a m5e�arate, ordinance,�prave„an___adp�ustment Mn the stipend no mare
frequently than once per fiscal ye�r�.hut n� zncre,asenin such co�r�����:������ic�z�, Shaal take_effect until
�,���,��,r�r3�...z���������.4 �a�'���� ��m���;� �_�I„ii��.Ma�c�w�:'�mand/c:7� f"���i;����1_A����a�,�.l°� �,lected__at �I��_����.� �IT�.���w➢�io;.
elect,ion. Any increase i�� thµe amount,,,c�f the sti�end shall nat exceed thre�: �� percent„of the then-
�.�u��d�� ;w,ii���.z��.i___"��r��r��L�::N:..unless �����a�•t����;�,� @�:� .�M ���a...����acl� �f.�� vote__af ��~�,�°. � `c�����,a�ii._ 1'���� �ta��r�.����
�8�;�11_���.. a�:��ca� d,�c� i�� 4N��, _�������ucum„N �, it�� h��c9.f���.. �r� ��_�,�����r4�c�: � oa�c � t��M��m.
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� ; . � �, . . . . . � •
• : � � r r •� � . �, .. .. *. �
•
�"]��; NO
' ! f ' � `li�ll ��7�►■:
. �, . ����� � �� . � ; ��� �� � �� � . ,
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,. . .� ;
i��S NO
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. � , , . � , � . ; . , . R . �
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� � ',. � � � R � '. � �'' .1 � � �,.
�]C� NO
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PROPOSITION E;
SHALL A SECTION BE ADDED TO THE CITY CHARTER PROVIDING FOR
COUNCILMEMBERS TO RECEIVE AN INITIAL MONTHLY STIPEND OF SEVEN
HUNDRED FIFTY DOLLARS ($750.00} AND THE MAYOR TO RECEIVE AN INITIAL
MONTHLY STIPEND OF ONE THOUSAND DOLLARS ($1,000.00) DURING THEIR
RESPECTIVE TERMS OF OFFICE AND PROVIDING FOR RESTRICTIONS ON
SUBSEQUENT INCREASES TO THE STIPEND AMOUNT?
YES NO
SECTION 3. The election and early voting shall be conducted at the time and in the
manner specified in an agreement between Denton County and the City regarding election
process and practices, with the general election being held on November 7, 2017.
SECTION 4. The election shall be held under the provisions of the Charter of the City
............� .................���.�...�.... _
of Denton, the Constitution and the laws of the State of Texas, the Voting Rights Act of 1965, as
amended, insofar as they may be applicable.
SECTION 5, This Ordinance shall constitute the order and may serve as notice of the
election �an a�
d sh 11 be published and noticed in accordance with all applicable laws.
SECTION 6. The caption of this Ordinance shall be published in a newspaper of general
circulation in the City of Denton, in compliance with the provisions of the law. Further, this
Ordinance may be published in pamphlet form and shall be admissible in such farm in any court,
as provided by law.
SECTION 7. If any sectian, subsection, paragraph, sentence, clause, phrase, or word in
this Ordinance, or application thereof to any person or circumstance is held to be
unconstitutional, such holding shall not affect the validity of the remaining portions of this
Ordinance, the City Council of the City of Denton hereby declares that they would have enacted
such remaining portions despite any such invalidity,
SECTION $. The City Council has found and determined that the meeting at which this
Ordinance is considered is open to the public and that notice thereof was given in accordance
with the provisians of the Texas open meetings law, Tex. Gov't Code ch. 551, as amended, and
that a quorum of the City Cauncil was present.
SECTION 9. This Ordinance shall become effective immediately upon its passage and
�w� ..........................�.�
approval.
S:\Legal\Our pocuments\Miscellaneous\17\Charter Review Committee\Ordinance Calling 2017 Charter Amendment Election - BH Rev -
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PASSED AND APPROVED this the I 5� day of "�f�_ �" � , 2017.
����, �� ...
