19-1589 ORDINANCE NO. 19-1589
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH NORTH CENTRAL
TEXAS COUNCIL OF GOVERNMENTS (NCTCOG) UNDER THE GOVERNMENT CODE,
SECTION 791.001, TO AUTHORIZE THE CITY OF DENTON TO PURCHASE NEW
DIGITAL 2019 ORTHOPHOTOGRAPHY AND PLANIMETRICS DATA FROM THE
NCTCOG GEOGRAPHIC INFORMATION SYSTEM; AUTHORIZING THE EXPENDITURE
OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE (FILE 7107 - AWARD
AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT TO NORTH CENTRAL
TEXAS COUNCIL OF GOVERNMENTS FOR A FIVE (5) YEAR NOT-TO-EXCEED
AMOUNT OF $393,963).
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies and services approved
and accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager or his designee is hereby authorized to execute the
Interlocal Cooperative Purchasing Agreement with the North Central Texas Council of
Governments (NCTCOG) under Chapter 791 of the Texas Government Code, and Chapter 271
of the Texas Local Government Code, a copy of which is attached hereto and incorporated by
reference herein (the "Agreement").
SECTION 2. The City Manager or his designee is authorized to expend funds pursuant
to the Agreement for the purchase of various goods and services.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
'1111, 1110tion to ,il�l�ivvc ilils ordinance was made by and
seconded by t f f,a�e �i � �/�- , the ordinance was p :sed and approved by
the following vote - 0 1:
Aye Nay Abstain Absent
Mayor Chris Watts:
Gerard Hudspeth, District 1: ✓
Keely G. Briggs, District 2:
Jesse Davis, District 3: ✓
John Ryan, District 4:
Deb Armintor, At Large Place 5: y
Paul Meltzer, At Large Place 6: y/
PASSED AND APPROVED this the day of , 2019.
Cl1A
MIS W kT I ', A OR
ATTEST: •"' � �yA
ROSA RIOS, CITY SECRETARY
. 'A _ 3
BY.
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: li-G le
DocuSign Envelope ID: 6BEEE26E-1459-4FE2-8E41-FE1594AC1481
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DocuSign Envelope ID: 6BEEE26E-1459-4FE2-8E41-FE1594AC1481
North Central Texas Council of Governments
INTERLOCALAGREEMENT BETWEEN
THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND
WHEREAS, the North Central Texas Council of Governments (NCTCOG) is a voluntary
association of, by and for local governments andhas an interest in providing information toits
members to supportplanning, engineering, public safety, and municipal managementactivities;
and,
WHEREAS, the (Entity), wishes to have its map-based information
system include the 2019digital orthophotography and/or LiDAR and/orderivativedataand has
determined that the creation of this resource provides information for a multitude of uses
throughout the Entity and thus serves a valid public purpose;and,
WHEREAS, the Entity requires this information toaccomplishthispurposeandhas
determined that NCTCOG can provide this information; and,
WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government Code;
and,
WHEREAS, NCTCOG and Entity are local governments as that term is defined in Section
791.003(4) of the Texas Government Code; and,
WHEREAS, Section 791.025 of the Texas Government Code authorizes local
governments to agree with another local government to purchase goods and services; and,
WHEREAS, a local government that purchases goods and services under Section
791.025 of the Texas Government Code satisfies the requirement of the local government to seek
competitive bids for the purchase of goods and services; and,
WHEREAS, NCTCOG and Entity, acting by and through their respective governing bodies,
adopt the foregoing premises as findings of said governing bodies.
NOW, THEREFORE, the parties, Entity and NCTCOG, agree to the following terms and
conditions regarding the creation of digital aerial photography.
DocuSign Envelope ID: 6BEEE26E-1459-4FE2-8E41-FE1594AC1481
I.LICENSE AGREEMENT
The personnel specified in Appendix A will serve as points of contact for their respective
organizations. The following provisions are a license agreement between NCTCOG and the Entity
with respect to data products that are identified insection II. NCTCOG is the owner of and has the
right to grant a license to use the said data products free of all liens, claims, encumbrances, and
other restrictions and without otherwise violating any rights of any third party, including any patent,
copyright, trade secret, or other proprietary rights.
The NCTCOG data product may be distributed to the Entity on CD-ROM, DVD, or portable hard
drive. The Entity will need to install and operate the NCTCOG data product on properly configured
and compatible computer equipment running third party system and application software supplied
by the Entity.The Entity will also need to ensure that any required data not supplied by NCTCOG
is in proper format and no other software or equipment having an adverse impact on the NCTCOG
product is present.
