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19-1437••i • • • � . �•�, . * � � # . . � . ., *..�.. � . *• . . • # . * •. , ., �. � ; # , . � . ., ,.* . �. * * � � .# � ... # ''! � ' • • �' � #'�� • ' •! 1 ..! � � '' # ' • ! •! . � • . .• . . .: '• ! � ' �' ' ' • • ' : � � . � � . ' '� 1 �1'! � C � �. � R , '�� . , � ... � .,..., � �� , ' � '' ! � �� ., , � ��. ,, �. �� .. i � ... � �.. 1 �, : � � � �' , � ��. � . . , � R� : .. # � ,, � ��.,... � �:.. � ��.'. R I� ♦ , 1 � � ��.,.� ��.;.... k. � .,.. � , ..� � . .� �, # !' • •' '� •r111 WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one saurce, including; items that are only available fram ane source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components far equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and need not be submitted to competitive bids; and . . . � . � • • . � . � � . w . . . ♦ -• . ,�� - •. .+ .• ! ' •' � �� _ . �� . � .'., . � ...... . � ��. � R:,. � ��.. 1 I �� ,..... � � ��.. ' � '�, . � ... � • � � '.. �. ��. • "�. • "� • ....... . . +. �: � � �.. .. � ' • ..: � ' ..: � ' ��.. � �" ' '� '��'� .r� • � ' " # �" � ' � � � � �" . • ' ' : ' • � .� �, - ';�i . ��'�'�, � '�'� FILE NUMBER VENDOR AMOUNT 7016 VirTra, Inc. $196,000 SECTION 2. The City Council hereby finds that this bid, and the award thereof, constitutes a procurement of items that are available from only one saurce, including, items that are only available from one saurce because af patents, capyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and ather utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons halding exclusive distribution rights to the materials; and need not be submitted to competitive bids. SECTION 3. The acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 4. The City Manager is hereby authorized to execute any contracts relating to the items specified in Section 1 and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 5. The City Council of the City of Denton, hereby expressly delegates the ...... authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or his designee. SECTION,6. This ordinance shall become effective immediately upon its passage and approval. The ��7c�t�� t�r �� g��, tl�rw ��r�l�r�x�r�� was madh ordina�nce was----a s� �� '�� and � �� } Y ...__ __ � ' �-_ _ _ _ nded by '� �� ed and a roved b seco eeeee. �.�.N ,�..: � ��.� P_ _.,,...____�.._„_.,� P PP Y I I�� e�:� � I ��v��i��, ��, t�� . ' � �'� . �� ;, Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2; Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: � � �� PASSED AND APPROVED this the "� "�"� t�ay of „�� m, 2019, �.,��,.*.�N�� ;;��'" s° �� `� � � ,� �" �� ° �� ,�� ,�� ,�'�� "�'` � ��:',@ �� u° � y � '� "�`�� nn M i � N'�. : ��.. r .m�""�"w. �� :��. � �� .. � m � _ T� .... M. ...� , � �� CHRIS W,� l" S, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY �� .. ,. � �� "� � Y BY: ��' ��., ,� � �ww�� ',,°°�� . .�� ,�� . .-....... ., � APPROVED AS TO LEGAL FORM: AARON LEAL, � `�"1"�� ATTORNEY � �� ' �� BY: �� ",� � � � �r �_q � � EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 5ƚĭǒƭźŭƓ /źƷǤ /ƚǒƓĭźƌ ƩğƓƭƒźƷƷğƌ /ƚǝĻƩƭŷĻĻƷ CźƌĻ bğƒĻ tǒƩĭŷğƭźƓŭ /ƚƓƷğĭƷ /źƷǤ /ƚǒƓĭźƌ ğƩŭĻƷ 5ğƷĻ tźŭŭǤ .ğĭƉ hƦƷźƚƓ /ƚƓƷƩğĭƷ 9ǣƦźƩğƷźƚƓ hƩķźƓğƓĭĻ EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AN VIRTRA, INC. (FILE 7016) THIS CONTRACT is made and entered into this date ______________________, by and between VIRTRA, INC. a Nevada corporation, whose address is 7970 S. KYRENE ROAD, TEMPE, AZ 85284, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products and/or services in document FILE 7016 Maintenance and Support of Current Police Use of Force Training Simulator for the , a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes.!The Contract consists of this written agreement and the following items which are attached hereto and incorporated herein by reference: (a)!Special Terms and Conditions ); (b)!City of Denton Standard Terms and Conditions B (c)!Insurance Requirements C (d)!Certificate of Interested Parties Electronic Filing (Exhibit "D"); (e)!(Exhibit "E"); (f)!Form CIQ Conflict of Interest Questionnaire (Exhibit "F"); These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that SupplierSupplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that SupplierSupplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. ! The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. ! IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. CONTRACTOR THIS AGREEMENT HAS BEEN BY: ______________________________ BOTH REVIEWED AND APPROVED AUTHORIZED SIGNATURE as to financial and operational obligations and business terms. Date: _______________________________ Printed Name: ________________________ _______________ ________________ SIGNATURE PRINTED NAME Title: _______________________________ __________________________________ ___________________________________ TITLE PHONE NUMBER __________________________________ ___________________________________ DEPARTMENT EMAIL ADDRESS ! ___________________________________ APPROVED AS TO LEGAL FORM: TEXAS ETHICS COMMISSION AARON LEAL, CITY ATTORNEY CERTIFICATE NUMBER BY: __________________________________ CITY OF DENTON, TEXAS ATTEST: ROSA RIOS, CITY SECRETARY BY: ______________________ TODD HILEMAN BY: _________________________________ CITY MANAGER Date: Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Exhibit A Special Terms and Conditions 1. Total Contract Amount The contract total for services shall not exceed $196,000. Pricing shall be per Exhibit E attached. 2. Contract Terms The contract term will be one (1) year, effective from date of award. The City and the Supplier shall have the option to renew this contract for an additional four (4) one-year periods. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. At the sole option of the City of Denton, the contract may be further extended as needed, not to exceed a total of six (6) months. 3. Price Escalation and De-escalation ! The City will implement an escalation/de-escalation price adjustment annually. The escalation/de- escalation will be based upon manufacturer published pricing sheets to the vendor. The price will be increased or decreased based upon the annually list. The price adjustment will be determined annually from the award date. Should the change exceed or decrease a minimum threshold value of +/-1%, then the stated eligible bid prices shall be adjusted in accordance with the published price change. It is the supplier or the Cities responsibility to request a price adjustment annually in writing. If no request is made, then it will be assumed that the bid price will be in effect. The supplier must submit or make available the manufacturers pricing sheet used to calculate the bid proposal, to participate in the escalation/de-escalation clause. Exhibit B Standard Purchase Terms and Conditions These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must Supplier. No Terms and Conditions contained in statement shall serve to modify the terms set forth herein. If there is a conflict between the provisions on the face of the contract/purchase order these written provisions will take precedence. The Contractor agrees that the contract shall be governed by the following terms and conditions, unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed -of-way. 1. . The Contractor shall fully and timely provide all the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATE/TERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES: The Contractor will package deliverables in accordance with good commercial practice and shall include a packing list showing the description of each item, the quantity and unit price unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly address and purchase order or purchase release number and the price agreement number if applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest transportation costs and to conform to all the requirements of common carriers and any applicable specification. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of deliverables. 5. TITLE & RISK OF LOSS: Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the deliverables. 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the deliverables. The place of delivery shall be that set forth the purchase order. 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject defective or non-conforming deliverables. If the City furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance to the City to facilitate such inspection. 8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of deliverables must fully comply with all provisions of the Contract as to time of delivery, quality, and quantity. Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Any non-complying tender shall constitute a breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a conforming tender within the time allotted in the contract. 9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could hereby releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. The contractor shall, at all times, exercise reasonable precautions for the safety of their employees, facilities. 10. WORKFORCE A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Denton contract or on the City's property . i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract; or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. C. If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the City's prior written consent. Immigration: The Contractor represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and 11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Cont comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 obligations under this paragraph. Environmental Protection: The Respondent shall be in compliance with all applicable standards, orders, or regulations issued pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 et seq.) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. §1251 et seq.). 