19-2143AUTHORIZEAN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, EXTENDING THE AUTHORITY OF THE INTERLOCAL
COOPERATIVE PURCHASING AGREEMENT WITH DENTON COUNTY, TO
# COUNTY TO PROVIDE PROPERTY TAX BILLING
COLLECTIONS SERVICES FOR THE CITY OF DENTON; PROVIDING A SAVINGS
!; DECLARING AN EFFECTIVE ! !2 — EXTENDING '
CONTRACT WITH DENTON COUNTY TO SEPTEMBER 30, 2020, WITH THE OPTION
FOR AN ADDITIONAL ONE (1) YEAR EXTENSION).
WHEREAS, Ordinance No. 18-1037 authorized the property tax billing and collections
services from Denton County, for one (1) year in accordance with an interlocal cooperative
purchasing program participation agreement under Section 271.102 of the Local Government
Code which is on file in the office of the Purchasing Agent; and
WHEREAS, the staff. and the City Manager. . #m . de
to the City Council that an extension to the existing purchasing authority approved by Ordinance
No. 18-1037 be authorized between the City and Denton County, for one year with automatic
renewals with the authorized expenditure
WHEREAS, the City Council finds that the Interlocal Agreement is in the public interest;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this Ordinance
are incorporated herein by reference.
SECTION 2. The authority to utilize property tax billing and collections services from
Denton County, authorized by Ordinance No. 18-1037, is hereby extended under File 7162 for
one (1) year, with automatic renewals, with no change in the authorized expenditure.
SECTION 3. The City Council delegates the authority to the City Manager to take any
actions that may be required or permitted to be performed by the City of Denton under this
ordinance to the City Manager of the City of Denton, or his designee.
SECTION 4. This Ordinance shall become effective immediately upon its passage and
rov....---............-_..................
approval.
pp al.
The motion to approve this ordinance was made by �7 w � `_. and
seconded by a t� ,e _.. ___ , the ordinance was passed and approved by
the following vote [__&_ - _A2j:
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay Abstain
Absent
PASSED AND APPROVED this the '" day of�„. , 2019.
[.`1 W �1 S MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
BY. �� w C
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
Im
I - - -
l
DENTON COUNTY '
COMMISSIONERS COURT
09/24/2019.
Month Aa.y 01_11
14.G. Court Order Number '
THE ORDER:
Approval of Interlocal Cooperation Agreements between Denton County,Texas and each of the following
entities for ad valorem tax collection,as recommended by the Denton County Tax Assessor-Collector, 1)City
of Denton,2)The Lakes Fresh Water Supply District of Denton County&3)Highway 380 Municipal Utility
District No. 1,and anyappropriate action.
Motion by 0 11_ Seconded by 26114
o‘Ak(M
CountsJudee Yes X
• Andy Eads Abstain
No
Absent
Commissioner Pct No I Yes.) Commissioner Pct Not Yes A
Hugh Coleman Abstain Ron Marchant Abstain
—
No _ No _
Absent Absent _
Commissioner Pet No 3 Yes X Commissioner Pct No 4 Yes
Bobbie J.Mitchell Abstain r Dianne Edmondson Abstain
No No
Absent Absent
Motion Carried ,, ti.
6
Ot.: Action: Pulled from Consent No Action _ Postponed
:.i; 0 ' i ER 0 C! C ti i I SSIO ?' COURT: ATTEST:.
1
t ' ```otilliNN!/
Juli Luke,County Clerk
i 1 Ai e 'w --.�i•„�1C,},�''/f/yr/ and Ex cioClcrkof he
Presiding Officer -• ' •I tiv``•� �•xxt?: ,..;'4,t72/� Commissioners Court of
4�•f :�• Denton County,Texas
APPROVED AS TO PORK w 4 t. r \;cl
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r� ...`i .• Deputy Coon 1,.
Assists Dis Attorney ',; •' .�. .. ,_ ` Pty
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. Denton Coway . Page of Printed on 9/19/2019
963 of 1026
DarcuSign Envelope ID:8A07D76E-2350-407D-809A-597877546B81
THE STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT FOR PROPERTY TAX
ASSESSMENT AND COLLECTION BETWEEN DENTON COUNTY,TEXAS
AND
CITY/TOWN OF Denton ,TEXAS
INTERLOCAL COOPERATION AGREEMENT—TAX COLLECTION
THIS AGREEMENT is made and entered into by and between DENTON
COUNTY, a political subdivision of the State of Texas, hereinafter referred to as
"COUNTY," and CITY/TOWN OF Denton
Denton County, Texas, also a political subdivision of the State of Texas, hereinafter
referred to as "MUNICIPALITY."
WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to
the provisions of V.T.C.A.Government Code,Chapter 791,the Interlocal Cooperation Act,
and V.T.C.A., Tax Code, and Section 6.24; and;
WHEREAS,MUNICIPALITY has the authority to contract with the COUNTY
for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY
has the authority to so act.
NOW THEREFORE,COUNTY and MUNICIPALITY,for and in consideration
of the mutual promises, covenants, and agreements herein contained, do agree as follows:
Page 1 of 14 Municipality Multi Year ILA
DocuSign ERvelope ID:8A07D76E-2350-407D-809A-597877546681
i
I.
The effective date of this Agreement shall be October 1, 2019. The initial term of
this Agreement shall be for a period of one year commencing October 1, 2019 and ending
September 30, 2020. Following the initial term,this Agreement shall automatically renew
for subsequent one-year terms, unless written notice of termination is provided by
COUNTY or MUNICIPALITY no later than one hundred-eighty (180) days prior to the
expiration date of the then-current term of the Agreement. If said notice is provided, this
Agreement shall terminate at the end of the then-current term. During the initial term of
this Agreement, the term "tax year" means tax year 2018 and the term "collection year"
means 2019. During each subsequent renewal term, the term "tax year" means the year
following the previous term's "tax year", and the term "collectionyear" means the year
following the previous term's "collection year."For example, during the first renewal term
of this Agreement(October 1, 2020—September 30, 2021),the term "tax year"means tax
year 2019 and the term "collection year" means 2020, during the second renewal term of
this Agreement (October 1, 2021 — September 30, 2022), the term "tax year" means tax
year 2020 and the term "collection year"means 2021, and so on.
II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for MUNICIPALITY to
the maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
Page 2 of 14 Municipality Multi Year ILA
1. COUNTY, by and through its duly qualified tax assessor-collector, shall
serve as tax assessor-collector for MUNICIPALITY for ad valorem tax collection for the
tax year. COUNTY agrees to perform all necessary ad valorem assessing and collecting
duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize
COUNTY to do and perform all acts necessary and proper to assess and collect taxes for
MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and
attorney's fees.
2. COUNTY agrees to prepare and mail all current and delinquent tax
statements required by statute, supplemental changes for applicable property accounts, as
well as prepare and mail any other mailing as deemed necessary and appropriate by
COUNTY; provide daily and monthly collection reports to MUNICIPALITY; prepare
tax certificates; develop and maintain both current and delinquent tax rolls, disburse tax
monies to MUNICIPALITY daily(business day) based on prior day tax postings, approve
and refund overpayment or erroneous payment of taxes for MUNICIPALITY pursuant to
Texas Property Tax Code Sections 31.11 and 31.12 from available current tax collections
of MUNICIPALITY; and to meet the requirements of Section 26.04 of the Texas Tax
Code; and develop and maintain such other records and forms as are necessary or required
by State law,rules, or regulations.
3. COUNTY further agrees that it will calculate the effective tax rates and
rollback tax rates for MUNICIPALITY,however all calculations will be performed using
only the Texas State Comptroller's"Truth In Taxation"formulas,and that such calculation
will be provided at no additional cost to MUNICIPALITY. The information concerning
the effective and rollback tax rates will be published in the form prescribed by the
Page 3 of 14 Municipality Multi Year ILA
LocuSign Envelope ID:8A07D76E-2350-407D-809A-597877546B81
Comptroller of Public Accounts of the State of Texas, and as required by Section 26.04 of
V.T.C.A Tax Code.MUNICIPALITY shall notify tax assessor-collector no later than July
25th of the collection year that MUNICIPALITY wishes publication of forms or notices
specified in this section. It is understood and agreed to by the parties that the expense of
publication shall be borne by MUNICIPALITY and that COUNTY shall provide
MUNICIPALITY's billing address to the newspaper publishing the effective and rollback
tax rates. In the event MUNICIPALITY requires early calculation based on certified
estimate values, MUNICIPALITY must notify COUNTY no later than May 20th of the
collection year that MUNICIPALITY wishes publication of forms or notices specified in
this section
4. COUNTY agrees, upon request, to offer guidance and the necessary forms
for posting notices of required hearing and quarter-page notices as required by Sections
26.05 and 26.06 of V.T.C.A. Tax Code, if MUNICIPALITY requests such no less than 7
days in advance of the intended publication date. MUNICIPALITY must approve all
calculations and notices, in the format required by COUNTY, before publication may
proceed. The accuracy and timeliness of all required notices are the responsibility of
MUNICIPALITY. This Agreement is subject to and the parties herein shall comply with
all applicable provisions of the Texas Property Tax Code and all other applicable Texas
statutes. COUNTY will submit to MUNICIPALITY approval forms of the tax rate
calculation and required notices. MUNICIPALITY must return executed approval forms
to tax assessor/collector before notices may be appropriately submitted to the appraisal
MUNICIPALITY, newspapers, etc. as required by law.
Page 4 of 14 Municipality Multi Year ILA
DdcuSign Envelope ID:8A07D76E-2350-407D-809A-597877546B81
5. Should MUNICIPALITY vote to increase its tax rate above the rollback
tax rate the required publication of notices shall be the responsibility of the
MUNICIPALITY. Should MUNICIPALITY roll back the tax rate as a result of Tax
Rate Rollback Election, the required publication of notices shall be the responsibility of
MUNICIPALITY.
6. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to MUNICIPALITY,and to promptly furnish written
reports to keep MUNICIPALITY informed of all financial information affecting it.
7. MUNICIPALITY agrees to promptly deliver to COUNTY all records that
it has accumulated and developed in the assessment and collection of taxes, and to
cooperate in furnishing or locating any other information and records needed by COUNTY
to perform its duties under the terms and conditions of this Agreement.
8. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY
in COUNTY'S possession during normal working hours with at least 48 hours advance,
written notice to COUNTY. The expense of any and all such audits shall be paid by
MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY.
9. If required by MUNICIPALITY,COUNTY agrees to obtain a surety bond
for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful
performance of the Tax Assessor/Collector's lawful duties, will be made payable to
MUNICIPALITY and in an amount determined by the governing body of
MUNICIPALITY. The premium for any such bond shall be borne solely by
MUNICIPALITY.
Page 5 of 14 Municipality Multi Year ILA
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10. COUNTY agrees that it will post a notice on its website, as a reminder that
delinquent tax penalties will apply to all assessed taxes that are not paid by January 31'of
the collection year.
11. COUNTY agrees that it will post to a secure website collection reports for
MUNICIPALITY listing current taxes, delinquent taxes,penalties and interest on a daily
basis through September 30th of the collection year. COUNTY will provide monthly
Maintenance and Operation (hereinafter referred to as "MO"), and Interest and Sinking
(hereinafter referred to as "IS") collection reports; provide monthly recap reports; and
provide monthly attorney fee collection reports.
12. MUNICIPALITY retains its right to select its own delinquent tax
collection attorney and COUNTY agrees to reasonably cooperate with the attorney
selected by MUNICIPALITY in the collection of delinquent taxes and related activities.
13. MUNICIPALITY will provide COUNTY with notice of any change in
collection attorney on or before the effective date of the new collection attorney contract.
III.
COUNTY hereby designates the Denton County Tax Assessor/Collector to act on
behalf of the County Tax Office and to serve as Liaison for COUNTY with
MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designated
substitute, shall ensure the performance of all duties and obligations of COUNTY; shall
devote sufficient time and attention to the execution of said duties on behalf of COUNTY
in full compliance with the terms and conditions of this Agreement; and shall provide
immediate and direct supervision of the County Tax Office employees,agents,contractors,
Page 6 of 14 Municipality Multi Year ILA
DocuSign Etwelope ID:8A07D76E-2350-407D-809A-597877546B81
subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and
conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALITY.
IV.
COUNTY accepts responsibility for the acts,negligence, and/or omissions related
to property tax service of all COUNTY employees and agents, sub-contractors and/or
contract laborers, and for those actions of other persons doing work under a contract or
agreement with COUNTY to the extent allowed by law.
V.
MUNICIPALITY accepts responsibility for the acts,negligence,and/or omissions
of all MUNICIPALITY employees and agents, sub-contractors and/or contract laborers,
and for those of all other persons doing work under a contract or agreement with
MUNICIPALITY to the extent allowed by law.
VI.
MUNICIPALITY understands and agrees that MUNICIPALITY,its employees,
servants,agents,and representatives shall at no time represent themselves to be employees,
servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees
that COUNTY, its employees, servants, agents, and representatives shall at no time
represent themselves to be employees, servants, agents, and/or representatives of
MUNICIPALITY.
Page 7 of 14 Municipality Multi Year ILA
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VII.
For the services rendered during the tax year, MUNICIPALITY agrees to pay
COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed by October 10th of the tax year or
as soon thereafter as practical. Pursuant to Texas Property Tax Code §26.05(a), the
MUNICIPALITY must adopt its tax year tax rate before the later of the applicable dates
set forth therein. In order to expedite mailing of tax statements, MUNICIPALITY shall
adopt and then deliver its adopted tax rate to COUNTY no later than said adoption
deadline. Failure by MUNICIPALITY to adopt and then deliver the adopted tax rate to
COUNTY by the adoption deadline set forth in§26.05(a)may result in delay of processing
and mailing MUNICIPALITY tax statements. MUNICIPALITY agrees to assume the
costs for additional delayed tax statements, processing and mailing as determined by
COUNTY. An additional notice will be sent during the month of March following the
initial mailing provided that MUNICIPALITY has requested such a notice on or before
February 28th of the collection year. During the initial term of this Agreement,the fee for
this service will be $1.00 per statement. During the first and second renewal terms of this
Agreement, the fee for this service will be the per statement rate approved by
Commissioners Court for the applicable tax year, provided notice of that rate is provided
to MUNICIPALITY as described in Paragraph 8 of this Article VII. In the event
COUNTY does not provide MUNICIPALITY with said notice, the rate charged during
the preceding term will apply.
Page 8 of 14 Municipality Multi Year ILA
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2. At least 30 days,but no more than 60 days prior to April 1st of the collection
year and following the initial mailing, a delinquent tax statement meeting the requirements
of Section 33.11 of the Texas Property Tax Code will be mailed to the owner of each parcel
having delinquent taxes.
3. At least 30 days,but no more than 60 days prior to July 1st of the collection
year and following the initial mailing, a delinquent tax statement meeting the requirements
of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each parcel
having delinquent taxes.
4. For accounts that become delinquent on or after June 1St of the collection
year, COUNTY shall mail a delinquent tax statement meeting the requirements of Section
33.08 of the Texas Property Tax Code to the owner of each parcel having delinquent taxes.
5. In event of a successful rollback election which takes place after tax bills
for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a
programming charge of$5,000.00. COUNTY will,pursuant to Property Tax Code Section
26.07(f), mail corrected statements to the owner of each property. The fee for this service
will be the same per statement rate described in Paragraph 2 of this Article VII. When a
refund is required per Property Tax Code Section 26.07(g), COUNTY will charge a$.25
processing fee per check, in addition to the corrected statement mailing costs. Issuance of
refunds, in the event of a successful rollback election, will be the responsibility of the
COUNTY. MUNICIPALITY will be billed for the refunds,postage and processing fees.
6. MUNICIPALITY understands and agrees that COUNTY will, no later
than January 31St of the tax year,deduct from current collections of MUNICIPALITY the
"Total Cost"of providing all services described in paragraphs 1-5 above.This "Total Cost"
Page 9 of 14 Municipality Multi Year ILA
DocuSign 1nvelope ID:8A07D76E-2350-407D-809A-597877546B81
includes any such services that have not yet been performed at the time of deduction.
During the initial term of this Agreement, the "Total Cost" of providing all services
described in paragraphs 1-5 above shall be the total of: $1.00 (the "per parcel rate") x the
total number of parcels listed on MUNICIPALITY's preceding tax year Tax Roll on
September 30th of the tax year.During the first and second renewal terms of this agreement,
the "per parcel rate" will be the per parcel rate approved by Commissioners Court for the
applicable tax year, provided notice of that rate is provided to MUNICIPALITY as
described in Paragraph 7 of this Article VII. In the event COUNTY does not provide
MUNICIPALITY with said notice,the per parcel rate charged during the preceding term
will apply.
In the event that a rollback election as described takes place, COUNTY shall bill
MUNICIPALITY for the applicable programming charge,check processing fees,refunds
paid,and refund postage costs. MUNICIPALITY shall pay COUNTY all billed amounts
within 30 days of its receipt of said bill. In the event costs for additional delayed tax
statements, processing and mailing are incurred as described in paragraph 1, COUNTY
shall bill MUNICIPALITY for such amounts. MUNICIPALITY shall pay COUNTY
all such billed amounts within 30 days of its receipt of said bill.
