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19-938ORDINANCE NO. 19-938 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF THE FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND BATES AND MARTIN ARCHITECTS, LLC, AMENDING THE CONTRACT APPROVED BY PURCHASING STAFF ON OCTOBER 22, 2018, IN THE NOT -TO -EXCEED AMOUNT OF $34,300, SAID FIRST AMENDMENT TO PROVIDE ARCHITECTURAL SERVICES AND LIGHTING FOR 12 TENNIS COURTS FOR THE PARKS AND RECREATION DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 6915 - PROVIDING FOR AN ADDITIONAL EXPENDITURE AMOUNT NOT -TO -EXCEED $121,368, FOR A TOTAL CONTRACT AMOUNT NOT -TO - EXCEED $155,668). WHEREAS, on October 22, 2018, the Purchasing Staff awarded a Professional Services Agreement to Bates and Martin Architects, LLC, in the amount of $34,300 for Architectural and Engineering Design Services for North Lakes Tennis Center for the City of Denton; and WHEREAS, the Staff having recommended, and the City Manager having recommended to the Council that an amendment be authorized to amend such contract agreement with respect to the term of the agreement and an increase in the payment amount; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Bates and Martin Architects, LLC, which is on file in the office of the Purchasing Agent, in the amount of One Hundred Twenty One Thousand Three Hundred Sixty Eight and 0/100 ($121,368) Dollars, is hereby approved and the expenditure of funds therefor is hereby authorized in accordance with said amendment. The total contract amount increases to $155,668. SECTION 2. This ordinance shall become effective immediately upon its passage and approval � , de by The riotin to approve tlilis ordinance was matheordinancewas�assedand �rav 1....._ and seconded by ...............'.... �. ��,1__....'.,� �.�... ° �`w� ,.� p t it ) l �. by the IbIlowilig Vote Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Don Duff, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: Aye Nay Wd Abstain Absent PASSED AND APPROVED this the ���` ° day of%� �� 2019. RIS , � l"S, MAYOR _ CH " � _.. ATTEST: ROSA BIOS, CITY SECRETARY APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD Docusign City Council Transmittal Coversheet PSA 6915-Amendment #1 File Name North Tennis Center Bldg & Courts Purchasing Contact Jody word City Council Target Date May 7, 2019 Piggy Back Option Not Applicable Contract Expiration NSA Ordinance 19-938 DS D DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD THE STATE OF TEXAS COUNTY OF DENTON FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND BATES AND MARTIN ARCHITECTS, L.L.0 (6915) THIS FIRST AMENDMENT TO CONTRACT 6915 (this "Amendment") by and between the City of Denton, Texas ("City") and Bates and Martin Architects, L.L.C. ("Consultant") to that certain contract executed on October 22, 2018, in the original not - to -exceed amount of $34,300 (the "Agreement"); for services related to North Lakes Tennis Center (Building 1 and Building 2) in Denton, Texas. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not -to -exceed amount $121,368 with this First Amendment for an aggregate not -to -exceed of $155,668. WHEREAS, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the "Parties"), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: The additional services described in Exhibit "A" of this First Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the North Lakes Tennis Center (Building 1 and Building 2) and Tennis Courts, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the Owner agrees to pay, based on the cost estimate detail attached as Exhibit "A", a total fee, including reimbursement for non -labor expenses an amount not to exceed $121,368. 2. This Amendment modifies the Agreement amount to provide an additional $121,368 for the additional services with a revised aggregate not -to -exceed total of $155,668. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date 5/7/2019 "CONSULTANT" Bates and Martin Architects, L.L.0 �pDOCUSigned by: By: F77927DOEF37483... AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY DocuSigned by: By: MaC4-- �eiAwwA� THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and o ego t� tg a�,obligations and business terms. A4A.Vib (A.IA,t1-jA S Mario Canizares RgbDOR3�3C34'I SIGN TURE PRINTED NAME Assistant City Manager TITLE City Manager's office DEPARTMENT 2 "CITY" CITY OF DENTON, TEXAS A Texas Municipal Corporation II DocuSigned 6y: W tit"A 4, B776C711 BAOD454... TODD HILEMAN CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY cuSigned by: LDoP- By. 11-1B 1-11 DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD i EXHIBIT A ARCHITECTS MARTIN February 6, 2019 Larry Chan, A.I.A. City of Denton Re: Proposal to deliver Architectural / Engineering Design Services for the Project known as the North Lakes Tennis Center Larry We appreciate this opportunity to offer our Architectural / Engineering design services for subject project. The project is the projected tennis courts and landscaped and parking areas shown in the Master Plan provided to Bates Martin Architects. The plan shows a small pavilion and shaded area which are included in this proposal We offer to complete services delineated in Appendix "A": "Description