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight address and, if applicable, the tax identification number on the invoice must exactly match the infor C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. 13. PAYMENT: A. All proper invoices need to be sent to Accounts Payable. Approved invoices will be paid within of the invoice being received in Accounts Payable, whichever is later. B. If payment is not timely made, (per paragraph A); interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery. D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment; Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 loyees or contractors, which is not covered by insurance required to be provided by the Contractor; time specified in the Contract, and that the unpaid balance would not be adequate to cover actual or damages for the anticipated delay; vi. failure of the Contractor to submit proper invoices with purchase order number, with all required attachments and supporting documentation; or vii. failure of the Contractor to comply with any material provision of the Contract Documents. E. Notice is hereby given that any awarded firm who is in arrears to the City of Denton for delinquent taxes, the City may offset indebtedness owed the City through payment withholding. F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the City for payments made by credit card or electronic funds transfer. G. The awarding or continuation of this contract is dependent upon the availability of funding. The this contract. The absence of Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are not Appropriated or available and any deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an amount insufficient to permit the City to pay its obligations under the Contract. In the event of none or inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City. 14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract shall be paid by the Contractor, unless otherwise stated in the contract terms. During the term of this contract, the contractor shall bill and the City shall reimburse contractor for all reasonable and approved out of pocket expenses which are incurred in the connection with the performance of duties hereunder. Notwithstanding the foregoing, expenses for the time spent by the contractor in traveling to and from City facilities shall not be reimbursed, unless otherwise negotiated. 15. FINAL PAYMENT AND CLOSE-OUT: A. If a DBE/MBE/WBE Program Plan is agreed to and the Contractor has identified Subcontractors, the Contractor is required to submit a Contract Close-Out MBE/WBE Compliance Report to the Purchasing Manager no later than the 15th calendar day after completion of all work under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance with the requirements as accepted by the City. B. The making and acceptance of final payment will constitute: i. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the under the Contract, including but not limited to indemnity and warranty obligations, or (5) arising o audit; and ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 16. SPECIAL TOOLS & TEST EQUIPMENT: If the price stated on the Offer includes the cost Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. RIGHT TO AUDIT: A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten (10) calendar days after receipt of payment from the City. 19. WARRANTY-PRICE: A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with any other firm or with any competitor. C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. 20. WARRANTY TITLE: The Contractor warrants that it has good and indefeasible title to all deliverables furnished under the Contract, and that the deliverables are free and clear of all liens, claims, security interests and encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims to the deliverables. 21. WARRANTY DELIVERABLES: The Contractor warrants and represents that all deliverables sold the City under the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the Solicitation, to any samples furnished by the Contractor, to the terms, covenants and conditions of the Contract, and to all applicable State, Federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the deliverables shall be new or recycled merchandise, and not used or reconditioned. A. Recycled deliverables shall be clearly identified as such. B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and any attempt to do so shall be without force or effect. C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of acceptance of the deliverables or from the date of acceptance of any replacement deliverables. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand either repair the non-conforming deliverables, or replace the non- and at no additional cost to the City. All costs incidental to such repair or replacement, including but not limited to, any packaging and shipping costs shall be borne exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach of warranty, but failure to give timely notice rights under this section. Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming deliverables from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such deliverables from another source. E. If the Contractor is not the manufacturer, and the deliverables are covered by a separate the City. If for any reason th Contractor shall assist and cooperate with the City to the fullest extent to enforce such 22. WARRANTY SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery this section. C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate correction or removal and replacement of defective or non- conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay rmination to accept such defective or non-conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to nd may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Contract. Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 26. DEFAULT: The Contractor shall be in default under the Contract if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United States or (d) makes a material misrepresentation in Contractor to the City. 27. TERMINATION FOR CAUSE: In the event of a default by the Contractor, the City shall have the right to terminate the Contract for cause, by written notice effective ten (10) calendar days, unless otherwise specified, after the date of such notice, unless the Contractor, within such reasonable satisfaction that such default does not, in fact, exist. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, - judgment interest at the maximum lawful rate. Additionally, in the event of a default by the any Offer submitted by the Contractor may be disqualified for up to three (3) years. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or remedy provided by law. 28. TERMINATION WITHOUT CAUSE: The City shall have the right to terminate the Contract, in whole or in part, without cause any t notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. 30. DELAYS: A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person (including, but not limited to the City, the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contrac subcontractors, and third parties), ii. "Fault" shall include the sale of defective or non- conforming deliverables, negligence, willful misconduct or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. 32. INSURANCE: The following insurance requirements are applicable, in addition to the specific insurance requirements detailed in Appendix A for services only. The successful firm shall procure and maintain insurance of the types and in the minimum amounts acceptable to the City of Denton. The insurance shall be written by a company licensed to do business in the State of Texas and satisfactory to the City of Denton. A. General Requirements: i. The Contractor shall at a minimum carry insurance in the types and amounts indicated and agreed to, as submitted to the City and approved by the City within the procurement process, for the duration of the Contract, including extension options and hold over periods, and during any warranty period. endorsements required to the City as verification of coverage prior to contract execution and within fourteen (14) calendar days after written request from the City. Failure to Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or hold over period is exercised, as verification of continuing coverage. iii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iv. The Contractor must submit certificates of insurance to the City for all subcontractors prior to the subcontractors commencing work on the project. companies licensed to do business in the State of Texas at the time the policies are issued and shall be written by companies with A.M. Best ratings of A- VII or better. The City Insurance Fund. vi. All endorsements naming the City as additional insured, waivers, and notices of cancellation endorsements as well as the Certificate of Insurance shall contain the solicitation number and the following information: City of Denton Materials Management Department 901B Texas Street Denton, Texas 76209 insured shown on any policy. It is intended that policies required in the Contract, covering both the City and the Contractor, shall be considered primary coverage as applicable. viii. If insurance policies are not written for amounts agreed to with the City, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. ix. The City shall be entitled, upon request, at an agreed upon location, and without expense, to review certified copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. x. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. xi. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. xii. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate of Insurance. notice of erosion of the aggregate limits below occurrence limits for all applicable cov Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 required minimums and are not intended to limit the responsibility or liability of the Contractor. B. Specific Coverage Requirements: Specific insurance requirements are contained in the solicitation instrument. 