7. The County Budget Office establishes collection rates annually based on
a survey of actual annual costs incurred by the County in performing tax collection
services. The collection rate for each tax year is approved by County Commissioners'
Court, and all entities are assessed the same per parcel collection rate. Following approval
of the collection rate for each tax year, COUNTY will, at least sixty(60) days prior to the
Page 10 of 14 Municipality Multi Year ILA
DocuSign Envelope ID:8A07D76E-2350-407D-809A-597877546B81
expiration date of the then-current term of this Agreement, provide MUNICIPALITY
with written notice of that rate.
VIII.
COUNTY agrees to remit all taxes, penalties, and interest collected on
MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY's
depositories, as designated:
1. For deposits of tax,penalties,and interest,payment shall be by wire transfer
or ACH to MUNICIPALITY's depository accounts only, and segregated into the
appropriate MO and IS accounts. Only in the event of failure of electronic transfer protocol
will a check for deposits of tax,penalty and interest be sent by mail to MUNICIPALITY.
2. If MUNICIPALITY uses the same depository as COUNTY,the deposits
of tax,penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees that
deposits will be made daily through September 30th of the collection year. It is expressly
understood,however,that this obligation of COUNTY shall not survive termination of this
Agreement,whether by termination by either party or by failure of the parties to renew this
Agreement.
4. In event that COUNTY experiences shortage in collections as a result of an
outstanding tax debt of MUNICIPALITY,the MUNICIPALITY agrees a payment in the
amount of shortage shall be made by check or ACH to COUNTY within 15 days after
notification of such shortage.
Page 11 of 14 Municipality Multi Year ILA
•DocuSignEnvelope ID:8A07D76E-2350-407D-809A-597877546681
IX.
In the event of termination,the terminating party shall be obligated to make
such payments as are required by this Agreement through the balance of the tax year in
which notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement during such period.
X.
This Agreement represents the entire agreement between MUNICIPALITY and
COUNTY and supersedes all prior negotiations,representations,and/or agreements,either
written or oral. This Agreement may be amended only by written instrument signed by the
governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on
behalf of those governing bodies.
XI.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone: 940-349-2820
MUNICIPALITY:
City of Denton
215 E. McKinney St.
Denton Texas, 76201
Email : Antonio.Puente@cityofdenton.com Phone: 940-349-7283
Page 12 of 14 Municipality Multi Year ILA
DocuSign Envelope ID:8A07D76E-2350-407D-809A-597877546B81
XII.
MUNICIPALITY hereby designates Antonio Puente to act on behalf of
MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the
performance of all duties and obligations of MUNICIPALITY as stated in this Agreement.
MUNICIPALITY's designee shall devote sufficient time and attention to the execution
of said duties on behalf of MUNICIPALITY in full compliance with the terms and
conditions of this Agreement; shall provide immediate and direct supervision of the
MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any,
in the furtherance of the purposes, terms and conditions of this Agreement for the mutual
benefit of MUNICIPALITY and COUNTY.
XIII.
In the event that any portion of this Agreement shall be found to be contrary to law,
it is the intent of the parties that the remaining portions shall remain valid and in full force
and effect to the extent possible.
XIV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the parties.
Each party hereby certifies to the other that any resolutions necessary for this Agreement
have been duly passed and are now in full force and effect.
V
Executed in duplicate originals this, day of
2019.
Page 13 of 14 Municipality Multi Year ILA
DocuSign 5nvelope ID:8A07D76E-2350-407D-809A-597877546681
COUNTY MUNICIPALITY
Denton County Texas City of Denton
110 West Hickory 215 E. McKinney st..
Denton, Texas 76201
Denton, TX 76201
B BY:
Hon-o"rable Andy i's Name:
County Judge Title:
ATTEST: OF 04VEST:
7.04;0
. • °-,0
_ • • -
- 0 -
BY:
LA -7" -
Juli Luke
NIP \ i
' a . mc
;
Denton County County 'le • tle
/A:"g
e1/C? :1'
1/ 4/ 0
APPRIrf VED FORM AND CONTENT: Hu" APPROVED AS TO FORM:
Mic elle French Assistant Distri Attorney
Denton County
Tax Assessor/Collector
-"CyeuSignedby:4:64,CJP FelAg4o.A.11.
7F9D32813F0204E5....
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
5DocuSigned by:
A.fatttia fautitl Jr.