A.Licensed Operating Environment
(1)Operating Equipment. In exchange for monetary consideration listed in section II, the
Entity will be granted an exclusive operation license to install, store, load, execute, and
display (collectively, Use) the NCTCOG data product on as many local area networks
and/or end-user workstations as the Entity reasonably needs in support of its own
operation (the Licensed OperatingEnvironment). Any software components of the
NCTCOG data product are provided in machine-readable executable format only.
(2)Authorized Users. Unless otherwise agreed in writing, the NCTCOG data product will be
used by Entity officials, officers, employees, and authorized contractors only (Authorized
Users). A contractor shall be deemed authorized to Use the data products by the Entity or
NCTCOG if such Use is incidental to a larger relationship between the contractor and the
Entity, and is used for purposes no greater than reasonably needed to achieve the
objectives of an actual project undertaken in connection with that relationship. The
contractor must agree in writing to be bound by the provisions of this Agreement.
B.Permitted Uses
(1)Use of NCTCOG Products. The Entitys Authorized Users may Use the NCTCOG data
product in the Licensed Operating Environment for any use that furthers the Entitys
internal operations or in furtherance of the Entitys mission.
(2)Use of Generated Output or Other Data. Except as stated, the Entity will own all original
works of authorship it may independently create. Digital output from the Entitys Use of the
NCTCOG Data Product may be resized as desired and printed on black and white, color
printers, or map plotters.Such printed hardcopies may be distributed to the Entitys
officers, employees, citizens, contractors, or other persons in the regular course of
business for their internal use or in connection with an actual transaction. Such printed
output may be further copied, photographed, or reproduced digitally on the Internet. The
Entity may charge a fee for such hardcopy printouts that exceed the actual direct cost of
production. Without the prior written consent of NCTCOG, the Entity may not otherwise
providecopied, digitized, reproduced, transmitted or disseminated, in whole or in part, any
of the original digital data product in any form.
7/17/2018
DocuSign Envelope ID: 6BEEE26E-1459-4FE2-8E41-FE1594AC1481
II.OBLIGATIONS
NCTCOG agrees to provide the Product(s) listed below for Entitys use consistent with the terms
herein. Upon delivery of the Product(s), NCTCOG shall invoice Entity in the amount(s) provided
and Entity agrees to pay NCTCOG
Remote Sensing ProductAmount
3 Orthophotography
6 Orthophotography
6 Oblique Photography
LiDAR0.5MSingle Photon
Total
Aerial & LiDAR Derivative ProductAmount
1 Contours (no breaklines)
2 Contours (no breaklines)
2 Contours (hydrologybreaklines)
1 Contours (hydrology & transportationbreaklines)
2Contours (hydrology & transportation breaklines)
3D Planimetrics
Change Detection Mapping
Impervious Surface
Landcover/Landuse
Solar Mapping Potential
Total
Aerial Derivative Product -2D PlanimetricsAmount
Discounted Bundle ABuilding footprints, road edges, parking lots,
bridges &sidewalk centerlines
Discounted Bundle B Building footprints, road edges, parking lots,
bridges & sidewalk edges
Building footprints
Bridges
Driveways
Fences
Lake edges
Parking lots
Pavement pads
Paved road centerlines
Paved road edges
Stream centerline
Stream edges
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Swimming pools
Sidewalk centerlines
Sidewalk edges
Tree canopy
Unpaved road edges
Total
SDCP2019Project Total
You have agreed to the payment terms listed below and have secured the total amount with
purchase order (PO) number (Please enter a PO number if blank. If you
have not yet secured a PO, please enter 9999).
Invoice Date
Fiscal Year or After Delivery
4
Payment Years
If your payment is spread across two fiscal years youwillbe invoiced 50%of the total amount
each year. Upon receipt of the first invoice, the Entity hasthirty (30) daysto reviewthe products
and pay said invoice orthe remaining amount owed to the North Central Texas Council of
Governments (NCTCOG).
III.TERMINATION
The parties agree that the Entity may terminate this Agreement by providing thirty (30) days
written notice to NCTCOG. Such notice shall be given to NCTCOG at the address set forth under
its signature below. In the event of such termination, NCTCOG shall reimburse to the Entity pro-
ratable portion of the contracted amount for services rendered. The Entity shallreimburse
NCTCOG for staff time billed to the project up to terminationat a rate of $95.00/hour.Reimbursed
amount shall not exceed the total project amount in Section II.
