19-836ORDINANCE NO. 19-836
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO
EXECUTE AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE
CITY OF GRAND PRAIRIE, TEXAS, UNDER THE TEXAS GOVERNMENT CODE,
CHAPTER 791, AND TEXAS LOCAL GOVERNMENT CODE, CHAPTER 271, TO
AUTHORIZE CITY OF DENTON CONTRACTS FOR THE PURCHASE OF VARIOUS
GOODS AND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR;
AND DECLARING AN EFFECTIVE DATE (FILE 7066 - INTERLOCAL COOPERATIVE
PURCHASING AGREEMENT WITH THE CITY OF GRAND PRAIRIE).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager or his designee is hereby authorized to execute the
Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie under Chapter 791
of the Texas Government Code, and Texas Local Government Code, Chapter 271, a copy of
which is attached hereto and incorporated by reference herein (the "Agreement").
SECTION 2. The City Manager or his designee is authorized to expend funds pursuant
to the Agreement for the purchase of various goods and services.
3. The City Council of the City of Denton, hereby expressly delegates the
ECTION _.�
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
9l .._...... 1, � � °'`
approval
l l -, ffie,ordiint,tice was issed and a��r�rved�l�cl.
• d�ti i Krovc, Nl�:s ��clar�.�� was, mai
seconded by � r�'��.��. ����.�'.��.��..�._��'� � �. 1l" y
llie lbllmvi ig vote '.. - 1:
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Don Duff, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay
u.�
IV
Abstain Absent
PASSED AND APPROVED this the �; '� day of "„� �� , 2019.
— —
rre`l;[IIS Wl l", MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
BY:
��
�° "
APPROVED AS TO LEGAL FORM:
AARON LEAL, :`I"l'�' ATTORNEY
BY: ..... ...... �a..........
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
Docusign City Council Transmittal Coversheet
FILE
7066
File Name
Interlocal Grand Prairie
Purchasing Contact
Lori Newell
City Council Target Date
April 23, 2019
Piggy Back Option
Not Applicable
Contract Expiration
NSA
Ordinance
19-836
DS
D
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
1� Contract Coversheet
-T E Xx A S
-
De pt: * Purchasing
For: City -Wide
Contact Angi Mize Contact
Name: Phone:
Vendor Denton, City of
Name:
Contract 14085
ID:
Bid NA
Number:
8262 Contact amize@gptx.org
Email: *
Vendor lori.hewell@cityofdenton.com
Email:
Project Name: Master Interlocal City of Denton
Summary: master interlocal agreement with the City of Denton. They asked
that we sign first.
Permanent Retention*
(- Yes 0 No
Contract Amount Account# Work Order #
$ 0.00
Dates
Implementation Date Termination Date Council Approval Date
4/3/2019 3/30/2099 4/2/2019
Contract Approvals
Department Manager:
c'�I-
--0/mw ('W"te—w Date 4/4/2019
City Attorney Signature
1441�� Date 4/4/2019
?AkAo-
City Manager Signature
'011wee? 01// Date 4/5/2019
City Secretary Signature
Date 4/5/2019
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
MASTER INTERLOCAL COOPERATIVE PURCHASING AGREEMENT
BETWEEN THE CITY OF GRAND PRAIRIE
AND CITY OF DENTON
WHEREAS, Chapter 791 of the Texas Government Code, also known as the Interlocal
Cooperation Act, and Chapter 271.102 of the Texas Local Government Code authorize all local
governments to contract with each other to perform governmental functions or services including
administrative functions normally associated with the operation of government such as purchasing
of necessary equipment, supplies and services;
WHEREAS, The City of Grand Prairie (the "City") and CITY OF DENTON ("Entity") desire to
enter into this Agreement for the purpose of fulfilling and implementing their respective public
and governmental purposes, needs, objectives, programs and services;
WHEREAS, The City and Entity represent that each are independently authorized to perform the
functions or services contemplated by this Agreement;
WHEREAS, it is deemed in the best interest of all participating governments that said
governments do enter into a mutually satisfactory agreement for the purchase of necessary
equipment, supplies, and services;
WHEREAS, the participating governments are of the opinion that cooperation in the purchasing
of equipment, supplies, services and auctions will be beneficial to the taxpayers of the governments
through the efficiencies and potential savings to be realized; and
WHEREAS, each party has sufficient resources to perform the functions contemplated by this
Agreement;
NOW THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions
contained herein, promise and agree as to each of the other as follows:
1. The City and Entity are authorized to participate in each other's current
and/or future contracts for goods and services. Said contracts shall have
been established in accordance with all appropriate procedures governing
competitive bids and competitive proposals, if required.
