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18-1463#' ' ! � #' � � * • •') � ! � � i ...,� . . . . ' � • � ! : :''' ' ` � • � � � # �. .� , � . .� : • � •.• . � � • . �. . R; ..#. .. � . . �• � � . � �... . �. . . � *� � # � . .. , ,..... � � '.... �' .�� R � � 1. � .., � � . • �; � �.. � ' ',. ♦. �� , . ♦'. WHEREAS, the City owns and maintains library facilities, materials, technology, online resources, and initiatives thraughout the City of Dentan; and WHEREAS, the Denton Public Library, is a department of the City of Denton, whose mission is ta build comrnunity by pramoting lifelong learning, encouraging human cannections, and sharing resources; and WHEREAS, prov►ding quality library facilities, collectians, services and programs to meet the needs and expectations of Dentan's citizens at times casts mare than City tax monies and other revenues can provide, and it is at times necessary for the Denton Public Library to obtain funds fram outside private sources ta augment the annual aperating budget of the department to help ensure ►t fulfills its missian; and ' , � _ . � • - �-, • " � � . - , • '• � ` r ": � . . � * � . • . • . • • • , -• • - - - .�- . � - . - - r • •- -� ♦ �� 1 � �� - -� �� . '� -� � - -� • t -� - .� -�� ` � . ' � ! • � � . • � . - �- • ` � � , . . • • �• . • � • _ ' . - - - • - ' • �: . �' -� . • . ��;,. • -!- �,' � �. � � �# ; . � +� � * .� � . . - - s . # r�• - • r • * . � - , . # : . . � - . r . . . � � � � , . , . � - • - - • � - • . a WHEREAS, the Friends of the Denton Public Libraries was farmed to perform the fallowing activities, which are legit►mate public purposes, ta wit: (a) To promate the programs of the libraries as a cultural and educational asset to this area and to emphasize to the community the impartance of public library services both now and in future development of Denton and Denton County; (b) To conduct fundraising activities ta include but not limited ta: regularly scheduled book sales of donated and withdrawn baoks, musical items, mavies, and other such items as may be deemed appropriate; (c) To maintain and operate a baok store located within the Narth Branch Library to further offer sales of danated and withdrawn items on a scheduled basis; (d) To devote all funds, whether income or principal, and whether acquired by gift ar contribution ar otherwise to said purposes; and WHEREAS, the City of Denton and the Friends of the Denton Public Librar►es desire ta ratify and approve for the future, what their respective roles, respansibilities, rights, and abligations are, ta each other in this relationship; and WHEREAS, the City Council has found and determined that the Agreement is in the public interest; NOW, THEREFORE: THE COUNCIL OF THE CITY OF DENTON ORDAINS:. SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference. SECTION 2. The Friends of the Denton Public Libraries Agreement attached hereto is approved and the City Manager, or his designee, is authorized to execute the Agreement on behalf of the City of Denton. SECTION 3. The ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by � ��,��°�� "�� and � � seconded by __ �.�_� _�_�m'�' __� ��>� �`r �� __� ___ the ordinance was passed and approved �...�..� ��y tl�� 9"r�Nl��,�i�� {�a�� _.,� - �";� .�';. Chris Watts, Mayor: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Don Duff, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: Abstain Absent PASSED AND APPROVED this the �,''��'��'_ day of ��,� `�k ��a"�'�'_�� ,, 2018. � °� ,� p �� . � _ -�" ��.. ....�m ('�.�� "V�'A �' l�w � ['�i� .YOR Page 2 ATTEST: JENNIFER WALTERS, CITY SECRETARY •�� g BY. ��' ,�� ::�� =W� `�� - � - � `bm� APPROVED AS TO LEGAL FORM; AARON LEAL, CITY ATTORNEY � w�� ,�� BY� �� "�" �. � °�� ` �°� �"a"^� �� ----- ---- �' Page 3 STATE OF TEXAS § § COUNTY OF DENTON § AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND THE FRIENDS OF THE DENTON PUBLIC LIBRARIES '�`d�N°� ,��'��I+a�¢;l�"f�+�l�°I" i�� ru�� £aNt�.i �.zA�d�r`�µ� i�si�a a�� :�f"t�� " ��° c#�ry a�d' : ��,�" "�,��.�y�'d"�?��' _, �Ul;� �,��k��a��,�°r� ��:��:; (."AI� ��I" ��a��`��cra�, ��,�,��„ �a �� r�ul� �t��w��+�i�� r•��»��u�i�ar��, l�t��s��'u��4"��.x° r�l��;.r°�-�� l�� 1�� "City", and the Friends of the Denton Public Libraries, a Texas nonprofit association, hereinafter referred to as the "Friends of the Libraries". WHEREAS, the City and the Friends of the Libraries provide and make available certain services and benefits to each other; WHEREAS, the City owns and maintains public library and facilities (collectively, "Facilities") throughout the City of Denton; WHEItEAS, the City of Denton Public Libraries ("DPL") is a department of the City of Denton, a municipal corporation, whose mission is to build community by promoting lifelong learning, encouraging human connections, and sharing resources; WH�REAS, the Friends of the Libraries promoting programs of the DPL as cultural and educational assets to this area and emphasizing to the community the importance of public library service both now and in the future development of the City is helpful in promoting the DPL mission; WHEREAS, to meet the needs and expectations of Denton's citizens often costs more than Citytax monies and other revenues can provide, and it is often necessary for the DPL to obtain funds from outside private sources to augment the annual operating budget of the DPL to assure that the DPL fulflls its mission; WHEREAS, the Friends of the Libraries was formed in April 15, 1987 as a Texas nonprofit association and is duly qualified to receive Federal incorne tax exemption under Section 501(c)(3)of the Internal Revenue Code. The Articles of Association of the Friends of the Libraries set forth its purpose as being a non-policy making and non profit organization to maintain an association of persons interested in promoting the services, resources, technology, and educational programs of the DPL, and improving the public libraries, and the public awareness of the opportunities for improving and enriching lives through use of the public facilities and programs available to the Citizens of Denton. The Friends ofthe Libraries was generally formed for the purpose of supporting the activities, programs, and facilities of the DPL; WHEREAS, the Friends of the Libraries was formed to perform the following activities, which are legitimate public purposes, to wit: Page 1 of 14 �... : * , ... +., • '.. ., ' • ,.. •, = � .., � '. � � . ' � . �: .�' � �'�. �.' � ��. '�. # � �: . . '... �. � ., � •. �: � '... • � • �. �', ` �', * ` �..... � � ... ' f' � � � ` # � � # . l� � ' � • '�, •� '. '. � � . . .',•• . � �'' • s' � �' , • # j # ! � � � - � � f', • '�, # -�' � '�' '� f'#!