"��� � ��� �.�.�
�.w� �� ��
CHRIS WATTS,�MAYO ���....... mm____ _..
. . � � � �.......
R
ATTEST;
JENNIFER WALTERS, CITY SECRETARY
� _�
�i'1'i�.� 1;I� r''�,�TO LEGAL FORM:
r�.���t� LEAL, INTERIM CITY ATTORNEY
� � ��'��p �,�. �,� �,,�. ....,...�_
BY: ����,�. �� � � �� ����
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Page 6
THE STATE OF TEXAS
COUNTY OF DENTON
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
This CONTRACT for election services is made by and between the Denton County Elections Administrator and the
following political subdivisions, herein referred to as "Participating Authority or Pa�ticipating Authorities" located entirely or
partially inside the boundaries of Denton County:
�_�������� �,..�_ ��...�. .� ...........�... .... .......... . .�...�. .... �...m.�....�..�......... ...�
Cities ����� ������1� . .. � C�����`�
_.. _ e ___m___ _ . ......
' ville Aubrev ISD Denton County MUD 4
....Lewis� .. .,nm,nm.,n.�.� ................. ... ..s... .................. � ,.. . . ..... . .... ...... �..._....., e..�
Dallas Little Elm ISD Denton Countv MUD 5
_ ............... _._.....�
Denton ,. .e,��� .�.�.
_.. .�.�� �
Pros er
..�.....,..,� ............. .....................................�........... ... . ... .. ....... ..........
.. ... ....... ............ �. � . .. . . . . . ... . .
The Colony
..... _—_ ... .... ... ..
Pilot Point ..., .... ... ..... ..... �.....� .�..m.... ..
�_______________. ____________________........ ......... . .......
.w.
__Hiqhland Villa�e ________________�. „ ,,,, .� ..... ...
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code
Section 11.0581 for a joint November 7, 2017 election to be administered by Frank Phillips, Denton County Elections
Administrator, hereinafter referred to as "Elections Administrator."
RECITALS
Each "Participating Authority" listed above plans to hold a General or Special Election on November 7, 2017.
Denton County plans to hold county-wide voting for this General Election.
The County owns an electronic voting system, the Hart InterCivic Verity Voting System (Version 2.0), which has
been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant
with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The
contracting political subdivisions (Participating Authorities) desire to use the County's electronic voting system, to
compensate the County for such use, and to share in certain other expenses connected with joint elections, in accordance
with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all parties, IT IS
AGREED as follows:
I. ADMINISTRATION
The Participating Authorities agree to hold a"Joint Election" with Denton County and each other in accordance with
Chapter 271 of the Texas Election Code and this agreement. The Elections Administrator shall coordinate, supervise, and
handle all aspects of administering the Joint Election as provided in this agreement. Each Participating Authority agrees to
pay the Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement.
The Elections Administrator shall serve as the administrator for the Joint Election; however, each Participating Authority
shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The
Elections A�ministrator shall provide advisory services in connection with decisions to be made and actions to be taken by
the officers of each Participating Authority as necessary.
Page 1 of 8
It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting
system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election
services for those purposes, on terms and conditions generally similar to those set forth in this contract. In such cases,
costs shalt be pro-rated among the participants according to Section XI of this contract.
II. LEGAL DOCUMENTS
Each Participating Authority shall be responsible for the preparation, adoption, and publication of all required
election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the
Participating Authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible
for the preparation and publication of all voting equipment testing notices that are required by the Texas Election Code.
Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or
Election Day polling places change.
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
Participating Authority, including translation to languages other than English. Each Participating Authority shall provide a
copy of their respective election orders and notices to the Elections Administrator.
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election
Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in
elections conducted by the county, and shall be compliant with the accessibility requirements established by Election Code
Section 43.034 and the Americans with Disabilities Act (ADA). All Early Voting and Election Day voting locations shall be
within the boundaries of Denton County. The proposed voting locations are listed in Attachment A of this agreement. In
the event a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate
location. The Elections Administrator shall notify the Participating Authorities of any changes from the locations listed in
Attachment "A."
