18-1466S:\Legal\Our nocuments\OrdinancesU 8\MOD United Way - Ordinance - SN edits.doc
ORDINANCE NO. 1$-1466
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO EXECUTE A MEMORANDUM OF UNDERSTANDING BY AND
BETWEEN UNITED WAY OF DENTON, INC. AND THE CITY OF DENTON PROVIDING
FOR THE EXPENDITURE OF FUNDS IN THE TOTAL AMOUNT OF $107,748.00 FOR
PARTIAL FUNDING FOR STAFFING OF THE PROGRAM IN FURTHER.ANCE OF THE
COORDINATED SYSTEM OF HOMELESS ASSISTANCE PROGRAMS WITHIN THE
CITY OF DENTON; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE,
WHEREAS, the City of Denton (the "City") and the United Way of Denton County, Inc.
("United Way") desire to enter into an agreement to provide for a coordinated system of
homeless assistance programs (the "Programs") to reduce homelessness in the City; and
WHEREAS, the United Way and the City parties hereto agree, and by the execution
hereof are bound to the mutual obligations outlined in the Memorandum of Understanding
attached hereto and made a part hereof by reference (the "MOU "); and
WHEREAS, City has adopted a budget for such funds and included therein an authorized
budget for expenditure of funds; and
WHEREAS, the City Council of the City of I�enton hereby finds that the MOU between
the City and United Way, attached hereto and made a; art hereof by reference serves a municipal
and public purpose, is in the public interest, and of a benefit tc� tlie citizens of the City of Denton;
NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this Ordinance
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are incorporated herein by reference.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Memorandum of Understanding with the United Way and to carry out the duties and
responsibilities of the City under the MOU, including the expenditure of funds as provided for
therein.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
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Aye Nay Abstain Absent
Mayor Chris Watts: ���'°
Gerard Hudspeth, District 1: ��
Page 1
Keely G. Briggs, District 2: �'�
Don Duff, District 3: ���°"'
John Ryan, District 4: ��"'�
Deb Armintor, At Large Place 5: ��..
Paul Meltzer, At Large Place 6: �
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PASSED AND APPROVED this the ��"���'���"� ,� w, 2018.
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� 1��I1� I�� WATTS, ��.�YOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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AARON LEAL, CITY ATTORNEY
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2018 MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF DENTON AND
THE UNITED WAY OF DENTON COUNTY, INC.
HOMELESS INITIATIVES
STATE OF TEXAS
COUNTY OF DENTON
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between the City of Denton, a Texas municipal corporation, with its principal office at 215 East
McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "City" and the United
Way of Denton County, a 501(c)(3) organization with an office at 1314 Teasley Lane, Denton,
Texas 76205, hereinafter called "United Way ," acting herein by and through their duly authorized
representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained, the
parties hereto do mutually agree as follows:
INTRODUCTION
In 2015, a citizen task force organized by the Mayor Chris Watts, explored resources and activities
that could improve and expand housing solutions for the homeless in Denton. As a result, a plan
was produced that would assist individuals and families experiencing homelessness in finding and
keeping a safe, stable and permanent home. These recommendations for implementing a
coordinated community—wide effort to address homelessness included a request for funding a
homeless coordinator positon to provide leadership in implementing a plan. This position would
increase and improve the effectiveness of community funding, ensure multi-faceted affordable
housing options are available, and support the implementation of innovative programs.
Since the position was not fully funded, the City approached the United Way as a partner because
of its proven track record of seelcing collaboration and community-wide solutions to community
issues through collective impact strategies. The United Way agreed to partner in the project by
providing additional funds as well as being responsible for hiring, training, supervising, and
organizing the homeless coordinator position utilizing its successful collective impact initiative
model. This proposal was accepted and in February 2016, the Denton City Council authorized
$40,000 in funding to be awarded to United Way of Denton County to support the homeless
coordinator positon. A Memorandum of Understanding was signed and executed in February of
2016 for the term of October 1, 2016 through September 30, 2017.
On July of 2017, the United Way provided a worlc session report to the Denton City Council
regarding the progress of these homeless initiatives and requested an additional $40,000 to support
the Denton County Homeless Leadership Team's recommendation to prioritize implementation of
a Coordinated Entry ("CE") program as a vital part of the Housing Crisis Response System being
implemented in Denton. In July of 2018, the United Way provided a work session report to update
City Council regarding the progress of these homeless initiatives. The report included a request
Page 1 of 9
for an additional $27,748 to support the Denton County Homeless Leadership Team's
recommendation to add a housing navigator position to support increasing successful housing
placements.
