19-446ORDINANCE NO. 19-446
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH TEXAS WOMAN'S
UNIVERSITY, UNDER GOVERNMENT CODE, CHAPTER 791.001, TO AUTHORIZE
CITY OF DENTON CONTRACTS FOR THE PURCHASE OF ANNUAL PHYSICAL
ASSESSMENTS FOR CITY OF DENTON FIREFIGHTERS; AUTHORIZING THE
EXPENDITURE OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE (FILE
6957 — AWARD AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH
TEXAS WOMAN'S UNIVERSITY IN THE THREE (3) YEAR NOT -TO -EXCEED AMOUNT
OF $210,000).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or his designee, is hereby authorized to execute the
Interlocal Cooperative Purchasing Agreement with Texas Woman's University under Section
791.001 of the Texas Government Code, a copy of which is attached hereto and incorporated by
reference herein (the "Agreement").
SECTION_2. The City Manager, or his designee is authorized to expend funds pursuant
to the Agreement for the purchase of various goods and services.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
l l e Inaa ion to p�pro%,e this ordinance was raradc f C` '.. 41--l''I'),issid
?k t` 1( and sec:��nded
by -- � _ . _ _ i"................—_, tl e of dill lc e s and �,�l�lab ��vec1 by 11ic.
roklowiar; vote
Aye Nay
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Don Duff, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5
Paul Meltzer, At Large Place 6:
Abstain Absent
'I ,,
PASSED AND APPROVED this the :'u' AG dal , 2019.
.........' ��
.....
CHRIS �TTS, MAYOR
ATTEST:
RACHEL WOOD, INTERIM CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: �,M
DocuSign Envelope ID: 726A21A6-509E-4170-BEE8-E8E94052A394
Docusign City Council Transmittal Coversheet
IA
6957
File Name
Annual Physical Assessments for
Firefighters
Purchasing Contact
Adrian Brown
City Council Target Date
February
Piggy Back Option
Not Applicable
Contract Expiration
March 5, 2022
Ordinance
19-446
DocuSign Envelope ID: 726A2lA6-509E-4170-BEE8-E8E94052A394
INTERLOCAL AGREEMENT
5th March
This Interlocal Agreement (the "Agreement'� is made and entered into this day of , 2019, between The City of Denton,
Texas, a political subdivision of the State of Texas (hereinafter "City") and TEXAS WOMAN'S UNIVERSITY, a member of The
Texas Woman's University System, (hereinafter) "TWU" and an agency of the State of Texas.
WHEREAS, both the City and the State of Texas have the authority to enter into this Agreement pursuant to Chapter 791, Texas
Government Code; and
WHEREAS, the City and TWU have determined that it would be mutually beneficial for TWU to provide services for annual physical
assessments for City of Denton Fire Department Firefighters for basic, enhanced and additional optional services. TWU will provide
the following assessment services; Body Mass Index, Body Composition, Bone Density Scan by DXA, Muscle Fitness Testing (Flexibility,
Muscle Strength, Core Endurance), Cardiac Stress Test (V02 Max, Aerobic Endurance),Vision Exam, Hearing Exam and Respiratory
Function Test The purpose of the annual physical assessment for firefighters is to ensure the health and wellness of the firefighters
who are first responders to the citizens of the City. The City have determined that it would be mutually beneficial for TWU to provide
annual physical assessments for firefighters.
WHEREAS, it is mutually beneficial to both parties to execute this Agreement whereby each entity can achieve common objectives
relating to safety and health of the firefighters of the City.
WHEREAS, the City and TWU are jointly committed to maintaining the health and safety of the City of Denton Firefighters who
provide first responders services to citizens of the City.
WHEREAS, TWU agrees to utilize their equipment and physical assessment services to the City in this agreement for the express
purpose of providing annual physical assessments for Firefighters of the City of Denton.