� + - # �# � '� �' • � �## � . * - �' � � " ' . � •: ' ' ' �,,. � � ., :.. # � � .' • r. � # f' ' '�. . '., � � • . �.. �� # ` ,.. # � ' +:. . . ..., �. j. ' � � . . � • � �. ', � '� � •. ,.. � ' ' . . � � ..; �. � • �� ,r '. ' � . �'�. �. • . � '. ' .:.. ! �. � �� ' ' � � � �. � (d) to devote all funds, whether income or principal, and whether acquired by gift or contribution or otherwise to said purposes; WHEREAS, the Friends of the Libraries has consistently held book sales to dispose of discarded and donated library materials for the beneft of the libraries and has provided significant support to the DPL's programs, and facilities. The continuatian of these activities is essential to the maintenance of the DPL as a high-caliber library program serving the needs of Denton's Citizens; WHEREAS, the DPL and the Friends of the Libraries caordinate and work in tandem with the common objective of seeking to assure, by the most cost-effective means possible, that the needs and expectations of Denton°s Citizens regarding quality library fac►lities and programs are met or exceeded; E EAS, the DPL and the Friends of the Libraries are committed to operating with full transparency within their designated rales and consistent with the reasonable expectations of the public and adapt this Agreement to serve as the governing dacument over the functions, financial relationship, and fundraising and expenditure of funds on behalf or for the benefit of the DPL and the Friends of the Libraries, their employees, assets, programs, or events; WHEREAS, this Agreement establishes a governing document deiining the relationship and operations of the City and the Friends of the Libraries and ensuring accountability regarding both the nan-monetary transactions and the financial transactions by and between the City and the Friends of the Libraries; E EAS, DPL and the Friends of the Libraries des►re to ratify and approve for the future, what their respective roles, responsibilities, rights, and obligations are, to each other in this relationship; and N T E EF E, in consideration af the cavenants, promises, terms, and provisions contained herein, and for the consideratians expressed herein, the City and the Friends of the Libraries mutually AG E to the fallowing: !: '' # l !i ' � •' : �" :� f I . '.� � tl The Friends af the Libraries represents, acknowledges, warrants and agrees to perform and provide the following with regard to its operation, purpose, and services pravided for the beneiit of the City of Dentan Public Library Department: (1) Purpase. The Friends ofthe Libraries was farmed and exists to maintain an association of persons ►nterested in promoting the pragrams, services, resources, technolagy, and programs of the DPL and impraving public awareness af the opportunities for educatian and enrichment thraugh use of the library and pragrams available to the Citizens of Dentan, and raises, receives and distributes funds in suppart of DPL's mission and gaals. (2) issian. The Friends of the Libraries supports the activities, resources, programs and facilities of DPL in its service to the community, and shall align its mission and goals with DPL's mission and goals. (3) Independent. The Friends of the Libraries aperates as a private legal entity separate fram the City. This Agreement does nat in any way constitute a jaint venture or create a principal-agent relationship between the City and the Friends of the Libraries. Neither party will assert contral over the operations af the other party. (4) Charitable rganizaiion. The Friends of the Libraries has been established as a tax- exempt assaciation and shall maintain its status as a tax-exempt 501(c)(3) charitable organization under state and federal law to ensure that donatians to the Friends of the Libraries may qualify as deduciible, charitable cantributians for its danors. (5) Fundraising. The Friends of the Libraries designs, formulates, and executes fundraising activities to secure, administer, and provide funds, praperty, services, ar other benefits to the DPL in accordance with fallowing procedures and requirements: a. The Friends of the Libraries plans and coordinates fundraising and marketing activities with the DPL in alignment with the City's strategic and capital plans. b. The Friends of the Libraries shall continue to support and fundraise for the library projects, improvements and initiatives included in the Friends of the Libraries Activity Plan ("Activity Plan") attached hereto as Exhibit 1 and incorparated herein far all purposes. The Activ►ty Plan shall be consistent with the Friends of the Libraries' Articles of Association attached as Exhibit 2. If the term af this Agreement is renewed in accordance with Article III, the Friends of the Libraries shall provide an updated Activity Plan describing new fundraising initiatives for the librar►es, which updated Activity Plan shall be submitted ta DPL for review and comment, be presented to the DPL Director for his or her review and comment, to ensure that the Friends af the Libraries' fundraising and marketing activities are in alignment with the City's strategic and capital plans. New Friends of the Libraries fundraising initiatives which are nat included on the Activity Plan but are anticipated to raise less than Twenty Five Thousand Dollars ($25,000} may be appraved by the DPL Director. The Friends of the Libraries does not represent or act as an agent of the City when fundraising and will not utilize the libraries or other City property and equipment for fundraising activities without the priar written appraval af the DPL Director. d. The Friends of the Libraries shall acknowledge all gifts with appropriate receipts as well as correspondence and caordinate acknowledgments with the DPL, if applicable. e, A donation af money or in-kind support from the City to the Friends of the Libraries ar the installation of a Friends of the Libraries project at the libraries shall only be authorized in accordance w►ih a service agreement approved by the Dentan City Council. f. The Friends of the Libraries shall perform such reasonably necessary fundraising functions and activities which the Friends of the Libraries deems appropriate in coordinatian with the DPL. (6} Administration. The Friends of the Libraries administers funds, property, services, or ather benefits in accordance with following procedures and requirements: a. The Friends of the Libraries shall administer funds it receives for the benefit of the lihraries. The Friends of the Libraries shall function essentially as a fduciary entity on behalf of the donor of a gift and on behalf of the DPL program ar activity to be funded or benefited by ihe gift to ensure the funds are used far the intended purpose of the donor. b. The Friends of the Libraries ensures that accurate and timely gift and pledge recards are prepared, maintained, and preserved. The Friends of the Libraries shall maintain recards and accaunts that accurately document all funds received by the Friends of the Libraries and all costs incurred by Friends of the Libraries, including funds received directly and indirectly and in-kind donations related to DPL and provide their Quarterly Treasury Reports to the City detailing Friends of the Libraries activities conducted during that period, including but not limited ta: i. Volunteer hours provided to the libraries and City and their value if the Friends of the Libraries keeps records af such haurs (the Friends af the Libraries tracicing of th►s infarmation is voluntary), and ii. Itemized danations, both cash and in-kind, received and disbursements to DPL. d. The Friends of the Libraries shall provide a repart to the DPL Director annually ta summarize the Friends of the Libraries' financial information and benefit to the City, including itemized donations, contributions, and in-kind contributions to the City. .,, . � , .