18-323s:\legal\our documents\ordinances\18\serv agr-dme-keep denton beautiful ord.doc
ORDINANCE NO. 18-323
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING AN AGREEMENT BETWEEN
THE CITY OF DENTON, TEXAS, AND KEEP DENTON BEAUTIFUL, 1NC. FOR THE
SPONSORSHIP OF THE GREAT AMERICAN CLEANUP, DENTON REDBUD FESTIVAL,
COMMUNITY TREE GIVEAWAY, NEIGHBORHOOD BEAUTIFICATION GRANTS,
ENVIRONMENTAL EDUCATION GRANTS; AND MURAL ART 1NITIATNE; AUTHORIZING
THE EXPENDITURE OF FUNDS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton hereby finds that the Agreement between
the City and Keep Denton Beautiful, Inc., attached hereto and made a part hereof by reference (the
"Agreement"), serve a municipal and public purpose and is in the public interest; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated by
reference into the body of this Ordinance as if fully set forth herein.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Agreement and to exercise all rights and duties of the City under the Agreement, including
authorizing and ratifying the expenditure of funds.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approvaL �
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CHRIS WA" �"�� �1�YOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
:
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l�sl� t����I'(:� LEGAL FORM:
LEAL, CITY ATTORNEY
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BY: � '� __......____ _
�:�W��k;al.�¢ruuu� r.11€��r��r��usoit.�v����nUr�cY.��ll�'��;��e'v ;��r�..��prt��;����:�u^pti a��ru���i�m b�r�ti.d,iiP"i.ol,r,9a�i,:x
S�It�1C;� �i�12��I��I�T
.C'.a� I's�l'� � � a �� I . , . ,l 1� p � d t� �l.�
�� Ib a N�' IV !�A °� I�+TJI�9 II�T�o
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WF-i�FZEf1�, �ity has c�et�rrriiiiecD th��t the pi°opos��l far s�i•vic�s �Z��rits assist�race araci c�i�
provid� n�eded s�c•vic�s to citi��ns o�`�►�y �t�d h�s pt°avicteci fL`r�ds �r� its budg�t for tlie pui•pc�se nt
p�yin�; far car��r�ctu�il services9 ar�ci
i%% �12��5� t�1is A�r��rricnt sec°v`s � vttlicl rnr`zalcip�zl �nd pltb�ic purpos� `�t�d is ii1 tl��
publrc iili�r�5t;
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I. �C;�I?� UF S�i�\%I�1;S
�CL)I3 sh�ll, ir� � s�tisfactory �ctd g�co��r tx16�t�zl�rq p�r�ori�l tl�� follov�°i�� t�sk�, 1.'c�r t�vi7ach tl��
a°�zc�rli�s provid�d by �ity ii��y be used;
C.�r��i �izileric�ii Cl�;�nup � � 1,500
L)�r�Cot7 P.�c�bti�� F�;sii��al � 2,500
�(7I11Y11LiI11t� TC�(� �71V�c1�V�i� � �,�d�
I�i�z�[�borhnad Lie`iutificati�� CiranCs � 2,5�0
E�viY��r��x�xtit�� �dLi��ztz�r� israz�ts - 1,000
1VILtral Art Initi��tive � 1,500
�11,500
II, Oi�LIC��'i'iC71�1� (�T� C;IT4'
�s soor� as pr�ctic��ible alt�.r the �;cec�uti�r► s�f ihis ��,re�r�►�tit, �l�ve°.za 7'hot�s�nd, Five
I-�ui�tdred �ll�rs �acl tlo/lOQ (�11,S00,Q0) shu�ll bu p�id to I<1�313 by C'iiy l� be trt.rli�eci far th�
��rxp�ses sc�t �o1°th ir� �rti�le I,
IIIa (�6���C���x��"�"��,b�� ��.��^" ���:.:���
�, ICI)I� °will r�a�Air�t�ii� ad�qtrate rec�rci� t� �s��blisll il�at th� �ity f'itixds ar� tis�d fc�r
the pwi'�iC}S�S c�Litll�T'1��C� �?y C}115 �.�1"��l`l�l�ili.