The Denton City Council has discussed a Memorandum of Understanding to provide ongoing
partial funding for the position of Community Impact Coordinator of Homeless Initiatives to serve
Denton in the amount of $40,000, funding in support of Coordinated Entry in the amount of
$40,000, and one-time allocation of $27,748, funding for the position of Housing Navigator, with
funding budgeted in the proposed Fiscal Year 2018-2019 Annual Program of Services (Budget)
and the Capital Improvement Program of the City of Denton, Texas. This Memorandum of
Understanding, hereinafter referred to as the "MOU," establishes the agreement between the City
and the United Way regarding the total allocation of $107,748 to the United Way for funding of
these homeless initiatives. The responsibilities, outputs and outcomes, and duration of the
agreement are outlined in the remaining sections of this MOU.
ARTICLE I
RESPONSIBILITIES OF THE CITY OF DENTON
City of Denton, Human Services Coordinator will serve as the key staff position for the City to
oversee the Homeless Initiative. The City of Denton agrees to:
1. Fund, in part, in the amount of $40,000 for the term of this MOU, a coordinator of homeless
initiatives position to be employed exclusively by the United Way.
2. Fund, in part, in the amount of $40,000 for the term of this MOU, a coordinated entry
specialist/HMIS support position to be employed exclusively by the United Way.
3. Fund, in part, in the amount of $27,748 for the term of the agreement, a housing navigator
position to be employed exclusively by the United Way.
4. Work with the United Way to lead staff and partners in identifying and updating outputs
and outcomes associated with this initiative.
5. Representative(s) for the City and City staff will participate in the Collective Impact project
known as the Denton County Homeless Leadership Team.
6. City staff will worlc with United Way and their partners to coordinate services and to notify
United Way of any activities related to addressing homelessness in an effort to prevent
duplicate efforts.
7. Provide guidance and technical support to the United Way in relation to the homeless data
system and infonnation collected by the City.
8. In the event of any vacancy, City staff will assist the United Way in the selection of a
candidate.
ARTICLE II
RESPONSIBILITIES OF UNITED WAY OF DENTON COUNTY
Page 2 of 9
United Way Community Impact Coordinator/Director of Homeless Initiatives will serve as the key
staff position for United Way to oversee the Homeless Initiative. The United Way of Denton
County agrees to:
1. Serve as support for the Collective Tmpact project known as the Denton County Homeless
Leadership Team ("HLT").
2. Staff the HLT with volunteer leadership and hold regular meetings.
3. Participate in ongoing evaluation of outcomes to examine the need for corrections. As
needed, make course corrections in a timely manner to ensure outcomes are met.
4. Ensure that all published materials are co-branded with "City of Denton."
5. Coordinate with the City and community partners to secure additional resources and
support community homelessness initiatives, including but not limited to partnerships and
funding sources.
6. Provide the City Manager or their designee with quarkerly reports that include: a)
quantitative output/outcome measurement progress, b) narrative implernentation report and
c) budget spreadsheet.
7. In the event of any vacancy, United Way will work with City in the selection of the
candidate.
OUTPUTS AND OUTCOMES
(1) Coordinator of iIomeless Initiatives
Outcome: Provide resources for the implementation of the Housing Crisis Response
System with a focus on the local response through a coordinated system of homeless
assistance options; Secure funding resources that operate independently in a comrnunity;
facilitate the Denton County Horneless Leadership Team; and measure the system
performance of our coordinated system using the HLT's six shared goals.
• Strategy: Provide ongoing project management and support for homeless/housing
collective impact efforts, including but not limited to the HLT. Output: Schedule at least
six (6) HLT meetings per year; rnaintain strategic plan; support workgroups as assigned
by the HLT; and provide reports, presentations, and resources as requested.
• Strategy: Organize, plan, deliver, and coordinate with existing coalitions and stakeholders
for greater impact (i.e. community social service organizations, local governments,
business groups, and citizen groups and the Denton County Behavioral Health Leadership
Team) Output: Attend meetings, report relevant information to HLT and workgroups as
applicable; and provide reports, presentations, and resources as requested.
• Strategy: Lead collaborative planning and coordination of ongoing efforts to assess the
needs of the com�nunity. Output: Support at a rninimum, the Denton County Homeless
Coalition annual 1'I"1' Count and others as determined by the HLT.
� Strategy: Research evidence based programs and practices initiated by housing resources
as well as the financial stability components needed to address hornelessness. Output: as
assigned by the HLT and/or worlcgroups.
Page 3 af 9
� Strategy: Impleinent landlord recruitment program. Output: Housing Navigator will be
hired, trained, and supported; Increase Barriers Fund resources in collaboration with the
DCHC and other community partners; Suppart DCHC's Barriers Fund Committee;
Provide monthly Barriers Fund Financial reports to DCHC and HLT.
