19-1449s:\legal\our documents\ordinances\19\ordinance - mou united way - tinal - cc doc
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WHEREAS, City has adopted a budget for such funds and included therein an authorized
budget for expenditure of funds; and
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SECTION 1. The findings and recitations contained in the preamble of this Ordinance
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are incorporated herein by reference.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Memorandum of Understanding with the United Way and to carry out the duties and
responsibilities af the City under the MOU, including the expenditure of funds as pravided for
therein.
SECTION 3. This Ordinance shall become effective irnmediately upon its passage and
approval.
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following vote [� - �:
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Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5
Paul Meltzer, At Large Place 6:
Aye Nay
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Abstain Absent
PASSED AND APPROVED this the ��f� _ day of :� , 2019.
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CHRIS WA��i'"�f TM�, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
AARON �.��°��.1.�, CITY ATTORNEY
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STATE OF TEXAS
COUNTY OF DENTON
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This Memorandum of Understanding, made this �t� day of _wwwww�N ���',,,�� ���" �_ ww_ wwwwwwww wwwww_, 2019, by and
between the City uf Denton, a Texas municipal corporation, with �"� principal office at 215 East
McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "City" and the United
Way of I7enton County, a 501(c)(3) organization with an offi�e at 1314 Teasley Lane, Denton,
Texas 76205, hereinafter called "United Way ," acting herein by and through their duly authorized
representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained, the
parties hereto do mutually agree as follows:
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In 2015, a citizen task force organized by the Mayor Chris Watts, explored resources and activities
that could improve and expand housing solutions for the homeless in Denton. As a result, a plan
was produced that would assist individuals and families experiencing homelessness in finding and
keeping a safe, stable and permanent home, These recommendations for implementing a
coordinated community—wide effort to address homelessness included a request for funding a
homeless coordinator position to provide leadership in implementing a plan. This position would
increase and improve the effectiveness of community funding, ensure multi-faceted affordable
housing options are available, and support the implementation of innovative programs.
Since the position was not fully funded, the City approached the United Way as a partner because
of its proven track record of seeking collaboration and community-wide solutions to community
issues through collective impact strategies. The United Way agreed to partner in the project by
providing additional funds as well as being responsible for hiring, training, supervising, and
organizing the homeless coordinator position utilizing its successful collective impact initiative
model. This proposal was accepted and in February 2016, the Denton City Council authorized
$40,000 in funding to be awarded to United Way of Denton County to support the homeless
coordinator position. A Memorandum of Understanding was signed and executed in February of
2016 for the term of October l, 20l 6 through September 30, 2017.
On July of 2017, the United Way provided a work session report to the Denton City Council
regarding the progress ofthese homeless initiatives and requested an additional $40,000 to support
the Denton County Homeless Leadership Team's recommendation to prioritize implementation of
a Coordinated Entry ("CE") program as a vital part of the Housing Crisis Response System being
implemented in Denton.
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In July of 20l 8, the United Way provided a work session report to update City Council regarding
the progress of these homeless initiatives. The report included a request for an additional $27,748
to support the Denton County Homeless Leadership Team's recommendation to add a housing
navigator position to support increasing successful housing placements.
In 2019, the United Way restructured their staff to improve outcomes. In the fall of 2019, the
original coordinator overseeing homelessness initiatives will assume a director position that will
provide strategic direction for both homelessness and mental health initiatives, and the United Way
has hired an additional coordinator to provide administrative support for both initiatives.
The Denton City Council has discussed a Memorandum of Understanding to provide ongoing
partial funding for the positions of Director of Mental Health and Homelessness Initiatives and a
Community Impact Coordinator of Mental Health and Homeless Initiatives to serve Denton in the
amount of $40,000, and funding in support of Coordinated Entry in the amount of $40,000 with
funding budgeted in the proposed Fiscal Year 2019-2020 Annual Program of Services (Budget)
and the Capital Improvement Program of the City of Denton, Texas. This Memorandum of
Understanding, hereinafter referred to as the "MOU," establishes the agreement between the City
and the United Way regarding the total allocation of $80,000 to the United Way for funding of
these homeless initiatives. The responsibilities, outputs and outcomes, and duration of the
agreement are outlined in the remaining sections of this MOU.