33. CLAIMS: If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse effect on the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified uch other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at 901B Texas Street, Denton, Texas 76209 and marked to the attention of the Purchasing Manager. 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, and Texas Government Code. 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City good and indefeasible title to the deliverables and (ii) the deliverables supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any third party; that no claims have been made by any person or entity with respect to the ownership or operation of the deliverables and the Contractor does not know of any valid basis for any such claims. The Contractor shall, at its sole expense, defend, indemnify, and hold the City harmless from and against all liability, damages, and costs (including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i) any c and its use of the deliverables infringes the intellectual property rights of any third party; or (ii) the Contracto In the event of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel to act as co- behalf. Further, Contractor Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 the production, development, or delivery of such deliverables will not impact such warranties of Contractor. 37. CONFIDENTIALITY: In order to provide the deliverables to the City, Contractor may inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) ees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 38. OWNERSHIP AND USE OF DELIVERABLES: The City shall own all rights, titles, and interests throughout the world in and to the deliverables. A. Patents. As to any patentable subject matter contained in the deliverables, the Contractor agrees to disclose such patentable subject matter to the City. Further, if requested by the City, the Contractor agrees to assign and, if necessary, cause each of its employees to assign the entire right, title, and interest to specific inventions under such patentable subject matter to the City and to execute, acknowledge, and deliver and, if necessary, cause each of its employees to execute, acknowledge, and deliver an assignment of letters patent, in a form to be reasonably approved by the City, to the City upon request by the City. B. Copyrights. As to any deliverables containing copyrightable subject matter, the Contractor agrees that upon their creation, such deliverables shall be considered as work made-for-hire by the Contractor for the City and the City shall own all copyrights in and to such deliverables, provided Should by operation of law, such deliverables not be considered works made-for-hire, the Contractor hereby assigns to the City (and agrees to cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver an assignment to the City of) all worldwide right, title, and interest in and to such deliverables. With respect to such work made- for-hire, the Contractor agrees to execute, acknowledge, and deliver and cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver a work- made-for-hire agreement, in a form to be reasonably approved by the City, to the City upon delivery of such deliverables to the City or at such other time as the City may request. C. Additional Assignments. The Contractor further agrees to, and if applicable, cause each of its employees to, execute, acknowledge, and deliver all applications, specifications, oaths, assignments, and all other instruments which the City might reasonably deem necessary in order Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 to apply for and obtain copyright protection, mask work registration, trademark registration and/or protection, letters patent, or any similar rights in any and all countries and in order to assign and convey to the City, its successors, assigns and nominees, the sole and exclusive right, title, and deliver (or cause to be executed, acknowledged, and delivered) instruments or papers such as those described in this Paragraph 38 a., b., and c. shall continue after the termination of this Contract with respect to such deliverables. In the event the City should not seek to obtain copyright protection, mask work registration or patent protection for any of the deliverables, but should desire to keep the same secret, the Contractor agrees to treat the same as Confidential Information under the terms of Paragraph 37 above. 39. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. 40. ADVERTISING: The Contractor shall not advertise or publish, without consent, the fact that the City has entered into the Contract, except to the extent required by law. 41. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition to any other remedy available, to cancel the Contract without liability and to deduct from any amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 42. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the City of Denton with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 43. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City Interest Questionnaire. Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 44. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, wor control of the Contractor or any employee of the Contractor, and it is expressly understood that Contractor shall perform the services hereunder according to the attached specifications at the general direction of the City Manager of the City of Denton, Texas, or his designee under this agreement. The contractor is expressly free to advertise and perform services for other parties while performing services for the City. 45. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and ensure to the benefit of the City and the Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there are no third party beneficiaries to the Contract. ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 46. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 47. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 48. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract. 49. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option; the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty (30) calendar days of initiation of the mediation process, the mediator shall be selected by the Denton County Alternative Dispute Resolution Program (DCAP). The parties agree to participate in mediation in good faith for up to thirty (30) calendar days from the date of the first mediation session. The City and the ar their own costs of participation such as fees for any consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation. 50. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas, including, when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm. Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or jurisdiction. All issues arising from this Contract shall be resolved in the courts of Denton County, Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any competent authority as contemplated herein. 51. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the validity or enforceability of any other portion or provision of the Contract. Any void provision shall be deemed severed from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Contract from being void should a provision which is the essence of the Contract be determined to be void. 52. HOLIDAYS: The following holidays are observed by the City: Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 MLK Day Memorial Day 4th of July Labor Day Thanksgiving Day Day After Thanksgiving Christmas Eve (observed) Christmas Day (observed) If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. Normal hours of operation shall be between 8:00 am and 4:00 pm, Monday through Friday, excluding City of Denton Holidays. Any scheduled deliveries or work performance not within the normal hours of operation must be approved by the City Manager of Denton, Texas or his authorized designee. 53. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 54. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Denton is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton. 55. EQUAL OPPORTUNITY A. Equal Employment Opportunity: discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this RFQ. B. Americans with Disabilities Act (ADA) Compliance: engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 56. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. v. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. 10a - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the Solicitation entitled "Buy American Act Certificate". 57. RIGHT TO INFORMATION: The City of Denton reserves the right to use any and all information presented in any response to this contract, whether amended or not, except as prohibited by law. Selection of rejection of the submittal does not affect this right. 58. LICENSE FEES OR TAXES: Provided the solicitation requires an awarded contractor or supplier to be licensed by the State of Texas, any and all fees and taxes are the responsibility of the respondent. 59. PREVAILING WAGE RATES: The contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas (WD-2509). 60. COMPLIANCE WITH ALL STATE, FEDERAL, AND LOCAL LAWS: The contractor or supplier shall comply with all State, Federal, and Local laws and requirements. The Respondent must comply with all applicable laws at all times, including, without limitation, the following: (i) §36.02 of the Texas Penal Code, which prohibits bribery; (ii) §36.09 of the Texas Penal Code, which prohibits the offering or conferring of benefits to public servants. The Respondent shall give all notices and comply with all laws and regulations applicable to furnishing and performance of the Contract. 