� Strategy: Distribute outreach materials to enhance public educatian and awareness of
homeless/housing needs. Output: Provide reports, presentations and resources as requested
or assigned.
• Strategy: Seelc to increase fianding support from other local City and county government
sources for cominunity Homeless Initiatives. Output: Provide reports, presentations, and
resources as requested. Report number of contacts and presentations.
• Strategy: Recniit, tr-ain, and manage volunteers. Output: As needed by project. Report 10%
increase in volunteer and/or donations in annual PIT Count.
• Strategy: Monitor cominunity-wide System Perfarmance Measures to assist in identifying
gaps in both homeless and hausing services and ta determine where to channel collective
impact efforts and community resources in Dentan Caunty. Output: At a minimum these
measures must tracic progress toward these System Performance Measures (66SPM99�
o Number — Reduce number of people experiencing homelessness Goal: Reduce by
5% annually
o Length — lteduce the length of time households are enralled in emergency shelter
and transitional housing experiencing homelessness. Goal: Reduce by 30 days
annually toward the overall goal to reduce the length of homelessness to 90 days
or lcss
o First "Time I-Iomeless — Reduce the number of persons who become homeless for
the first time. Goal: Reduce by 5% annually
o Recidivism — Reduce the number of peaple who return to homelessness after
receiving permanent housing. Goal: Total returns to homelessness to be less than
25%
o Barriers — Increase access to housing through a variety of successful housing
placemcnt options. Goal: Increase housing placement by 10% annually
o Incoine — Increase incume of homeless adults being served. Gaal: 37% of the
people enrolled in housing assistance programs will increase their income
o Outreacl� — Identify vulnerable populations in Denton County. Goals: To have
street outreach to 75% coverage of Denton County and 90% of those people
engaged through Street Outreach will be assessed through CE and entered inta
HMIS
(2) Coordinated Entry Specialist/HMIS Support
Outcame: Through the HMIS databas`e and Coordinated Entry ("CE") process, maintain
the Master I-Iousing Priority ("HPL") that accurately reflects the number of people
experiencing homelcssness at any given time in a community thereby resulting in an
increase in successfi�l housing placements from the HPL.
• Strategy: Support ongoing implementation af Coordinated Entry (CE) System as a part of
Denton County's Housing Crisis Response System to collect infarmation and data about
people experiencing homelessness. Output: Monthly HPL Dashboard report tracking #
',•' '' ,�
intakes, #C� Assessments, # CE Referrals, #Inflow, #Active, and #Outflow Gaal: Data
Dashboard report provided to the Public.
« Strategy: Maintain the CE HPL in collabaratian with cammunity partners to ensure there
is a real-time list of people experiencing homelessness with their housing needs. Output:
Support at a minimum, monthly Case Conferencing and ongoing maintenance of the
Master HPL.
• Strategy: Increase the number of agencies using HMIS and Coardinated Entry. Output:
Maintain a consistent number of licenses and agencies reporting ta HMIS.
• Strategy: Improve the data quality of HMIS users through data entry support, training, and
data reporting. Output: Provide at least 1,500 hours of data quality training, assistance,
and HPL supporC with HMIS License holders.
(3) Housing Navi�ator
Outcome: Provision of housing navigation far clients and case managers in housing
pragrams resulting in a 10% increase in successful housing placements from the HPL.
• Strategy: Build anci maintain a list of unique landlord partnerships. Output: Goal within the
first year to have a list of at least fifty (50) potential landlords identiiied throughout the
county.
• Strategy: Measure l�ousing navigation referrals through CE. Output: Goal to achieve 100%
referrals from C� (and if participant denies CE, the HMIS record) to housing navigatian.
• Strategy: Me�sure the number of households housed using funding from Doors For Denton
County ("DIiDC"). Output: Overall housing placements should be 10% through Street
Outreach, 40% through Emergency Shelters, and 85% in Rapid Rehousing. DFDC should
support 5% of thcse placements.
• Strategy: Measure nuinber/percentage of participants who retain housing after 3 months
and 6 months �fter assistance ends. Output: Goal for $5% retention after 3 months and 75%
retention after 6 months.
• Strategy: MeasLu�e length of time from Housing Navigation referral to lease. Output: To
identify and report average current length of time and then improve the average length of
time quarterly, worlcing towards a system gaal of 60 days or less from housing navigation
referral to being housed (SPM Goal: 90 days total fram CE to haused).
• Strategy: Measure number of households enrolled in housing navigation and placed with
no financial assislance or subsidy (excluding risk mitigatian). Output: Report data to
Housing Worl<group for the purpose of program evaluation and impravement.