;:kl���kta�birr�r�s;uar,rr�rrf�VcQau�0.r°ra�:�9.^;'tll�'I��;A�v ��A°...zlrr�r�r,�,-I�w�:�;�� a�wi7Ccrro hs�aauCi�i.al.�.At�a;r
i3. �I�� vvill �errnit au�horiz�d of�ci�ls af Cit}� to rev���� its baol<s iii 6�c�ordnnc� vvitl�
the 2415 First Ar�lend�d 1��r�errient betvv��� th� City of' 1��ntor�, T�xas, �nd ICee� enion
�3�autiful, Ir�c. apprc�vec�i by tlz� CiCy CoLtncil �nd�r �rdinacace I`�a, 2015a239.
C. Upon rec�ti�si, IC � rnrill pr�vide tc� Ci�y its y La`vs d�nc� any of its rules ar�d
regulatio»s th�t tna� b� rc,lev�r�t lo il�is A�i°��rr�ent.
�3. T�D� �vill i1�t ��lter i��to ai�y eoi�tracts that ruould �i�clinnb�r C;ity fcinds for `� p�riod
thzt �ould �xt�nc� b�yo]7d the t�rm �f th'rs A�;r�urn���i,
E. kCI)}3 vvill ��paint � i•ep�es�nt�tti�P� who r�ill �ie av��l�ble to i17��i �rvxtl� Czty o:Cfci��ls
gh1}1�I°1 C�C�L1�S%�(�.
IV', TI1VI� C3F PF.,�FC�ItMAN'C,�;
7`h� services fian��d by C'ity sh�ll be ui�d�x�t�lce» �li1d uoiilplet�d by 1CI)�3 �viihin ti��
followx��� tii��� fi°�rn�a
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v, ����r;t�rrs
A, �'Ai'tvt�N�'S To I�.T��. City shall pay to I�I7I3 the suin sX,��.itieci zi1 Art�cl� IT �f%er th�
�ff�ctiv� ci�te �fthi5 A�i•��'Yiei�t,
�3, ��c�5s P���vtE�vT, ICI�� sli�ll r�f��id tcs �rty ywithin t�t� ( Y 0) `voi°king c�ays �f C�ty's
rcqu�.st, any surrr of" r��oney vdlxzch 11�ts be.en paid by �ity ai�ci whYuEz C�ty ai �r�y tii�e t��L�°e�f�tei°
c�uterta�in�s:
2, h�s rzat b��n spent strictly in accord�il�� �raith th� t�rins oithis ��re��x�ent�
or
3. �� ��at� sup�orC�d by aci�cgu��t� dc�e�tnei�tatior� io fiYlly j�istiiy th� e��s�r►ditL�re.
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A, All �zct�r��al ar it�i�1°��1 ���diis, ICD�3 sh�ll stixbrriit � aapy ofth� zr�r�u�l �r-�de}a�ndcr�t
�trciit tc� �ity r�vit�l�ix1 t�rl (10) d�r�rs of r���i��.
�
s:`,la���llk�ur dv�dum�;�7�,icoirotr actil l P3lscu v ags �•diG7e-kaupp dvrrton. faat�zati CGil,cf��ux
B. A1L extern�l or intern�l evaluatic�n z�e�laorts,
C. An e�pl��n�►tion oi �ny rn��jor changes itl program services.
D. T�� coinply wiih this section, ICDB a�rc�s to m�i��tain recorc{s tl�at �vill provide
accLrrat�, current, sep�rate, az�d compl�te ciisclosure of'the status of func�s received �nd the services
pertor•rtted tindei° this A�r�ement, KD13"s i°ecord system shall cant�in suft:�ci�.nt clocLunezlt�crorl tcr
prc�vicie in detail full suppni-1 �nd justificatiar� 1°or- eac1Y expendilt�re. KD �rgr°ees to i•etain �11 baol<s,
t°ecor°ds, doc��tl�ents, repar[s, �nd written accauntii3g procedtu�es pci°taining ta the scrvices p,°ovicleci
an� expei7diture of funds under tllis Agreem�nt for [�ive ye4�rs.
E. Nothirib in il.1e abo��e subseGtions shall be construed tn relieve KDB of
responsibility fc�r ret�ining ��ccur�te ancl c�rc�-�nt ��ecorci� that cic�rIy reflecf tl�c. levcl ancl benefit of�
services p��ovidecl tzncler tl�is A�reenlcnt.
Upon �•�quest, mirnites af all meetings af KDB's governin� body s11�11 l�e av�ilable to City�
within teri (lU) wo�k7ag days oiappro�val.
