19-2015S:\l.egal\Our Uocumcnts\OrdinanccsU 9\ORDIN�NCI: - Giving I lopc - I'inal Copy.doc
ORDINANCE NO. 19-2Q 15
AN ORDINANCE OP THE CITY OF DENTON AUTHORIZING A SERVICE AGREEMENT
BE"f W�EN THE CITY OF DENTON AND GNING HOPE, INCORPORATED;
AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE SAID
AGREEMENT; PROVIDING FOR THC EXPENDITURE OF COUNCIL CONTINGENCY
FUNDS IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED DOLLARS ($400); AND
PROVIDING FOR AN EFFECTNE DATE.
WH�REAS, the purpose of Giving Hope, Inc. is to serve individuals and families
experiencing or at-risk of homelessness in Denton County by providing homeless prevention
assistance; and
WHEREAS, the City of Denton recognizes the need to financially support nonprofit
organizations as they serve a public purpose; and
WHEREAS, Mayor Watts contributed $400 of available council contingency funds
towards Giving Hope, Inc.; and
WHEREAS, the City of Denton supports non-profit organizations that strive to make the
City a better place by providing help for the at-risk in the community; and
WHEREAS, the City Council of the City of Denton hereby finds that the agreement
between the City and Giving Hope, Incorporated, attached hereto and made a part hereof by
reference (the "Agreement"), serves a municipal and public purpose and is in the public interest;
NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
ION 1. The findings set forth in the preamble of this Ordinance are incorporated
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by reference into the body of this Ordinance as if fully set forth herein.
SECTIONm 2. The City Manager, or his designee, is hereby authorized to execute the
Agreement and to carry out the duties and responsibilities of the City under the Agreement,
including the expenditure of funds in an amount not to exceed $400 in accordance with the terms
of the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
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approval.
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The motion to a
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S:\Legal\Our pocuments\Ordinanccs\19\ORDINANC� - Giving I lope - final Copy.doc
Chris Watts, Mayor:
Gerard Hudspeth, District 1:
Keely Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye
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Nay Abstain Absent
PASSED AND APPROVED this the /�'������� day of ��;������'���� �� ���°�" �, 2019.
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CHRIS WATT�w �' � -
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ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVCD AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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SERVICF AC�RI;EMENT
I3ETWrEN THF, CITV O1+ DI?�NTON AND
G7VIN(� I��OYr, INC.
"I°11is Agreemellt is hei-eby cnter°ed into by a,ld between the City ai`Denton a"I'exas hotne i°ule
mungcipal corparatinn, 11ei°einaf`ter c°efei°r°ed tn as °'City°', �117d GlVlll€; I IO�C',, Ine,, a"1`exas non-profit
coi•pot°atioil, hereinafter r�eiei°red to as "�_Iope"
WI-�1:R1��lS, City has detcrmined tllat the proposal foi° services mei•its assistat�ce and can
provide needed sei°vices to citizens af City and has pravided funds in its budget for the I-Iope's
genei°al expenses; and
WI-IERI:�/1S, tl�is Agreement sei•ves a valid municipal and public purpose and is in the public
interest;
NOW, T�--IEREI�ORE, the parties hereto mutually agree as iUllows:
I. �t`'4":.�r'1: Or SLRV7Cl�r�
I-iape shall, in a satisfactory and prUper manner, pei°iarm the follawin�; tasks, far which tlle
monies pravided by City may be used:
"ljhe iunds being provided will be Ia'° the ptu�pose af I-Iomelessness }'revea�tion assistance.
II, OF3LIGA"1`IONS OT� HOPL
ln consideration of the raeceipt of %unds i'rom City, I-Iape ag'•ees ta the following terms and
conditions:
A. Four I-rundred Dallai•s and no/100 ($400.00} shall be paid to I-iope by City to be
utrlized for the purpc7ses set (a�°th in l-Ai°tiele I.
I3. I-�ape will maintain adec�uate i-ecor°ds to establish that the City funds are used for the
pur-poses authvi°ized by this n�;reement.
C, I-iope will pe�°mit autho�•ized oi`ficials oi'C:ity tc> i-eview its baaks at any time,
D. Upan i•equest, }-Ic�pe will pt°ovide to City its i3y Laws and any af its rules and
re�ulatians tl�at ma� be i•eleva'it to tllis A�;,°eer7lent.