NOW THEREFORE, in consideration of the mutual promises and agreements contained below and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the City and TWU agree as follows:
1. STATEMENT OF WORK: TWU will provide the following services for Physical Assessments for the City of Denton Fire
Department Firefighters: Body Mass Index, Body Composition, Bone Density Scan by DXA, Muscle Fitness Testing
(Flexibility, Muscle Strength, Core Endurance), Cardiac Stress Test (V02 Max, Aerobic Endurance), Vision Exam, Hearing Exam
and Respiratory Function Test.
2. LOCATION: All annual physical assessments equipment and information relating its operations will reside at TWU and
subject to inspection by the City.
3. DAMAGE: The cost of equipment damaged or destroyed while in use by TWU (if not covered under warranty) will be paid by
TwU.
4. TERM AND TOTAL AMOUNT OF THE ANNUAL SPEND BY THE CITY. This Agreement shall become
effective upon execution of this Agreement by City and TWU and shall remain in effect for FY 2018-19, FY 2019-20, and FY
2020-21. A three-year cost projection for Denton Fire Department Physicals is $70,000 annually which included basic
and additional services plus a 5% contingency for additional personnel. The fiscal years are: FY 2018-19, FY 2019-20, and FY
2020-21 for a total number of 189 civil service employees. Unit prices for Physical Assessment basic and additional services
provided by TWU shall be in accordance with Exhibit "A" attached hereto and incorporated herein for all purposes.
The quantities indicated are estimates based upon available information. The City reserves the right to increase or decrease
the quantities to meet its actual needs without adjustments in the unit prices.
5. REPORTS. Physical Assessment testing will be scored using standards approved by the City. Stress tests will be reviewed
and interpreted by physicians and personnel who are found to have an abnormal stress test will be referred to the
appropriate specialist Upon completion of the Physical Assessment, all fire personnel will be given a medical category
rating based on the results of the testing and TWU will provide City a form for each firefighter confirming that the individual is
"medically cleared for duty" or if "additional medical information is needed." These ratings will be reported to the appropriate
Denton Fire Department personnel in writing within 30 days of the assessment and signed by the physician who performed the
assessment.
6. RECORDS AND CONFIDENTIALITY. City and TWU agree to comply with all applicable federal and state laws and
local ordinances regarding the privacy and confidentiality of medical information, including but not limited to the Health
Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations, as amended.
7. TERMINATION. Upon the termination of the relationship and agreement between the City and TWU all equipment shall
be retained by TWU and annual physical assessment information shall be returned to the City within 15 days.
DocuSign Envelope ID: 726A2lA6-509E-4170-BEE8-E8E94052A394
8. BREACH / OPPORTUNITY TO CURE. The parries hereto expressly covenant and agree that in the event either party is in
default of its obligations herein, the party not in default shall provide to the party in default at least thirty (30) days written notice
to cure said default before exercising any of its rights as provided for in this Agreement.
LIABILITY. The parties to this Agreement and their respective officers and employees shall not be deemed to assume any
liability for the acts, omissions and negligence of the other party.
10. FORCE MAJUERE. Except for the obligation for the payment of money, if either party fails to fulfill its obligations hereunder
when such failure is due to an act of God, or other circumstance beyond its reasonable control, then said failure shall be excused
for the duration of such event and for such a time thereafter as is reasonable to enable the parties to resume performance under
this Agreement.
11. DISPUTE RESOLUTION. The City must use the dispute resolution process provided in Chapter 2260 of the Texas
Government Code to attempt to resolve a dispute arising under this contract and such process is a required prerequisite to suit in
accordance with Chapter 107, Texas Civil Practice and Remedies Code. The City must submit written notice of a claim of breach
of contract under this chapter to Texas Woman's University . TWU is an agency of the State of
Texas and nothing in this Agreement waives or relinquishes the right of TWU to claim any exemptions, privileges, and immunities
as may be provided by law. City is a home -rule municipality and political subdivision of the State of Texas and nothing in this
Agreement waives or relinquishes the right of City to claim any exemptions, privileges, and immunities as may be provided by law.