� (7) isbursements. The Friends of the Libraries administers disbursements of funds, property, services, or other benefits in accordance with following pracedures and requirements: . � r , . * . • # ' • . � . s . � • ♦�• •, , . +� w � # . �. * _ * � . �. . '�- • �- - r�� . � • �� ` . � ' �� • �- .�- • • - • • . * . . • ♦ •� . � . . • . _ .� . . - • • , .• � . � w . • � - - , r- •• . . � * �.� . � . - -, •�• � � r• .�� •• � • � � . . . • • • �� • • � �� r - • �� -� � • �� - �� . ., � • . • , . � � . • � . �- . • • �- • . . • •' . r -• . . �' • • -• • - r a Beginning January 1, 2019, DPL shall begin purchasing items as agreed upon by both parties and will then submit rece►pts far reimbursement ta Friends of the Libraries. li-+ * . • � • s . . ' � � • � �' � ,, - � � � . � ,, ' ,, , . . # ',, . ! • # . � . . I � �. ��,, • • ��.., •. � " � . ,, ` ' .' ` �. � .. .. • � ,,... � � .. � . #. .. " � � '. � .. � ' . � � �. . . .. ' !'. ` � � .. ` • � �.. ... " � �� .� . . �� ` � � � ` � � ,, " � _ . s �'�� f' " # ' # 1'� � • ! ' # � - � # � w # .' a '� ` �, ,, • - +� `� ` ' • " � " # � .. .. � � �� ` • • f'. ` • �.�, - '. � • +, ; - _. .. . f, - •. '# � . � ',�'. •� 1- � . ;, �.� �.� �', '• .!f• • . •"' • *'! * �• ' � , f,- � +* + *�� • • 1 � #, ' i,* " •� : � , # •� '# !I • •1 " !' � � � �� `. + . '. • • ' ' � , ��. #� � ' !'��.. � • ,'. '. �. �.. � . r�, � i �.. • ' . �. +., :.. � . � + ,,, � '',, � ,` . ' � � '' � ' � � ,, ' # , ' . �, - � . * • !, " ! ,,` � = # . , � � � � ° ! ' ' ' � � ! . �,, � . . . _ ! i• � � � � ' � # s �' � • , �, � ` � ` � � • � � ! + " � • ` � # � �RII' .. R �. ' .� � '•, - � r -- ', _ ' � � ' ' # . . . � • 1' • � . #� ', . • � .. . _ � .. . �, ..... # ., � � . �.. . - � ..: � . . �.. .... � � �'' ♦ r, �' • # ' ' # • ' '� i �• • � ' � � �'�. .' � ��, #� '. ' ' ': � ' �� ' �. �� ' � ' � . '�. • •, ..: � s'�. � # . , ' .... �, �, ..... • ... . * * ., . . . � � ,. •�� ' 1 ��".' • • �''�. r • # , �... ' � � �: / ' . ,�.. � '; �. .. . • � ��. �.... * .. �. ! f., _ � .. . '. •'. I � � ' • , #� '�. ' ' �. • � "� � �.�.....'� ;�in�� . '� � �� ' ...'.. . � � . I� # ' : .' • ' � '� . � �. # . . • , !' • ' � � . - �.�, . # �. � • + • ' - • • r � . � . � •� � �� - • � • � , . , � , . _ � . � �� # , � �� - � ' • - :�•' • , - �- w; ' � i , s . . . ! 1 • �. ,,• . � �. * . _ r # - r , _ � , • � , � •• _. � • - �'' � � - • •. - � r- : -r � � � , � � - �� - �� . • � - . � . � - # . . . . : '��, � , . . - ��i�. - •� • •-� . �- �.. . _ , • �•- �� - •��,�� . - � :�� s . . ;-- �� . . � � - � ., - . - � • ' ►' . . � : . ! '1 ' • �- • , 1* • • • , . •. ;. � • . �. . • • .:. •, . � �. , -r � •,' . •' • . . # . •�- . 1r � . .* . � . ��. � �. � r. � . : . � � .�. ' # ��. '�. � - w .� �� . �, ... ., . ��. . .. � ,.� • • , .. . � - � �' w ' �'. • • #' . ' �. .:. # � � ,, '. " � ". # • -. ' '. �., �. .:, * . � �, - � • � � ' �'' # � ',� � � # i � . ; . ...: !� ' • � � � # :f, ' • �. • � • r. ". . / , � ' ' � �. :. � # � � '� ' � � � '. .. � . . �,. .; � ., � � �, � ., � � •'''�. # �'. .•. • r, � .... I � � • ..'. # •� �' #� ��.... # • ` � ��.' # • '.'.. " . ,. � . ... .. . f' • �. " � �� . ' �.. �� .. . . �.. . *. .... # .. � � .. ,.. ' � � . �. .. � '.,. ! � ' �. ' . � � . � . .. . . �. ... . � � .. � • �' �'� .. � � . . #. ,. . � .. . � �,. ... # . '. � � .,.. _ � ., � � .,. � � � . •� , . ' �� .. .� � � �. '� ... . + '�, # . . � . , ��, � .. �� ., .' ' .�.• • .. . - # ��. �,t � ..#" �'�. �..' � �� . �' /• ' �` • �' _ _ � � � . . �,, � ,+ . , • � � ' ��' • � � #' � '�. • � � • . � # .. � ',, � ' � � � ' :;.. � �; � � ' . ', • � '�� ' � "�. � � " • _ , * � ' �, # ' � . � . � � ' � . � . � � ' '. ��;.. • � '. :�f/' +. I /i (7) A cammitment to accept and use gifts fram the Friends of the Librar►es in accordance with the Friends of the Libraries' and the respective danors' wishes. The DPL shall not utilize or assume control of Friends of the Libraries gifts or assets until the same are transferred from the Friends of the Libraries to the DPL. ($} Compliance with the City's Ethics Ordinance, as amended. .; To the extent allowed by state law, this Agreement shall be effective from the execution date and shall remain in full force and effect until September 30, 2021. This agreement may be renewed for two (2) additional three (3) year periods if the City and Friends of the Libraries agree in writing to extend the term of the Agreement prior to the termination of each three (3) year term. The City or Friends of the Libraries shall have the right to terminate the Agreement, in whale or in part, without cause any time upon thirty (30} calendar days' prior written notice. Upon receipt of a notice of termination, the Friends of the Libraries shall pramptly cease al( further work pursuant to the Agreement, with such exceptions, if any, specified in the notice of term ination. � ` �' ' �V � . � �� The following is a list of representations, assurances, understanding, policies, procedures and agreements regarding the roles, relatianship and funct►ons of the City and the Friends of the Libraries in their working relationship pursuant to this Agreement: A. The City owns the libraries and any iixture located ►n the libraries. In the absence af an agreement providing otherwise, title to any fixture donated by the Friends of the Libraries to the City and installed in the libraries shall vest in the City upon completion af construction or installation and acceptance by the City. : ' .�� - - . • � .��- . •�- # _�� • �, . �� '�� ' :• • • � - • • - - r • • � . - . . ., �. , - . • # . - r • . r . - •- •r• • . •r . . :�. � � � . � - �' . ♦ . _• • • - ' . • - r . - � '` , - r- • -, . - _ . . - • • ' • . - . _ . * - .� . . .� - � . �. � . . � * � • . . �. . • . -r . • -• • •r' . • . • �. - �• .� - . , � � . - •* . � � � .� . D. Any agreement between the Friends of the Libraries and City that is not within the scope of the terms of this Agreement shall receive the prior approval of the City Cauncil. E. The Friends of the Libraries has no authority to supervise, direct, contral, ar demand that a City employee perform any function on behalf af the Friends of the Libraries. If not otherwise governed by a service agreement appraved by the Denton City Cauncil, a Friends of the Libraries reauest for administrative support of the Friends of the Libraries by a City employee shall be submitted to the DPL Director, who shall have discretian to approve such request. All support of the Friends of the Libraries by a City employee shall be accounted for as an in-kind cantribution of the City to the Friends of the Libraries. F. Capital construction activities on City praperty supported in whole or in part by Friends of the Libraries funds shall follow all City procedures governing such projects and building code requirements, if applicable, G. The City shall have the right to aversee all infrastructure and capital improvement work performed on the libraries. The City has the right to suspend ar discontinue a Friends af the Libraries praject, impravement, or initiative in the libraries, and in such event shall