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19-446ORDINANCE NO. 19-446 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH TEXAS WOMAN'S UNIVERSITY, UNDER GOVERNMENT CODE, CHAPTER 791.001, TO AUTHORIZE CITY OF DENTON CONTRACTS FOR THE PURCHASE OF ANNUAL PHYSICAL ASSESSMENTS FOR CITY OF DENTON FIREFIGHTERS; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE (FILE 6957 — AWARD AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH TEXAS WOMAN'S UNIVERSITY IN THE THREE (3) YEAR NOT -TO -EXCEED AMOUNT OF $210,000). THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager, or his designee, is hereby authorized to execute the Interlocal Cooperative Purchasing Agreement with Texas Woman's University under Section 791.001 of the Texas Government Code, a copy of which is attached hereto and incorporated by reference herein (the "Agreement"). SECTION_2. The City Manager, or his designee is authorized to expend funds pursuant to the Agreement for the purchase of various goods and services. SECTION 3. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, Texas, or his designee. SECTION 4. This ordinance shall become effective immediately upon its passage and approval. l l e Inaa ion to p�pro%,e this ordinance was raradc f C` '.. 41--l''I'),issid ?k t` 1( and sec:��nded by -- � _ . _ _ i"................—_, tl e of dill lc e s and �,�l�lab ��vec1 by 11ic. roklowiar; vote Aye Nay Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Don Duff, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: Abstain Absent 'I ,, PASSED AND APPROVED this the :'u' AG dal , 2019. .........' �� ..... CHRIS �TTS, MAYOR ATTEST: RACHEL WOOD, INTERIM CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: �,M DocuSign Envelope ID: 726A21A6-509E-4170-BEE8-E8E94052A394 Docusign City Council Transmittal Coversheet IA 6957 File Name Annual Physical Assessments for Firefighters Purchasing Contact Adrian Brown City Council Target Date February Piggy Back Option Not Applicable Contract Expiration March 5, 2022 Ordinance 19-446 DocuSign Envelope ID: 726A2lA6-509E-4170-BEE8-E8E94052A394 INTERLOCAL AGREEMENT 5th March This Interlocal Agreement (the "Agreement'� is made and entered into this day of , 2019, between The City of Denton, Texas, a political subdivision of the State of Texas (hereinafter "City") and TEXAS WOMAN'S UNIVERSITY, a member of The Texas Woman's University System, (hereinafter) "TWU" and an agency of the State of Texas. WHEREAS, both the City and the State of Texas have the authority to enter into this Agreement pursuant to Chapter 791, Texas Government Code; and WHEREAS, the City and TWU have determined that it would be mutually beneficial for TWU to provide services for annual physical assessments for City of Denton Fire Department Firefighters for basic, enhanced and additional optional services. TWU will provide the following assessment services; Body Mass Index, Body Composition, Bone Density Scan by DXA, Muscle Fitness Testing (Flexibility, Muscle Strength, Core Endurance), Cardiac Stress Test (V02 Max, Aerobic Endurance),Vision Exam, Hearing Exam and Respiratory Function Test The purpose of the annual physical assessment for firefighters is to ensure the health and wellness of the firefighters who are first responders to the citizens of the City. The City have determined that it would be mutually beneficial for TWU to provide annual physical assessments for firefighters. WHEREAS, it is mutually beneficial to both parties to execute this Agreement whereby each entity can achieve common objectives relating to safety and health of the firefighters of the City. WHEREAS, the City and TWU are jointly committed to maintaining the health and safety of the City of Denton Firefighters who provide first responders services to citizens of the City. WHEREAS, TWU agrees to utilize their equipment and physical assessment services to the City in this agreement for the express purpose of providing annual physical assessments for Firefighters of the City of Denton. NOW THEREFORE, in consideration of the mutual promises and agreements contained below and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and TWU agree as follows: 1. STATEMENT OF WORK: TWU will provide the following