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This ordinance shall become effective immediately upon its passage and approval. f The motion l�� ����������^��X 1��,�� ordinance was made by r���� ��������",������,m���� ���� and ;�� ���, ��,� �', __ __ , the ordinance was passed and approved by the seconded by � �� m� � � � � �i��l��w�ia��; �,�r�t� �_ � . ---� ._� ^ Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Don Duff, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6; Aye Nay Abstain Absent ,� �� �, da of __ �� � " � '� m ...... . ..........., 2018. PASSED AND APPROVED this the �� ��"� y "�,�'"���� ��� .�. ����� � � � ,�� � �� ��� � �� � . oiW M .... ............ w.. -- 4 ........ .........,.,.�. � ........................................,.� .�.� CHRIS WATTS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY � � � ���. x Y `, �" 8 e � � � � ��" � B 1: r(�'�.��,�,�--� � 4 m� ����,�'"�,,��������'.� �'�m�� � APPROVED AS TO LEGAL FORM: ��e�l"�;��i� ����i��hl��,� �"�"I �� ���"��"�.����,�+1��e�'' �. ...� F,� �� � � ��'�: _ m� ��.� �' � �«. �' �� "���"� �'�" ..............�. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 5ƚĭǒƭźŭƓ /źƷǤ /ƚǒƓĭźƌ ƩğƓƭƒźƷƷğƌ /ƚǝĻƩƭŷĻĻƷ CźƌĻ bğƒĻ tǒƩĭŷğƭźƓŭ /ƚƓƷğĭƷ /źƷǤ /ƚǒƓĭźƌ ğƩŭĻƷ 5ğƷĻ tźŭŭǤ .ğĭƉ hƦƷźƚƓ /ƚƓƷƩğĭƷ 9ǣƦźƩğƷźƚƓ hƩķźƓğƓĭĻ DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Addendum No. 1 to the Advisory Services Frame Agreement DNV GL Doc No: 1606-124760 Customer Legal entity: City of Denton DNV GL Legal entity: DNV GL Noble Denton USA, LLC Work Order (WO) 1606-124760 WO no: Rev: Attachments: PSP1646_Denton_MDMSV4.pdf Date: WO work site: WO term/period: 12/31/2019 Work/Project Frame Agreement no: 1606-124760 Frame Agreement title: DNV GL Frame Agreement.pdf Subject: MDMS integration 1606-124760 Project no: Project title: PSP1646_Denton_MDMS WO Scope of Work See attached PSP1646_Denton_MDMS_V4.pdf WO Deliverables See attached PSP1646_Denton_MDMS_V4pdf WO Price USD 33,000 ( including / excluding VAT /GST/other local sales tax) See attached PSP1646_Denton_MDMS_V4.pdf Schedule See attached PSP1646_Denton_MDMS_V4.pdf Other special provisions References Form code: AGR 905 Revision: 2017-12 www.dnvgl.com Page 1 of 2 © DNV GL 2014. DNV GL and the Horizon Graphic are trademarks of DNV GL AS. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B DNV GL Doc No: 1606-124760 DNV GL and Customer confirm Work Order is generated from the Framework Agreement referred herein and shall be regulated by the Terms and Conditions of the Framework Agreement. In case of any discrepancy between the provisions of this Work Order and that of the Framework Agreement, the provisions of this Work Order shall prevail. No deliverables will be made until a signed Work Order is in place. Place: Katy, TX Date: for DNV GL Noble Denton USA, LLC Andy Schlegel Regional Sales Manager Accepted by Customer: The undersigned represents and warrants that he/she has the necessary authority to sign on behalf of and bind Customer. Place: Date: Denton, TX for Customer CITYOFDENTON,TEXAS THISAGREEMENTHASBEENBOTH REVIEWEDANDAPPROVEDastofinancial andoperationalobligationsandbusinessterms. TODDHILEMAN CITYMANAGER __________________________________ ATTEST: SIGNATUREPRINTEDNAME JENNIFERWALTERS,CITYSECRETARY ____________________________________ BY:___________________________________ TITLE ____________________________________ DEPARTMENT APPROVEDASTOLEGALFORM: AARONLEAL,CITYATTORNEY BY:___________________________________ Form code: AGR 905 Revision: 2017-12 www.dnvgl.com Page 2 of 2 DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Proposal for Synergi Integration Services City of Denton, TX Customer Reference: City of Denton DNV GL doc No: PSP1646 Date of first issue: 2017-02-07 Date of this revision: 2018-09-26 DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Customer Details Customer Name: City of Denton, TX Customer Address: 1685 Spencer Road Customer Reference: City of Denton Contact Person: Sam Mall DNV GL Company Details DNV GL Legal Entity: DNV GL Noble Denton USA, LLC DNV GL Organisation Unit: Digital Solutions DNV GL Address: 1400 Ravello Drive, Katy, TX 77449 DNV GL Telephone: 3460213-4524 DNV GL org. No.: DNV GL doc. No.: PSP1646 About this document Proposal Title: Synergi Integration Services Date of first issue: 2017-02-07 Date of this revision: 2018-09-26 Validity of proposal: 3 months from date of revision (12/31/2018) Terms and Conditions: See Section 6 Confidentiality This proposal contains information that is business sensitive to DNV GL. No part of the proposal or information received during the proposal process may be used, duplicated or disclosed for any other property rights. for GL Noble Denton, Inc. Prepared by: Approved by: DNV GL Doc. No. PSP1646, Date of issue: 2017-02-07 www.dnvgl.com Page i DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B C HANGE L OG Purpose of the change log is capture history and changes to major elements between versions. -digit number for the specific version. Example follows: Date Author Version Description 5/2/2018 DNV GL R-2.0 Following new DNV GL proposal format. 9/26/2018 DNV GL R-3.0 Updated Date 11/26/2018 DNV GL R-4.0 Update legal name DNV GL Doc. No. PSP1646, Date of issue: 2017-02-07 www.dnvgl.com Page ii DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Table of contents 1 INTRODUCTION .............................................................................................................. 