return any funds donated by the Friends of the Libraries to the City for the suspended or discontinued project. H. All work performed by or on behalf af the Friends af the Libraries is the responsibility af the Friends af the Libraries and not the City. The City shall not be deemed liable far any act, omission, ar obligation of the Friends of the Libraries. The Friends of the Libraries shall provide the terms of this Agreement and training related to the Friends af the Libraries' abligations under this Agreement to its Board of Directars, executive director, and administrative staff, I. The Friends of the Libraries may not operate donor or sponsar recognition prograrns in the libraries unless the City Council approves the program or adopts a policy governing such programs and the Friends of the Libraries complies with the policy. J. This Agreement does not grant the Friends of the Libraries a right to use the City's name and trademarks. K. Any personnel employed by or valunteering an behalf of the Friends of the Libraries shall be deemed employees or volunteers respectively of the Friends of the Libraries, and shall not be deemed employees or volunteers of the City. The Friends of the Libraries shall be responsible far the supervisian, management and control of such Friends af the Libraries emplayees and volunteers and any payrall, taxation or other employment obligation, if any, incident to their work. Any persannel employed by ar volunteering on behalf of the City shall be deemed employees ar valunteers respectively af the City, and shall not be deemed employees or valunteers af the Friends of the Libraries. The City shall be responsible for the supervision, management and control of such City employees and volunteers and any payroll, taxation or ather emplayment abligation, if any, incident to their work. L. The Friends of the Libraries shall maintain general liability insurance in the amount of $1,000,000 and in accordance with City insurance requirements, including adding the City as an additional insured party, for all work performed at the libraries by the Friends of the Libraries' employees, valunteers, contractors and subcontractors. M, The Fr►ends of the Libraries w►11 appo►nt a representat►ve who w►l( be available to meet with City officials when requested. - �• �,- #, # #, . . - . - • # _,�. #, - - � • - �. - :�. �• � - � . �.'• -�'•, . � . � �' . �, . :�.•• l - � .. 1' • • r . • � � • � . :#. � • � '� - •� • . � . � �� . • , • � . �� . � . �� . � , - � t� _ � _ ��; � • -�� • , � �� -� � ' • � # 1 1; : � � � 1 � l . T ., , � 1 � � . . � � � � , �s . . . . � . . � i !• • ! 1 ,. a � ,,.. ,.. � � ..... R,. ,,,.I � �.:. a ,.R � a. R � ��.... � ..;.. � ,,. :: � � ��.: R � ',.. a :. � ��:. ... 1 .� j; � � '; � . ;.. � R . � 1��., � a: 1 ,,... � , ` � � �,. � ,,, • ..� a ',.. , ,, � a ,:. ,,: � � ,, �- �.: , . : � , a, � ` a I � I ♦' ,f. � ! � '. ' �,. :.. � , .., � ` �i . . � � , � � � . � �:� '.� ,,... • �, � . .... � ; ��.. .... � , .... � ;,. � R , '., ��: , • a.. ,, / � � ; ♦ �.. � . a � ..� ! .. ' ' �. :a • r ` �. � � ': �. �. ,. ' * ,... �. . .. �� .. + ,. :� -' • � . �, / ' • �'. .,. . . ' ' ..,�' �,... . .... � �..., . *..,. �..�*.�. ' •.��,,� � • .. . �..,... * .� �,..+ . �T.... • .. . '�, � • „� l # �. � �� 1 " � ' ' �'. .:. � �� • � ' � � -, . � '� # � � � � �. ti� # � f, ,.' ' � • .. '.. ' / :.: ! . ' � � •. #, � � �-. � .:. *. � ♦. �... � �. . � . � .. c: � • .... # ,'� • # .... . .. . _ .. . � ,.. � ' � • �. � �� ' � '�. ' � # f ' � ' �. ' ' ,. � - ..... . . � � ' ' . � ..., � �, ... � . . ' � � ' �.. . . � ., . . �;. < �� ' � ... � - . . . � � ,.... � ' �. �....: �.� . . � . � �.# �.. � . ��,� . . � �, � . .� ... .�� .,�, �� _. -. • � ' ' �� .... • �' � � � " " •� �'�. � � ' � ( 1 . ., � � ., � ,. . � ...., � • '�' � � � �� • � + �, � � ..., � � .. � .. # � �.. �... � � ��. � . .. . � #' City of Denton, Texas Attn: City Manager 215 E. McKinney Denton, TX 76201 Todd.Hileman@cityofdenton.com ;I ��w.I.��V.V',1��'�_✓'�� .......9,_A�'��"�..i�4�'�C� �. 1' #�'� . �1 # f'',�� . . . �. • . � ! !'. , r �- • . •- * • + • �� " � + st � ' ;. � �:# � ...'�.# ' #�: � +" � ��'� �'�.♦ "' #�� '.' � � # . `�� " � ' ' �' � '. - ' ' ►'�... ' � ' ' �'. . :�Il. ■: � I�:: � . . � * . � . - ,• -- � . � , . �#,� . • • w� . . �, � . . � � •# ' . r � '�' - ♦,' . : � � . �� .' • . � ' ' � • �-� � � �� ' � • � �"� � r •' • � � �'� � ��# -� 1 . ' � • A ' � � . ., � , • . �� ' � . � � • " �#� �''�� ' � ` � '��'' �#� � � � � � � � ' #� • � �' � � � ' a' �'# ' ��' • ' - . ��.. . *. .; # .. � � .. ; ' s �'�. ' �� ' ��. � � • �.. ' # �I � # ��.. - .;. i • •� :. . .. . .. � _ . .. . �.: � . .. a = . .. . ... . • �'. � • ' ' ' '. r ' '.. �.. ' • � � . �, ! • • � ' � . � . � �: � � -�. .., � � .. . . � ,. � ' � � '. ' � ' � �. ;:. . # ' ' . � • f � � ' ��... # • '. , ' � � • ' • ., '. ' �'... . ' ' ��l��.. ..�l�'�• *�.l��... ' � � .!: ! .... .. �. - a '�. �' ��.l� �� .'. ' �',� � '. - •.:.�.... � . ...'. • ' � �' #� # � �'�. # ' !� ''�. � � :. � ' ��. 1 w ' s +i � � ��. � � ' � �'�, . • . ' � . .. �' .'��.• • ��' #� ... � / �' ��! - �... � " # � i, - • � # . # � ' � �' � ' 'i � f !, . � � .. . ', � � , * . . # ' �, ' ,# = � * * ' *, . '� + +, . . 1�• ' # �� - s � �,� ' ' ,#' � � ''ll �►#��' �� ' .�!' `1 ��#' : # ' � �� ' � ��: • • ..... * . .. �. ' ��. �: * ,.. ' ' ''. • ' � , � . ,.. ... - - - # '.. ��. �. ..�..� ' ��.�� "�� '" � �� • ��'• �#... ' ARTICLE VII � . . � • _ i � , � ,�� . • �' �• ' '_ � . •w- • � r' • !' . � , # ' � # ARTICLE VIII .. � . � #, . The President of the Friends of the Libraries shall be the officer responsible for administration of the Agreement for the Friends of the Libraries. The City Manager, or designee, shall be the City staff inember responsible for the administration af this Agreement on behalf of the City. A TICLE IX , , , _ . . #�� - �, _ . ., . � , . . w . • s - . _ ' � � �� t ' r�� • _ . � . .•,. - - �• • . • _ • ; � •. 'i�� l • c' ARTICLE X MODIFICATION OF AGREEMENT No modification of this Agreement shall be effective unless it is in writing and signed by both parties to the Agreement. ARTICLE XI GOVERNING LAW AND VENUE This Agreement is subject to, governed by, and shall be construed under the laws of the State of Texas. Venue of any suit or cause of action arising under this Agreement shall be exclusively in Denton County, Texas. ARTICLE XII SEVERABILTY If any provision of this Agreement is found or deemed by a court of competent Jurisdiction to be invalid, or unenforceable, it shall be considered severable from the remainder of this Agreement, and shall not cause the remainder of this Agreement to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the parties hereto respecting the stricken provision. ARTICLE XIII CAPTIONS The captions of this Agreement are for informational purposes only, a n d shall not i n any way affect the substantive terms or conditions of this Agreement. IN WITNESS WHEREOF, the City and the Friends of the Libraries have executed this Agreement in duplicate original counterparts, the City acting by and through its duly-authorized City �'I�a��<�� c•, �Ko�c� 1 „�•icm��J� ��`tl��, I.,i��°c��i�� <.�c-��„ N��r ��a�t1 t��°a��60 �� a��f��rr.Gtl�c��.ir��l �,�r��;�u�c��°.