If polling places for the November 7, 2017 joint election are different from the polling place(s) used by a Participating
Authority in its most recent election, the authority agrees to post a notice no later than November 7, 2017 at the entrance to
any previous polling places in the jurisdiction stating that the polling location has changed and stating the political
subdivision's polling place names and addresses in effect for the November 7, 2017 election. This notice shall be written
in both the English and Spanish languages.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling
location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, each Participating Authority agrees to assist in recruiting polling place
officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965,
as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall
have one or more election officials who are fluent in both the English and Spanish languages. If a presiding judge is not
bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the
polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the Participating Authority
or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that
polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter
32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint
Election are eligible to serve.
Page 2 of 8
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The
Election judges and clerks who attend voting equipment training and/or procedures training, shall be compensated at the
rate of $9 an hour. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to
pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying
them of their appointment, the dates/times and locations of training and distribution of election supplies, and the number of
election clerks that the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Denton County pursuant
to Texas Election Code Section 32.091. The election judge, or their designee, will receive an additional sum of $25.00 for
picking up the election supplies and equipment prior to Election Day and for returning the supplies and equipment to the
central counting station after the polls close. Likewise, the Lead Clerk in Early Voting, or their designee, will receive an
additional sum of $25.00 for picking up the election supplies prior to the first day of Early Voting and for returning the supplies
and equipment to the Elections Department after Early Voting has ended.
The compensation rates established by Denton County are:
Early Voting — Presiding Lead Clerk (�11 an hour), Alternate Lead Clerk ($10 an hour), Clerk ($9 an hour)
Election Day — Presiding Judge ($11 an hour), Alternate Judge ($10 an hour), Clerk ($9 an hour)
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during
early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel
working in support of the Early Voting Ballot Board and/or central counting station on election night will be compensated at
the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006.
If elections staff is required outside of the hours of the office's normal scope of business, the entity(ies) responsible
for the hours will be billed for those hours. The Elections Administrator will determine when those hours are necessary, the
number of staff and whom are necessary, along with to whom the hours are to be billed. Cost for these hours will be billed
at a rate of 1.5 times the staffs hourly rate (See Sections XV #10). The Election Administrator has the right to waive these
costs as they see fit.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, the County's electronic voting system and equipment, official ballots, sample ballots, voter registration lists, and all forms,
signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall
ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling
places that do not have tables and/or chairs. Any additional required materials (required by the Texas Election Code) must
be provided by the Participating Authority, and delivered to the Elections Office thirty-three (33) calendar days (October 6,
2016) prior to Election Day. If this deadline is not met, the material must be delivered by the Participating Entity, to all Early
Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall be responsible
for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election
Code.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
Participating Authorities shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall
be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the
necessary voter registration information, maps, instructions, and other information needed to enable the election judges in
the voting locations that have more than one ballot style to condu�t a proper election.
Each Participating Authority shall furnish the Elections Administrator a list of candidates and/or propositions showing
the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot
(including titles and text in each language in which the authority's ballot is to be printed). ��i�! �N�t mmu�t �a� t�rc��ad�d t�a
Page 3 of 8
���� �a��ti��� t�f�i�� vuit�a��� ��r�� ,� l��a�w��+�s� cI� � ff�wl'�e��ir� th� ���i c�� �s� �i�� f�a� � 1�+�� �rN� �k�� l��ll,�� or after the
election is ordered, whichever is later. Said list must be in a Word document, the information must be in an �„���� �r�� V���r
���� ��r�n��, be in Arial 12 point font, and contain candidate contact information for the purposes of verifying the
pronunciation of each of the candidates' names. Each Participating Authority shall be responsible for proofreading and
approving the ballot insofar as it pertains to that authority's candidates and/or propositions. Each Participating Authority
shall be responsible for proofing and approving the audio recording of the ballot insofar as it pertains to that authority's
candidates and/or propositions. The approvals must be finalized with the Elections Office within five (5) calendar
days of receipt of the proofs, or the provided proofs shall be considered approved.