2. The City and Entity agree that the ordering of goods and services is the
responsibility of the local government seeking to obtain such goods and
services under the established contract, and that participating government
shall deal directly with the vendor in obtaining the goods and services and
payment therefore. The participating government shall be liable to the
vendor only for goods and services ordered and received by it, and shall not,
by the execution of this Agreement, assume any additional liability. Neither
the City nor Entity warrants, or is responsible for, the quality or delivery of
goods or services from the vendor under contract. Should a dispute arise
between a participating government and a vendor, the same shall be handled
by and between that participating government and the vendor.
Cooperative Purchasing Agreement — City of Denton and the City of Grand Prairie - 1 -
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
3. Each government shall pay invoices directly to the providers of goods and
services that are invoiced and delivered directly to each respective
government.
4. Participation of either government in any cooperative purchasing activity is
strictly voluntary. Nothing in this Agreement shall prevent either
governments from purchasing and/or accepting and awarding bids,
proposals and contracts subject to this Agreement on its own behalf.
5. Each government shall ensure that all applicable laws and ordinances have
been satisfied.
6. Effective Date and Term. This Agreement shall be effective when the last
party signing causes the Agreement to be fully executed and will remain in
full force and effect indefinitely. Any party may modify and/or terminate
this Agreement in accordance with Paragraphs 7 and 8, respectively.
7. Modification. The terms and conditions of this Agreement may be
modified upon the mutual consent of all parties. Mutual consent will be
demonstrated by approval of the governing body of each party hereto. No
modification to this Agreement shall be effective and binding unless and
until it is reduced to writing and signed by duly authorized representatives
of all parties.
8. Termination. This Agreement may be terminated at any time by the City
or Entity, with or without cause, upon thirty (30) days written notice to the
other party in accordance with Paragraph 11 herein.
9. Hold Harmless. To the extent allowed by law, the City and Entity agree to
hold each other harmless from and against any and all claims, losses,
damages, causes of action, suits and liabilities of every kind, including all
expenses of litigation, court costs and attorney's fees, for injury or death of
any person, for damage to any property, or for any breach of contract,
arising out of or in connection with the work done under this Agreement.
10. Invalidity. If any provision of this Agreement shall be held to be invalid,
illegal, or unenforceable by a court or other tribunal of competent
jurisdiction, the validity, legality and enforceability of the remaining
provisions shall not in any way be affected or impaired thereby. The parties
shall use their best efforts to replace the respective provision or provisions
of this Agreement with legal terms and conditions approximating the
original intent of the parties.
11. Written Notice. Unless otherwise specified, written notice shall be deemed
to have been duly served if delivered in person, sent by email, by fax with
successful send confirmation, or by certified mail to the last business
address as listed herein.
Cooperative Purchasing Agreement — City of Denton and the City of Grand Prairie - 2 -
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
City of Grand Prairie: Purchasing Division
Attn: Purchasing Manager
City of Grand Prairie
326 W. Main St.
Grand Prairie, TX 75050
Phone: (972) 237-8269
Fax: (972) 237-8265
purchasin faxggptx.org
City of Denton: Materials Management Division
Attn: Lori Hewell, Manager
City of Denton
901 B Texas Street
Denton, TX 76209
Phone: 940-349-7100
Fax: 940-293-1837
Lori. Newell@cityofdenton. com
12. Entire Agreement. It is understood that this Agreement contains the entire
agreement between the parties and supercedes any and all prior agreements,
arrangements, or understandings between the parties relating to the subject
matter. No oral understandings, statements, promises, or inducements
contrary to the terms of this Agreement exist. This Agreement cannot be
changed or terminated orally. No verbal agreement or conversation with
any officer, agent, or employee of any party before or after the execution of
this Agreement shall affect or modify any of the terms or obligations
hereunder.
13. Amendment. No Amendment to this Agreement shall be effective and
binding unless and until it is reduced to writing and signed by duly
authorized representatives of both parties.
14. Texas Law. This Agreement has been made under and shall be governed
by the laws of the State of Texas.
15. Place of Performance. Performance and all matters related thereto shall
be in the County of the government originating the bid. This shall be Denton
County, Texas, United States of America for City of Denton and shall be
Dallas County, Texas, United States of America for the City.
16. Authority to Enter Contract. Each party has the full power and authority
to enter into and perform this Agreement and the person signing this
Agreement on behalf of each party has been properly authorized and
empowered to enter into this Agreement. The persons executing this
Agreement hereby represent that they have authorization to sign on behalf
of their respective Government.
Cooperative Purchasing Agreement — City of Denton and the City of Grand Prairie - 3 -
DocuSign Envelope ID: 81 ED3548-0724-4F4B-A96A-0439B9B04CE0
17. Waiver. Failure of any party, at any time, to enforce a provision of this
Agreement, shall in no way constitute a waiver of that provision, nor in
anyway affect the validity of this Agreement, any part hereof, or the right
of either party thereafter to enforce each and every provision hereof. No
term of this Agreement shall be deemed waived or breach excused unless
the waiver shall be in writing and signed by the party claimed to have
waived. Furthermore, any consent to or waiver of a breach will not
constitute consent to or waiver of or excuse of any other different or
subsequent breach.