7/17/2018
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IV.MISCELLANEOUS
Entirety ofAgreement ThetermsandprovisionsofthisAgreementconstitutetheentire
agreementoftheundersignedpartiesandintheeventof a conflictbetweenthisAgreement
andanyattachmentthereto,thetermsofthisAgreementshallprevail.
GoverningLaw.ThisAgreementshallbe governedbyandconstruedinaccordancewiththe
lawsofthestateofTexasandvenueshalllieexclusivelyinTarrantCounty,Texas.In
performingitsobligationshereunder,eachpartyshalloperateandperforminaccordancewithall
applicablestate andfederallaws.
Severability.IntheeventthatoneormoreprovisionscontainedinthisAgreementshallfor
anyreasonbeheldtobeinvalid,illegalorunenforceableinanyrespect,suchinvalidity,
illegalityorunenforceabilityoftheAgreementshallbeconstruedasifsuchinvalid,illegalor
unenforceableprovisionhadneverbeencontainedherein,andshallnotaffecttheremaining
provisionofthisAgreement,whichshallremaininforceandeffect.
Assignment.NopartytothisAgreementmayassignorotherwisetransferanyofitsinterestin
thisAgreementwithouttheexpresswrittenconsentoftheotherparty.
Immunity.ItisexpresslyunderstoodandagreedthatintheexecutionofthisAgreement,thatthe
parties,eitherindividuallyorjointly,donotwaive,norshalltheybedeemedtowaive,any
immunityordefensethatwouldotherwisebeavailabletoeachagainstclaimsarisinginthe
exerciseofitspowersorfunctions.
Non-appropriationofFunds.Each party paying for the performance of governmental functions in
this Agreement must make those payments from current revenues available to the paying party.In
Entityinanyfiscalperiodfor
theeventnofundsorinsufficientfundsareappropriatedbythe
anypaymentsduehereunder,EntitywillnotifyNCTCOGofsuchoccurrenceandthis
Agreementshallterminateonthelastdayofthefiscalperiodforwhichappropriationswere
receivedwithoutpenaltyorexpensetotheEntityofanykindwhatsoever, exceptastothe
portionsofthepaymentshereinagreed uponforwhichfundsshallhavebeenappropriated.
ForceMajeure.TheEntityandNCTCOGshallexercisetheirbesteffortstomeettheir
respective dutiesandobligationsassetforthinthisAgreement, butshallnotbeheldliablefor
anydelayor omission inperformanceduetoforcemajeureorothercausesbeyondtheir
reasonablecontrol.(forcemajeure),including,butnotlimitedto,compliancewithany
governmentlaw,ordinanceor regulation,actsofGod,actsofthepublicenemy,fires,strikes,
lockouts,naturaldisasters,wars, riots,materialorlaborrestrictionsbyanygovernmental
authority,transportationproblemsand/or anyothersimilarcauses.
C
ertification.TheundersignedareproperlyauthorizedtoexecutethisAgreementonbehalfof
theparties.andeach party certifies totheother thatany necessary resolutions
extending suchauthorityhavebeenfully passedandarenowinfullforceandeffect.