V1IT, TERMIN�,TiON
A. The City m�y t�z•minate this A�+i•een�.�nt P�r eause ii' KI7F� vic�lates �ix�y �c,ve»��nls,
agreeinents, ar ��.�arantees of this l��reement, tli� KL)B's i��solvency c�r filing af b�rnl�ru�kcyrr
dissoltitic�n, az° c°eccivership, or the TCDF3'S vialation af atly lavv ar re��rlillldll LO i�Y11Cj1 ll l5 I70LU1C�
uttcler the terrns of°this A�reement. The City may° ter°minate tliis ��;reerrient for other re�tsons not
speci�ically cnumerat�d i�� this par��graph.
B. ICDI� n�ay ter�ninate this A�rcement ��nd refuizd the moriics pro��ided by the Gity.
IX ��C�;[ r�� �:..t �PPC)R"C � �h�i�..��.�' AND C()MI?LIAN� I '!,�"�"fl"� � �M��'��M�.
A. KD�3 shall co�r�ply ��rith �ll a��plicable cq�ral erllplayrnent o1���ortu�lity �f�d
affirmative �ictian la�vs or re�ulations.
33. ICD will ti�rnish �11 ynfarm�tion and reparts r�quested by City, a'1ci �r�ill permxt
access to its bvoks, rGcord�, and accot�nts for pt`r°pc,ses of° rn��esti�;�ltic�n tc> ctscerlain complianc�
witli local, Siate anc� Federal rules �inci re�ul4�t�ioils,
G In tl�e event of KDB's non-com131iaaZce witli the noii-discrirni��ation rec�uireniri�ts,
lhe A�;reemeilt may be canceleci, lerminated, c�r suspencleci in whole ar in part, and ICDB t�i�y be
barrecl f'i•oY�� fu�•ther conti°acts �vith C:ity.
P��ge 3
s:4lec;slluur r�a��m�es�itslcostiteFtctsll3l�an� �r�r-��mC-kec� �it�iri�+i7 l�cut�tiP��Lr:locx
X. WARRANI'IES
KDB represents aric� warr�nts th�it;
A, f111 ic�foi°rnatian, repoi�ts ancl cl�tta l�erctof.'oY°e oi• hereafifier requested by City 1nd
furnislied to City, are cotn�lete and accui°ate �s af the date sttovvn on the itlfortnatian, d�ta, or
i°eport, anc�, s��ice tl�at datc, have not under�ane any sigzliticani cliatige vvitllotxt writien notice ta
C'ity.
B. Any supporting �inancial st�itements hei-etoFore requestecl by City �nd furnished to
Gity, �Y�°e complLte, accurate and fairly refle�t thL financial conclitions of KDB c�n tl�e date sha`�vn
o►a saici repc�rt, and tl�e results af the apei•atic�r� fnr tlie pLrivd covered by Che repoi°i, and tlzat since
saic� d��ta, tl�ere lYas been no mat�rial chan�e, �dverse �r atl7�rwis�, ix� the financi�l c�nditi�n of
ICDB.
G. No lifii�;ati.oYl or leg�al pyc�ceedin�;s are prese;nil�� pendiiig or tl�ce�iteneci adaia�si KDT3.
D. Non� �f lhe provisionr; herein contr�7v�,nc:s or is in conflict r��ith the aLtthority ilr�dex
wl�iicl� KDF3 is doiil�; l�t�sirtess �r �vith the prc���isioils of any �xistin� indentur� or a�reement of
KDI3.
E. KDE3 h�Ys Che power ta enYei• iilto this A�ree�lie��t and accept paymeiiCs hereu�lder,
arid l��as taken all nGcessary action to autl�o�•ize s�zch acc�pta�lce under the ternis ar�d conditioi�s of
fliis Agreenienfi.
I'. None of thc assets af 1CDf3 a►•e su�ject to trny lien or e�lcumbrance c�f ��ny cllarleter,
e;ccept t�3r curi•ent ta�es not clelinqtrerlt, exce�i as ylxo�un in tlze finalicial siatenlents fl�rnished t�y�
KDT3 to City.
Each oi tl7cse z•e�res�tltations ar.�d warrnt�ties slzall tie contin.�iing anci sliall b� deen�e�1 to
I��xve b�en repe��ted by thc; sub�nissian of'each requcst �:or pn}mlent.