The joint election ballots shall list the County's election first. The joint election ballots that contain ballot content for
more than one joint participant because of overlapping territory shall be arranged with the appropriate school district ballot
content appearing on the ballot following the County's election, followed by the appropriate city ballot content, and followed
by the appropriate water district or special district ballot content.
Early Voting by Personal Appearance and on Election Day shall be conducted exclusively on Denton County's
Paper on Demand voting system including provisional ballots.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on the relevant employees upon hiring as
required by Election Code 129.051(g).
VI. EARLY VOTING
The Participating Authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each Participating
Authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist
in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an
hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who
are permanent employees of the Denton County Elections Administrator or any Participating Authorities shall serve in that
capacity without additional compensation.
Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this
document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early
voting locations. All requests for Temporary Early Voting Locations will be considered, and determined based on the
availability of sites and if it is within the Election Code parameters. All costs for temporary sites including coverage by
Election Administration staff will be borne by the requesting authority. The Elections Administrator will determine when those
hours are necessary, the number of staff and whom are necessary along with to whom the hours are to be billed. Cost for
these hours will be billed at a rate of 1.5 times the staffs hourly rate (See Sections XV #10). The Election Administrator has
the right to waive these costs as they see fit.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing. The address of the Early Voting Clerk is as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
PO Box 1720
Denton, TX 76202
Email: �I'�r�prar��.���w���c�r��������r���„�
Page 4 of 8
Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots that are sent by
a contract carrier (ie. UPS, FedEx, etc.) shall be delivered to the Early Voting Clerk at the Denton County Elections
Department physical address as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
701 Kimberly Drive, Suite A101
Denton, TX 76208
Email: �1�����N���c��i°�t���o�s��,���r�ty �..��r��..
The Elections Administrator shall post on the county website each Participating Authority's early voting report on a
daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g)
of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website
no later than 8:00 a.m. each business day.
VII. EARLY VOTING BALLOT BOARD
Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint
Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to
efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central counting station to
receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas
Election Code, appoint the following central counting station officials:
Counting Station Manager:
Tabulation Supervisor:
Presiding Judge:
Alternate Judge:
Brandy Grimes, Elections Manager
Jason Slonaker, Technology Resources Coordinator
Sally Hampton, Denton County Republican Party
Sandy Swan, Denton County Democratic Party
The counting station manager or their representative shall deliver timely cumulative reports of the election results
as precincts report to the central counting station and are tabulated. The manager shall be responsible for releasing
unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general
public by distribution of hard copies at the central counting station and by posting to the Denton County Election's website.
To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County's voting
equipment will not be released to the participating authorities at the remote collection sites or by phone from individual
polling locations.
The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with
Election Code Section 67.004, after all precincts have been counted, and will deliver a copy of the unofficial canvass to
each Participating Authority as soon as possible after all returns have been tabulated, via the Denton County Election's
website. Each Participating Authority shall be responsible for the official canvass of its respective election(s), and shall
notify the Elections Administrator, or their designee, of the date of the canvass, no later than three days after Election Day.
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for each Participating
Authority to upload to the Secretary of State as required by Section 67.017 of the Election Code.
Page 5 of 8
The Elections Administrator shall be responsible for conducting the post-election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
of the recount, if waiver is denied, will be provided to each Participating Authority and the Secretary of State's Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY
The Elections Administrator shall administer only the Denton County portion of the elections held by the Participating
Authorities.
X. RUNOFF ELECTIONS
Each Participating Authority shall have the option of extending the terms of this agreement through its runoff
election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless
the Participating Authority notifies the Elections Administrator in writing within three (3) business days of the original election.