61. FEDERAL, STATE, AND LOCAL REQUIREMENTS: Respondent shall demonstrate on- site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees. Respondent is responsible for both federal and State unemployment insurance coverage and urance coverage. Respondent shall ensure compliance with all federal and State tax laws and withholding requirements. The City of Denton shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation coverage, or federal or State withholding requirements. Contractor shall indemnify the City of Denton and shall pay all costs, penalties, or losses resulting from Respondent's omission or breach of this Section. 62. DRUG FREE WORKPLACE: The contractor shall comply with the applicable provisions of the Drug-Free Work Place Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug-free work environment; and the final rule, government-wide requirements for drug-free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the contractor shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. 63. RESPONDENT LIABILITY FOR DAMAGE TO GOVERNMENT PROPERTY: The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any such damage within one (1) calendar day. 64. FORCE MAJEURE: The City of Denton, any Customer, and the Respondent shall not be responsible for performance under the Contract should it be prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault or negligence of the City of Denton. In the event of an occurrence under this Section, the Respondent will be excused from any further performance or observance of the requirements so affected for as long as such circumstances prevail and the Respondent continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. The Respondent shall immediately notify the City of Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 65. NON-WAIVER OF RIGHTS: Failure of a Party to require performance by another Party under the Contract will not affect the right of such Party to require performance in the future. No the Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a Party of any breach of any term of the Contract will not be construed as a waiver of any continuing or succeeding breach. 66. NO WAIVER OF SOVEREIGN IMMUNITY: The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 67. RECORDS RETENTION: The Respondent shall retain all financial records, supporting Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. Should a conflict arise between any of the contract documents, it shall be resolved with the following order of precedence (if applicable). In any event, the final negotiated contract shall take precedence over any and all contract documents to the extent of such conflict. 1. Final negotiated contract 2. RFP/Bid documents 3. 4. Purchase order 5. Supplier terms and conditions Exhibit C JOTVSBODF!SFRVJSFNFOUT!BOE! ! Upon contract execution, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS:! Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. ! All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: !Fbdi!qpmjdz!tibmm!cf!jttvfe!cz!b!dpnqboz!bvuipsj{fe!up!ep!cvtjoftt!jo!uif!Tubuf!pg!Ufybt! xjui!bo!B/N/!Cftu!Dpnqboz!sbujoh!pg!bu!mfbtu!A or better/!! ! !Boz!efevdujcmft!ps!tfmg.jotvsfe!sfufoujpot!tibmm!cf!efdmbsfe!jo!uif!qspqptbm/!!Jg!sfrvftufe! cz!uif!Djuz-!uif!jotvsfs!tibmm!sfevdf!ps!fmjnjobuf!tvdi!efevdujcmft!ps!tfmg.jotvsfe!sfufoujpot! xjui!sftqfdu!up!uif!Djuz-!jut!pggjdjbmt-!bhfout-!fnqmpzfft!boe!wpmvouffst<!ps-!uif!dpousbdups! Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 tibmm!qspdvsf!b!cpoe!hvbsbouffjoh!qbznfou!pg!mpttft!boe!sfmbufe!jowftujhbujpot-!dmbjn! benjojtusbujpo!boe!efgfotf!fyqfotft/! !Mjbcjmjuz!qpmjdjft!tibmm!cf!foepstfe!up!qspwjef!uif!gpmmpxjoh;! ! !Obnf!bt!Beejujpobm!Jotvsfe!uif!Djuz!pg!Efoupo-!jut!Pggjdjbmt-!Bhfout-!Fnqmpzfft! boe!wpmvouffst/! ! !Uibu!tvdi!jotvsbodf!jt!qsjnbsz!up!boz!puifs!jotvsbodf!bwbjmbcmf!up!uif!Beejujpobm! Jotvsfe!xjui!sftqfdu!up!dmbjnt!dpwfsfe!voefs!uif!qpmjdz!boe!uibu!uijt!jotvsbodf! bqqmjft!tfqbsbufmz!up!fbdi!jotvsfe!bhbjotu!xipn!dmbjn!jt!nbef!ps!tvju!jt!cspvhiu/!! Uif!jodmvtjpo!pg!npsf!uibo!pof!jotvsfe!tibmm!opu!pqfsbuf!up!jodsfbtf!uif!jotvsfs(t! mjnju!pg!mjbcjmjuz/! !Qspwjef!b!Xbjwfs!pg!Tvcsphbujpo!jo!gbwps!pg!uif!Djuz!pg!Efoupo-!jut!pggjdjbmt-!bhfout-! fnqmpzfft-!boe!wpmvouffst/! ! ! !Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. ! !Tipvme!boz!pg!uif!sfrvjsfe!jotvsbodf!cf!qspwjefe!voefs!b!dmbjnt!nbef!gpsn-!Dpousbdups! tibmm!nbjoubjo!tvdi!dpwfsbhf!dpoujovpvtmz!uispvhipvu!uif!ufsn!pg!uijt!dpousbdu!boe-! xjuipvu!mbqtf-!gps!b!qfsjpe!pg!uisff!zfbst!cfzpoe!uif!dpousbdu!fyqjsbujpo-!tvdi!uibu! pddvssfodft!bsjtjoh!evsjoh!uif!dpousbdu!ufsn!xijdi!hjwf!sjtf!up!dmbjnt!nbef!bgufs! fyqjsbujpo!pg!uif!dpousbdu!tibmm!cf!dpwfsfe/! ! !Tipvme!boz!pg!uif!sfrvjsfe!jotvsbodf!cf!qspwjefe!voefs!b!gpsn!pg!dpwfsbhf!uibu!jodmveft! b!hfofsbm!boovbm!bhhsfhbuf!mjnju!qspwjejoh!gps!dmbjnt!jowftujhbujpo!ps!mfhbm!efgfotf!dptut! up!cf!jodmvefe!jo!uif!hfofsbm!boovbm!bhhsfhbuf!mjnju-!uif!Dpousbdups!tibmm!fjuifs!epvcmf!uif! pddvssfodf!mjnjut!ps!pcubjo!Pxofst!boe!Dpousbdupst!Qspufdujwf!Mjbcjmjuz!Jotvsbodf/! ! !Tipvme!boz!sfrvjsfe!jotvsbodf!mbqtf!evsjoh!uif!dpousbdu!ufsn-!sfrvftut!gps!qbznfout! psjhjobujoh!bgufs!tvdi!mbqtf!tibmm!opu!cf!qspdfttfe!voujm!uif!Djuz!sfdfjwft!tbujtgbdupsz! fwjefodf!pg!sfjotubufe!dpwfsbhf!bt!sfrvjsfe!cz!uijt!dpousbdu-!fggfdujwf!bt!pg!uif!mbqtf!ebuf/!! Jg!jotvsbodf!jt!opu!sfjotubufe-!Djuz!nbz-!bu!jut!tpmf!pqujpo-!ufsnjobuf!uijt!bhsffnfou! fggfdujwf!po!uif!ebuf!pg!uif!mbqtf/! SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: ! All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: ! \\Y^!B/ General Liability Insurance:! ! !Hfofsbm!Mjbcjmjuz!jotvsbodf!xjui!dpncjofe!tjohmf!mjnjut!pg!opu!mftt!uibo!$1,000,000.00! tibmm!cf!qspwjefe!boe!nbjoubjofe!cz!uif!Dpousbdups/!!Uif!qpmjdz!tibmm!cf!xsjuufo!po!bo! pddvssfodf!cbtjt!fjuifs!jo!b!tjohmf!qpmjdz!ps!jo!b!dpncjobujpo!pg!voefsmzjoh!boe! vncsfmmb!ps!fydftt!qpmjdjft/! ! Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Jg!uif!Dpnnfsdjbm!Hfofsbm!Mjbcjmjuz!gpsn!)JTP!Gpsn!DH!1112!dvssfou!fejujpo*!jt!vtfe;! !Dpwfsbhf!B!tibmm!jodmvef!qsfnjtft-!pqfsbujpot-!qspevdut-!boe!dpnqmfufe! pqfsbujpot-!joefqfoefou!dpousbdupst-!dpousbduvbm!mjbcjmjuz!dpwfsjoh!uijt! dpousbdu!boe!cspbe!gpsn!qspqfsuz!ebnbhf!dpwfsbhf/! ! !Dpwfsbhf!C!tibmm!jodmvef!qfstpobm!jokvsz/! ! !Dpwfsbhf!D-!nfejdbm!qbznfout-!jt!opu!sfrvjsfe/! ! Jg!uif!Dpnqsfifotjwf!Hfofsbm!Mjbcjmjuz!gpsn!)JTP!Gpsn!HM!1113!Dvssfou!Fejujpo! boe!JTP!Gpsn!HM!1515*!jt!vtfe-!ju!tibmm!jodmvef!bu!mfbtu;! ! !Cpejmz!jokvsz!boe!Qspqfsuz!Ebnbhf!Mjbcjmjuz!gps!qsfnjtft-!pqfsbujpot-!qspevdut! boe!dpnqmfufe!pqfsbujpot-!joefqfoefou!dpousbdupst!boe!qspqfsuz!ebnbhf! sftvmujoh!gspn!fyqmptjpo-!dpmmbqtf!ps!voefshspvoe!)YDV*!fyqptvsft/! ! !Cspbe!gpsn!dpousbduvbm!mjbcjmjuz!)qsfgfsbcmz!cz!foepstfnfou*!dpwfsjoh!uijt! dpousbdu-!qfstpobm!jokvsz!mjbcjmjuz!boe!cspbe!gpsn!qspqfsuz!ebnbhf!mjbcjmjuz/! \\Y^ Automobile Liability Insurance:! ! !Dpousbdups!tibmm!qspwjef!Dpnnfsdjbm!Bvupnpcjmf!Mjbcjmjuz!jotvsbodf!xjui!Dpncjofe!Tjohmf! Mjnjut!)DTM*!pg!opu!mftt!uibo!$500,000!fjuifs!jo!b!tjohmf!qpmjdz!ps!jo!b!dpncjobujpo!pg!cbtjd! boe!vncsfmmb!ps!fydftt!qpmjdjft/!!Uif!qpmjdz!xjmm!jodmvef!cpejmz!jokvsz!boe!qspqfsuz!ebnbhf! mjbcjmjuz!bsjtjoh!pvu!pg!uif!pqfsbujpo-!nbjoufobodf!boe!vtf!pg!bmm!bvupnpcjmft!boe!npcjmf! frvjqnfou!vtfe!jo!dpokvodujpo!xjui!uijt!dpousbdu/! ! Tbujtgbdujpo!pg!uif!bcpwf!sfrvjsfnfou!tibmm!cf!jo!uif!gpsn!pg!b!qpmjdz!foepstfnfou!gps;! !boz!bvup-!ps! !bmm!pxofe!ijsfe!boe!opo.pxofe!bvupt/! ! ! \\Y^ ! ! Dpousbdups!tibmm!qvsdibtf!boe!nbjoubjo! beejujpo!up!nffujoh!uif!njojnvn!tubuvupsz!sfrvjsfnfout!gps!jttvbodf!pg!tvdi!jotvsbodf-! ibt!Fnqmpzfs(t!Mjbcjmjuz!mjnjut!pg!bu!mfbtu!%211-111!gps!fbdi!bddjefou-!%211-111!qfs!fbdi! fnqmpzff-!boe!b!%611-111!qpmjdz!mjnju!gps!pddvqbujpobm!ejtfbtf/!!Uif!Djuz!offe!opu!cf! obnfe!bt!bo!#Beejujpobm!Jotvsfe#!cvu!uif!jotvsfs!tibmm!bhsff!up!xbjwf!bmm!sjhiut!pg! tvcsphbujpo!bhbjotu!uif!Djuz-!jut!pggjdjbmt-!bhfout-!fnqmpzfft!boe!wpmvouffst!gps!boz!xpsl! qfsgpsnfe!gps!uif!Djuz!cz!uif!Obnfe!Jotvsfe/!!Gps!cvjmejoh!ps!dpotusvdujpo!qspkfdut-!uif! Dpousbdups!tibmm!dpnqmz!xjui!uif!qspwjtjpot!pg!Buubdinfou!2!jo!bddpsebodf!xjui!¨517/1:7! Dpnnjttjpo!)UXDD*/ ! \\!^ Owner's and Contractor's Protective Liability Insurance! ! !Uif!Dpousbdups!tibmm!pcubjo-!qbz!gps!boe!nbjoubjo!bu!bmm!ujnft!evsjoh!uif!qsptfdvujpo!pg!uif! xpsl!voefs!uijt!dpousbdu-!bo!Pxofs(t!boe!Dpousbdups(t!Qspufdujwf!Mjbcjmjuz!jotvsbodf!qpmjdz! obnjoh!uif!Djuz!bt!jotvsfe!gps!qspqfsuz!ebnbhf!boe!cpejmz!jokvsz!xijdi!nbz!bsjtf!jo!uif! Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 qsptfdvujpo!pg!uif!xpsl!ps!Dpousbdups(t!pqfsbujpot!voefs!uijt!dpousbdu/!!Dpwfsbhf!tibmm!cf! uibu!dbssjft!uif!Dpousbdups(t!mjbcjmjuz!jotvsbodf/!!Qpmjdz!mjnjut!xjmm!cf!bu!mfbtu!$500,000.00! dpncjofe!cpejmz!jokvsz!boe!qspqfsuz!ebnbhf!qfs!pddvssfodf!xjui!b!$1,000,000.00! bhhsfhbuf/! ! \\!^ Fire Damage Legal Liability Insurance! ! !Dpwfsbhf!jt!sfrvjsfe!jg!Cspbe!gpsn!Hfofsbm!Mjbcjmjuz!jt!opu!qspwjefe!ps!jt!vobwbjmbcmf!up!uif! dpousbdups!ps!jg!b!dpousbdups!mfbtft!ps!sfout!b!qpsujpo!pg!b!Djuz!cvjmejoh/!!Mjnjut!pg!opu!mftt! uibo!!!!!fbdi!pddvssfodf!bsf!sfrvjsfe/! ! \\!^ Professional Liability Insurance! ! !Qspgfttjpobm!mjbcjmjuz!jotvsbodf!xjui!mjnjut!opu!mftt!uibo!$1,000,000.00!qfs!dmbjn!xjui! sftqfdu!up!ofhmjhfou!bdut-!fsspst!ps!pnjttjpot!jo!dpoofdujpo!xjui!qspgfttjpobm!tfswjdft!jt! sfrvjsfe!voefs!uijt!Bhsffnfou/! ! ! ! \\!^ Builders' Risk Insurance! ! Cvjmefst(!Sjtl!Jotvsbodf-!po!bo!Bmm.Sjtl!gpsn!gps!211&!pg!uif!dpnqmfufe!wbmvf!tibmm!cf! qspwjefe/!!Tvdi!qpmjdz!tibmm!jodmvef!bt!#Obnfe!Jotvsfe#!uif!Djuz!pg!Efoupo!boe!bmm! tvcdpousbdupst!bt!uifjs!joufsftut!nbz!bqqfbs/ ! \\!^!Environmental Liability Insurance ! !Fowjsponfoubm!mjbcjmjuz!jotvsbodf!gps!%2-111-111!up!dpwfs!bmm!ib{bset!dpoufnqmbufe!cz!uijt! dpousbdu/! ! \\!^!Riggers Insurance ! !!Tbje!dpwfsbhf!nbz!cf! Jotubmmbujpo!Gmpbufs!dpwfsjoh!sjhhjoh!dpousbdupst<!ps!uispvhi!JTP!gpsn!JI!11!:2!23!22-! !!Tbje!dpwfsbhf!tibmm!njssps!uif!mjnjut!qspwjefe!cz!uif! DHM!dpwfsbhf! ! \\!^ Commercial Crime! ! Qspwjeft!dpwfsbhf!gps!uif!uifgu!ps!ejtbqqfbsbodf!pg!dbti!ps!difdlt-!spccfsz!jotjef0pvutjef! uif!qsfnjtft-!cvshmbsz!pg!uif!qsfnjtft-!boe!fnqmpzff!gjefmjuz/!!Uif!fnqmpzff!gjefmjuz! jodmvejoh!ofx!ijsft/!!Uijt!uzqf!jotvsbodf!tipvme!cf!sfrvjsfe!jg!uif!dpousbdups!ibt!bddftt! up!Djuz!gvoet/!!Mjnjut!pg!opu!mftt!uibo!