7/17/2018
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IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
07/17/2018
Mike Eastland Date
Executive Director
616 Six Flags Drive, Suite 200
Arlington, Texas 76011
Signature Date
Name:
Title:
Street Address:
City, State, Zip:
APPROVED AS TO FORM:
______________________________
7/17/2018
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APPENDIX A
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
MAIN CONTACTADDITIONAL CONTACT
Name:Shelley BroylesBrian Lister
Title:GIS Project CoordinatorSenior Research Data Analyst
DepartmentResearch and Information ServicesResearch and Information Services
Organization:NCTCOGNCTCOG
Street Address:616 Six Flags Drive, Suite 200616 Six Flags Drive, Suite 200
City, State, ZipArlington, Texas 76011Arlington, Texas 76011
Phone/Fax:(817) 695-9156(817) 640-4428(817) 695-9153(817) 640-4428
E-mail:sbroyles@nctcog.orgblister@nctcog.org
7/17/2018
Certificate Of Completion
Envelope Id: 6BEEE26E14594FE28E41FE1594AC1481Status: Completed
Subject: Please DocuSign: City Council Contract 7107 NCTCOG Research and Information Service
Source Envelope:
Document Pages: 8Signatures: 4Envelope Originator:
Certificate Pages: 6Initials: 1Suzzen Stroman
AutoNav: Enabled901B Texas Street
EnvelopeId Stamping: EnabledDenton, TX 76209
Time Zone: (UTC-06:00) Central Time (US & Canada)suzzen.stroman@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: OriginalHolder: Suzzen StromanLocation: DocuSign
6/14/2019 2:55:29 PM suzzen.stroman@cityofdenton.com
Signer EventsSignatureTimestamp
Suzzen StromanSent: 6/25/2019 9:45:38 AM
Completed
suzzen.stroman@cityofdenton.comViewed: 6/25/2019 9:45:47 AM
BuyerSigned: 6/25/2019 9:45:56 AM
Using IP Address: 129.120.6.150
City of Denton
Security Level: Email, Account Authentication
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Electronic Record and Signature Disclosure:
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Melissa KraftSent: 6/25/2019 9:45:39 AM
Melissa.Kraft@cityofdenton.comViewed: 6/25/2019 10:52:12 AM
Chief Technology OfficerSigned: 6/25/2019 10:52:22 AM
City of Denton
Signature Adoption: Pre-selected Style
Security Level: Email, Account Authentication
Using IP Address: 47.190.47.120
(None)
Signed using mobile
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Lori HewellSent: 6/25/2019 9:45:38 AM
lori.hewell@cityofdenton.comViewed: 6/26/2019 9:15:20 AM
Purchasing ManagerSigned: 6/26/2019 9:15:44 AM
City of Denton
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Using IP Address: 129.120.6.150
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Mack ReinwandSent: 6/25/2019 9:45:39 AM
mack.reinwand@cityofdenton.comViewed: 6/27/2019 4:25:48 PM
City of DentonSigned: 6/27/2019 4:34:01 PM
Security Level: Email, Account Authentication
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Using IP Address: 129.120.6.150
Electronic Record and Signature Disclosure:
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Signer EventsSignatureTimestamp
Tabitha MillsopSent: 6/27/2019 4:34:04 PM
Completed
tabitha.millsop@cityofdenton.comViewed: 7/17/2019 8:44:21 AM
City of DentonSigned: 7/17/2019 8:44:36 AM
Using IP Address: 129.120.6.150
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(None)
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Todd HilemanSent: 7/17/2019 8:44:39 AM
Todd.Hileman@cityofdenton.comViewed: 7/17/2019 8:56:29 AM
City ManagerSigned: 7/17/2019 8:56:36 AM
City of Denton
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Security Level: Email, Account Authentication
Using IP Address: 47.184.84.226
(None)
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa RiosSent: 7/17/2019 8:56:38 AM
Rosa.Rios@cityofdenton.comViewed: 7/17/2019 7:15:04 PM
City SecretarySigned: 7/17/2019 7:16:00 PM
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(None)
Using IP Address: 129.120.6.150
Electronic Record and Signature Disclosure:
Accepted: 7/17/2019 7:15:04 PM
ID: 416d1d48-fe14-4982-a581-4fbc64132d25
In Person Signer EventsSignatureTimestamp
Editor Delivery EventsStatusTimestamp
Agent Delivery EventsStatusTimestamp
Intermediary Delivery EventsStatusTimestamp
Certified Delivery EventsStatusTimestamp
Carbon Copy EventsStatusTimestamp
Tabitha MillsopSent: 6/27/2019 4:34:03 PM
tabitha.millsop@cityofdenton.com
City of Denton
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Sherri ThurmanSent: 6/27/2019 4:34:03 PM
sherri.thurman@cityofdenton.com
City of Denton
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Carbon Copy EventsStatusTimestamp
Jane RichardsonSent: 7/17/2019 8:44:38 AM
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
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Jane RichardsonSent: 7/17/2019 7:16:02 PM
jane.richardson@cityofdenton.comViewed: 7/30/2019 9:43:45 AM
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
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John SmithSent: 7/17/2019 7:16:03 PM
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Witness EventsSignatureTimestamp
Notary EventsSignatureTimestamp
Envelope Summary EventsStatusTimestamps
Envelope SentHashed/Encrypted7/17/2019 7:16:03 PM
Certified DeliveredSecurity Checked7/17/2019 7:16:03 PM
Signing CompleteSecurity Checked7/17/2019 7:16:03 PM
CompletedSecurity Checked7/17/2019 7:16:03 PM
Payment EventsStatusTimestamps
Electronic Record and Signature Disclosure
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