Each Participating Authorities shall reserve the right to reduce the number of early voting locations and/or Election
Day voting locations in a runoff election. �
Each Participating Authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the
November 7, 2017 election and to conduct its drawing for ballot positions at or immediately following such meeting in order
to expedite preparations for its runoff election.
Each Participating Authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary,
shall be Tuesday, December 12, 2017, with early voting being held in accordance with the Election Code.
XI. ELECTION EXPENSES AND ALLOCATION OF COSTS
The Participating Authorities agree to share the costs of polling places with Denton County. If a polling location is
shared by more than one Participating Authority, the costs shall be pro-rated equally among the participants utilizing that
polling place.
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each
early voting site. Each Participating Authority shall be responsible for a pro-rata portion of the actual costs associated with
the early voting sites located within their jurisdiction. Participating Authorities that do not have a regular (non-temporary)
early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site.
Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each
Participating Authority's voters.
Each Participating Authority agrees to pay the Elections A�ministrator an administrative fee equal to ten percent
(10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code.
The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s) within the county treasury in accordance with Election Code Section 31.100.
Failure on the part of the Participating Authority to meet the deadlines outlined in this agreement may result in
additional charges, including but not limited to, overtime costs for Denton County employees.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any Participating Authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 - 2.053 of the Texas Election Code.
Page 6 of 8
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each Participating Authority as well as to the public in accordance
with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be
stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections
Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable
and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or
open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of each Participating Authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with
the appropriate Participating Authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the
presiding officer of the contracting Participating Authorities agree that any recount shall take place at the offices of the
Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor, and the Participating
Authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount
Coordinator.
The Elections Administrator agrees to provide advisory services to each Participating Authority as necessary to
conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
�I. It is understood that to the extent space is available, other districts and political subdivisions may wish to
participate in the use of the County's election equipment and voting places, and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
Participating Authorities.
2. The Elections Administrator shall file copies of this document with the Denton County Judge and the Denton
County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Denton County, Texas.
5. In the event that one of more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
Page 7 of 8
0
10.
Failure for a participating authority to meet the deadlines as outline in this contract or on the calendar
(Attachment C) may result in additional charges, including but not limited to, overtime charges, etc.
Elections Staffing Hourly Rate (includes all benefit pay):
Absentee Voting Coordinator
Voter Registration Clerk
Technology Resources Coordinator
Elections Technician
Voter Registration Coordinator
Training Coordinator
Election Coordinator
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
$29.520
$21.784 - $23.394
$30.665
$23.040 - $24.304
$31.990
$30.002
$31.780
The total estimated obligation for each Participating Authority under the terms of this agreement is listed below.
The exact amount of each Participating Authority's obligation under the terms of this agreement shall be calculated after
the November 7, 2017 election (or runoff election, if applicable). Final invoices for will be sent out within 30 days of the final
canvas of the election. The Participating Authority's obligation shall be paid to Denton County within 15 days after the receipt
of the final invoice from the Elections Administrator, or their designee.
.�. _ ................. ....
Estimated
Political Subdivision Cost
_,
City of Dallas $8917.70
City of Denton ��� $35726.90
City of Hiqhland Villaqe $8917.70
_ ............��. .... ��� ........ .
City of Lewisville $19879.75
City of Pilot Point $8313.80
City of The Colony $16827.80 I
Aubrey ISD $28414.65
. �����.........__
Little Elm ISD $38452.70 �
Denton County MUD 4 $5495.60
Denton County MUD 5 $5495 60
XVII. SIGNATURE PAGE (separate page)
Rev. 09.05.2017km
Page 8 of 8
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit;
(1) It has on the 29 day of mAu��sX,,,,,, , 2017 been executed by the Denton County
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pursuant to an action of the City Council so authorizing;
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
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Frank Phillips, CERA
ACCEPTED AND AGREED TO BY THE City of Denton:
APPROVED: �' �
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City Manager, City of Denton
ATTESTED:
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