services for Physical Assessments for the City of Denton Fire Department Firefighters: Body Mass Index, Body Composition, Bone Density Scan by DXA, Muscle Fitness Testing (Flexibility, Muscle Strength, Core Endurance), Cardiac Stress Test (V02 Max, Aerobic Endurance), Vision Exam, Hearing Exam and Respiratory Function Test. 2. LOCATION: All annual physical assessments equipment and information relating its operations will reside at TWU and subject to inspection by the City. 3. DAMAGE: The cost of equipment damaged or destroyed while in use by TWU (if not covered under warranty) will be paid by TwU. 4. TERM AND TOTAL AMOUNT OF THE ANNUAL SPEND BY THE CITY. This Agreement shall become effective upon execution of this Agreement by City and TWU and shall remain in effect for FY 2018-19, FY 2019-20, and FY 2020-21. A three-year cost projection for Denton Fire Department Physicals is $70,000 annually which included basic and additional services plus a 5% contingency for additional personnel. The fiscal years are: FY 2018-19, FY 2019-20, and FY 2020-21 for a total number of 189 civil service employees. Unit prices for Physical Assessment basic and additional services provided by TWU shall be in accordance with Exhibit "A" attached hereto and incorporated herein for all purposes. The quantities indicated are estimates based upon available information. The City reserves the right to increase or decrease the quantities to meet its actual needs without adjustments in the unit prices. 5. REPORTS. Physical Assessment testing will be scored using standards approved by the City. Stress tests will be reviewed and interpreted by physicians and personnel who are found to have an abnormal stress test will be referred to the appropriate specialist Upon completion of the Physical Assessment, all fire personnel will be given a medical category rating based on the results of the testing and TWU will provide City a form for each firefighter confirming that the individual is "medically cleared for duty" or if "additional medical information is needed." These ratings will be reported to the appropriate Denton Fire Department personnel in writing within 30 days of the assessment and signed by the physician who performed the assessment. 6. RECORDS AND CONFIDENTIALITY. City and TWU agree to comply with all applicable federal and state laws and local ordinances regarding the privacy and confidentiality of medical information, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations, as amended. 7. TERMINATION. Upon the termination of the relationship and agreement between the City and TWU all equipment shall be retained by TWU and annual physical assessment information shall be returned to the City within 15 days. DocuSign Envelope ID: 726A2lA6-509E-4170-BEE8-E8E94052A394 8. BREACH / OPPORTUNITY TO CURE. The parries hereto expressly covenant and agree that in the event either party is in default of its obligations herein, the party not in default shall provide to the party in default at least thirty (30) days written notice to cure said default before exercising any of its rights as provided for in this Agreement. LIABILITY. The parties to this Agreement and their respective officers and employees shall not be deemed to assume any liability for the acts, omissions and negligence of the other party. 10. FORCE MAJUERE. Except for the obligation for the payment of money, if either party fails to fulfill its obligations hereunder when such failure is due to an act of God, or other circumstance beyond its reasonable control, then said failure shall be excused for the duration of such event and for such a time thereafter as is reasonable to enable the parties to resume performance under this Agreement. 