�. I-lape will not ente�- into any cont�°acts th�it WOL1Ia (',i1CU111hCr Ciry funds fo�� a per�od
that would extend beyoi�d the term a1't11is /�g�°eement.
1�, I-Iope will appoint a i°cp,°esentatrve who will be available ta meet with City officials
wlte�� ,°equested.
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III. "I`il�l:: C}i�` PI�;FZ1iC}I�1`�1/�NC�;I�;
�ri1L s�r��rCes tt�„aca �y e�ty sl�all be undLrtaken a�ld completed Uy I-Iape within the iollowing
11111� fl'a111C:
"]"he term o1'this Agreement shall commencc on the effeciive date and tef•izlinate September 30,
2019, unless the cantr°act is soonei° tei•minated undei• Section VII "Suspensic�n or 'I`ermination'°
IV. PnYMI:;N"I'S
A. PAv�vtE::N�'s'ro f-Iop�, C:ity shall pay t� I-iope the sum specitied in Article II aftel• the
efiective date af this Agi°eement.
B. Lxc'[�ss P�YM►�NT. 1-Iape slzall refutid to Crty within ten (10) working days ofCity's
request, any sum of money wliich has been paid by City ai�d which City at any time ihereafter•
determines:
1) has resulted in overpayment to H�pe; or
2} llas noi been spent strictly iti accardance with the tei°ms Uf this Agreement� or
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V. CVALtJA"rION
I-�ope agrees ta participate in an 1111picITlCllla11011 and rnaintenance system whei•eby the
se1°vices carl be continttausly tnonitared. I-Inpe agi•ces to make available its bank statements far
i°eview by Grty at City's discretiotl. In addition, upan rcquest, }-�ope agrees io provide City the
iollowing data a,1d i°epoi•ls, oi° capies thereoi°:
A, nll external or internal audits. I-�ape shal) submit a capy of�the annual independent
audit to City witllin ten (10} days of� i°eceipt.
I3. All external or internal evaltiatian reports.
C. An explanatiai� oi`any major changes in progr�m services.
D. "I'o comply with this section, 1Ic.7pe agi-ees to maintain �°ecords that will �rovide
accurate, current, sepai°ate, and complete disclasur�e af tl�e status oi' funds received and the services
per°foi•ined undei• this ngreer»ent. IIape's reco,°d system s11a11 contain sufficient documentation to
pt•ovide in detail firll suppoi•t ar�d justiiication for eacll expenditure. I-Iope agrees to retairY all books,
i°ecords, documents, repo�°ts, and wi°itten accounting pt°ocedui°es pertainin� io the se�°vices provided
and expenditure of funds wlder this Agreement for five years.
I'age 2 ai' C
s.Ale�.�alio�u� dcrcuir7eixl:;Acoi7traclh\I�)\:a�;r��icL ae.reci��ciB� ��;iviir� (�oK�ra� - I`in€sl cc�e��y.tlG'rr.,
1;, Nothing i�1 tlle above subsections slzall be construed ta relieve I-Iope of i•esponsibility
f°oi° retaining acctii-ate and cui•rent ►�ecards thai eleai°ly rel7ect tlle level aaid benefit o1' sei°vices
pi°avided ttnder this Agi�eement.
VI. MI�I�TINGS
Upon request, minutes oi' all meetings oi` I-Iope's governing body shall be available to City
witiiin ten (10) working days of approval.
VII. '1'1;��'�.�I C�J�\'1�ION
"I`he City tnay terminate this Agreement far• cause if`i-Iope violates atly covenanis, agreements,
ar guarantees of this Agreement, the I-Iope's insolvei�cy ai• iiling af` banki°uptcy, dissolution, or
receivei•ship, o,° the I-�ope's violation of any law ar re�ulaiian ta which it is botuld under the terins af
this A�reement, rl`i1e City ma}� ter�minate this Agi•eemei�t for c�ther r°easons nat specitic.ally
enumei•ated in this para�;raph.
