2017-381sAlegal\our documents\ordinances\17\sery agr-denton black film festival ord.doc
ORDINANCE NO. 2017`381
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING AN AGREEMENT BETWEEN
THE CITY OF DENTON, TEXAS AND THE DENTON BLACK FILM FESTIVAL, FOR THE
PURPOSE OF EXPENSES FOR THE 2018 DENTON BLACK FILM FESTIVAL;
AUTHORIZING THE EXPENDITURE OF FUNDS; AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City Council of the City of Denton hereby finds that the Agreement between
the City and the Denton Black Film Festival, attached hereto and made a part hereof by reference
(the "Agreement"), serve a municipal and public purpose and is in the public interest; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated by
reference into the body of this Ordinance as if fully set forth herein.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Agreement and to exercise all rights and duties of the City under the Agreement, including
authorizing and ratifying the expenditure of funds.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
d.
PASSED AND APPROVED this them 5 „day of pZM ,2L_ , 2017.
GI- IS WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPRVVED ASS" TO LEGAL FORM:
AARON l �Al.,, CITY ATTORNEY
BY: (. ,.w
salcgal\our documents\contrws\17\scry agr - denton black film fesdval,doc
SERVICE AGREEMENT
BETWEEN TEXASAND
DENTON BLACK FILM FESTIVAL
This Agreement is hereby entered into by and between the City of Denton, Texas, a home rule
municipal corporation, hereinafter referred to as "City", and the Denton Black Film Festival, a not for
profit organization, hereinafter referred to as "Festival".
WHEREAS, City has determined that the proposal for services merits assistance and can
provide needed services to citizens of City and has provided funds in its budget for the purpose of a
donation to the Denton Black Film Festival which provides a benefit to the citizens by participating
in the 2018 Denton Black Film Festival; and
WHEREAS, this Agreement serves a valid municipal and public purpose and is in the public
interest;
NOW, THEREFORE, the parties hereto mutually agree as follows:
I SCOPE O SERVIc'I
Festival shall, in a satisfactory and proper manner, perform the following tasks, for which the
monies provided by City may be used: for expenditures for the 2018 Denton Black Film Festival.
II. OBLIGATIONS OF.:..1....TS l.IVj1,,
In consideration of the receipt of funds from City, Festival agrees to the following terms and
conditions:
A. One Thousand, Five Hundred Dollars/100 ($1,500.00) shall be paid to Festival by
City to be utilized for the purposes set forth in Article I.
B. Festival will maintain adequate records to establish that the City funds are used for
the purposes authorized by this Agreement.
C. Festival will permit authorized officials of City to review its books at any time.
D. Upon request, Festival will provide to City its By Laws and any of its rules and
regulations that may be relevant to this Agreement.
E. Festival will not enter into any contracts that would encumber City funds for a period
that would extend beyond the term of this Agreement.
F. Festival will appoint a representative who will be available to meet with City officials
when requested.
sAlegal\our documents\con(rac1s\l7\sery agr - denton black film festival.doc
III. I°IMI"OF P1"RF )RMANC'I
The services funded by City shall be undertaken and completed by Festival within the
following time frame:
The term of this Agreement shall commence on the effective date and terminate September 30,
2018, unless the contract is sooner terminated under Section VII "Suspension or Termination".
IV. PAYMENTS
A. PAYMENTS To FESTIVAL. City shall pay to Festival the sure specified in Article II
after the effective date of this Agreement.
B. ExcEss PAYMENT. Festival shall refund to City within ten (10) working days of City's
request, any sum of money which has been paid by City and which City at any time thereafter
determines:
1) has resulted in overpayment to Festival; or
2) has not been spent strictly in accordance with the terms of this Agreement; or
3) is not supported by adequate documentation to fully justify the expenditure..
V. EVALUATION
Festival agrees to participate in an implementation and maintenance system whereby the
services can be continuously monitored. Festival agrees to make available its bank statements for
review by City at City's discretion. In addition, upon request, Festival agrees to provide City the
following data and reports, or copies thereof:
A. An explanation of any major changes in program services.
B. To comply with this section, Festival agrees to maintain records that will provide
accurate, current, separate, and complete disclosure of the status of funds received and the services
performed under this Agreement. Festival's record system shall contain sufficient documentation to
provide in detail full support and justification for each expenditure. Festival agrees to retain all
books, records, documents, reports, and written accounting procedures pertaining to the services
provided and expenditure of funds under this Agreement for five years.
C. Nothing in the above subsections shall be construed to relieve Festival of
responsibility for retaining accurate and current records that clearly reflect the level and benefit of
services provided under this Agreement.
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VI. MEETINGS
Upon request, minutes of all meetings of Festival's governing body shall be available to City
within ten (10) working days of approval.
VII. TERMINATION
The City may terminate this Agreement for cause if Festival violates any covenants,
agreements, or guarantees of this Agreement, the Festival's insolvency or filing of bankruptcy,
dissolution, or receivership, or the Festival's violation of any law or regulation to which it is bound
under the terms of this Agreement. The City may terminate this Agreement for other reasons not
specifically enumerated in this paragraph.
VIII 1�� UAL OPPORTUNITY Imp Y AND'fIT�f'��tl�l.fl'��i ("E WI H LAWS
A. Festival shall comply with all applicable equal employment opportunity and
affirmative action laws or regulations.
B. Festival will furnish all information and reports requested by City, and will permit
access to its books, records, and accounts for purposes of investigation to ascertain compliance with
local, State and Federal rules and regulations.