XI, �"����.�1c�i�� ��?��C�:a ,r���i9�">��1�"i��f�f�1�"�
A, �liiy all�erations, addrtic,ns, or ci�letioiis tio tlle terr��s of this �lgreement shall b� by
writtei� ninendn�t�nt exec�tted by bc�th pai-ties, e�cept �vhcn tlle terms �f this �greemez�t expi•essly
provide Chat ano�her metl�od sh�ll be usr;d,
B. If is ��zic�erstood anci ��;re�d by tl�e p�rties h�r�to tl�at changes in the State, Feder�il
01' inC�tl ��WS OP 1'C�U�a11Qt15 plll'SLlc�lli I1t;f�t0 171c�� OCGLII" C�UC1T7� i11C tCl�m of t1.1i5 A�;reenient. Any
su�h madifications �LI°e ta be autamatically incoi•poi•atecl into tl�is Agreernent vvit�tout. wt•itte��
amencin�ea�t hereto, �nd sh�ll b�come a part oi'th� �lgreement on the effective d��te specitied by
tl�e law or re�Lzl�ation.
C. ICD � sh�ll iiqtify City af ally chan��s ii� �ersoi�neJ or �o��ernin� bo�rd compasition.
Page �
s:ticn,�rltG��.�r darc�inte�7tstcontP�arctstl.�t�erv tr�r«dmG-kcc�� ciee�lcm ����util`ul.di�tc,�
'I'a t}ie extent a�iihoi•izcd by lav�r, the 1�:U13 agrees to indeinnify, h�ld harml�ss, �ncl defend the
CiCy, its officers, agents, �nd employees �rot�1 azid agai��st ar�y �r�cl all claims c��• s��iits fo�• injuries,
dam�ge, lass, oi• liability of whatever ki��d or ch��racter, �irisi�7g out of or in cannectron �n�itlY tlle
perfoimance by ��he B or thos� s�rvices contemplated by this Agrcenler�t, includin�; all such claims
ar causes nf ac;tian based �.Ypon commc�cl, ccrostitutional cfr st�ttutary law, or based, in t�vhole or in part,
tr}�oix allegations of ne�;lx�eiZl or iilt.er�lion`�1 ��tcts af I`D , its o1l�cez°s, cmplayees, agenls,
subcontractors, licensecs anc� invitees.
XLII, C"(�NFL1C"1 OF INTEREST
A. K. F3 co�re�lant�s thaC neither iC nor aiiy �iiember of its �overriing body presently has
atly i«ter�st, direct or indirect, wl�icli �vo�ilcl cor�t�lict in �rzy n�anaLer �r de�;re� w'rth the per.f`orrr�arice
of services rcc�uired t� be per!`ar1���ed ut�det� this A�;reer�let7k. KD13 furt�h�r cc�venants fhrit in the
perform�nce oi'%his Agi�eemexlt, nn persc�n l.lavii�� suc17 interest sh�ll l�e ei�lplayed c�r appointe�j as
a inember o� its �;avernin� body.
. K B further cavenants tllat no rnc�nber nt its �;overnin� 1�od}� or its staff;
subconiractors or ei��playees sliall possess a►ly interesl in �y�• use his/1�et� p�sition fi�r a put-��ose that
is or gives t11e appcarance of beii�b rnotiv�ted b�� desire for pri��ate gain for hin�self/hersell', ar
othei°s; �artietiticirly tlYcase �vith v�•hieh he/she has Family, blisiness, c)r othei• tiLs.
C'. Na nC[icer, tT�eT��ber, or° employLe nt' C"ity �nd no metnber ol' its gavei•nin� body
who exercises auy �`unctio�x or respor�sibilities in tlle review or approval of` th� u1�c�ertaking ar
carrying out of this A�;re�ment shall particip�te in �ny clecision relr�ting to the ��;reemeiit which
afife�ts lxis persa»al interest or tt�e intcrest ii� any corporatiara, parCner�hi�, or aSsc�Ciatioil iri �vllich
he has ciirec� or indirect inte.resC,
Any tloticc or otl�cr �v�•itten instrun�ent x•eyuired �r perrnitted to he deliverec� uAYiier t1�e terms
o{'this ngreement sl��ll be, deetned lc� have been d�liv�red, ���lzeth�:r actirally received ar naC, when
depc�sitecl in thc United Staies rnnil, posta�e pc°epaid, re�istei•Ld or cei�tified, r�turn t°eceipt
requested, �r via lland-delivery or f�c5i��lile, adcli-essed�ta I<D � or City, as the case m��y� be, at t�hc
fc711owing ��.cid1•esses:
�
��;r�.r> z>>:�r�or� B�AUTrr�rtu, �Nc�
I'resideni, �3oai•ci ai'Dii°Lctars
Keep I)enlon Beautii�ul, rnc.