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RESPONSIBILITIES OF THE CITY OF DENTON
The Community Development Manager will serve as the key staff position for the City to oversee
the Homeless Initiative. The City of Denton agrees to;
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Fund, in part, in the amount of $40,000 for the term of this MOU, a Director of Mental
Health and Homelessness Initiatives and a Community Impact Coordinator of Mental
Health and Homeless initiatives positions to be employed exclusively by the United Way.
Fund, in part, in the amount of $40,000 for the term of this MOU, a coordinated entry
specialist/HMIS support position to be employed exclusively by the United Way.
Work with the United Way to lead staff and partners in identifying and updating outputs
and outcomes associated with this initiative.
Representative(s) for the City and City staff will participate in the Collective Impact project
known as the Denton County Homelessness Leadership Team.
City staff will work with United Way and their partners to coordinate services and to notify
United Way of any activities related to addressing homelessness in an effort to prevent
duplicate efforts.
Provide guidance and technical support to the United Way in relation to the homeless data
system and information collected by the City.
In the event of any vacancy, City staff will assist the United Way in the selection of a
cand idate.
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RESPONSIBILITIES OF UNITED WAY OF DENTON COUNTY
United Way Director of Mental Health and Homelessness Initiatives will serve as the key staff
position for United Way to oversee the Homeless Initiative. The Community Impact Coordinator
of Mental Health and Homelessness will provide administrative support to the Homeless lnitiative.
The United Way agrees to:
l. Serve as support for the Collective Impact project known as the Denton County
Homelessness Leadership Team ("DCHLT").
2. Staff the DCHLT with volunteer leadership and hold regular meetings.
3. Participate in ongoing evaluation of outcomes to examine the need for corrections. As
needed, make course corrections in a timely manner to ensure outcomes are met.
4. Ensure that all published materials are co-branded with "City of Denton."
5. Coordinate with the City and community partners to secure additional resources and
support community homelessness initiatives, including but not limited to partnerships and
funding sources.
6. Provide the City Manager or their designee with quarterly reports that include: a)
quantitative output/outcome measurement progress, b) narrative implementation report and
c) budget spreadsheet.
7. In the event of any vacancy, United Way will work with City in the selection of the
candidate.
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OUTPUTS AND OUTCOMES
(1) Director of Mental Health and Homelessness and Community Impact Coordinator of
Mental Health & Homeless Initiatives
Outcome: Provide resources for the implementation of the Housing Crisis Response
System with a focus on the local response through a coordinated system of homeless
assistance options; Secure funding resources that operate independently in a community;
facilitate the Denton County Homelessness Leadership Team; and measure the system
performance of our coordinated system using the DCHLT's six shared goals.
• Strategy: Provide ongoing project management and support for homeless/housing
collective impact efforts, including but not limited to the DCHLT. Output: Schedule at
least six (6) DCHLT meetings per year; maintain strategic plan; support workgroups as
assigned by the DCHLT; and provide reports, presentations, and resources as requested.
• Strategy: Organize, plan, deliver, and coordinate with existing coalitions and stakeholders
for greater impact (i.e. community social service organizations, local governments,
business groups, and citizen groups and the Denton County Behavioral Health Leadership
Team) Output: Attend meetings, report relevant information to DCHLT and workgroups
as applicable; and provide reports, presentations, and resources as requested.
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• Strategy: Lead collaborative planning and coordination of ongoing efforts to assess the
needs of the community. Output: Support at a minimum, the Denton County Homeless
Coalition annual PIT Count and others as determined by the DCHLT.
• Strategy: Research evidence-based programs and practices initiated by housing resources
as well as the financial stability components needed to address homelessness. Output: as
assigned by the DCHLT and/or workgroups.