C. In the event of Festival's noncompliance with the nondiscrimination requirements, the
Agreement may be canceled, terminated, or suspended in whole or in part, and Festival may be
barred from further contracts with City.
IX. WARRANTIES
Festival represents and warrants that:
A. All information, reports and data heretofore or hereafter requested by City and
furnished to City, are complete and accurate as of the date shown on the information, data, or report,
and, since that date, have not undergone any significant change without written notice to City.
B. Any supporting bank statements heretofore requested by City and furnished to City,
are complete, accurate and fairly reflect the financial conditions of Festival on the date shown on said
report, and the results of the operation for the period covered by the report, and that since said data,
there has been no material change, adverse or otherwise, in the financial condition of Festival.
C. No litigation or legal proceedings are presently pending or threatened against Festival.
D. None of the provisions herein contravenes or is in conflict with the authority under
which Festival is doing business or with the provisions of any existing indenture or agreement of
Festival.
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E. Festival has the power to enter into this Agreement and accept payments hereunder,
and has taken all necessary action to authorize such acceptance under the terms and conditions of this
Agreement.
F. None of the assets of Festival are subject to any lien or encumbrance of any character,
except for current taxes not delinquent, except as shown in the bank statements furnished by Festival
to City.
Each of these representations and warranties shall be continuing and shall be deemed to have
been repeated by the submission of each request for payment.
X. CHANG]"'S AND AMl,"NDM[,,NTS
A. Any alterations, additions, or deletions to the terms of this Agreement shall be by
written amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used.
B. It is understood and agreed by the parties hereto that changes in the State, Federal or
local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such
modifications are to be automatically incorporated into this Agreement without written amendment
hereto, and shall become a part of the Agreement on the effective date specified by the law or
regulation.
C. Festival shall notify City of any changes in personnel or governing board
composition.
XI. INDEMNIFICATION
To the extent authorized by law, the Festival agrees to indemnify, hold harmless, and defend the
City, its officers, agents, and employees from and against any and all claims or suits for injuries,
damage, loss, or liability of whatever kind or character, arising out of or in connection with the
performance by the Festival or those services contemplated by this Agreement, including all such
claims or causes of action based upon common, constitutional or statutory law, or based, in whole or in
part, upon allegations of negligent or intentional acts of Festival, its officers, employees, agents,
subcontractors, licensees and invitees.
XII. CONFLIC"I ()FJN'J'J-JU-`ST
. . . . ............
A. Festival covenants that neither it nor any member of its governing body presently has
any interest, direct or indirect, which would conflict in any manner or degree with the performance of
services required to be performed under this Agreement. Festival further covenants that in the
performance of this Agreement, no person having such interest shall be employed or appointed as a
member of its governing body.
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B. Festival further covenants that no member of its governing body or its staff,
subcontractors or employees shall possess any interest in or use his/her position for a purpose that is
or gives the appearance of being motivated by desire for private gain for himself/herself, or others;
particularly those with which he/she has family, business, or other ties.
C. No officer, member, or employee of City and no member of its governing body who
exercises any function or responsibilities in the review or approval of the undertaking or carrying out
of this Agreement shall participate in any decision relating to the Agreement which affects his
personal interest or the interest in any corporation, partnership, or Festival in which he has direct or
indirect interest.
XIII. NOTICE
Any notice or other written instrument required or permitted to be delivered under the terms
of this Agreement shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt requested,
or via hand -delivery or facsimile, addressed to Festival or City, as the case may be, at the following
addresses:
CITY
DENTON BLACK FILM FESTIVAL
City of Denton, Texas Denton Black Film Festival
Attn: City Manager Harry Eaddy, President
215 E. McKinney P.O. Box 1217
Denton, TX 76201 Denton, TX 76202
Either party may change its mailing address by sending notice of change of address to the
other at the above address by certified mail, return receipt requested.
XIV. MISCELLANEOUS
A. Festival shall not transfer, pledge or otherwise assign this Agreement or any interest
therein, or any claim arising thereunder to any party or parties, bank, trust company or other financial
institution without the prior written approval of City.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the
remaining provisions shall remain in full force and effect and continue to conform to the original
intent of both parties hereto.
C. In no event shall any payment to Festival hereunder, or any other act or failure of City
to insist in any one or more instances upon the terms and conditions of this Agreement constitute or
be construed in any way to be a waiver by City of any breach of covenant or default which may then
or subsequently be committed by Festival. Neither shall such payment, act, or omission in any
manner impair or prejudice any right, power, privilege, or remedy available to City to enforce its
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rights hereunder, which rights, powers, privileges, or remedies are always specifically preserved. No
representative or agent of City may waive the effect of this provision.
D. This Agreement, together with referenced exhibits and attachments, constitutes the
entire agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding, or other commitment occurring during the term of this Agreement or subsequent
thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if
appropriate, recorded as an amendment of this Agreement.
E. This Agreement shall be interpreted in accordance with the laws of the State of Texas
and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction
sitting in Denton County, Texas.
M WITNESS WHEREOF, the parties do hereby affix their signatures and enter into this
Agreennent as of'the..w r �::_�... day o1.� � W.
, . , 2017.
ATTEST:
JENNIFER WALTERS, CIT SECRETARY
BY:
API'I I"D AS 'O LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY:......_
r
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CITY OF DENTON
TODD HILEMAN, CITY MANAGER