1 2 APPROACH ..................................................................................................................... 2 3 SCOPE OF WORK ............................................................................................................ 3 4 SCHEDULE ..................................................................................................................... 5 5 ACCEPTANCE ................................................................................................................. 6 6 COMMERCIAL TERMS ...................................................................................................... 7 6.1 Contract - Terms and Conditions 7 6.2 Implementation/Delivery Services 7 6.3 Invoicing and Payment 7 DNV GL Doc. No. PSP1646, Date of issue: 2017-02-07 www.dnvgl.com Page iii DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 1 INTRODUCTION City of Denton, TX (Denton) recently implemented a Meter Data Management System (MDMS) and has requested professional services assistance from DNV GL to enhance the existing Synergi Electric model MS system. Denton has been a Synergi Electric client of DNV GL since 2000. In 2008, DNV GL developed an automated Synergi model build solution (DataPrep) for Denton. Since then, DataPrep has been routinely updated to reflect changes to the GIS which is the primary data source for the Synergi Electric model. In 2017 Denton and DNV GL collaborated to develop a one-time load model using a snapshot of MDMS data. The substantial knowledge and experienced gained from that activity has allowed for a more insightful approach to handling MDMS load model developing on a routine basis which is the basis for this proposal. Synergi Electric is a specialized Electric Distribution Planning Software Solution developed by DNV GL therefore DNV GL is uniquely qualified to deliver this request. DNV GL is pleased to provide this fixed fee proposal for the efforts which are detailed in this document. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 2 APPROACH As mentioned in the Introduction, significant knowledge of how a routine MDMS load model development process has been obtained. Denton will utilize SQL Server to store all data pertinent to load modeling. The following data flow diagram illustrates this process. MDMS Snapshot Interval Meter Reads (including Primary Meters) GIS Snapshot Utilizing: Distributed Loads Synergi Electric GISService_Account & Large Customer User Session Partial Files ServiceLocation TransformerBank Synergi Model Tables: Utilizing InstDTrans & DNV GL DNV GL InstLargeCust for MDMS DataPrep Synergi ApplicationElectric Tentative Solution Architecture MDMS: Denton will develop a process to export a snapshot of MDMS interval meter data to the new SQL Server database that will be used to join with other Denton asset data such that a Synergi load model can be formed. GIS: The GIS serves two functions for this process. One is the existing DataPrep process for Synergi model building that has been in place since 2008. The other is a new process for select ESRI feature classes (as shown in above diagram) to be exported to the SQL Server database which are required to establish the link between the MDMS data and Synergi model. Partial File(s): Database Views will be developed on the new SQL Server database that will allow the Synergi User to develop Partial Files which are CSV files that will contain the new MDMS loads that will map to the Synergi network model. A project risk with MDMS data pertains to the amount of MDMS data to be processed (15 and 60 minute read values of 1000s of meters over months of time can add up to enormous record counts). To mitigate this risk, t snapshot data can be exported to the new SQL Server Database within an acceptable time period for the model build process. Finally, database views will be developed on the new SQL Server database to assist Denton in locating MDMS loads that were not able to map to the Synergi model (these cases are most likely due to data issues in either the MDMS or GIS). DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 3 SCOPE OF WORK The following tasks are identified for the proposed effort. Areas of responsibility, deliverables, and key assumptions are included for each task. 1. Design DNV GL Responsibilities Denton Responsibilities 1. Analyze requested Denton data which will 1. Supply DNV GL with requested GIS, MDMS and include a fresh copy of the GIS and an extract of other requested supporting data as determined MDMS data. relevant to the project. The transferred MDMS 2. Provide estimate of computer hardware data may need to be limited due to file size and resources that Denton will need to support the customer name information removed for solution components. privacy. 3. Update the existing Design Document (containing data mapping) to reflect the new data being added to the build process. Definition of new data to be stored on SQL Server will also be included. Deliverables 1. Updated Solution Design Document (draft and final). Assumptions 1. Design workshops will be conducted remotely. 2. Development DNV GL Responsibilities Denton Responsibilities 1. Final database objects (ex: Views) including load 1. Provision of DEV/TEST environment for development and data mismatch queries. deployment and testing of new solution. 