VIII. I�OU�1L OPPC)�� I i1NI_I Y ANI� COMI'I�IANC� _WIZ`I� I, AWS
A. Hope shall catnply witl7 all applicable equal employment oppor•tunity and atfirmative
actian laws or i°egulations.
B. I-�ope will iurnish all informatian and repai•ts 1°equesied by City, and will pei•mit
access ta its boaks, recol•ds, and accounts f°or purpases of� investigation ta ascertain eompliarice with
lacal, State and Pedei-al rules and regulatians.
C. In the event of`I-iope's non-cc�mplia,�ce with the non-discl°iminatian requirernents, the
f�greement may be canceled, tei-minated, or° suspended in whale or° in pa�•t, and Hope may be barred
fi�am it]Y•ther cantr°acts with Cit}�.
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n. All infoi•matian, repoi•ts and data heretoi�i�e ar hei•eaiter requested b� City and
f`ttrnished to City, ai•e eomplete and accur•ate as ni�tllC C�1tC SIiOWll d17 i�le lllfC)i1711�1011, data, ar i•epc7rt,
and, s�nce ihat date, IIdVC TlOI Ll]IC�CI°�OIIC a11j/ S1�171�1C111t C}121i�C 4W1t�1011t Wi1ttC',Il T10t1CC t0 C1L�/,
F3. nny suppt,rizng bailk staterl7ents he�°etafc7re z�equested by City aild fui•nished to City,
are camplete, acet�rate and i=ai�°ly rciiect tlle iinancial conditions of'1-�ape on the date shown on said
report, a»d the results a1'thc operatian for tlle period cavered by the report, and that since said data,
ihere has been na material change, advct-se or othei-wise, in the iinaneial eondition of 7-rape.
C. No litigatian oi° legal pr�nceedings are p'°esently pendin�; or threatetled against Hape.
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D, None oi'the pravisions herein contravenes ar is in conf7ict with the autharity under
which 7-Io}�e is doin� l�usiness oi• with the provisions of any existing indenture oi° agi-eemci�t of Hope.
E. T-Iope has the powei° LO CI1LC1` 1t710 tI71S /l�l`CC111G111 i111CI aCCC�t ]�c1)/111CI1tS I1C1'CU11de1°, and
�1c1S t1jCC11 clll 11CCf;SSc�1`y aC11011 td c�LlII101°1LC SL1CI1 c�CCG�7ti111Ce L117C�C1° lI1C lCl°I1lS ilIld C017C�1t10I1S OI� 1I11S
h�Pe(.;111C11t.
F�. Naiie of`tI1e assets oi�Hope; a�•e subject to aily lien oi° encumbrai�ce oi'any character,
except foi° cur•re,1t taxes not delinquent, except as shown in the bank statetnents f-urnished by I-Iope to
City,
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X. CHnNGES AND �IMI;NI7M�N1'S
A. Allj� dltC;l'at1011S, additions, oi° deletions to the tei•ms of tliis flgreement shall be by
written amendment executed by bath parties, except when the terms of this Agreement expressly
p�•ovide that another metliod shall be used,
F3. lt is understood and agreed by tlle parties hereto that cllanges in the State, Pederal or
local laws or i•egulations pursua»t liei°eto may accur dui-ing the terrn af this Agreement, Any such
modificatians ai•e to be autamatically incorpoi°ated into this Agreement without written amenc�ment
hereto, a'�d s11a11 become a par�t nf the f�greement on the eifective date spcciiied by the law or
regulation.
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XI, INDLMNIFICA�'ION
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XI1. C�ONFI,IC"1` C)�� IfN`ll°�����-0;`�f�"
A. I-Iope covenanls thai neithei° it'1or any membei• af` iis gaver�ling body pi•esently has
any intei°cst, cii'•ect oi- ir�ciii-ect, WI71CI1 WOUICI CO11�71Ct 111 �111)� 171a111,C1' OI" CIC�I°LC W1iI1 l}1C �eT'IOI'1171I1Ce Of
services required to be perfai°med LlIld(',1° iI1lS /�greement. Hope �Lll'1�1C1° COVC111171S that in the
peri�t°mance o{`this Agreement, 110 ]�CCSUIl I1dV111� SUCI1 1111C1"C;Si SIialI hC eTl'1]�IO�eC� (71° a�77}�0111ieC� aS il
membe�° af' its govei°niilg body,
£i. I-�ope fui°thei° cavenants tllat �lo cnember- oi� its govcrning bady oi° its staff,
subconti°actors or employees s11a11 passess any inter•est in oi° use his/her }�Usition I(�r a purpose that is
ot° gives the appea'°ance of being mot►vated by desire f`or° pi°ivate gain ioi° himself/herself, oi• atherss
pa1°ticularly those with wlliclz 17e/she has fan�ily, bL1S111CSS, or othei° ties.