and Scope of Services" in a timely manner for the stipulated sum of $121,368.00. See page 2 of this proposal for scope. I. Services Architectural/Design Services $13,165 MEP Engineering $18,700 Structural Engineering $ 8,750 Geotechnical Engineering $ 3,878 TAS/ADA Review $ 2,200 Civil Engineering/Landscape $33,775 Existing Tree Survey $4,700 Stormwater Pollution Prevention Plan $1,200 Materials Testing (contingency) $35,000 Total $121,368.00 Hourly rates for Additional Services, Direct Expenses and Schedule of Payments are delineated in the attached Appendix "B": "Basic and Additional Services". Appendix `B" is page 3 of this proposal. We are prepared to discuss any aspect of this proposal and look forward to working with you on this significant project. Please indicate your acceptance of this proposal by signing in the space provided below and initialing pages 2 and 3. Bates and Martin Architects, L.L.C. will initiate work on the North Lakes Tennis Center project only after receipt of a signed copy of this offer has been returned to us. Respectfully submitted, Bates and Martin Architects, LLC. Mark Martin, Architect Signature of Authorized Representative Date Signed 100 West Oak Street, #201 Denton, Texas DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD (940) 565-0260 EXHIBIT A APPENDIX "A" "Description and Scope of Services" Bates & Martin Architects, L.L.C. will meet with client, general contractor and other consultants as necessary to develop a scope of work of the project program and schedules. We will cooperate to the best of our ability with the designated Owner's project leadership team and assist in the coordination and integration of information. We will generate our input and recommendations with respect to the following: Architectural: Provide floor plan for pavilion and shaded structures Finish schedule and door schedule/details Exterior building elevations Sections and Details Specifications Electrical: Provide general site and court lighting. Provide electrical service for site. Provide riser diagram. Photometric Plan Structural: Provide structural for pavilion and shade features. Provide light pole design Geotechnical: Provide soil borings as required for tennis court design. Civil: Civil engineered drawings Landscape and Irrigation drawings Utility Drawings Detention Design Existing Tree Survey Stormwater Pollution Prevention Plan TAS Review: Provide filing, review and final inspection for compliance with the Texas TAS (ADA) requirements. DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD EXHIBIT A APPENDIX "B" "Basic and Additional Services" Basic Services include in: A. Attend meeting with client, contractor and other consultants for purposes of Coordination project information schedules and sequences. B. Coordinate with City of Denton regulatory, code and utility officials for purposes of assuring compliance with all codes. C. Prepare drawings and specifications describing and locating the Architectural systems. D. Provide a CD of construction documents to the contractor to be used for permitting and construction. Additional Services in general include but are not limited to: A. Redesign of systems due to changes by the owner or others after receipt of "Approved Design Development Drawings" as per schedule below. B. Value Engineering at the request of the owner after issuance of Architectural/MEP designs C. Computer Renderings of the Interior or Exterior Hourly Rates for Additional Services: Principal in Charge: $150.00 System Designer $105.00 Production Tech $ 65.00 Technical Writer $ 60.00 Clerical/Administrative $ 40.00 Services not included: A. Civil Engineering Exhibits Required for Variance Requests B. Any city requirements related to zoning or alternative development plans. C. Full Traffic analysis. D. Asbestos or materials testing E. Environmental Testing F. No Concession Stand Design G. Topographic Survey H. Platting Client Responsibility: Bates and Martin shall have no liability for defects or negligence in the services attributable to Bates & Martin's reliance upon or use of data, design criteria, drawings, specifications or other information furnished by Client and Client agrees to indemnify and hold Bates & Martin harmless from any and all claims and judgements, and all losses, costs and expenses arising therefrom. Bates & Martin shall disclose to the Client, prior to use thereof, defects or omissions in the data, design criteria, drawings, specifications or other information furnished by client to Bates and Martin that Bates and Martin may reasonably discover in its review and inspection thereof. DocuSign Envelope ID: 6AD48A5E-0213-440E-9D43-5F3BCC88E2AD EXHIBIT A Limitation of Liability: In recognition of the relative risks, rewards, and benefits of the project to both the client and Bates & Martin, the risks have been allocated such that the Client agrees that, to the fullest extent permissible by law, Bates & Martin's total liability to Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed the total value of the compensation for this project. Such cases include, but are not limited to Bates & Martin's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. Guarantees and Warranties: Bates & Martin