12. REMEDIES. This Agreement shall be construed by and governed by the laws of the State of Texas. Venue for any legal action
necessary to enforce the Agreement will be in Denton County, Texas. No remedy herein conferred upon any party is intended to
be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other
remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by
any party of any right, power or remedy hereunder shall preclude any other or further exercise thereof.
13. ENTIRE REPRESENTATION. This Agreement contains the entire agreement between the parties and supersedes any prior
oral or written agreements, commitments, understandings, or communications with respect to the subject matter of the
Agreement No amendments or modification of this Agreement shall be effective unless set forth in writing executed by duly
authorized representatives of each party. This Agreement shall be construed in accordance with the laws of the State of Texas.
14. WAIVER. No waiver of any provision hereof or of any right or remedy hereunder shall be effective unless in writing and signed
by the party against whom such waiver is sought to be enforced. No delay in exercising, no course of dealing with respect to, or
no partial exercise of any right or remedy hereunder shall constitute a waiver of any right or remedy, or future exercise thereof.
15. ASSIGNMENT. This Agreement may not be assigned in whole or in part by any of the Parties without prior written consent of
the other Party.
16. SEVERABILITY. In the event that any section, paragraph, sentence, clause or provision hereof is held by a court of competent
jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force
and effect.
17. AMENDMENTS. This Agreement may be amended from time to time by written amendment by both parties.
18. NOTICE. Any notice required to be given in connection with this Agreement shall be in writing and shall be deemed effective if hand
delivered, or if sent by United States certified mail, return receipt requested, postage prepaid, or if sent by private receipted courier
guaranteeing same -day or next -day delivery, addressed to the respective party at its address provided below. If sent by U.S. certified mail
in accordance with this Section, such notices shall be deemed given and received on the earlier of (a) actual receipt at the address of the
named addressee, or (b) on the third (3rd) business day after deposit with the United States Postal Service. Notice given by any other
means shall be deemed given and received only upon actual receipt at the address of the named addressee.
Texas Woman's University City of Denton Purchasing Departmex
304 Administration Drive 901B Texas Street
Denton, Texas. 76204 Denton, Texas 76201
Attn: Purchasing Manager
Telephone: 940-349-7133
Email: purchasing a)cit:ofdenton.com
DocuSign Envelope ID: 726A2lA6-509E-4170-BEE8-E8E94052A394
19. NO THIRD PARTY BENEFICIARIES. For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) the Agreement only affects matters/disputes between the parties to this Agreement,
and is in no way intended by the parties to benefit or otherwise affect any third person or entity notwithstanding the fact that such
third person or entity may be in contractual relationship with the State or City, or both; and (2) the terms of this Agreement are
not intended to release, either by contract or by operation of law, any third person or entity from obligations owed by them to
either the State or City.
20. ENTIRETY OF AGREEMENT. This Agreement represents the entire understanding between the City and TWU and
supersedes all other negotiations, representations or agreement, written or oral, relating to this Agreement.
The parties have caused this Agreement to be executed by their duly authorized representative.
TEXAS WOMAN'S UNIVERSITY CITY OF DENTON TEXAS
—DocuSignetl by:
aLm, U{}c,r, Q, AW
Title:
provost
2/13/2019
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Kenneth
Hedges
hD—Siign.d by:
Byl DO�DI (�i� Mau
B]]6Ci11 BAOD464...
Title:
City Manager
3/6/2019
Date:
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
DocuSignetl by:
BY:
STGRATURE PRINTED NAME ATTEST:
Fire chief
CITY SECRETARY
TITLE DocuSignetl by:
Fi re �cGar�sow
BY:
DEPARTMENT
IOliMIMIM-1- MiNMSKi11 3:140:34L[iM-39 ,I
AIM '
TEXASWOMAN'S
David Boots U NI IV ERS I T Y`
Battalion Chief, Safety &
Wellness / PIO Denton
Fire Department
david.bootsLcityofdenton
August 31, 2018
Dear Chief Boots
We are happy to provide you with the following price quotes for Physical Assessments
for City of Denton, Fire Department Firefighters.