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indirect interest.
XIIL NOTICI�
Any notice ar� other written insiru�z�ent required ai• perinittcd to be delivered under the terms
of this Agreement sllall be deemed ta have been delivered, whether actuall� received oi° nat, vvhen
deposited in the United States mail, pastage prepaid, registered ar certiiied, return receipt requested,
or via hand-deliveiy or facsimile, addressed tc� I-Iope oi• City, as the case may be, at the following
addresses;
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�'�u���r e�l° �:��a�°nt����� �°! ���a� ,�
�w1'��1. �."M�T�y C'�'�zprir4�„c'�•
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�� 1 �a i•�. �`G�'��a�v����,�y
I�s�u�t�aK�,. `�� i�2�S
I-IOPr
"Tyheshia Scott
1:�:ecutive Dia�ector
I'.O. I3aa 50946
Denton, "1'X 76206
k;�i�6���er pai•t�� �r���^ cl�<�����w, uts,��°���i��a�� address by se���9i���.; ������t�ce oi'c11an�;e of address to the
other at kl��; above ea���i���,�5, �ry ti:,�rtd����l �x��+dl, i�etLn�n receipt A°�a:�ttts���<�.
XIV. MISCI;I,I,�lNEO[JS
A. I-�ope shall not iransfer, pledge or othcrwise assign tllis Agreement ar any interest
therein, ai° any claim a�•ising thereuizder to any pai•ty a�° pai•ties, banlc, t1•ust eompaiiy or ather finaneial
institution without the pr°ioi• wi°itten approval of'City,
I3. Tf any provision of this Agreement is hcld to be invalid, illegal, ar unenfoyceable, the
retnarning pravisions shall retnain in full iorce and effect atzd continue to confoi°m to the original
intent of`both partics hereto.
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C. In no event shall any payment to 1-Iope liereundei•, oi• any other act or failure oi�City to
insist in any one or more instances u}�on the terms and conditions oi�this Agreement constitute or be
construed in any way to be a waivei• by City of any brcach oi'covenant oi• default which may tlzen or
suUsec�uently be committed by I-Iope, Neither shall such paymeizt, act, or omission in any manner
impair or prejudice any right, power, privilege, or remedy available to City to enforce its rights
hereunder, wllich righis, powet•s, privileges, or remedies are always specii=ically preserved, No
representative or agent of City may waive the ei'fect of�this provision.
D. �I'his Agreement, together with referenced eahiUits and atiachments, constitutes the
entire agreement between the parties hereto, a�1d any prior agi•eement, assertion, statement,
tinderstanding, or other commiimeilt occurring during the term of this ngi•ee�nent or subsequent
thereto, have any Icgal force or effect whatsocver, unless properly executed in writing, and if
appropriate, recorded as an amendment of this Agreement.
L. "l�his Agreemezit shall be interpreted in accordance with the laws oi�the State ofTexas
and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction
sitting in Denton County, Texas.
IN WI"I'NESS WI�I?REOr, the parties do hereby afiia their signatures and enter into this
Agreement as oi'the �' ��°,�� day of ��,�����,�����°�r�? �/°.� ,e �, 2019.
AT'I'FS'I':
ROSA RIOS, CI`TY SECRF_,TnRY
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APPROVF�D �1S 'I'O LEG�\L FORM:
/1ARON LI?AL, CI"TY �17"1'ORNT.-;Y
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THIS AGREE�Ii�IVT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
oblig�tiorts and business terms.
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N�epar°tr �����
Date Sis�,ned; �� � � �
CI'TY OP D�:�:,�`➢"�:��
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TODD I-�tLl?MnN, CITY Mf1NAGER
UIVING HOI'L:,����a�"��:'.,�,
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