• Strategy: Tracic dollars committed to and expended for risk mitigation via the Barriers
Fund. Output: lZcporl data to Housing Workgroup of program evaluation and improvement.
NOTICE
Any notice or other writtcn instrutnent required or permitted to be delivered under the terms of
this MOU shall be dcen�ecl to have been delivered, whether actually received or not, when
deposited in the Unitecl States mail, postage prepaid, registered or certified, return receipt
Page 5 of 9
requested, or via electronic inail, hand-delivery or facsimile, addressed or sent to United Way or
the City, as the case may be, at the following addresses:
CITY
City of Denton, Texas
Attn: City Manager
215 E. McKinney
Denton, TX 76201
°I"c����i 1�ila:;k�.� knuir�l�;�i�ol'dc,�ait��a� a't;�,w�,:M
UNITED WAY
United Way
Attn: President and CEO
1314 Teasley Lane
Denton, Texas 76205
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Either party may change its mailing address by sending notice of change af address to the other at
the above address by cerCi6ed uzail, return receipt requested.
NO ASSIGNMENT
This MOU is solely between the parties and cannot be assigned to another party without the
express advance writtcn approval of the non-assigning party.
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MODIFICATION OF AGREEMENT
No modification of this MOU shall be effective unless it is in writing and signed by bath parties
to
the MOU.
.•
TERMINATION OF AGREEMENT
Notwithstanding any other provision of this MOU, either party may, for reasons specified below,
terminate by giving thirty (30) days' advance written notice to the other party.
This MOU may be terminatcd in whole or in part in the event of either party substantially failing
ta fuliill its obligations under this MOU. No such termination will be affected unless the other
party is given (1) written notice (in accordance with Article IV herein) of intent to terminate and
setting forth the reasons specifying the non-perfarmance, and not less than thirty (30) calendar
days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
Page 6 of 9
If the MOU is ternlinated prior to completion of'the services to be provided hereunder, United
Way shall immediately cease all services and shall render a final bill for services to the City within
thirty (30) days after the date of termination. Should the City subsequently contract with a third
party for the continuation of services, the third party and United Way shall coaperate in providing
informatian. United Way shall turn over all documents prepared or furnished by United Way
pursuant to this MOU to the City on or before the date of tertnination, but may maintain capies of
such documents for its use. United Way shall refund to City any excess payment for services that
were not rendered within ten worlcing days of the City's request. This includes any sum of money
which has been paid by the City and which the City at any time thereafter determines: has resulted
in overpayment to United Way; or has not been spent strictly in accordance with the terms of this
MOU; ar is not supported by adequate documentation to fully justify the expenditure
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GOVERNING LAW AND VENUE
This MOU is subject to, governed by, and shall° be canstrued under the laws of the State of
Texas. Venue of any suit or cause of action arising under this MOU shall be exclusively in
Denton County, Tex�ls.
SEVERABILITY
If any provision of this MOU is found or deemed by a court of competent Jurisdiction to be invalid,
ar unenforceable, it shall bc considered severable from the remainder of this MOU, and shall not
cause the remainder oI' this MOU to be invalid or unenforceable. In such event, the parties shall
reform this MOU to replace such stricicen provisian with a valid and enfarceable provision which
comes as close as possible to expressing the intention of the parties hereto respecting the stricken
provision.
INTRODUCTION
The introduction section oPthis MOU is for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this MOU.
TERM OF AGREEMENT
Page 7 of 9
To the extent allowed by state law, this MOU shall be effective from October 1, 2018 and
shall remain in full force and effect until September 30, 2019.
IN WITNESS WII�1ZEOr, the City and the United Way have executed this MOU in duplicate
t�r`���m���l counterparts, the City acting by and tl��n�����1� its c���9�••�at�t:��.��rized City Manager, and
�����t��� Way acting by and through its dul�,-�a���l�c���ized ��t�i��'�����ed ofiicer, on this the �. �
day of�.,�r���'�'���'�����.. � 2018.
ATTEST:
JENNIFER WALTL?RS, CITY SECRETARY
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AARON LEAL, CI'I'Y ATTORNEY
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�"�d�l� AGREEMENT HAS ����
BOTH REVIEWED AND APPROVED
as to financial and operational
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Date Sia�ned: ��,� �� �
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CITY OF DENTON
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TODD HILEMAN, CITY MANAGER
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DENTON COUNTY
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BY: . �„� � _ ��
�", SON, PRE�1����1"�l"���: CEO
Page 8 of 9
THIS AGREEMENT HAS BEEN BOTH REVIEWED AND �1�����
as to financial and operational obligations and business terms. ,,-
Signature
Title
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Department
Date Signed: