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WH�REAS, Cauncil Member Meltzer, Hudspeth, and Davis donated a total of $1,200
from available council contingency funds; and
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SCCTION 3. This ordinance shall become ePfective immediately upon its passage and
approval.
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Pp 's ordinance was made bY � � �� �..�`� "���° '������.���°A�,�� ro, �a., .......�
The motion to a rove thi
and seconded bY e �,��: � ������������.� � � � . "I�"8��a�; ��r�;�i���r���������� ����� ������,���1 ���m��
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Chris Watts, Mayor:
Gerard Hudspeth, District 1:
Keely Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the
ATTEST:
ROSA RIOS, CITY SECRETARY
Abstain Absent
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day of . ��"�� ���`� ��" �'� �1 ��f ��--- � 2019,
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CHRIS ''���,TTS, MAYOR
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BY. ° `
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APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY:
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Sr12VICE AGItCI?MI;N'I'
13r'T rI+;N "1' E CIT'Y C) I;NT N AN
U I E AY F DEN`I'ON C UNTY
'Tllis �l�reement is hereby entered intc7 by and between tlle City oI`De:ntan a'I'exas horne rule
1T1U111C1p1I COI•poration, he,°einaite�° reicrred to as "City°', i111C� U111teCI Wc�� Of De11�011 C011llt�, 1nc.,
hereinafter refei•red to as "LJi�ited Way".
WI-ICRLAS, City has determined that the pr°oposal for services me►°its assistance and can
pi°ovide needed sei°vices ta citrzens a1`City and has pi•ovided iunds i'1 its budget for the 2019 Baek to
Schoal Faii•'s gene�-al eapenses; anc�
WI-II�'ItLAS, this Agreement serves a valid mu,Yicipal and ptzblic pui•pose and is in the public
interest;
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I. SCOI'l; OT' SLRVICI�?5
United Way shall, in a satisfactary and pt�oper m�tnner, perform the follawing tasks, far whieh
the monies provided by City rnay be used:
'l,he funds being provided ta United Way will be Car the sole purpase of paying expenses for
the 2019 I3ack to Schc�ol Fair in the City of Denton.
II. OBLIGn"1�ION5 �.��� C.1NT'T`1=,I� W/tY
In cansideratian af the receipt oI'fUI1CIS f'rom City, United Way agrees to the following terms
and canditions:
A. `I'welve I-Iundi°ed Dollar-s and no/100 ($ ],200.00} sl�all be paid ta United W�y by City
to be utilizcd for the ��ui•pases set for-th in Article I,
�3. United Way will maii�tain adequatc recards to estab11s11 that the City funds ai°e used
ior the purpases autllai•ized by tlzys Agreement.
G. LJnited Way will pei-mit authai°i,ed of�ficiclls of`City to review its books at any time,
D. Upan request, iJnited Way will prc�vide ta City its I3y Laws and any of'its rules and
i-egulatians th�t rnay be relevant ta this Agi°eement.
E. iJiiited Way will nat eilter intc� any contracts that would encumber City funds ior a
period that would extend beyo,�d tl7e terrn ai`tilis ngreement.
I'age 1 of` 6
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1�. iJnited Way will appaint a i•epi•esentative wha will be available to meet with Cify
afficials when rec�uested.
III. "1'IM1� �F 1'��°;���I��C)I�1�1/�I�C`i=;
The services fuiided by City sl�all be undertaken and coillpleted by United Way within the
follawing titne fi•a�T�e:
"1`he ter•m of�ihis ngreement shall commence nn the efiective date and terminate September 30,
2019, UT11�SS til� CO11L1'ilCi 1S 50017C1' tCl`111117aiCd 1111CIC;1' SE;Cil017 VII "Suspension or Termination".
IV. 1'/�YMEN"I'S
A. PAVMLrv�rs �ra UNt°7•ra W�v. City shall pay ta ilnited Way the sum specified in
l-�rticle II afte�- the effective date oi`this ngi°eement.
F3, l:xcr'ss I'��rvictv�►'. United Way shall i•efund ta City within ten (] 0} worki�lg days of
City°s i°equest, any sum of money which has becn paid by City a'ld whicll City at any time thereafter
deterrnines:
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2} has not bee�� spent strietly in accardance with the terms of t11is Agreement; or
3) is not supparled by adequate documentatian ic7 fully justify the eapenditure.
V. EVAI_,t1A'1'ION
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n. nll external or internal audits, ilnited Way shall subtnii a copy af the annual
independe»t audit ta City withiil ten (10) d�ys of� receipt,
I3. All external or internal evaluatian reports.
C. An explatlation of any major cllanges in pi°ogi°a�1� se�°viccs.
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all books, recards, dacuments, 1'(',}�O1'iS, �lT1C� t��l'illCll i1CCOLlI1L117� }�1'OCCC�LII'CS �Cl'ta1111ri� i0 ille S�l'V1CeS
�YOVIC�ed °d11C� �\�7(;11C�11L11'e Of I1117dS LlI1CiC1' tI11S A�l"C(;111C111 �OI' I1VC S,cars.
I?, Notliing r'1 tlze above subsectia,�as sh�ll be C011511°L1CC� t0 i•elieve �Jnited Way of
1'eS�7C71151h1I1�� f01' T°Cl'dlTlltl� aCClll°dte 1T7C� CUl�rent recar•cis tllat clea,°ly r�flect the level and benefit of
se�°vices pi°ovided tinde�� tl�is Agi°eemenl.