2. 2. Provision of mechanism to export required amount of data that can be supported by this MDMS data to the identified table structure on process. the SQL Server, in the required format to be defined in the Design Document. 3. IT/DBA support for Stress Testing efforts and other local database readiness activities. 4. Timely response to questions from DNV GL that arise during this task. Deliverables 1. Documented test results of DNV GL in-house solution testing. Assumptions 1. no on-site work is anticipated. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 3. Deployment DNV GL Responsibilities Denton Responsibilities 1. DNV GL will provide web based consulting to 1. Install the delivered solution components. guide Denton through the testing and Computer hardware requirements will have acceptance phase of this project. already been identified during the Design 2. Remediate UAT test failures. phase. 2. Provide resources to test the solution within a timely manner. Deliverables 1. Database and Synergi scripts to support the integration. 2. Updated installation and user guide. 3. Remediated versions of deliverables associated with any defects discovered during the testing and warranty phases. Assumptions 1. Denton will test the new solution components within 3 weeks of delivery and deployment to the Denton DEV/TEST environment. All support by DNV GL will be performed remotely no on-site visits are anticipated. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 4 SCHEDULE The following Gantt chart provides a tentative schedule of the implementation approach described in this proposal. Actual dates are subject to change based on contract signing and actual project initiation. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 5 ACCEPTANCE Acceptance of services and solution provided within this scope of work can be broken into several categories of confirmation: a) Confirming that all solution components are installed, functional and communicating together as defined in this document and the design specification. b) Confirming that the required MDMS information can be imported into the model. c) Confirming that the MDMS information imported into the model is accurate to the extent of comparing the kW from the Synergi Load Flow Feeder Summary Report to a corresponding MDM report. d) Confirming all identified deliverables have been provided. The process by which the above confirmations are to occur may vary. However, DNV GL recommends the following general procedure: 1. Run Database report to determine the peak date/time. 2. Run Database report (with peak entered) to generate list of linkable MDM circuit load summary. 3. Run Database procedure (with peak entered) to export the loads file for Synergi. 4. Start Synergi and load the entire Denton system Synergi model and warehouse. 5. Apply the MDM loads file to the entire Denton system model. 6. Display the 8 feeders selected for Acceptance Testing. 7. Save these 8 feeders with updated loads to new Access model. 8. Query the loads in the new Access model. 9. Compare to loads in the partial file (they should be an exact match). DNV GL is to remediate any failures relevant to components of the solution for which they are responsible. DNV GL is not responsible for erroneous MDMS data or for incorrectly formatted MDMS per formatting definitions of the design documentation. Should Synergi results comparisons to MDM report values differ, DNV GL and Denton will research the origin of the problem to identify and, if required, take remediating action to correct the issue. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B 6 COMMERCIAL TERMS 6.1 Contract - Terms and Conditions The work performed within this document will be governed by the terms and conditions in the DNV GL Frame Agreement and DNV GL Work Order 1606-124760. 6.2 Implementation/Delivery Services DNV GL will provide the services described in this scope of work for the fixed sum of $33,000. 6.3 Invoicing and Payment Invoicing will be on a milestone basis based on the following project milestones: Milestone 1 Delivery of Final Solution Design document $11,000 Milestone 2 Delivery of DNV GL test results documentation $11,000 Milestone 3 Sign off of Acceptance criteria per Section 5 of this Proposal $11,000 Total $33,000 Invoice payments are due with 30 days of invoice receipt unless otherwise stated in the Frame Agreement. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B About DNV GL Driven by our purpose of safeguarding life, property and the environment, DNV GL enables organizations to advance the safety and sustainability of their business. We provide classification and technical assurance along with software and independent expert advisory services to the maritime, oil and gas, and energy industries. We also provide certification services to customers across a wide range of industries. Operating in more than 100 countries, our 16,000 professionals are dedicated to helping our customers make the world safer, smarter and greener. DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Exhibit House Bill 89 - Government Code 2270 VERIFICATION I, _______________________________________________, the undersigned representative of ______________________________Company or Business name (hereafter referred to as company), being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract the above-named