Nancy . D Marco, PhD, RDN, CSSD
Professor, Department of Nutrition and Food Sciences
013A Woodcock Hall
Texas Woman's University
ndimarcoMtwu.edu
Office: 940 - 898 -2785
Cell: 940 - 390- 9428
Certificate Of Completion
Envelope Id: 726A2lA6509E4170BEE8E8E94052A394
Subject: Please DocuSign: 6957 - Annual Physical Assessments for Firefighters
Source Envelope:
Document Pages: 5 Signatures: 5
Certificate Pages: 6 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
2/5/2019 11:57:21 AM
Signer Events
Adrian Brown
adrian.brown@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Alan Utter, PhD, MPH
autter@twu.edu
provost
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 2/13/2019 7:28:45 AM
ID:beb61e9b-Odd3-4aab-b7eb-817bae8356be
Kenneth Hedges
Kenneth. Hedges@cityofdenton.com
Fire Chief
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 2/13/2019 8:18:10 AM
ID:ceb1aff4-cf8d-46a9-b80e-26ce1d643a32
Holder: Adrian Brown
adrian.brown@cityofdenton.com
Signature
Completed
Using IPAddress: 129.120.6.150
[D—Si,"ed by:
7F9D328BF0204E5...
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
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La.A, UffVj PLV) kp.
B863FC23C6664FE..
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[D*,uSi ... dI by:
BC476FC45B304C3...
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
Doc,
S 9 C U a 9 0
Status: Completed
Envelope Originator:
Adrian Brown
901 B Texas Street
Denton, TX 76209
adrian.brown@cityofdenton.com
IP Address: 129.120.6.150
Location: DocuSign
Timestamp
Sent: 2/8/2019 10:04:36 AM
Viewed: 2/8/2019 10:04:47 AM
Signed: 2/8/2019 10:04:58 AM
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Sent: 2/13/2019 7:29:41 AM
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Signed: 2/13/2019 8:18:58 AM
Signer Events Signature Timestamp
Tabitha Millsop
tabitha.millsop@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd. Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b 1 f-805d-6bd7d9966f21
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Alan Utter
research@twu.edu
Tracy Lindsay
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/14/2019 1:07:29 PM
ID:339f3412-5643-46b4-a42b-4ccb1e01220a
Using IPAddress: 129.120.6.150
[D—Si,"ed by:
B77SC711BAOD454...
Signature Adoption: Pre -selected Style
Using I P Address: 47.190.47.120
Signed using mobile
UD*,uSi ... d by: I
XA, , �tGG,a�V'a,Wl
F96137F96F3D4D3...
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
Signature
Status
Status
Status
Status
Status
Sent: 2/13/2019 8:19:00 AM
Viewed: 3/6/2019 8:18:28 AM
Signed: 3/6/2019 8:27:12 AM
Sent: 3/6/2019 8:27:15 AM
Viewed: 3/6/2019 9:49:57 AM
Signed: 3/6/2019 9:50:03 AM
Sent: 3/6/2019 9:50:04 AM
Viewed: 3/6/2019 1:22:56 PM
Signed: 3/6/2019 1:23:55 PM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 2/8/2019 10:04:59 AM
Sent: 2/10/2019 7:50:54 PM
Viewed: 2/12/2019 9:07:27 PM
Carbon Copy Events
Status
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Christine Taylor
Christine.Taylor@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 3/6/2019 8:27:14 AM
Sent: 3/6/2019 1:24:00 PM
Sent: 3/6/2019 1:24:01 PM
Viewed: 3/6/2019 1:24:36 PM
6Yaifi[c7[yf��iy�IiWZ![iY���UI
Notary Events
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Envelope Sent
Hashed/Encrypted
3/6/2019 1:24:02 PM
Certified Delivered
Security Checked
3/6/2019 1:24:02 PM
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Completed
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Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Alan Utter, PhD, MPH, Kenneth Hedges, Todd Hileman, Alan Utter
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