%!!!fbdi!pddvssfodf!bsf!sfrvjsfe/! ! \\!^ Additional Insurance! ! !Puifs!jotvsbodf!nbz!cf!sfrvjsfe!po!bo!joejwjevbm!cbtjt!gps!fyusb!ib{bsepvt!dpousbdut!boe! tqfdjgjd!tfswjdf!bhsffnfout/!!Jg!tvdi!beejujpobm!jotvsbodf!jt!sfrvjsfe!gps!b!tqfdjgjd! Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 dpousbdu-!uibu!sfrvjsfnfou!xjmm!cf!eftdsjcfe!jo!uif!#Tqfdjgjd!Dpoejujpot#!pg!uif!dpousbdu! tqfdjgjdbujpot/! ! ! ATTACHMENT 1 ! \\Y^ Governmental Entities!! ! 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Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 1.!Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2.!Register utilizing the tutorial provided by the State 3.!Print a copy of the completed Form 1295 4.!Enter the Certificate Number on page 2 of this contract. 5.!Complete and sign the Form 1295 6.!Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Gjmf!$8127! ! EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 WjsUsb!TUFQ!Boovbm!Dpousbdu!Pggfsjoh VIRTRA, INC. ¡ SIMULATED FIREARM EQUIPMENT AND TRAINING SERVICES AGREEMENT ¡ ¡ AGREEMENT: Simulated Firearm Equipment and Training Services Agreement (the “Agreement”) is made and entered by and between the organizations or entities set forth below to provide Agency with certain hardware, software, documentation, installation, training, maintenance, and support (collectively, the “System”). ¡ CONTRACT PRICE SUMMARY: Initial Payments: Annual Payment: TERM: Unless earlier terminated as set forth herein, this Agreement shall remain in force for an initial period of twelve (12) months (the “Initial Term”). After the Initial Term, and this Agreement shall automatically renew for additional periods of twelve (12) months (each a “Renewal Term”) unless and until one party provides the other party with written notice of termination at least sixty (60) days prior to the end of the Initial Term or any then current Renewal Term. The Initial Term plus any Renewal Term shall considered be the “Term” of this Agreement. ¡ EXHIBITS: The following exhibits are incorporated herein by reference and form a material part of this Agreement. ¡ Exhibit A: General Terms and Conditions. Exhibit B: Maintenance and Support Agreement. Exhibit C: System Acceptance Check List. Exhibit D: Services, Equipment, and Pricing Summary ¡ SIGNATURES: By signing below, each signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity, that he/she has the authority to bind the entity listed below to contractual obligations and that by his/her signature on this Agreement, the entity on behalf of which he/she acted, executed this Agreement. ¡ FOR AGENCY ¡ _____________________________________________________________________ _________________________ Signature Date ¡ EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 ____________________________________________________________________________________________________ Printed Name and Title ¡ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ¡ FOR VIRTRA ¡ _____________________________________________________________________ _________________________ Signature Date ¡ ____________________________________________________________________________________________________ Printed Name and Title ¡ 7970 South Kyrene Road Tempe, AZ 85284 (480) 968-1488 EXHIBIT A ¡ VIRTRA, INC. AGREEMENT FOR SIMULATED FIREARM EQUIPMENT AND TRAINING SERVICES ¡ GENERAL TERMS AND CONDITIONS ¡ ¡ ¡ 1. NON-EXCLUSIVE AGREEMENT The Agreement does not establish an exclusive contract between the Agency and VirTra. Each party expressly reserves rights to, without limitation, the following: the right to utilize others to provide products, support and services; the right to request proposals from others with or without requesting proposals from VirTra; and the unrestricted right to bid and supply any such product, support or service. 2. PRODUCTS AND SERVICES VirTra agrees to provide the Agency with the System, including all goods and services in accordance with the terms and conditions set forth in the Agreement, including all Exhibits that are attached to the Agreement and incorporated herein, as well as all necessary manpower and other necessary resources. ANY ADDITIONAL OR DIFFERENT TERMS OR QUALIFICATIONS, INCLUDING, WITHOUT LIMITATION, ELECTRONICALLY OR IN MAILINGS, ATTACHED TO INVOICES OR WITH ANY GOODS SHIPPED, SHALL NOT BECOME PART OF THE CONTRACT BETWEEN THE PARTIES. THE PARTIES AGREE THAT ALL TERMS AND CONDITIONS ARE SET FORTH IN THIS AGREEMENT. Employees and agents of VirTra, shall, while on the premises of the Agency, comply with all rules and regulations of the premises, including, but not limited to, security requirements. If required, VirTra shall be responsible for installation, training and knowledge transfer activities in relation to the goods being supplied, as set forth in Exhibit B to this Agreement. All equipment shall be delivered to a Agency site specified in the contract release purchase order, or if not so specified therein, as otherwise agreed by the parties in writing. Upon any termination or expiration of this Agreement, the System and all other related materials provided to Agency hereunder shall be returned to VirTra or, at VirTra’s option, VirTra may arrange for pickup of the System and related materials. The System and related materials must be returned to VirTra in good repair and functionality, considering reasonable wear and tear. VirTra shall provide the System and perform work in a professional manner consistent with, at a minimum, general industry standards. 3. NECESSARY ACTS AND FURTHER ASSURANCES The parties agree that they shall cooperate and execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement. 4. COUNTING DAYS Days are to be counted by excluding the first day and including the last day, unless the last day is a Saturday, a Sunday, or a legal holiday, and then it is to be excluded. EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 5. PRICING Unless otherwise stated, prices shall be fixed for the first year of the Agreement, with increases in payments in subsequent years to be mutually agreed by the parties in writing. If any product listed in this Agreement is discontinued or upgraded prior to delivery, VirTra shall extend the same pricing towards a comparable replacement that is functionally equivalent or an upgraded version. Exhibit D of the Agreement is the basis for pricing and compensation throughout the term of the Agreement. 6. MODIFICATION This Agreement or any contract release purchase order may be supplemented, amended, or modified only by the mutual agreement of the parties. No supplement, amendment, or modification of this Agreement contract release purchase order will be binding on Agency unless it is in writing and signed by am authorized representative of the Agency. 7. HAZARDOUS SUBSTANCES If any product being offered, delivered or supplied to the Agency is listed in the Hazardous Substances List of the Regulations of the Occupational Safety and Health Administration, or if the product presents a physical or health hazard, VirTra must include a Material Safety Data Sheet (MSDS) with delivery, or shipment. Each MSDS must reference the contract/purchase order number, and identify the “Ship To Address”. All shipments and containers must comply with the labeling requirements of Title 49, Code of Federal Regulations by identifying the hazardous substance, name and address of manufacturer, and appropriate hazard warning regarding potential physical safety and health hazard. 8. SHIPPING AND RISK OF LOSS Goods shall be packaged, marked and otherwise prepared by VirTra in suitable containers in accordance with sound commercial practices. VirTra shall include an itemized packing list with each shipment and with each individual box or package shipped to the Agency. The packing list shall contain, without limitation, the applicable contract release purchase order number. Unless otherwise specified in writing, all shipments by VirTra to Agency will be F.O.B. point of destination. Freight or handling charges are not billable unless such charges are referenced on the order. Transportation receipts, if required by contract release purchase order, must accompany invoice. Regardless of F.O.B. point, VirTra agrees to bear all risks of loss, injury, or destruction to goods and materials ordered herein which occur prior to delivery at Agency’s destination; and such loss, injury or destruction shall not release VirTra from any obligation hereunder. 9. INSPECTION AND RELATED RIGHTS All goods and services are subject to inspection, testing, approval and acceptance by the Agency. Inspection shall be made within prior to execution of the System Acceptance Checklist, shown in Exhibit C. In the event that VirTra’s goods are not accepted by Agency due to a material breach by VirTra, VirTra shall be liable to remedy, repair, or replace the rejected goods. The rights and remedies of Agency provided herein shall not be exclusive and are in addition to any other rights and remedies provided by law. The acceptance by Agency of late or partial performance with or without objection or reservation shall not waive the right to claim damage for such breach nor constitute a waiver of the rights or requirements for the complete and timely performance of any obligation remaining to be performed by VirTra, or of any other claim, right or remedy of the Agency. Agency’s acceptance of the goods and services offered by VirTra hereunder shall be evidenced by an authorized signature on Exhibit C. 10. ADJUSTMENT BY COMPANY The Agency reserves the right to waive a variation in specification of goods or services supplied by VirTra. VirTra may request an equitable adjustment of payments to be made by Agency if Agency requires a change in the goods or services to be delivered. Any claim by VirTra for resulting adjustment of payment must be asserted within thirty (30) days from the date of receipt by VirTra of the notification of change required by Agency. 