Company, business or individual with City of Denton. Pursuant to Section 2270.001, Texas Government Code: 1. with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and 2. -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. ___________________________________ Name of Company Representative (Print) ________________________________ Signature of Company Representative _________________________________ Date DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Exhibit Senate Bill 252 -Government Code 2252 CERTIFICATION I, ______________________________________________, the undersigned representative of ________________________________________________ (Company or business name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Management Department. ___________________________________ Name of Company Representative (Print) ________________________________ Signature of Company Representative _________________________________ Date DocuSign Envelope ID: 552950B6-9AE9-4486-9418-2A6402C8FA7B Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. 1 2 Check this box if you are filing an update to a previously filed questionnaire. th (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7 business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Certificate Of Completion Envelope Id: 552950B69AE9448694182A6402C8FA7BStatus: Completed Subject: Please DocuSign: City Council Contract 6445 - Synergi Advisory Services Amendment No. 1 Source Envelope: Document Pages: 18Signatures: 8Envelope Originator: Certificate Pages: 6Initials: 0Cindy Alonzo AutoNav: Enabled901B Texas Street EnvelopeId Stamping: EnabledDenton, TX 76209 Time Zone: (UTC-08:00) Pacific Time (US & Canada)Cynthia.Alonzo@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: OriginalHolder: Cindy AlonzoLocation: DocuSign 11/28/2018 9:27:37 AM Cynthia.Alonzo@cityofdenton.com Signer EventsSignatureTimestamp Cindy AlonzoSent: 11/28/2018 9:41:16 AM Completed cynthia.alonzo@cityofdenton.comViewed: 11/28/2018 9:41:24 AM Senior BuyerSigned: 11/28/2018 9:42:58 AM Using IP Address: 129.120.6.150 City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack ReinwandSent: 11/28/2018 9:43:00 AM mack.reinwand@cityofdenton.comViewed: 11/28/2018 12:47:42 PM City of DentonSigned: 11/28/2018 12:48:15 PM Security Level: Email, Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address: 129.120.6.150 Electronic Record and Signature Disclosure: Not Offered via DocuSign Andrew SchlegelSent: 11/28/2018 12:48:17 PM Andy.Schlegel@dnvgl.comViewed: 11/29/2018 6:33:05 AM Regional Sales ManagerSigned: 11/29/2018 6:37:21 AM DNV GL Noble Denton USA, LLC Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication Using IP Address: 73.136.250.135 (None) Electronic Record and Signature Disclosure: Accepted: 11/29/2018 6:33:05 AM ID: c4341c0d-8713-4520-ab98-443bcb43217f George MorrowSent: 11/29/2018 6:37:24 AM George.Morrow@cityofdenton.comViewed: 11/29/2018 6:38:08 AM DME General ManagerSigned: 11/29/2018 6:40:26 AM Security Level: Email, Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address: 129.120.6.150 Electronic Record and Signature Disclosure: Accepted: 11/29/2018 6:38:08 AM ID: f4b329e3-2580-4d8b-9a23-8e1e28930999 Signer EventsSignatureTimestamp Tabitha MillsopSent: 11/29/2018 6:40:29 AM Completed tabitha.millsop@cityofdenton.comViewed: 12/19/2018 7:52:27 AM City of DentonSigned: 12/19/2018 7:53:13 AM Using IP Address: 129.120.6.150 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd HilemanSent: 12/19/2018 7:53:17 AM Todd.Hileman@cityofdenton.comViewed: 12/19/2018 7:54:05 AM City ManagerSigned: 12/19/2018 7:54:11 AM City of Denton Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication Using IP Address: 47.190.47.120 (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 9:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Jennifer WaltersSent: 12/19/2018 7:54:14 AM jennifer.walters@cityofdenton.comViewed: 12/21/2018 8:18:51 AM City SecretarySigned: 12/21/2018 8:19:27 AM City of Denton Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication Using IP Address: 129.120.6.150 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp Sherri ThurmanSent: 11/28/2018 9:42:59 AM sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane RichardsonSent: 12/19/2018 7:53:16 AM jane.richardson@cityofdenton.comViewed: 12/19/2018 8:21:25 AM Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy EventsStatusTimestamp Jennifer BridgesSent: 12/21/2018 8:19:30 AM jennifer.bridges@cityofdenton.comViewed: 1/3/2019 9:24:11 AM Procurement Assistant City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane RichardsonSent: 12/21/2018 8:19:31 AM jane.richardson@cityofdenton.comViewed: 6/20/2019 11:23:12 AM Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jerry FielderSent: 12/21/2018 8:19:32 AM Jerry.Fielder@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness EventsSignatureTimestamp Notary EventsSignatureTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted12/21/2018 8:19:32 AM Certified DeliveredSecurity Checked12/21/2018 8:19:32 AM Signing CompleteSecurity Checked12/21/2018 8:19:32 AM CompletedSecurity Checked12/21/2018 8:19:32 AM Payment EventsStatusTimestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: •I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and •I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and •Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.