11. DISPUTE RESOLUTION. The City must use the dispute resolution process provided in Chapter 2260 of the Texas Government Code to attempt to resolve a dispute arising under this contract and such process is a required prerequisite to suit in accordance with Chapter 107, Texas Civil Practice and Remedies Code. The City must submit written notice of a claim of breach of contract under this chapter to Texas Woman's University . TWU is an agency of the State of Texas and nothing in this Agreement waives or relinquishes the right of TWU to claim any exemptions, privileges, and immunities as may be provided by law. City is a home -rule municipality and political subdivision of the State of Texas and nothing in this Agreement waives or relinquishes the right of City to claim any exemptions, privileges, and immunities as may be provided by law. 12. REMEDIES. This Agreement shall be construed by and governed by the laws of the State of Texas. Venue for any legal action necessary to enforce the Agreement will be in Denton County, Texas. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power or remedy hereunder shall preclude any other or further exercise thereof. 13. ENTIRE REPRESENTATION. This Agreement contains the entire agreement between the parties and supersedes any prior oral or written agreements, commitments, understandings, or communications with respect to the subject matter of the Agreement No amendments or modification of this Agreement shall be effective unless set forth in writing executed by duly authorized representatives of each party. This Agreement shall be construed in accordance with the laws of the State of Texas. 14. WAIVER. No waiver of any provision hereof or of any right or remedy hereunder shall be effective unless in writing and signed by the party against whom such waiver is sought to be enforced. No delay in exercising, no course of dealing with respect to, or no partial exercise of any right or remedy hereunder shall constitute a waiver of any right or remedy, or future exercise thereof. 15. ASSIGNMENT. This Agreement may not be assigned in whole or in part by any of the Parties without prior written consent of the other Party. 16. SEVERABILITY. In the event that any section, paragraph, sentence, clause or provision hereof is held by a court of competent jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect. 17. AMENDMENTS. This Agreement may be amended from time to time by written amendment by both parties. 18. NOTICE. Any notice required to be given in connection with this Agreement shall be in writing and shall be deemed effective if hand delivered, or if sent by United States certified mail, return receipt requested, postage prepaid, or if sent by private receipted courier guaranteeing same -day or next -day delivery, addressed to the respective party at its address provided below. If sent by U.S. certified mail in accordance with this Section, such notices shall be deemed given and received on the earlier of (a) actual receipt at the address of the named addressee, or (b) on the third (3rd) business day after deposit with the United States Postal Service. Notice given by any other means shall be deemed given and received only upon actual receipt at the address of the named addressee. Texas Woman's University City of Denton Purchasing Departmex 304 Administration Drive 901B Texas Street Denton, Texas. 76204 Denton, Texas 76201 Attn: Purchasing Manager Telephone: 940-349-7133 Email: purchasing a)cit:ofdenton.com DocuSign Envelope ID: 726A2lA6-509E-4170-BEE8-E8E94052A394 19. NO THIRD PARTY BENEFICIARIES. For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) the Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity notwithstanding the fact that such third person or entity may be in contractual relationship with the State or City, or both; and (2) the terms of this Agreement are not intended to release, either by contract or by operation of law, any third person or entity from obligations owed by them to either the State or City. 20. ENTIRETY OF AGREEMENT. This Agreement represents the entire understanding between the City and TWU and supersedes all other negotiations, representations or agreement, written or oral, relating to this Agreement. The parties have caused this Agreement to be executed by their duly authorized representative. TEXAS WOMAN'S UNIVERSITY CITY OF DENTON TEXAS —DocuSignetl by: aLm, U{}c,r, Q, AW Title: provost 2/13/2019 THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Kenneth Hedges hD—Siign.d by: Byl DO�DI (�i� Mau B]]6Ci11 BAOD464... Title: City Manager 3/6/2019 Date: APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY DocuSignetl by: BY: STGRATURE PRINTED NAME ATTEST: Fire chief CITY