shall not be required to execute any document that would result in its certifying, guaranteeing or warranting any existing condition whose existence Bates & Martin cannot ascertain. Direct Expenses: Expenses incurred by Bates and Martin Architects, L.L.C. that are directly attributable to North Lakes Tennis Center project will be invoiced at 1.1 times actual cost. Direct Expenses include but are not limited to travel, travel expenses, printing and reproduction, shipping, etc. All additional expenses shall need preapproval by the Owner. Terms of Payment: Payment to Bates and Martin Architects, L.L.C. for services rendered, additional services and/or direct expenses are due on receipt of invoice and become delinquent 30 days after said receipt of invoice. Interest shall be @ 1% each 30 day period. Payment shall be sent to 100 West Oak Street, #201, Denton, Texas 76201. Certificate Of Completion Envelope Id: 6AD48A5EO21344OF9D435F3BCC88E2AD Subject: Please DocuSign: City Council Contract 6915-Amendment #1 Source Envelope: Document Pages: 7 Signatures: 5 Certificate Pages: 6 Initials: 1 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: Original 4/12/2019 6:05:53 AM Signer Events Jody Word jody.word@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Mark Martin mmartin@batesmartin.com Bates Martin architects LLC Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/15/2019 8:50:39 AM ID:e7929cce-cda4-4b54-8069-d2c1fec71b6f Holder: Jody Word jody.word@cityofdenton.com Signature Completed Using IPAddress: 129.120.6.150 E Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 [D—Si,"ed by: 7F9D328BF0204E5... Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 [D-USil"Id by: F77927DOEF37483... Signature Adoption: Pre -selected Style Using IPAddress: 137.27.167.26 Doc, S 9 C U a 9 0 Status: Completed Envelope Originator: Jody Word 901 B Texas Street Denton, TX 76209 jody.word@cityofdenton.com IP Address: 129.120.6.150 Location: DocuSign Timestamp Sent: 4/12/2019 6:11:30 AM Viewed: 4/12/2019 6:11:42 AM Signed: 4/12/2019 6:13:33 AM Sent: 4/12/2019 6:13:35 AM Viewed: 4/12/2019 7:21:09 AM Signed: 4/12/2019 7:21:26 AM Sent: 4/12/2019 7:21:28 AM Viewed: 4/12/2019 7:28:19 AM Signed: 4/12/2019 7:28:58 AM Sent: 4/12/2019 7:29:00 AM Resent: 4/15/2019 1:26:39 PM Resent: 4/16/2019 6:25:18 AM Resent: 4/16/2019 6:44:58 AM Resent: 4/16/2019 10:11:13 AM Resent: 4/17/2019 10:59:35 AM Viewed: 4/17/2019 1:28:26 PM Signed: 4/17/2019 1:29:19 PM Signer Events Mario Canizares mario.canizares@cityofdenton.com Assistant City Manager City Manager's Office Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/17/2019 1:47:22 PM ID:18f4af69-9dcc-4dbe-a337-fd98b9dObe1f Tabitha Millsop tabitha.millsop@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd. Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 9:02:14 AM ID: 57619fbf-2aec-4b 1 f-805d-6bd7d9966f21 Rosa Rios Rosa. Rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 5/8/2019 7:44:05 AM ID:a2ebc792-c3c1-475a-8ed4-9aba302f1d21 In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Tabitha Millsop tabitha.millsop@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature by: [D-USil"Id ka i6 (AAA, I�aMS 6298DO23C9C341B... Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 Using IPAddress: 129.120.6.150 [D—Si,"ed by: B775C711BAOD454... Signature Adoption: Pre -selected Style Using I P Address: 47.184.66.109 Signed using mobile ERDOCUSil"Id by: a P4as 1C5CA8C5E175493... Signature Adoption: Pre -selected Style Using IPAddress: 129.120.6.150 Signature Status Status Status Status Status Timestamp Sent: 4/17/2019 1:29:21 PM Viewed: 4/17/2019 1:47:22 PM Signed: 4/17/2019 1:47:39 PM Sent: 4/17/2019 1:47:41 PM Viewed: 5/8/2019 6:36:17 AM Signed: 5/8/2019 6:44:28 AM Sent: 5/8/2019 6:44:30 AM Viewed: 5/8/2019 6:48:48 AM Signed: 5/8/2019 6:48:56 AM Sent: 5/8/2019 6:48:58 AM Viewed: 5/8/2019 7:44:05 AM Signed: 5/8/2019 7:44:45 AM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Sent: 4/12/2019 6:13:35 AM Carbon Copy Events Status Timestamp Sherri Thurman Sent: 4/12/2019 6:13:35 AM sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson Sent: 5/8/2019 6:44:29 AM jane.richardson@cityofdenton.com L__��I �ED Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson Sent: 5/8/2019 7:44:47 AM jane.richardson@cityofdenton.com Viewed: 5/8/2019 1:02:45 PM Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Larry Chan Sent: 5/8/2019 7:44:48 AM larry.chan@cityofdenton.com L_SR!l E D Viewed: 5/8/2019 9:17:46 AM Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Dawn Wilson Sent: 5/8/2019 7:44:49 AM Dawn.Wilson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Gary Packan Sent: 5/8/2019 7:44:50 AM Gary.packan@cityofdenton.com L_SR!l E D Viewed: 5/8/2019 1:01:26 PM Director of Parks and Recreation Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/8/2019 7:44:50 AM Certified Delivered Security Checked 5/8/2019 7:44:50 AM Signing Complete Security Checked 5/8/2019 7:44:50 AM Completed Security Checked 5/8/2019 7:44:50 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM Parties agreed to: Mark Martin, Mario Canizares, Todd Hileman, Rosa Rios ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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