�I �7��''�n�,��°� ca�� RI�i� ��.��, ��..: � ��..�...__�N�� f .. `.��'�� ",��,��a�)� �..°. , �t) i �. CITY OF DENTON �� ,� � � ,� � �� ,�.....��"��y � �� ... e e. �--- .. ... �° ��°m� TODD HI1 �9 �,�� „��"��"'�� MANAGER Page 11 of 14 ATTEST: JENNIFER WALTERS, CITY SECRETARY N�3 �..�'��.tu�� :� ,�.*��" TO LEGAL FORM: AARON LEAL, CITY ATTORNEY �� W BY: � � � � �� ...�,_�� ..... .�..�„�� .....�_. :_-_____� DENTON FRIENDS OF THE LIBRARIES BY: � ,�_��/V�GE;f'/I �� ITS: PRESIDENT THIS AGREEMENT HAS �:��zsl�; BOTH RE'tiJ l E ��f:� AND � f�l�"��(`� l nT�:� as to �i�� a�.,��1 and ��p��i�� yt � ot,pas��a <��a�1.tla��Yi"��*� ��- a:�. . ..�. � � u� �"�.. ,.��_�� ... � '� d i�� ... �„w � " m�� '� �� , �. �� ........ �� ,p�a�rN... �N�� ° � �' �� Date Signed �'� ��" ,��,��" �"�� Page 12 of 14 Friends of the Denton Public Libraries Activity Plan Fund Library Projects: Funding proposal submitted annually by the Library and voted on by the Board of Directors. Membership: fees support library programs with the bulk of funds supporting the Public Library's Summer Reading Program. Advantages of inembership: Discount on bookstore sales; volunteer opportunities; early and free admission to quarterly book sales. • Quarterly Book Sales: First Saturday in months of February, May (local events conflicts often require later May scheduling), August and November. Secondhand Prose (Friends' bookstore) hours: Saturday 9:00 am to 3:00 pm; Sunday, 1:00 to 4:00 pm; Monday, 9:00 am to 8:30 pm. Volunteer opportunities: Bookstore and book sale service. • Pre-booksale consignment arrangements: provides additional funds for the Friends. � Board of Directors meets on the second Thursday of January, April, July and October to coordinate and review activities of the Friends. . , . . � - ' r . - . - � �� ♦ .� � � �� ae. � � ��,�. �,�8,�,� � y � 5�2 Oakland, Denton, T'X 76201 ��:� ,��a �� ,x� ��,� �� : ��:�� Arbcle I. NAME Secrion 1. The name of tJ�is organizatian shall be Frieacis af the Denton Public Librazies, hereinafter referred to as the Association Articie II. PRtNCIPAL OFFICE Section I. The princip3e office of the Association shall be at the Emily Fowler Public Library, 502 Oakland 5t., Ciiy of Denton 76201, County of Den#on. State af Texas. Azticle TII. PLTRPOSE Section 1. This Associarion is'oxganized exclusively fox charitable aad educationa,j pwposes, inciudmg, for svc� puxposes, the naaking of dis�i�utions to organizations that qualify as exempt organizatzons under Section 501(c)(3) ofthe internal Revenue Code of i986, as amended (or the correspondizig provision of any future United States J.mtenaal Revenue Code (the "Code"). To this e�n� the Association s�all conduct fimdraising activities to include but not lixnited to: regulaxiy schednled book sales of danated books (in their varied formats), musical items (varied forma#s), movies (varied formats), and other such items as may be deemed appropxiate. S�a additron, a book store located within the North Branch Library wil.l further offer sales of donated items on a scheduled basis. All fimds, w�ether income or pzincipal, and whether aaquiured by �ft or contribution or otb.erwise, shall be devoted to said parposes. Section 2. This Association sb.al.l be a non-policy making and non-prafrt organizat�on to mai.ntain an association of persons interes#ed in promoting the programs of the Denton Public L,ibraries as a cultural and educational asset to this area, aud to emphasize to the community the i.mportance of public library service both nflw and in futu�re deve�opment af Denton and Denton County. Article IV. POWERS Section 1. In furtherance of the purposes descnbed above, the Associarion shall have ihe power to receiva aztd encourage �giiis, endowments, aa� bequests to the Libraries, engage in fimdraising activities, support and coopez�ate with the Libraries in developmg h'brary services and facilities for the community, and such other powers as are necessary for the furtherance of the purposes stated herein and not inconsistent herewith. Section 2. No part of the net earnings of the Association shall inure to the benefit of, or be di��a'bu�b1e ta its members, directors,'officers or other private pessons, except tl�at the Association shaIl be suthozized and empowered to pay reasonable compensation for services rendered and to make paymeats and dastributions in fi�rtherance of the purposes as set forth in Article TTI hereo£ No substantial part of the activities of the Association shaIl be the ca�rying on of propaganda, or otherwise attempting to in_fluence Iegislation, and the Association shall not participate ixti, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candida#e for public office. Notwithstanding any other provision of these articles, the Association shall nat carry oa any other activi.ties �.ot permi.tted to be carried on (a) by an association exempt from federal i�acom.e tax tinder Sectioa 501 (c)(3} of tl�e Code or (b} by an association, contn`butions to which are deductible under Section 170 {c)(2) of the Code . April , 20I1 Page I � ' ■ � 1 .1.' ` ��..: s � � 1��. � ' " A ..' ♦ • 1�..^ 1 ' �..A.. � . . � ' ' � ' � �." . � ." 1 1 [. 1 1 '.�.f � -... ...... � / i� � 1 � ...: .; � � ' . 1 ' ' �.,,. . � ! 1 ' 1 ' ��:. � ' { ► 1 '�.- � :. ,. . ,... '��. �r. .�* �r � u,��- .: �� r �- �u- � - � i- ✓. �� i■ � ■ -• � �'e- nrc -� ♦ �i ��`' �"��- �a. . . " �� r�^ �i �� - � ��:��. •� � - - rc � r t- � - t;: ': -z� - - - � �' . � .� - �� ;� • i- s�- - � � , rr �• .�..�- � .i ,, � - �-, c_. w•e�'s � �- ri ��'� � � �• ��- ..- �F1 :� ��Y- � ��...'. .��.. - - ��-��r • r:• � - i,��. '- •�,,.. _... - �.:•:.. .��.�:- f .a�.�� ri��.-�� . r� 1' ♦ rc ��- � . :a : �t ir - < Y .� - ' - �' �- rr � �_ .: �• -� - ♦� �'� r �- . ��,` ��- �i � i- � ��,R�� - - �`�• . r' � • i�A �. ,r�'�� - - - � r�" , . .,.. ► ��. �� c�s-� - � 1' � �- ��- . . � ',�►► �r �i..- ,r i ' ��-� � ^ rt.i�' , � � rr �'. ��- - �r� ,+.� � _ ��- _ �' a- • �, . �� - - �- • � r- - �. '- - _ _ , . � �-. � ., - � r�,�� [�'. -�'�� i* s �,� ��- �Y� � �, . � �� . - .�� , .��- - �- �t - : �-��-� �� - ■�� ►, � �, i- �s- - .. � � �- •� � - . .r r � . s� - � � • � . ►. �., .- •�t• , r�-.�.- .r� ►�r,� - �• . � -ur- � r .�� . �e r �� .� r ti. i. �- -� • - #r ` � .�� :�.......� •i.-�� .�r / - �.�� e. - .�wl�. ... 5ection 2. Categories of inembership are: Seuior Citrzen/ Siudent, Individual, Family, C�a�n�r"��ti�re�, Sustaining, Patran, and �enefactor. These categories and dues may be altered by the Officers, with c�anges aunced in the qraarterly newsletter. Dues are payable at any time aud run throu� the calendar year (January i— December 31). � � •: # , � . . * , � Sectioz� 1. No member, Of�acer or Dixecior af this Assaciatian shall be pexsanally liable for the debts or oblagarions of tb.is Assaciation af any nature whatsoever, nor shall any of the property of the members, Officers or Directors be subject• to the payment o:F the debts or obligations of thzs Assnciation. Article VTY. GOVERNANCE Secrio� l. The Association shall be govezxxed by a Board of Duectors comprisad of sixteen (16) naembers: six (6) officers and ten (10} a°#�onal members to incIude the Direatox of Libxaries wk�o serves in an ex officio capacity. A quoru3m of 50% of the standing Board of D�rectors is necessary to conduct Association business. .