�C)8 E. Hickory, Ste, 130
T7eritott. "I�X 76205
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.....� ..,, �,.....ua �a�o�.�..����� m��� ������o,�.,� ��� ono��o��wo�a�� ���������,�u���„�����, m�����������T
s�Uegal\oui docuntcntslcoiilrt�cis118�serv ner-dui�-keep dcnton b�nutiful docx
Either party may cliange its m4lilii�g address by sendit7� notice c�f cliange ofi adciress to che
other at tlte a�Uve address by certi�'ied m�il, retu►•n receipt requcstcd,
XV, MISCCI,LANEOUS
A. KD�3 shall not lransfer, pled�;c or other��ise assi�n this fl�reement or any intierest
fherein, or riny claim arising thet�eu�lder to �ny pariy or p�rties, bank, trust co�npa�ly or Uther
financial institution w•itl7out the prior writtei� approval of Cily,
13, It az�y provisic:�n of'this Agreernent is 11e1d ta be; invalid, illcgal, or unenforceal�le,
the rem�ining provisions shall remain i�� fiill force and ePFect ai�d cantinue to conforin to the
original intenC of batl� partics hereto.
C, In no event shall �iny payment to KU[� hereti�nder, or any other acf or failure of City
to in5ist in any c�i�e or more instances upon the terms and conditiozzs �f tl�is Agreement coi�siitute
or be eoi�str��ecl in 31�}� �vay to t�e ��vai��er by City of any breaeh c�f'covenant or delault ����]1CI'l ]11�1�
then or subsequcntly be conlr��itled by KDB. Neith�r shall such payn�ent, act, or orzaission in any
mai7ner iinpair or prejudice any riglit, powcr, privileg�, oc remeciy avail��ble to City tu enl'orce its
ri�l�ts lierewlc�er, which rights, �owers, privileges, or ren�edies are alw�ays specitically preserveci.
No c�epeesentative or a�ent of City ri�3y �vaive the cffect of�tt�is provisiotl.
D. This A�reemenC, together with relerenced exhil�its anci atCachm�nts, cailstil�it�s d1e
entire ��;reetneclt bet�veen the 17zrCies hereto, and any pt•ior a.greement, assertion, statetnent,
underst�nciing, a1' O�Il�T COI11117itCIlel7t OCCLII'I'lI1�T C{UI'1T1� t11� tf;t'lll dI� tlllti A�Pe;�mea�t ar subsequent
thereto, have any legzl force or effect whatsaever, lYnless properly executed in writing, and if
appropriatc, rceorded as an amendi�aent of�ilzis A��•eemcttt.
�, This �1.�r�ei��ent sl�all be interpr�ted in accordance with t}1e l���vs of' t11e State c�f
Tcxas and venue of' arly liti�atit�n cor�cernii�g this Agreemeilt shall be in a court af con7petent
jurisdict.ion sittiri� in llenton Caunty, 'I�exas,
IN WITNESS ��1�ER1:OF, the �.�w��-4�t�� do 1lereby �fFix their signatux•cs and enter iiiCo tl�iis
A�reement ns ofthe ���,����� .... dny of ��'��"� �� �",��" .W 2013.
�... � �'�TM,.. VN '—�
`�.�„ �� �
TODD........�mm........ _ .�� ... . ..................��.._ _
1-I1LEl�it1N, CITY MANAG�R
�.�r�r�s�r:
JI;NNIFER ��rALTGRS, CITY SECIt�;'T"ARY
�
BY �'"�.���: ��"� �� , "' W�_�.
w..�
I'ag� 6
s;llegallour documentslcanlracls118lserv ngr-dmc-kc.wp dcnron btautiful.docx
APPROVED AS TD LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: �
�
� ����
ATTEST:
:
SECRETARY
KEEP DENTON B�AUTIFLJL, INC.
BY: � �����^ ������� ����
!'�������,f�..��,�!'"�1,��.���",���°hl�l.� �.����" ���I�,�C:�,""�'t����
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