� Strategy: Implement landlord recruitment program. Output: Supervise Housing Navigator
programs; Increase Barriers Fund resources in collaboration with the DCHC and other
community partners; Support DCHC's Barriers Fund Committee; Provide monthly
Barriers Fund Financial reports to DCHC and DCHLT.
• Strategy: Distribute outreach materials to enhance public education and awareness of
homeless/housing needs. Output: Provide reports, presentations and resources as requested
or assigned.
• Strategy: Seek to increase funding support from other locaf City and county government
sources for community Homeless Initiatives. Output: Provide reports, presentations, and
resources as requested. Report number of contacts and presentations.
• Strategy: Recruit, train, and manage volunteers. Output: As needed by project. Report 10%
increase in volunteer and/or donations in annual PIT Count.
• Strategy: Monitor community-wide System Performance Measures to assist in identifying
gaps in both homeless and housing services and to determine where to channel collective
impact efforts and community resources in Denton County. Output: At a minimum these
measures must tracl< progress toward these System Performance Measures (66SPM"),
o Number— Reduce number of people experiencing homelessness Goal: Reduce by
5% annual ly
o Length — Reduce the length of time households are enrolled in emergency shelter
and transitional housing experiencing homelessness. Goal: Reduce by 30 days
annually toward the overall goal to reduce the length of homelessness to 90 days
or less
o First Time Homeless — Reduce the number of persons who become homeless for
the first time. Goal: Reduce by 5% annually
o Recidivism — Reduce the number of people who return to homelessness after
receiving permanent housing. Goal: Total returns to homelessness to be less than
25%
o Barriers — Increase access to housing through a variety of successful housing
placement options. Goal: Increase housing placement by 10°/a annually
o Income — Increase income of homeless adults being served. GoaL• 3i% of the
people enrolled in housing assistance programs will increase their income
o Outreach — Identify vulnerable populations in Denton County. Goals: To have
street outreach to 75% coverage of Denton County and 90% of those people
engaged through Street Outreach will be assessed through CE and entered into
HMIS
� Strategy: Support implementation and growth of a housing-focused enhanced shelter
model in Denton County. Output: If MKOC moves to an enhanced shelter model operating
7/nights week, provide technical support to the Monsignor King Outreach Center prior to
and during their expansion to an enhanced shelter model. Technical support activities
include but are not limited to hiring and training of staff, development and implementation
of a housing-focused program model, planning and transition to nightly operation of
shelter, etc.
(2) Coordinated Entry Specialist/HMIS Support
Outcome: Through the HMIS database and Coordinated Entry (66CE99) process, maintain
the Master Housing Priority (66HPL") that accurately reflects the number of people
experiencing homelessness at any given time in a community thereby resulting in an
increase in successful housing placements from the HPL.
• Strategy: Support ongoing implementation of Coordinated Entry (CE) System as a part of
Denton County's Housing Crisis Response System to collect information and data about
people experiencing homelessness. Output: Monthly HPL I7ashboard report tracking #
intakes, #CE Assessments, # CE Referrals, #Inflow, #Active, and #Outflow Goal; Data
Dashboard report provided to the Public.
• Strategy: Maintain the CE HPL in collaboration with community partners to ensure there
is a real-time list of people experiencing homelessness with their housing needs. Output:
Support at a minimum, monthly Case Conferencing and ongoing maintenance of the
Master HPL.
� Strategy: Increase the number of agencies using HMIS and Coordinated Entry. Output;
Maintain a consistent number of licenses and agencies reporting to HMIS.
• Strategy: Improve the data quality of HMIS users through data entry support, training, and
data reporting. Output: Provide at least 1,500 hours of data quality training, assistance,
and HPL support with HMIS License holders.
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NOTICE
Any notice or other written instrument required or permitted to be delivered under the terms of
this MOU shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt
requested, or via electronic rrrail, hand-delivery or facsimile, addressed or sent to United Way or
the City, as the case may be, at the following addresses;
CITY
City of Denton, Texas
Attn: City Manager
215 E. McKinney
Denton, TX 76201
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UNITED WAY
United Way
Attn: President and CEO
1314 Teasley Lane
Denton, Texas 76205
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Either party may change its mailing address by sending notice of change of address to the other at
the above address by certified mail, return receipt requested.
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This MOU is solely between the parties and cannot be assigned to anather party without the
express advance written approval of the non-assigning party.
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No modification of this MOU shall be effective unless it is in writing and signed by both parties
to the MOU.
TERMINATION OF AGREEMENT
Notwithstanding any other provision of this MOU, either party may, for reasons speciiied below,
terminate by giving thirty (30) days' advance written notice to the other party.
This MOU may be terminated in whole or in part in the event of either party substantially failing
to fulfill its obligations under this MOU. No such termination will be affected unless the ather
party is given (1) written notice (in accordance with Article IV herein) of intent to terminate and
setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar
days to cure the failure; and (2) an opportunity for consultation with the terminating party prior ta
termination.
If the MOU is terminated prior to completion of the services to be provided hereunder, United
Way shall imrnediately cease all services and shall render a final bill for services to the City within
thirty (30) days after the date of termination. Should the City subsequently contract with a third
party for the continuatian of services, the third party and United Way shall cooperate in providing
information. United Way shall turn over all documents prepared or furnished by United Way
pursuant to this MOU to the City on or before the date of termination but may maintain copies of
such documents for its use. United Way shall refund to City any excess payment for services that
were not rendered within ten working days ofthe City's request. This includes any sum of money
which has been paid by the City and which the City at any time thereafter determines: has resulted
in overpayment to United Way; or has not been spent strictly in accordance with the terms of this
MOU; or is not supported by adequate documentation to fully justify the expenditure
.
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GOVERNING LAW AND VENUE
This MOU is subject to, governed by, and shall be construed under the laws of the State of
Texas. Venue of any suit or cause of action arising under this MOU shall be exclusively in
Denton County, Texas.
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SEVERABILITY
[f any provision of this MOU is found or deemed by a court of competent Jurisdiction to be invalid,
or unenforceable, it shall be considered severable from the remainder of this MOU and shall not
cause the remainder of this MOU to be invalid or unenforceable. In such event, the parties shall
reform this MOU to replace such stricken provision with a valid and enforceable provision which
comes as close as possible to expressing the intention of the parties hereto respecting the stricken
provision.
TNTRODUCTiON
The introduction section of this MOU is for informational purposes only a n d shall not i n any
way affect the substantive terms or conditions of this MOU.
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TERM OF AGREEMENT
To the extent allowed by state law, this MOU shall be effective from October l, 2019 and
shall remain in full force and effect until September 30, 2020.
IN WITNESS WHEREOF, the City and the United Way have executed this MOU in duplicate
original counterparts, the City acting by and through its duly-authorized (:"ut�,� Manager, and
United �"��v ��utNNi�� I�o-y and through its duly-authorized undersigned ��i'fi�;�r on this the �"�
day of _. �" �.'��:.� ������,..... .� 2019
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CITY OF DENTON
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TODD HILI�, �f , CITY MANAGER
ATTEST: a�W���'��P p�� "`,������J����
ROSA RIOS, CITY SECRETARY ���"� � � �"�'� � �" ��° "
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APPROVED AS TO �5���� ���'���u"�: ����� ., � ,�r�`�µ
AARON I.������:,.��`��I`"�' ATTO����E:Y e������`���m_� �.b���"'a�n�
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EXHIBIT 3
i+>:�.Ill�w°AY �'�F DENTON COUNTY
BY:
GARYm�ITB
SON, PRESIDENT � CEO
THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED
as to financial and operational obligations and business terms.
Signatura�
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Title
Communi , Development
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Department
Date Signed: ��� ���. ��� u� � �°��� �� �'I� � �.:
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