SECRETARY TITLE DocuSignetl by: Fi re �cGar�sow BY: DEPARTMENT IOliMIMIM-1- MiNMSKi11 3:140:34L[iM-39 ,I AIM ' TEXASWOMAN'S David Boots U NI IV ERS I T Y` Battalion Chief, Safety & Wellness / PIO Denton Fire Department david.bootsLcityofdenton August 31, 2018 Dear Chief Boots We are happy to provide you with the following price quotes for Physical Assessments for City of Denton, Fire Department Firefighters. Nancy . D Marco, PhD, RDN, CSSD Professor, Department of Nutrition and Food Sciences 013A Woodcock Hall Texas Woman's University ndimarcoMtwu.edu Office: 940 - 898 -2785 Cell: 940 - 390- 9428 Certificate Of Completion Envelope Id: 726A2lA6509E4170BEE8E8E94052A394 Subject: Please DocuSign: 6957 - Annual Physical Assessments for Firefighters Source Envelope: Document Pages: 5 Signatures: 5 Certificate Pages: 6 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 2/5/2019 11:57:21 AM Signer Events Adrian Brown adrian.brown@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Alan Utter, PhD, MPH autter@twu.edu provost Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 2/13/2019 7:28:45 AM ID:beb61e9b-Odd3-4aab-b7eb-817bae8356be Kenneth Hedges Kenneth. Hedges@cityofdenton.com Fire Chief Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 2/13/2019 8:18:10 AM ID:ceb1aff4-cf8d-46a9-b80e-26ce1d643a32 Holder: Adrian Brown adrian.brown@cityofdenton.com Signature Completed Using IPAddress: 129.120.6.150 [D—Si,"ed by: 7F9D328BF0204E5... Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 [D*,ugned by: Si La.A, UffVj PLV) kp. B863FC23C6664FE.. Signature Adoption: Pre -selected Style Using IPAddress: 199.181.22.0 [D*,uSi ... dI by: BC476FC45B304C3... Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 Doc, S 9 C U a 9 0 Status: Completed Envelope Originator: Adrian Brown 901 B Texas Street Denton, TX 76209 adrian.brown@cityofdenton.com IP Address: 129.120.6.150 Location: DocuSign Timestamp Sent: 2/8/2019 10:04:36 AM Viewed: 2/8/2019 10:04:47 AM Signed: 2/8/2019 10:04:58 AM Sent: 2/8/2019 10:05:00 AM Viewed: 2/8/2019 10:43:37 AM Signed: 2/8/2019 10:44:35 AM Sent: 2/10/2019 7:50:53 PM Viewed: 2/13/2019 7:28:45 AM Signed: 2/13/2019 7:29:39 AM Sent: 2/13/2019 7:29:41 AM Viewed: 2/13/2019 8:18:10 AM Signed: 2/13/2019 8:18:58 AM Signer Events Signature Timestamp Tabitha Millsop tabitha.millsop@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd. Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b 1 f-805d-6bd7d9966f21 Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Alan Utter research@twu.edu Tracy Lindsay Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 1/14/2019 1:07:29 PM ID:339f3412-5643-46b4-a42b-4ccb1e01220a Using IPAddress: 129.120.6.150 [D—Si,"ed by: B77SC711BAOD454... Signature Adoption: Pre -selected Style Using I P Address: 47.190.47.120 Signed using mobile UD*,uSi ... d by: I XA, , �tGG,a�V'a,Wl F96137F96F3D4D3... Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 Signature Status Status Status Status Status Sent: 2/13/2019 8:19:00 AM Viewed: 3/6/2019 8:18:28 AM Signed: 3/6/2019 8:27:12 AM Sent: 3/6/2019 8:27:15 AM Viewed: 3/6/2019 9:49:57 AM Signed: 3/6/2019 9:50:03 AM Sent: 3/6/2019 9:50:04 AM Viewed: 3/6/2019 1:22:56 PM Signed: 3/6/2019 1:23:55 PM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Sent: 2/8/2019 10:04:59 AM Sent: 2/10/2019 7:50:54 PM Viewed: 2/12/2019 9:07:27 PM Carbon Copy Events Status Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jennifer Bridges jennifer.bridges@cityofdenton.com Procurement Assistant City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Christine Taylor Christine.Taylor@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 3/6/2019 8:27:14 AM Sent: 3/6/2019 1:24:00 PM Sent: 3/6/2019 1:24:01 PM Viewed: 3/6/2019 1:24:36 PM 6Yaifi[c7[yf��iy�IiWZ![iY���UI Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/6/2019 1:24:02 PM Certified Delivered Security Checked 3/6/2019 1:24:02 PM Signing Complete Security Checked 3/6/2019 1:24:02 PM Completed Security Checked 3/6/2019 1:24:02 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Alan Utter, PhD, MPH, Kenneth Hedges, Todd Hileman, Alan Utter ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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