11. INVOICING VirTra shall invoice Agency on a periodic basis, in accordance with the pricing set forth in Exhibit B of the Agreement. Invoices shall be sent to the Agency customer or department referenced above or such other person or address as the Agency may provide to VirTra, in writing, from time to time. Invoices for goods or services not specifically listed in the Agreement will not be approved for payment. Invoices shall include: VirTra’s complete name and remit-to address; invoice date, invoice number, and payment term; Agency contract number; pricing per the Agreement; applicable taxes; and total cost. VirTra and Agency shall make reasonable efforts to resolve all invoicing disputes within seven (7) days. 12. AVAILABILITY OF FUNDING The Agency’s obligation for payment of any fees or charges beyond the Initial Term is contingent upon the availability of funding and upon appropriation for payment to VirTra. 13. PAYMENT The Agency’s standard payment term shall be Net 30, unless otherwise agreed to by the parties. Payment shall be due thirty (30) days from the EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 date of receipt of each invoice issued hereunder. 14. OTHER PAYMENT PROVISIONS Notwithstanding anything to the contrary, Agency shall not make payments prior to receipt of service or goods (i.e. the Agency will not make “advance payments”). Sales tax shall be noted separately on every invoice. Items that are not subject to sales tax shall be clearly identified. VirTra shall be responsible for payment of all state and federal taxes assessed on the compensation received under this Purchase Order and such payment shall be identified under VirTra’s federal and state identification number(s). 15. TERMINATION FOR CAUSE Either party may terminate this Agreement or any contract release purchase order, in whole or in part, for cause upon thirty (30) days written notice to the other party. For purposes of this Agreement, cause includes, but is not limited to, any of the following: (a) material breach of this Agreement or any contract release purchase order, (b) violation by a party of any applicable laws or regulations; or (c) assignment or delegation by a party of the rights or duties under this Agreement without the written consent of the other party. In lieu of terminating immediately upon default, the non-defaulting party may, at its option, provide written notice specifying the cause for termination and allow the defaulting party ten (10) days (or other specified time period in the written notice) to cure. If, within ten (10) days (or other specified time) after such notice has been given, the defaulting party has not cured the default to the reasonable satisfaction of the non-defaulting party, or if the default cannot be reasonably cured within that time period, the non-defaulting party may terminate this Agreement at any time thereafter. 16. TERMINATION FOR BANKRUPTCY If VirTra is adjudged to be bankrupt or should have a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of VirTra’s insolvency, the Agency may terminate this Agreement immediately without penalty. For the purpose of this Section, bankruptcy shall mean the filing of a voluntary or involuntary petition of bankruptcy or similar relief from creditors; insolvency; the appointment of a trustee or receiver, or any similar occurrence reasonably indicating an imminent inability to perform substantially all of the party’s duties under this Agreement. 17. DISPUTES Except as otherwise provided in this Agreement, any dispute arising under this contract that is not disposed of by agreement shall be subject to mediation and then binding arbitration. 18. ACCOUNTABILITY VirTra will be the primary point of contact for the manufacturer, deliverer or any subcontractors and assume the responsibility of all matters relating to the purchase, including those involving the manufacturer and deliverer or any subcontractor, as well as payment issues. If issues arise, VirTra must take immediate action to correct or resolve the issues. 19. NO ASSIGNMENT, DELEGATION OR SUBCONTRACTING WITHOUT PRIOR WRITTEN CONSENT VirTra may not assign any of its rights, delegate any of its duties or subcontract any portion of its work or business under this Agreement or any contract release purchase order without the prior written consent of Agency. Notwithstanding the foregoing, VirTra may transfer it rights and obligations under this Agreement in conjunction with a sale of all or substantially all of VirTra’s assets. 20. MERGER AND ACQUISITION The terms of this Agreement will survive an acquisition, merger, divestiture or other transfer of rights involving VirTra. In the event of an acquisition, merger, divestiture or other transfer of rights VirTra must ensure that the enquiring entity or the new entity is legally required to: A. Honor all the terms negotiated in this Agreement and any pre-acquisition or pre-merger Agreement between VirTra and the Agency, including but not limited to: a) established pricing and fees; b) product support and maintenance until the contract is terminated; and c) no price escalation during the term of the Agreement. B. If applicable, provide the functionality of the software in a future, separate or renamed product, if the acquiring entity or the new entity reduces or replaces the functionality, or otherwise provide a substantially similar functionality of the current licensed product. The Agency will not be required to pay any additional license or maintenance fee. C. Give the Agency prompt written notice following the closing of an acquisition, merger, divestiture or other transfer of rights involving VirTra. 21. COMPLIANCE WITH ALL LAWS & REGULATIONS VirTra shall comply with all laws, codes, regulations, rules and orders (collectively, “Regulations”) applicable to the goods and/or services to be provided hereunder. VirTra’s violation of this provision shall be deemed a material default by VirTra, giving Agency the right to terminate the Agreement. Examples of such Regulations include but are not limited to Occupational Safety and Health Act of 1970 and the standards and regulations issued there under. VirTra agrees to indemnify and hold harmless the Agency for any loss, damage, fine, penalty, or any expense whatsoever as a result of VirTra’s failure to comply with the act and any standards or regulations issued there under. 22. FORCE MAJEURE Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Agreement if such delay or failure is caused by events, occurrences, or causes EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. The Agency shall reserve the right to terminate this Agreement and/or any applicable order or contract release purchase order upon non-performance by VirTra. The Agency shall reserve the right to extend the agreement and time for performance at its discretion. 23. CONFLICTS OF INTEREST VirTra shall comply, and require its subcontractors to comply, with all applicable (i) requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations. In accepting this Agreement, VirTra covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. VirTra further covenants that, in the performance of this Agreement, it will not employ any contractor or person having such an interest. VirTra, including but not limited to VirTra’s employees and subcontractors. 24. INDEPENDENT CONTRACTOR VirTra shall supply all goods and/or perform all services pursuant to this Agreement as an independent contractor and not as an officer, agent, servant, or employee of Agency. VirTra shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, and subcontractors, if any. Nothing herein shall be considered as creating a partnership or joint venture between the Agency and VirTra. No person performing any services and/or supplying all goods shall be considered an officer, agent, servant, or employee of Agency, nor shall any such person be entitled to any benefits available or granted to employees of the Agency. VirTra is responsible for payment to sub-contractors and must monitor, evaluate, and account for the sub-contractor(s) services and operations. 25. INSURANCE At all times during the Term of this Agreement, VirTra shall maintain insurance coverage commensurate with VirTra’s obligations and liabilities hereunder. 26. DAMAGE AND REPAIR BY CONTRACTOR Any and all damages caused by VirTra’s negligence or operations shall be repaired, replaced or reimbursed by VirTra at no charge to the Agency. Repairs and replacements shall be completed in a timely and expedient manner. The clean up of all damage related to accidental or intentional release of any/all non-hazardous or hazardous material (e.g. hydraulic fluid, fuel, grease, etc.) from VirTra’s vehicles or during performance shall be the responsibility of VirTra. All materials must be cleaned up in a manner and time reasonably acceptable to Agency (completely and immediately to prevent potential as well as actual environmental damage). VirTra must promptly report each incident to the Agency. Damage observed by VirTra, whether or not resulting from VirTra’s operations or negligence shall be promptly reported by VirTra to Agency. Agency may, at its option, approve and/or dictate the actions that are in Agency’s best interests. 28. LIENS, CLAIMS, AND ENCUMBRANCES AND TITLE VirTra represents and warrants that all the goods and materials ordered and delivered are free and clear of all liens, claims or encumbrances of any kind. Title to the material and supplies purchased shall pass directly from VirTra to Agency at the F.O.B. point, subject to the right of Agency to reject upon inspection. 