- ., ,�. . •r . �.-��.- � , .� �- ;.. . • � - � .. .. .... . ... . ��. - :.: , •� ,- . �• . -� . . �- . -. -. :�. . .. ! �� -� , �- .- �r �- l'� ��u.:l. -� t��: �r��.- a--�.1 �r .::��-t. .i.. r' �11 �. ' 11- l�'- s..:�� • �..-. � ' :�II . f�l � 1' ��'�. � �� '�. Il' 11 f•' ��^� ! 1 ��": [' 4��:11 �. "#:� 1. 1.�' ' _.II. - �,�.' 1:�.. �� -� �� t. �... �1 ..:1� 17..,.' .11. ' �1:�� . �:'�1. �� ,! I...' '.i �:I 1�.. f�.:� i�.:.�� 'll:�'�... April �, 2011 Potentaal Board Members can.not have conflicts of anterest to tlxe Association's puxposes, such as purchase of books ar materiaIs for resale or profit. Page 2 - �r r- •i� � e- :�,'� s � o- � �. �. , . �,i - ' - c r -��- � � � . � . � ..'. •i r• ��t� � .r�i � - � i.� • � • • .�� - - .. •i� �^ a.. � ►� ��i �. -� i : ��i�ii �• ,a�� e -� t�� • `��- a-c�.�� i �_� � �� - 1 � 11� :. 1 ' ' 11 �, � 1 . '. �� " . 1 � i ��. . R " � �' �: � 1 1 f�. ' � " ' I , ! f 1: • 1 " � � . � � ! � � �� . ' � . � r' . ... Section 4. Al] T?irectors, incl ` g the Officers, 11 be elected by a majox7ty of Board of D�rectozs pr�� C � c�� iai�� 'k�� been ��11��➢ �car ��5,�; �w�a�~��w�� +�r r��a��z'��5� t�,�� ^ca[� E��+ �-�n��`� or t�� '� r��q��a��r� tr�� so by �r�: ��r��i�i��'t. 3.`�°i.�� •��-t ��°"�� d'c��w��r��r�;� �.��a��i�;�� contains orily one nominee for each otTice or place, the ex�iire slate may be eiected by a voice vote on a motion made and seconded to approve the Committee's recommendat�ons. S�ction 5. All D�rectors s�a11 be eiected for three (3} years. A Director may serve three (3) consecuiave terms. A Directnr may serve an additional term(s) at the request of the Nommating Cammittee aud �ith approval of the Board. Vacancies that occur during the year are flled according ta ,,, Article VIl, Secbion 2 criteria. The Director af Librarzes s�rves as� ex officio member. Section 6. Officers are elected to serve a term of one year, Of�icers may be noraznated and elected to serve up to tlu°ee (3) one-�ear terms. An Qffrcer axxay serve additional terms if special sidils are needed for posatzons (�.e., Soiiware Knowledge) at the request of the Naminating Co ittee ' and wit� approval of the Board. - � - I �� •• :!�•r + � �r � r r �r • • r t Section 1. The foI]owing standiu� cammiitees are estabIished to assist in conductiug tiie mauageznent of the Association: Budget, �'undraFsing (other than book sales and book stare sales), Activities and Special Bvents, and Naminating. The standing committee struct�e may be reviewed and rer�sed as deemed necessary. Coxnm.zttee chairmen s�all be appointed by the President and are expected to recruit the�r committee members from the total meznbersbip of the Association. The Presiderrt and Director of Libraries serve as ex offcio members of each committee btat do nat serve as c' en. Ad Hoc committees znay be appointed by the President from the assaciatian metaxbexship for the purpose af p�r�e�r�,�ai��, tasks oi limited duration. Section 1. The duta.es and responsi�bilities of ail members of the I3oard of Directors, including the Of�f'icers, k�ave been incorporated inta position descriptions which may be altered and amended by the President iu consuitation wi#h other �er.�bers of the $oard. �xief desc�ptions of the majar functions af each po'sztion are: President: Acts as the executive director and manager of the Association. Presides at meetings, appoints and supervises the work of standing and ad hoc committees. "4"��-�'r�� -. Acts as an axde ar�d alternate for the president per.forming the duties of the president in the absence of that OfC�cer. Respansible for the scheduling and #raining of workexs :For the Association's bookstore, in lin.e w9th Boaxds' directi.ves. Dispense scheduIes via email to Board Members and volunteers. ��:x�.��,z�r��a��,'aa_��ct�r:, The Membersb.ip Director is responsible for membership, annuai membership proznotion campaigns, management of inembership rolls and the transferring a:f all donations and membership dues to the Finance Director. ��.��1�a� _C�.�.B�� t'�,,.r��aa��wtas��c,��i�r�� .i.�r�rc�c�ta��°:; In co.ordinarion with tha Board of Duectors, plans and executes pubIic relanons programs and communications designed to create and main#ain a climate of public and internal understand'u�.g and support. Woxks with otr�er ofEicexs in developing internaI and exte�na] connmunxcations, includ�n.g the Denton Public Library Newsietter, required to achieve the goals and objectives of tha Associatione ��a°�mx�cs� �ir�;�;:t.aar; Serves as the chief fiscal officer of the Board of DireCcors. Receives, re c _. . _ � �.._ _. _.m... �_.. �ords and managss alI records of funds received fram any source including g�fts and April _, 201I Pege 3 � 1 �: �,. • r �:.. l i - ri � -�.... . i � : �� - . � l�. , - � � � � � � ::. - i � , r � : � � - � r, ��,. � R - • �: i� - � .. e �'.. 1 �.�: ' 1 � 1'... , .. • . !�f � :`� • . ! 1 �.. . Y. .... �► •�.�� . I .�� ' � R 1 �:.� � '... � �� ' . 1 1 '��., . ' � Y ,. * � ` ..,., R 1 " ��.:..1 . � � �� . . � ," " �.' � ' Y,�:.. I I ' �� e��I' � r .,, � .' . � ' � . ` . ♦ .I��: � `: ! � 1: � 1 � i 1 .�.�. � . �' . .:. ' . ' 1� • 1 . .. .��. ll :11 , .:... ��r��-v: ��eps � r�r,�r�, of all ��a��:��b,r�a* r�r ��a��:i�1 Ca�.B�a� ,��ti��s, ��r��aa��n.s x�i,x��z��;:„� of 1�� c��*�tara�� far ��rz��tion by �-�;�ul (l �� ° to ��;�t' �r��1�iz�� r�e�"��5��c�v�� t t�e next meeting. �,.� ��.� ... , - ��-� � � ��-��.-�� , ��. . . �. ��-- .: ,��. �- , ,��-M ,�--�� .,� .: �� .. - � �- . . �- .�•, . ��- - ��- . ��: ��- � .� ��-�„�- . ,. E. � � ♦ �. � ., �. .�� .. . -. - . .,. �. . �. - � . ,- .� � .,- . ,- :..��. �� . -�,., � . .�� . �„ - �►�- .. �, -,�� . . , �.�.� .. .� �. � � . .. , � - .. �. ��-.,�, � _ - :�. - -� . �.�� - ��. . .- . � 1. � R � 1 �� 1 r �. •. ' � 1 .. . I t . 1 � � �..... ' � ' :• 1 �. i 1 ' w�� . � . . . . • . R I . �� - . -. �. : �- . . � � _i M- - r- _ �� r^ �.r, r s ! . ,� �,�� R'- �► � � �i�� - .r . � �-� i�. - �� ,� �, ��y �A ' .�. ' k�:' �' 1��... [ .'�� '. �.',�� "�' 1 ��11 ' ! �.Y' 1�' �I.A' � �. _ ! �.�...! •".... •.�.. ".�. �' U�..: ■' :� '� ��....1' • '.;:. �'� ��.� 1• -. -, .. �' /�'• . ,..: . � . "....� 1 ' 1��:�.' f f" !� It�.' � f�' i�.��! .� ' � ' �.� ..;�. ...' IIl1: 1:.. ...� .'. �! 1"� � . 1� ....'.� • .....�'i :R�,� I�tl: A ' .:f! � �':. � ..�' 1� •........ � - ... .. � � f . 1 �. 1 .. �� . 1 / � �.��' f ► ' f. �. � ' �:. 1 1 ...4 � � �" ' • 1 ..�� ' 1 1 II `' : � ' � . . " .. 1 �". . ' ' i�... . 1 � � l "' 11 " 1 # . � • �:. 1 1 ` " � .... ... � 1 t1 � ' . f�� f ' � 1� � ' il..��w ' : � � .11. •' �...,� � _ . � . ..._ �1 .. 1'�: i �._,,.. �. ♦Illt ....,.' �.♦�� 7 1.:....�1 ..f:.�' i ...' • f.� � . ,. t....11. ' �.: � Ra... ..�.. 1 ^ : �l ! �� ' ' . � f � ' � , . � 1 - 11. '. � � ' i: f � r � : �..1 ' � f 1 ' � 1 ' '. � � e ! �.. A . . 4 � 1� � � � � � � � �. 1 .;. � # r. ' .. . ' • i...... . �1 ` S � . ... i ! � 4 lf " ` 1 �*. : s� - �4 • • F ' Section 1, The purpose of this conflict of interest policy is ta protect the Association's interest vvhen i# is cr�rst�r��lating entering into a transact�on or axrangement that mi,',ght be�afit the private 7nterest of an Officer. or Director of the Associatian or �igk�t result in a possible excess benefit transaction. ' pol4cy is intended to supplement but not replace any applicable state and federal laws goveming conflict of �terest applicable to nonprofit and charitable ��,i�t`��sns. - ,�� : , � ' - -« •. .s . � - � r r .. #' • • i�- .