18. Agreement Read. The parties acknowledge that they understand and
intend to be bound by the terms and conditions of this Agreement.
19. Multiple Originals. It is understood and agreed that this Agreement may
be executed in multiple counterparts, each of which shall be deemed an
original for all purposes.
CITY OF RA PRAIRIE
BY:
Anna Doll, Deputy City Manager
CITY OF DENTON
DocuSigned by:
BY:
-B=rS�'N�1�9B454...
DATE: 4/5/201 9 Todd Hi 1 eman city Manager
"BY" Printed Name and Title
DocuSigned by:
1
ATTEST: z&�� (; �� ATTEST: FP-Jz�-W 1�
at y DiMaggio, City Secretary
DATE: 4/5/2019
ROSA RIOS, CITY SECRETARY
"ATTEST" Printed Name and Title
APPROVED AS TO FORM:
A--Gk—'� ATTEST:
Megan Maha , ity Attorney
cuSigned by:
E�-,O�,
P- AW..AakG8BF0204E5...
AARON LEAL,CITY ATTORNEY
Cooperative Purchasing Agreement — City of Denton and the City of Grand Prairie - 4 -
Certificate Of Completion
Envelope Id: 81 ED354807244F4BA96A0439B9B04CE0
Subject: Please DocuSign: City Council Contract 7066 Interlocal with Grand Prairie
Source Envelope:
Document Pages: 7 Signatures: 3
Certificate Pages: 6 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
4/9/2019 7:56:22 AM
Signer Events
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tabitha Millsop
tabitha.millsop@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Holder: Lori Hewell
lori.hewell@cityofdenton.com
Signature
Completed
Using IPAddress: 129.120.6.150
E"s
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
[Docuftned by:
7F9D328BF0204E5...
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
EMT, 'P - 11
Using IPAddress: 129.120.6.150
Status: Completed
Envelope Originator:
Lori Hewell
901 B Texas Street
Denton, TX 76209
lori.hewell@cityofdenton.com
IP Address: 129.120.6.150
Location: DocuSign
Timestamp
Sent: 4/9/2019 7:59:43 AM
Viewed: 4/9/2019 7:59:52 AM
Signed: 4/9/2019 8:00:29 AM
Sent: 4/9/2019 8:00:31 AM
Viewed: 4/9/2019 8:02:56 AM
Signed: 4/9/2019 8:03:16 AM
Sent: 4/9/2019 8:03:17 AM
Viewed: 4/11/2019 5:12:51 PM
Signed: 4/11/2019 5:13:30 PM
Sent: 4/11/2019 5:13:32 PM
Viewed: 4/29/2019 10:39:23 AM
Signed: 4/29/2019 10:41:36 AM
Signer Events
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID:57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/29/2019 11:13:50 AM
ID:843e5768-9029-4fb3-a00b-1422f602bd18
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Tabitha Millsop
tabitha.millsop@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature
[DocuSigned by:
8776C711BAOD454...
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
ER110-Sig-d by:
1C5CASCK175493...
Signature Adoption: Pre -selected Style
Using IPAddress: 129.120.6.150
Signature
Status
Status
Status
Status
Status
OPIED
4 ■ OP
Timestamp
Sent: 4/29/2019 10:41:40 AM
Viewed: 4/29/2019 10:44:57 AM
Signed: 4/29/2019 10:45:02 AM
Sent: 4/29/2019 10:45:05 AM
Viewed: 4/29/2019 11:13:50 AM
Signed: 4/29/2019 11:15:22 AM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 4/9/2019 8:00:31 AM
Sent: 4/9/2019 8:00:31 AM
Sent: 4/29/2019 10:41:39 AM
Viewed: 4/30/2019 12:05:26 PM
Carbon Copy Events
Status
Jane Richardson
jane.richardson@cityofdenton.com
COPIED
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature
Envelope Summary Events Status
Envelope Sent
Hashed/Encrypted
Certified Delivered
Security Checked
Signing Complete
Security Checked
Completed
Security Checked
Payment Events Status
Electronic Record and Signature Disclosure
Timestamp
Sent: 4/29/2019 11:15:24 AM
Viewed: 4/30/2019 12:00:33 PM
Timestamp
Timestamps
4/29/2019 11:15:24 AM
4/29/2019 11:15:24 AM
4/29/2019 11:15:24 AM
4/29/2019 11:15:24 AM
Timestamps
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Todd Hileman, Rosa Rios
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