29. INDEMNITY Neither party shall not be liable for, and each party shall defend, indemnify and hold harmless the other party and the employees and agents of the other party (collectively, the “Indemnified Parties”) against any and all claims, demands, liability, judgments, awards, fines, mechanics’ liens or other liens, labor disputes, losses, damages, expenses, charges or costs of any kind or character, including without limitation attorneys’ fees and court costs (hereinafter collectively referred to as “Claims”), related to and arising either directly or indirectly from any act, error, omission or negligence of a party or its contractors, licensees, agents, servants or employees, excepting only Claims caused by the sole negligence or willfulness of a party. A party shall reimburse the other for all costs, attorneys’ fees, expenses and liabilities incurred with respect to any litigation in which a party is obligated to indemnify, defend and hold harmless the other party as set forth herein. 30. WARRANTY; MAINTENANCE VirTra shall provide the warranty and maintenance services set forth in Exhibit B to this Agreement. Except as expressly set forth therein, VirTra shall have no other maintenance or support obligations. 31. COOPERATION WITH REVIEW VirTra shall cooperate with Agency’s periodic review of VirTra’s performance. VirTra shall make itself available onsite to review the progress of the project and Agreement, as requested by the Agency, upon reasonable advance notice. EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 32. NON-DISCRIMINATION VirTra shall comply with all applicable Federal, State, and local laws and regulations concerning nondiscrimination and equal opportunity in contracting. Such laws include, but are not limited to, the following: Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; and The Rehabilitation Act of 1973 (§§ 503 and 504), VirTra shall not discriminate against any employee, subcontractor or applicant for employment because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status in the recruitment, selection for training including apprenticeship, hiring, employment, utilization, promotion, layoff, rates of pay or other forms of compensation. Nor shall VirTra discriminate in provision of services provided under this Agreement because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. VirTra’s violation of this provision shall be deemed a material default by VirTra giving Agency a right to terminate the Agreement for cause. 33. SEVERABILITY Should any part of the Agreement between Agency and VirTra or any purchase order be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the validity of the remainder of the Agreement or any purchase order which shall continue in full force and effect, provided that such remainder can, absent the excised portion, be reasonably interpreted to give the effect to the intentions of the parties. 34. NON-WAIVER No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement will be effective unless it is in writing and signed by Agency. No waiver of any breach, failure, right, or remedy will be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless the writing signed by the Agency so specifies. 35. USE OF COMPANY’S NAME FOR COMMERCIAL PURPOSES VirTra may not use the name of the Agency or reference any endorsement from the Agency in any fashion for any purpose, without the prior express written consent of the Agency. 36. HEADINGS AND TITLES The titles and headings in this Agreement are included principally for convenience and do not by themselves affect the construction or interpretation of any provision in this Agreement, nor affect any of the rights or obligations of the parties to this Agreement. 37. ENTIRE AGREEMENT This Agreement and its Exhibits constitute the final, complete and exclusive statement of the terms of the agreement between the parties. It incorporates and supersedes all the agreements, covenants and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants and understandings have been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. 38. EXECUTION & COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which will be considered an original, but all of which together will constitute one and the same instrument. The parties agree that this Agreement, its amendments, and ancillary agreements to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered a method described herein. 39. NOTICES All deliveries, notices, requests, demands or other communications provided for or required by this Agreement shall be in writing and shall be deemed to have been given when sent by registered or certified mail, return receipt requested; when sent by overnight carrier; or upon email confirmation to sender of receipt of a facsimile communication which is followed by a mailed hard copy from sender. Each party may designate their desired contact person and address by sending written notice to the other party, to be effective no sooner than ten (10) days after the date of the notice. 40. SURVIVAL All representations, warranties, and covenants contained in this Agreement, or in any instrument, certificate, exhibit, or other writing intended by the parties to be a part of their Agreement, will survive the termination of this Agreement. 41. CONTRACT EXECUTION Unless otherwise prohibited by law or Agency policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the Agency. 42. AGENCY POINT OF CONTACT EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Each party will identify a point of contact to facilitate the contractual relationship, be responsible and accountable for fulfilling the requirements under the Agreement. Updated contact information for each point of contact shall be provided to the other party from time to time, as necessary. 43. THIRD PARTY BENEFICIARIES This agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties. 44. AUTHORITY Each party executing the Agreement on behalf of such entity represents that he or she is duly authorized to execute and deliver this Agreement on the entity’s behalf, including the entity’s Board of Directors or Executive Director. This Agreement shall not be effective or binding unless it is in writing and approved by an authorized representative, as evidenced by their signature as set forth in this Agreement. 45. DATA AND OWNERSHIP All content generated or stored by the System that is related to the performance and activity of Agency personnel while using the System (“Content”) shall be the sole and exclusive property of Agency. Agency acknowledges and agrees that the System provides certain Content backup and verification features and that preservation of the Content is the sole and exclusive responsibility of Agency. Agency hereby grants VirTra a license to the Content for purposes including, but not limited to, measuring System performance and function, System maintenance, calibration, data aggregation for tests, training results, measurements, etc. 46. CONFIDENTIAL INFORMATION “Confidential Information” shall include all material non-public information, written or oral, disclosed, directly or indirectly, through any means of communication or observation to a party or any of its affiliates or representatives by the other party. Neither party shall, without the other party’s written permission, use or disclose Confidential Information other than in the performance of its obligations under this Agreement. All Confidential Information shall remain the property of the party that developed or legally acquired the Confidential Information. Neither party shall acquire an ownership interest in the other party’s Confidential Information by virtue of this Agreement. Each party shall defend, indemnify and hold the other party harmless against any claim, liability, loss, injury or damage arising out of, or in connection with, the unauthorized use, access, and/or disclosure of information by that party and/or its agents, employees or sub-contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel employed by the other party. 47. LIMITATION OF LIABILITY Both parties’ liability for damages to each other for any cause whatsoever, and regardless of the form of action, whether in contract or in tort, shall be limited to the greater of five hundred thousand dollars ($500,000) or two (2) times the Total Agreement Value. For purposes of this Section, “Total Agreement Value” will mean the aggregate Agreement price and any subsequent amendments to this Agreement. In no event will either party be liable to the other party for any direct, special, indirect, incidental, exemplary, punitive or consequential damages, however caused, whether for breach of warranty, breach of contract, negligence, strict liability, tort or under any other legal theory. The foregoing limitation of liability shall not apply to: (i) any indemnity and defense obligations related to infringement of intellectual property, personal injury, death, property damage; (ii) willful misconduct, gross negligence, or fraud; or (iii) reasonable attorney’s fees. 48. OWNERSHIP PROPERTY Except as expressly set forth herein, Agency acknowledges and agrees that all right, title, and interest in and to the System (and the intellectual property rights associated therewith) provided to Agency under the terms and conditions of this Agreement shall, at all times, belong to VirTra or VirTra’s partners, suppliers, and licensors. Nothing in this Agreement shall be construed or interpreted to confer any ownership interest in or to the System to Agency. Notwithstanding the foregoing, VirTra may, in VirTra’s sole discretion, transfer ownership of the System to Agency provided, however, that no transfer of intellectual property shall be inferred by such a transfer and continued use of the System after transference is permitted only by means of a continuing license from VirTra. 49. TAXES Sales tax, end user tax, pass-through tax, value-added tax (VAT), transaction privilege tax, consumption tax, customs tax and/or duties are the sole responsibility of the Buyer, and Buyer agrees to reimburse Seller for all applicable taxes that Seller is required to collect, regardless of the tax amount being excluded from VirTra’s quotes or Buyer’s Purchase Orders. 