- �: . , � i �• r ,� ' �:..., ��. �f�� ' -+.:.�. � •�'�.' - .1� �. .. � '.. f 1[�..' �..� , . ' .' � �. �' M��.'�. •' � � ' - -� r' ►I. (bj Financial Tnterest - A person has a financial interest if the person has, directly or xn.d�sectly, through business, mvestment, or family: An ownershrp or 7nveshneni snt�rest in any entity wath whzch the Association has a tra�sac�on or azxangement, ii. A compensation anangement wxth ttze Associat�an or with any entity or individual with which tlle Association has a action or gement, or iii. A potential ownership ar 'vavestment ixiterest in, or compensation arrangement with, any April �, z011 Page 4 "� fl �� • .�� . ��' 1 t i t l'� " •��..�: : II f"�� . 11.'� . 1.1.�.�... •��. 1.'" �II�'1��. .��7 �i �'��! ' ...1� 1� ��'� 'll...'�1' • .��f . 1 " ,, � �. • . s,;.. 1✓:... r ' 1_ � �. �.. f . . 1 . a. SI . .: . A�r��z�xda� �rt��`�;a� cM� not ne�;�ti��iP„,� a��a�'��i�i a�� au��t 'C�r��~ �.��b�m a p��,r�a� w��.�a ha� � �`��c�x�s�� r��t may ��r� � ��ra��i�� t �z��°�� zaaR� i�' �� "dec'�� i ��. conflict of interest exists. - •� : ■ • � • �-- � �E�- �*� � .n . , r' �r . - ��i � � - - ;r �. �.i - - - �. • - • Y. � � r'��. � - ��...� - - � �- � - � .. � ... � ' � � . (:. . 1 .-.. - . � � r - : , �.^. � � - � � � � r�, .. ... �II � ..1^- .'� MI. - � . ��# 1 :�. • #��:: � - �f� f' � �..: �1 ��.#- �^: � ��s ��:.-�1 1�.../ , Rl�� ! �-�''11•�.i�,,... � R- - ic � �+ � �- i- . �i�' s r - - � `- � • r • �- ��.� . ��i - -� ai� . �w. - ,� . _r■ .'-� .� � �� '�� e �- �� - - ;�-♦ i �� - �� •�- ��. � �-� - r•� :�. � � ! - �'s �i�- �- �-� - �� .i�� : si � � � - _ •� -�' .�� ,•1 �►�i �� :• r • � �� r. �- ►` . ��i �� - - _ �. ��' r -��, � ��:�� - ��• �-��i ��♦ � -�., �� ... .� ��^ �� iR. �a.�.• . � -�� . �i� r ■� :�. � s� ■ � r . - ►- r - -� ,' �� r` • �-� ��, -.'�- �� rt-- �*� � �• e' � � �� si �� .�• ■�- � -� st i- r.r . �[ R . .i+'�e-� � r � �- •� . - �ri � � - - �- �, ��.r • �- .�. � � � - '� �. .�� •� . - .s�� . � ; � - - .� �- ��a � �raii -.r � ��-• �. �� . - ��.4 •� �- � �� -� �.i�� sa �� . • -��- i�� - ■� :-i � �- :�s. i � � - ��s �.�� ■- -�Y� �- ��a- �- ��- ' � <, 11 � 4 . t��. � � i Y 1. .... . 1 1 . �� ' ' � � '.. . �II f " : � �,��. 1 . * ' �� 1 , � �" . � � #..., f.. r f'` � 1" � i 1� i I . �' '# 1 f ' I� II i.. .. 1 � 1 � J �- ' •. :. 1� f•�. � �',. _.. . � I �' . ' . 4 . �:1 , • ' • �. � . 1 1:. II � � � �' � . . 1 '. _ / 1 " 7 �'. � ^ I 1 � � ,. . • 1 , / . .. • f � �� ' � � '. . . �1 '��el ' I.f ! �1.... 1' .: :.�•1 � f 1 ' �'� 1' ��. � l..,.. � ' 1.... 1...�. � � �. � � . U.:��1 .�f��' • �': ! 1 ' ' '� �... ' +... 1' 1•;,. �' f./� . •1�. � .(��.?'��'l.. .�� 1' • : w . ,.f..1 �,... 1 ' ' � � ! � �'.. . ��■ �' 1.^. �:�. .�� . li.F ,-. ..�R �! f�� n � 1�' �.�1 ' (,.' .,., •1 l: 1/.:. ' � �' �t. .` f .�.!' 1". ...►. "�� ' f..� 1' Ril . �f�f� � . .:.f'"'�I'f.��... (d) Violaiions ofthe Conflict of Interest Policy ,� :,. . . �� r - .�� . -. .t.. r� . -� , .• -� - .� ��• - -. .- .►� ,. , ��,� . . r • . � , , � . . . , . i . � . . r . � . �i � - ► - . � . � - � . : � �� .. 1 � ' ' .. .i / # . � ! � 1 I l. 1 1 " .., .. t � f fi 11 � ' � , i � I. ': . ' ' ' 1, . . _. .. �. •: � :. ... �� , :�. .'. .�' 1'. 1•: ...1' 1 -...• •1 �'� 1! ...• �tl '� .�• . �' le. 7IF.s 1 l' � ... .•. 1I �..:; �,��. .��'�1 � C"`. �i . '.. �' if��. � � � • �_.. 1' ' �1�:.�' I.` II' �l :1. . ��`:f '�. 1 � i... • . 1 ...... • .. �� ! .': • 1 � .. �. � 1 -... . �:l . . ��' . � • � 1� . ' /.' �� 11 .�...... ..�Il .•.:.� 1!!. ':�..�.II�1: �� ...1' Ii 1.;��' ! f« ��.:�1: � � '... � 1. •1 ..�..1�. ..< ...1' t.t1.' ♦ .1:' �' ��./ f.f 1 •:.'� � ��:�' .. _ ..• 1• .�� 1. ' ��.1...:.. I�'.' ' 1��. �11-�... 1 �:��.� .� ,.�� . 1��:� �� .�.:. �1�.'�.. M 1..... ' 1�' f. ..�'. � i.': �i,l.:�.�. �" ' �:�1 . 1!.#f . ':� ! l':' Il 1:"� t' A:' , •�l� 1. 1 ' '.� �... � ' '�.-. .�� ./.` �� ' 1 l' i�. ��. �� :111� ...' �' �..�1 . �•� �' 1-�... . •� � � 1:.��.' ' :i: . ' . . '� (bj The names of the persoxzs who were pxesent for discussions and votes relating to tbe Apri] �, 2011 Page 5 bansaction or arrangecnent, the content of the discnssion, including any alt 'ves to the proposed tra�sactaon ar arran�a;��;��;; and a record of any votes taken in connection with the proceed�ngs. Section 5„ (a) A voting member of the Board of Directors wh.o receives conapexg,satzon, ' y or indireotly, fram the Association for services is preclnded from voting an mafters p to that member's campensa#ion. I '' , (b) A voting membez of any Committee �+hose jui°isdiction includes c easation maiters and wha receives campensation, directty ar indireckly, from the Association for s�rvices is preciuded fram voting on matttrs p ' g to t�at membex's compensation. (c) No voting member of �ke Saard of Directors or �y co ' ee rvhose jurisdiction includes com a#ion matters and who receives compensation, d�rectly or indirectly, fi°om the Association, either individually or collectively, is prohibited from providing ir��.��ion to any Commitree regarding compensal�on. Section 6. Each Director, principal Offcer and membez of a Commii�ee witii governing �oard-dele�ated pawezs shali annvally sign a statement which a s such pexson: (a) Has receiveda copy ofthe confiict of z�aterest policy, (b) Has read and understands the policy, (c) Has agreed to comply with ths policy, and (d) Understauds the Associ��,ir�� is charitable an.d in order to r�.a��t't�a� its federai tax exebaption it must engage primarily in ac�vities whic� accomplish ons or more of its tax-exempt p�poses. Section 7. To ensure the Association,operates in a manner consisten# with its charitable purposes and doas not engage in activities that cauld jeapaxdize i#s taac-exempt , periodic reviews shall be canducted. The periodic reviews shall, at a z�a�s��a, includ� the £allowi�g subjects: (a) . Wbether compensation arrangernents and benefits are reasonable, based on competent survey �t.