E37.60944C2BF4B5...
chief Financial Officer
Page 14 of 14 Municipality Multi Year ILA
DOCil _
Certificate Of Completion
Envelope Id:8A07D76E2350407D809A597877546B81 Status:Sent
Subject:Please DocuSign:City Council Contract 7162-Interlocal Agreement Denton County
Source Envelope:
Document Pages:15 Signatures:2 Envelope Originator:
Certificate Pages:6 Initials:1 Suzzen Stroman
AutoNav:Enabled 901 B Texas Street
Envelopeld Stamping:Enabled Denton,TX 76209
Time Zone:(UTC-06:00)Central Time(US&Canada) suzzen.stroman@cityofdenton.com
IP Address:129.120.6.150
Record Tracking
Status:Original Holder:Suzzen Stroman Location:DocuSign
9/3/2019 5:05:54 PM suzzen.stroman@cityofdenton.com
Signer Events Signature Timestamp
Suzzen Stroman Completed Sent:9/3/2019 5:08:42 PM
suzzen.stroman@cityofdenton.com Viewed:9/3/2019 5:08:49 PM
Buyer Signed:9/3/2019 5:08:52 PM
City of Denton Using IP Address:129.120.6.150
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tabitha MillsopDs Sent:9/3/2019 5:08:55 PM
tabitha.millsop@cityofdenton.com �Tm Viewed:9/3/2019 5:09:58 PM
City of Denton Signed:9/3/2019 5:11:06 PM
Security Level:Email,Account Authentication
(None) Signature Adoption:Pre-selected Style
Using IP Address:129.120.6.150
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand D°`uSfgnodby: Sent:9/3/2019 5:08:56 PM
mack.reinwand@cityofdenton.com I�^ ` �'"`'^"� Resent:9/4/2019 2:35:55 PM
7F9179213BF 2D4E5_
City of Denton Resent:9/6/2019 5:03:47 PM
Security Level:Email,Account Authentication Viewed:9/4/2019 4:48:04 PM
(None) Sinature Adoption:Pre-selected Style
9 pSigned:9/11/2019 1:14:29 PM
Using IP Address:47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Antonio Puente,Jr. �DxuSigned by, Sent:9/11/2019 1:14:31 PM
antonio.puente@cityofdenton.com QlnfbLuO ?multi Jr. Viewed:9/11/2019 3:56:23 PM
Chief Financial Officer �7DB66�F4�" Signed:9/11/2019 3:57:11 PM
Security Level:Email,Account Authentication
(None) Signature Adoption:Pre-selected Style
Using IP Address:75.108.123.251
Electronic Record and Signature Disclosure:
Accepted:9/11/2019 3:56:23 PM
ID:a9e1ef6d-e1de-4dff-9ede-18070acbd29d
Signer Events Signature Timestamp
Cheyenne Defee Sent:9/11/2019 3:57:14 PM
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:7/25/2017 11:02:14 AM
ID:57619fbf-2aec-4b 1 f-805d-6bd7d9966f21
Rosa Rios
Rosa.Rios@cityofdenton.com
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events - Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status — Timestamp•
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defeew�� �® Sent:9/3/2019 5:08:55 PM
cheyenne.defee@cityofdenton.com (+
Contract Administrator
City of Denton
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sherri Thurman COPIED Sent:9/3/2019 5:08:55 PM
sherri.thurman@cityofdenton.com
City of Denton
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Debi Mullen COPIED Sent:9/11/2019 3:57:13 PM
Debi.Mullen@dentoncounty.com Viewed:9/18/2019 9:30:25 AM
Security Level:Email,Account Authentication f
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status= Timestamp !
Jane Richardson
jane.richardson@cityofdenton.com
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Vincent Nicholas
Nicholas.Vincent@cityofdenton.com
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp H
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/11/2019 3:57:14 PM
Payment Events Status Timestamps
Electronic_Record and Signature Disclosure
• Electronic Record and Signature Disclosure created on:7/21/2017 3:59:03 PM
Parties agreed to:Antonio Puente,Jr.,Todd Hileman
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we,us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions,please confirm your agreement by clicking the 'I agree'button at the bottom of
this document.
Getting paper copies
At any time,you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a$0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign'Withdraw Consent'form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of ourrelationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus,you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you,you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition,you must notify DocuSign,Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time,if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail,full name,IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?,Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
'Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you,please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further,if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the'I agree'button below.
By checking the 'I Agree'box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.