50. TAX EXEMPTION Buyer must provide Seller with a correct, valid and signed tax exemption certificate applicable to the specific goods and services purchased, relevant to the end use location, prior to Seller invoicing. If an invalid tax exemption certificate is received or no tax exemption certificate is received, it will be the responsibility of the Buyer to pay all required taxes. Additionally, it will be Buyer’s responsibility to obtain any tax refunds permitted if Seller has collected and remitted taxes to a taxing authority. ¡ Exhibit B Maintenance and Support Agreement EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 During the term of the Agreement, and provided that Agency is in material compliance with the terms and conditions set forth in Exhibit B, VirTra includes the following maintenance and support at no additional charge. Notwithstanding the foregoing, warranty and support may be excluded for any and all equipment damaged or destroyed by improper use or misuse in which case, additional charges may apply. 1: VirTra System Technician on installation site one time during Plan Year to perform the following functions as needed and if applicable. *Annual site visits only available on Contracts with the VirTra V-180 or V-300 Simulator Systems in Exhibit B. 1 Upgrade VirTra Operating System (VOS) Features 2 Install new VirTra training scenarios Clean Computer, Monitor & Keyboard Perform Computer Diagnostics Clean Simulator Screens Upgrade to most current base library Recalibrate System Inspect Refill Station & Regulator Recondition & Test Recoil Kits Zero all Laser Based Items Test Threat-Fire™ Devices for Proper Functionality Test OC & Taser Devices for Proper Functionality Inspect & Test Speakers and Sound FX Provide a List of Inspected Items Provide User Refresher Training 3 2: Parts and Labor in the event of a non-functioning system or accessory. 4 3: Use of VirTra’s Advance Replacement Program. 4: Telephone Support between the hours of 8AM and 5PM AZ Time. After Hours Support calls returned between 8AM and 9AM the following day. 5: Simulator Computer and Projector Upgrade after five (5) years of deployment and if Contract renewal into sixth year of service. Other electronics and hardware to be upgraded at VirTra’s discretion. 6: Travel expenses if a VirTra technician must travel to customer location. 5 7: Overnight Shipping on all replacement or repaired parts 6 8: Remote Assistance 1 – VirTra Operating Software Version 4 (VOS 4) will be automatically upgraded to the most current 4.XX.XX release during Annual visit. Hardware must be supported by the new release and have enough hard drive space available on the system. 2 – Agency will receive the most current base library at the time of their annual service visit. Not all training scenarios may be compatible with Agency’s system and, accordingly, no guarantee of additional scenarios is provided. 3 – TASER X26 blue handle units found to be defective will be replaced with laser sim cartridges and customer will be required to supply working TASER handle. 4 – Limited Quantities and not available for all components. 5 – Where Available. 6 – Agency must allow remote access to System.¡ ¡ Exhibit C Service Upgrade Checklist ¡ Jorvjsf!po!xibu!qspkfdupst!bsf!po!tjuf!up!fotvsf!uif!dpssfdu!cvmct!bsf!jodmvefe¡!¡!¡!¡!¡!¡!¡!¡!¡ Jorvjsf!po!ibse!esjwf!dbqbdjuz!boe!uzqf!up!fotvsf!befrvbuf!sfqmbdfnfout!bsf!jodmvefe!bt!offefe¡!¡!¡!¡!¡!¡!¡!¡!¡!¡!¡ Difdl!boe!sfqmbdf!qspkfdups!cvmct!)boovbmmz-!bgufs!:11!ipvst!ibwf!cffo!qvu!po!uif!cvmct*¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Dmfbo!dpnqvufs)t*-!lfzcpbse-!npojups)t*!¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Dpnqvufs!ejbhoptujdt;!sfnpwf!voofdfttbsz!qsphsbnt-!ef.gsbhnfou!jg!IEE!jt!vtfe-!wfsjgz¡ibse!esjwf!tqbdf¡bwbjmbcmf!boe!uzqf!¡!¡!¡ ¡!¡!¡!¡¡ Uftu!bmm!Xfbqpo!Ljut!boe!Xjsfmftt!Bddfttpsjft¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Fotvsf!nbovbmt!bsf!dpssfdu!gps!Tztufn0Bddfttpsjft¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Difdl!tj{ft!pg!Dpoufou!gpmefst!)MF-!NJM-!boe!WTB!gpmefst*¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Ublf!qjduvsft!pg!gspou!boe!sfbs!pg!tubdl¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Ublf!qjduvsft!pg!ejtbttfncmfe!ljut¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Wfsjgz!uzqft!boe!tfsjbm!ovncfst!pg!bmm!ljut!po!tjuf¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Dmfbo!tjnvmbups!tdsffot¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Jotubmm!WjsUsb!Pqfsbujoh!Tztufn!)WPT*!vqebuft!)jg!bqqmjdbcmf*¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Sf.dbmjcsbuf¡tztufn!.!wfsjgz!boe!njujhbuf¡potjuf¡JS!efwjdft/! Wfsjgz!Tipu!Usbdljoh!boe!boz!bopnbmjft¡!¡!¡!¡!¡ Sfdpoejujpo!sfdpjm!ljut!up!fotvsf!qspqfs!gvodujpo/!Uftu!cbuufsjft!boe!tfbmt0p.sjoht/!Wfsjgz!Usbdljoh!qvmtf!mfohui¡boe!joqvu!tfsjbmt joup!WPT/¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Jotqfdu!Sfgjmm!Tubujpo!up!fotvsf!pqujnbm!qfsgpsnbodf-!jefoujgz!boz!DP3!mfblt-!bmjho¡sfgjmm!cmpdlt!bt!offefe Wfsjgz!DP3!ubol!uzqf/¡!¡!¡!¡!¡!¡!¡!¡!¡¡ Uftu!Uisfbu.Gjsf!efwjdft!gps!qspqfs!gvodujpobmjuz!boe!dpoofdujwjuz¡up!tztufn¡!¡!¡!¡!¡!¡!¡!¡!¡ Uftu!PD!boe!Ubtfs!efwjdft!gps!qspqfs!gvodujpobmjuz!boe!bddvsbdz/! Difdl!cbuufsz!mfwfm!po!Ubtfs!boe!bewjtf¡jg!sfqmbdfnfou!offefe/¡¡!¡!¡!¡!¡!¡!¡!¡!¡!¡ Jotqfdu!boe!Uftu!Tqfblfst;¡!fotvsf!bmm!tqfblfst!bsf!qspevdjoh!pvuqvu!po!Nbtufs!boe!Dmvtufs!nbdijoft/ Uftu!wpmvnf¡cbmbodjoh!boe!tpvoe!frvbmj{bujpo/¡¡!¡¡¡!¡¡¡!¡¡¡!¡¡¡!¡ Qspwjef!sfgsftifs!usbjojoh!gps!dvtupnfs/!. 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Dvtupnfst!pcmjhbujpo!up!qbz!bmm!dibshft!xijdi!tibmm!ibwf!bddsvfe!evsjoh!uif!ufsn!pg!uijt!dpousbdu!tibmm!tvswjwf!boz! ufsnjobujpo!pg!uijt!dpousbdu/ QBHF!8 EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 UBCMF!PG!DPOUFOUT :/1!!BTTJHONFOU/! Uijt!dpousbdu!nbz!cf!bttjhofe!cz!WjsUsb!up!boz!puifs!qbsuz!xjuipvu!opujdf!up!Dvtupnfs/!Jo!tvdi!bo!fwfou-!sfgfsfodf! up!WjsUsb!jo!uijt!dpousbdu!tibmm!cf!effnfe!up!cf!b!sfgfsfodf!up!uif!bttjhoff!boe!tvdi!qspwjtjpo!tibmm!bqqmz!up!boz! tvctfrvfou!bttjhonfou!cz!boz!bttjhoff/!Uijt!dpousbdu!nbz!opu!cf!bttjhofe!cz!Dvtupnfs/ 21/1!!HPWFSOJOH!MBX/! Uijt!dpousbdu!tibmm!cf!dpotusvfe!jo!bddpsebodf!xjui!Bsj{pob!mbx!bt!jg!foufsfe!joup!cfuxffo!uxp!qbsujft!sftjejoh!jo! Bsj{pob!boe!xipmmz!qfsgpsnfe!xjuijo!Ufnqf-!Bsj{pob/ This contract shall be construed in accordance with Texas law as if entered into between two parties residing in Texas and wholly performed within Denton, Texas. 22/1!!OPUJDFT/! 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Uijt!dpousbdu!dpotujuvuft!uif!foujsf!bhsffnfou!cfuxffo!uif!qbsujft!xjui!sftqfdu!up!uif!tvckfdu!nbuufs!ifsfpg-!boe! tibmm!cf!cjoejoh!po!uif!qbsujft!boe!uifjs!sftqfdujwf!tvddfttpst!boe!bttjhot!boe!tibmm!tvqfstfef!boz!beejujpobm!ps! qbsujft!jo!xsjujoh/ QBHF!9 EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 UBCMF!PG!DPOUFOUT JW/!DPOUBDU!WJSUSB Jg!zpv!ibwf!boz!rvftujpot!sfhbsejoh!tbmft!Jg!zpv!ibwf!boz!rvftujpot!sfhbsejoh!sfqbjst-! ps!dpousbdu!sfofxbm!qmfbtf!dpoubdu!Kpio!qmfbtf!dpoubdu!uif!Tfswjdf!Efqbsunfou/ Ibssjt; WjsUsb!Tfswjdf!Efqbsunfou Kpio!Ibssjt Pxofs!Tbmft!Nbobhfs8:81!T/!Lzsfof!Spbe Ufnqf-!B\[!96395!VTB 8:81!T/!Lzsfof!Spbe Ufnqf-!B\[!96395!VTB!591/:79/2599!y!613: Upmm!Gsff;!911/566/9857 !591/:79/2599!y!6139Fnbjm;!!!tfswjdfAwjsusb/dpn Fnbjm;!!!kibssjtAwjsusb/dpn Up!epxompbe!bo!fmfduspojd!dpqz!pg!uijt!nbovbm-!qmfbtf!tdbo!uif!RS!dpef!cfmpx!xjui! zpvs!tnbsuqipof!efwjdf!ps!dmjdl!uif!mjol!cfmpx; xxx/wjsusb/dpn0QEG0Nbovbmt0Tbmft0W411291`TfswjdfBhsffnfou/qeg QBHF!: EpdvTjho!Fowfmpqf!JE;!436BC:5D.7GG7.5D3G.CB73.G4E8D1D36567 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session/! ! Uijt!rvftujpoobjsf!jt!cfjoh!gjmfe!jo!bddpsebodf!xjui!Dibqufs!287-!Mpdbm!Hpwfsonfou!Dpef-!cz!b!wfoeps!xip!ibt!b!cvtjoftt!sfmbujpotijq!bt! efgjofe!cz!Tfdujpo!287/112)2.b*!xjui!b!mpdbm!!hpwfsonfoubm!foujuz!boe!uif!wfoeps!nffut!sfrvjsfnfout!voefs!Tfdujpo!287/117)b*/ ! Cz!mbx!uijt!rvftujpoobjsf!nvtu!cf!gjmfe!xjui!uif!sfdpset!benjojtusbups!pg!uif!mpdbm!hpwfsonfou!foujuz!opu!mbufs!uibo!uif!8ui!cvtjoftt!ebz!bgufs! uif!ebuf!uif!wfoeps!cfdpnft!bxbsf!pg!gbdut!uibu!sfrvjsf!uif!tubufnfou!up!cf!gjmfe/!See Tfdujpo!287/117)b.2*-!Mpdbm!Hpwfsonfou!Dpef/ ! B!wfoeps!dpnnjut!bo!pggfotf!jg!uif!wfoeps!lopxjohmz!wjpmbuft!Tfdujpo!287/117-!Mpdbm!Hpwfsonfou!Dpef/!!Bo!pggfotf!voefs!uijt!tfdujpo!jt!b! njtefnfbops/! Name of vendor who has a business relationship with local governmental entity. 1 2 Check this box if you are filing an update to a previously filed questionnaire.! ui )Uif!mbx!sfrvjsft!uibu!zpv!gjmf!bo!vqebufe!dpnqmfufe!rvftujpoobjsf!xjui!uif!bqqspqsjbuf!gjmjoh!bvuipsjuz!opu!mbufs!uibo!uif!8!cvtjoftt! ebz!bgufs!uif!ebuf!po!xijdi!zpv!cfdbnf!bxbsf!uibu!uif!psjhjobmmz!gjmfe!rvftujpoobjsf!xbt!jodpnqmfuf!ps!jobddvsbuf/*! 3 Name of local government officer about whom the information in this section is being disclosed. Obnf!pg!Pggjdfs! This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A.!Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B.!Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C.!Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 !!! ! Signature of vendor doing business with the governmental entity Date ! Certificate Of Completion Fowfmpqf!Je;!436BC:5D7GG75D3GCB73G4E8D1D36567Tubuvt;!Dpnqmfufe Tvckfdu;!Qmfbtf!EpdvTjho;!Djuz!Dpvodjm!Dpousbdu!8127!.!WjsUsb!Xfbqpo!Tjnvmbups Tpvsdf!Fowfmpqf;! Epdvnfou!Qbhft;!61Tjhobuvsft;!9Fowfmpqf!Psjhjobups;! 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Djuz!pg!EfoupoTjhofe;!70370312:!9;55;64!BN Vtjoh!JQ!Beesftt;!23:/231/7/261 Tfdvsjuz!Mfwfm;!Fnbjm-!Bddpvou!Bvuifoujdbujpo! )Opof* Electronic Record and Signature Disclosure: !!!!!!Opu!Pggfsfe!wjb!EpdvTjho Upee!IjmfnboTfou;!70370312:!9;55;69!BN Upee/IjmfnboAdjuzpgefoupo/dpnWjfxfe;!70370312:!:;26;62!BN! Djuz!NbobhfsTjhofe;!70370312:!:;26;6:!BN Djuz!pg!Efoupo Tjhobuvsf!Bepqujpo;!Qsf.tfmfdufe!Tuzmf Tfdvsjuz!Mfwfm;!Fnbjm-!Bddpvou!Bvuifoujdbujpo! Vtjoh!JQ!Beesftt;!58/295/77/21: )Opof* Electronic Record and Signature Disclosure: !!!!!!Bddfqufe;!803603128!22;13;25!BN !!!!!!JE;!6872:gcg.3bfd.5c2g.916e.7ce8e::77g32 Sptb!SjptTfou;!70370312:!:;27;15!BN Sptb/SjptAdjuzpgefoupo/dpnWjfxfe;!70370312:!22;38;22!BN! 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