��t:ion, and the result of arm's lengtb. bargai�.g. (b) Whether p�r��;a�sh:ips, joint ventures, and arrang�ments with management organizatEons conform to tE�e Assoczation's written policies, are properly recarded, reflect reasonable in�estment or payments far goods and services, further charitable purposes and do not result in inurement, impermissib3e private benefit or in an excess bemefit h-ansaction. Section 8. When conducting the periodic xeviews as provided for in Secrion 7 above, the Assoc��a�e�a may, bui need not, use autside advisors. If autside experts are used, their use sha11 not reiieve the Board of Directors of i#s responsa`bility far ensuring periodic reviews aze c��e��. . � - �� r � • • ,e� � � i r � � . � Section i. The Association sball indemnify a Governi.ng Pezson (which is defxned as a Director, Officer, employee or agent}, fot°r�zer Governing Person, or deiegaie of the Association against reasonable expenses actuaIly i�curred by the perso� in connection wi#h a proceeding in r�hic� the person is a respondent because the person is or was a Goveming Person or delegate if the person is whally successful, on the merits or otherwise, in the defense o:f the proceeding. Section 2. Except as otherwise prohibited by law or these Articles of Associataon, th.e Assaciation may indemnify a Governing Person, farmex Governzng Person, or de3egate of the Ass.ociation, who was, is, or is threatened to be made a defendant or respondent in any pxaceediug if it is determined that (i) tI�e person acted in good faith, {u) the persou reasonably believed that his or her conduct was in the Assaciation's best zaterests, and in the case of crimiu�al praceerliugs, that b.e or she did not have reasonable cause to believe his ar her conduct was unIawCut, (ui) #he amount af expenses is reasonable, aad (iv) indemni�ication should be paid. The Association will not pay £or the legal April �, 20I1 Page 6 defense of anyone who is foe�nd guilty of any '' 1 violations. The Association� will not itede a person who is found liable to the Association ar is fo�md liahle to another on the basis of improperiy receiving a persorzal benefit from the Associataon. A person is conciusively considered to have been fouud liable in relation to any ciaim., issae, or matier if the person has been adjudged liable by a court of' campet�nt jurisdictzon and all appeals �a�� e;�ra ��.i��rs�d. "�°ea°��n��i�� a��'a� ��a��a�i�� :Y:l�ac��cs�, ��°d�r, ^��:t��r�e�a�c��z�.v��~��s� �� a �a��,�� ca°�"��r�,B�� rr��rta��r� c�re° u� ��.�.ti�w��➢�r�� a� ��t��' ��s�� c�i��i� ��r�.r��,��c�� 1�� L� Association. Section 3. Before the Associat�on shall be obligated to pay any pexnvissive �ci�aa��fxcation expeases (iacluding attorneys' fees), the Association must specafically d�� that indemaification is pezmissible, authorize �za��a�.niiic�ataon, and deternai�ae that expenses to be re�a�fiursed are reasonable, exoept as pro.vided in subparagraph (c) beiow, The Associatio�. may malce these d�t��rr��ons and decisions by any one of the fo]Iovviug procedtues: � (a) Majoxity vote of the Directozs who, at the time of tJze vote, are disinterested and independent, zegazdless af whether tbey constitute a qnorum. (b) Majority vate oPa Committee of the Boazd, designated to act in the matter by a majority vote of all disinteresied'and indepencient Directors, cozrsistfaag solely of two or more Directars who at Lhe iime of tixe vote aze not named defendants or resp�a�r��,�ti��a in the proceeding. (c) Det��rrri��t��°t by special le�al counsel selected by the Board by the same vote as provided in subp phs (a) oi (b) above. 'I7ze Asso��:�� will authorize the indemb�.fcation and ��t�°�ric that expenses to be reimbursed are reasonable in the same manner that it determines whether mdemni�ication is permissible. If special legaI counsel �l�#�ra�es that ��„rnr��cation is perm.issi'ble, autl�.oxization af i:��.��afication and c9�t�r�a.a�atiosx of reasonableness of experr�sses wiIl be made as specified by subparagraph (c) above govezning selectxon of special legal coimsel. Section 4. The Associa�ion naay xeimburse or advan.ce reasanable expenses before fwa3. di.spositian af a proceediug only after t�ie Association receives (i) a r�ritten aiian by the person of his or her good faitb. belief tlza.t he or sb.e has naet ihe standard of conduct necessary for ��e:z��caiion, and (ii) a r�vritten undertalcing by or on. behalf af the persan to repay the amount paid ox reimbursed �#' the f7na1 detexmination is tb.at he or she has not met that standard oz tb.at indenxni:fication is prohibzted by law or these Articles of Associati.on, Authozixa#ion of payment will be made in the same manver as a determination that :��a��:efication is permissi`i�le under Section 3 above. Section S. Tfxe Associaiaon sk�all pay or reimburse e7cpenses incurred by a Govenming Person af the Associarion i�n con�.ectian wit3� the person's appeaxauce as a witness or otker part3cipatian in a proceeding involving ar affecting the Assaciation when the pez�sou zs not a named defendamt ox xesponde�t in the praceeding. Article XIV. DISSOLVTI�N Sectzon 1, Upon the dissalution of the Assciciadon, the offxcers shall, ai�er paying or makivag provision for t3ie payment of aIl of the liabiTities of' the Association, dispase o:f all the assets af ihe� Associatio� exclusively for the charitable purposes of the Associa.tion ia such manner, or to such argauization or organizations oro i97ed and operated exclusively for charitable, educatxonal, relzgious or scientific purposes as shall at the ts�.e qualify as an exexnpt ox°gamization or organizations under Section SOJ.{c)(3) of the Code, as the officers shall determine. Any such assets not so disposed of sb�all be disposed of by a court of compet�nt jurisdiction in the county in wbich the Assaciation's principal o£fice is thezx locaied, exclusively for such ptuposes or to such organization or organizatioras, as said court shaIl determine, exclusively far such purposes. Page 7 ,� �, � � ,, � S��cs� �. '�'h� r�l� c�nt�i�sed e¢� Ro�ert's R�1es a�`C�d�z sk�al� ��ave;rra t�� a�.ss,�.tia� uh � c�es r�v��r� th��^ �r� a�Opli�ab�� d � whi�.h th� �a°� aa� �nu�c�►sist�a�k r�� tic��. �tic3+� ��'V7:. ,� �&� S � . �ia� T. '�"�.�s� �rt�cl�s �a�.y b� �rc�end�d �Sy a ar��jca� vcrt� c�fti�e rr��zb� �� C�� Bcsarri r��"�irec�ca�;s, T�f 'w�+'�'�"��,5� �?t�.FR�C7�', we h�v� i��zer�mt� s��scribed ��ar rc�n�s �sn this da� a�f .�;�rri] .�, ��D� 1 � Gfi '�. ��P�1G�1 ��'"I� Q��C��.it�f°� �� %�� d�w'��,�txe��e��.�4'��qi, i�'qdM S"�%d"��I� ��'pd�P�„ ��V" ��k��t�1�' �R PS3i��RC,� ��vt�ic�rp f�r �tr�r �a��r�t � �w1 �a�° �� l'd��il�ia�� u� �k`a� �r�:��cN�'tr��^a� di�� t3�" ��I' kh� ak��a fit� Cr'I� �,��N�;��a�C,77� !��t��t.I�,��lw&'�' ��)Y ��' g3r.Ni"�� '9a� t"��a�c�'�';��i Ii"P ��d'�� manner, or ta such a n' `on or organizaHo�s organ¢ed and operated exclvs�ly for charitab�e, edR�t94naf, r�►igious or sci�n��c pur�oses as stra[f at tf�e �Ime qua�fy as an exsmpt organ° ' n or o und� on 5d1(c)(3) af 1 al ��+��,�Ktaa�� -��:.l� �>P 19� {ur �t� r,�sa�..w�d°��a�r��1��,� �r�rwr��s�ms of any Pi�t��+� llni%d Si�tes �nt�rrs�9 ��u�nue I.awj, as the ��r� �h�Nl d�x�rrr��ue. My �c�r�F�°asseis not so dfspased �� R��li �a�^� �C�;�r��n�ac� ��' ��r � court �w��a�t�rs4 ��aa4��n irr !t� c:�a�r�°�� lr� which the ,��,��.i�iaca�°� ��inc��1 ra�'o� is then I��t�„ �a�c.i��i^��C'�+ for sucii ��a�� or to such orgas►izai�ari a� od•�r�ix2c`t`*��s, as sai� co'art st�ail etetes'min�, axctusiveiy fior such purposes. : u � 7(1� �1L�X:'�-3i1.��7�.7 �� 1. 71r� rui�� c��jl�aa+7�d in Roberi s Rr1ie� of Ordzr �iraii yov�m t1}e Ass�c�atic�n in ali cases where they are appifqble and in whick't they are not inconsisient r�vtH'r these Af'�ECaBS. � ' Section 1„ These P.rticle� may be am�nded by � m�;ority� vct� o# ths mambers o# the Bo�;d qf Directors. IP! ESS VVHEREOF, we have hereunto su bed our names on thls day of Yc,� r'v 1 .W.W .,....�� _ - .� '� °`�`� '" "-.�,�''w �" ��='�— �� .�. , ��,� "'��a�� aA��,�..�_____._..�.. �,�, � � _.�.. `�-��.�. . � �� _ _,.....��" _��`��'°_��.�"��._�.�.�.. � � � The above was inserted fnto the full document to show the signatures of the board members who were present and approved the above Articles of Association. [Joyce Poole] Apsil _, 2011 Page 9