V[. MI�1�"I'INGS
Upon i°equest, minutes nf all meetings oi`IJnited Way's govei°n►ng body shall be available to
City within ten (10) workin� days o1' appi•oval,
VII, 'I�ERMINn'1,IC)N
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VIII. EOLJAI Or'PO��.1 i1NI I Y AND C(7MPI IAN�"9�;: WI`I H L 1�W5
A. iJnited Way s11a11 comply witll all applicable equal emplayment oppartunfty and
affirmative actian laws or r°eguiations.
I3. lJnited Way will fi�i•nish all inforrnaticm and repar•ts requested by City�, and will pe�mit
access to its books, recoi°ds, and accnttnts for ptirpases of`anvestigatron to ascertain compliance with
laeal, State aild Federal rLtles and regulations.
C. Ii7 the e;vent of tJnited Way's nc7n-campliance with the non-discrimination
requirements, the Agreemeni may be canceled, terminatecl, oz� suspended in whole ar in part, and
United Way rraay be bari°ed fi•om fui°iher contracts witll Gity.
IX. WARRAN'14ILS
iJnited Way i-epi•esenis and wai•i°ants tllai:
A. All infoi°matic�n, repc}'•ts and data hei°etaio►°e or llereaf-te'° i°equested by City and
iurnished to City, are carnplete and acclti°ate as oi't}1e date shown on tl�e inf'oi•mation, clata, or i°epai°t,
and, since that date, Iii1Ve 11C71 U11C�C1°�011e cill}/ S]�,C11jiCal7� CI1al1�C; W1L�1C7U1 Wl°ittCT] 11d11Ce Ld Clty.
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C. Na Iitigation or legal proceedin�;s are ��resently pending ar tllreatened agait�st tJnited
�
I7. Nc�ne of�the provisions here►n eont�°avenes o'° is in eonfiiet with the authc>rity under°
wllich I1n►ted Way is doing busi�lcss oi° wii11 the pi°ovisians of any exist►ng incie,lttire or agi°eemeni o1`
United Way.
E, iJnited Way has the power• ta enter° into tllis flgreement and accept payments
hereunder, and has taken all necessaiy aclion ta autharire such acceptance under the terms and
conditians oi` this Agreement,
F. Nane ai` the assets ai` �Jnited Way are subaect to any fien or erlcumbi°ance of any
character•, except ioi° curi'C17t t1XCS 110$ CIeI111C�UC111, cxcept as sllawn in the bank statetnents furnislled
l�y Urlited Way ta City.
Each af these representatians and wari°anties shall be contirttting and shall be deemed to have
been r°epeated by the submission of` each r°equest for payment.
X. CH/1NGES AND /�MENDMI�N1`S
A, Any alterations, additions, ar deletians to the terrns oi� this Agreetnent shall he by
written amendment e�:ecuted by both parties, excepi vvhen the terms �f` this Agr•eement expressly
p1°ovide that another method shall bc used.
I3, It is understood and agreed by the parties hereto that changes in the State, Federal ar
local laws �r regulati�ils pursuant hereto may occtu• during the tej�tn af this Agreement. Any such
modifications are to be automaticaliy incoi•poi•aiecl into this Agt`CC111C11t W1IIl0Ut WI°1ttC11 a111C11Cil71el1t
he�•eto, and sllall becomc a pai•t of` the Agreemetli c�n the effective date specifed by tl�e law or
i°egulation.
C, CJnited Way shall ,lotiij� City oi` any changes in per-sontlel ol• governing board
camposition.
XI. IN 17IJMNI l� ICA`I`ION
"I�o the extent authorized by law, the lJnited Way agrees to indemniiy, hold harmless, and
defend the City, its officers, agents, and emplayees frait� and against any and all claims or suits for
irljui°ies, dainage, loss, or liability c�i'whatever° IC111d OI° Clli�l'i1ClCT°, at°isin�; out af or in conneclion with the
�7�P{Ol°Il1i1l1CC b)/ tj1C Ui11lCC� Wiij! (31' lI1(75C SC;I'V1CC5 C011tt:Ill]�I�IlCC� Uj/ I�IIS f��l'CCI11Cllt, includin� all such
CIi1111'1S OI' CaUSCS O��dCt1011 i7c1SCC� Llpd17 C0 177 117 0 11, C011Sl1lUl1011'dI dt• statutoiy law, or based, in whole or� iri
part, upon a(legations af neglibent or intentional �cts of'tJnited Way, its offcers, employees, agents,
subcontractot°s, lice»sees and irivitees.
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xii, coN��r_,rc�r oj� �N���'el�rs�r
A. Uniled Way cavenants thal neitller it nol• any member of its gaverning body presently
11as any inter°est, dii°ect or indireet, which wot�ld conliict in any mat�ner oi° degree witl� the
per°iormance oi' se�•vices i°equired to be perfo]°med undei• thrs Agreement. United Way fu1°ther
cavena'�ts that in tlle pe'°f'oi•mance of tl�is Agreement, no pei°son liaving such intei•est sha11 be
emplayed oi° appainted as a membei° af� its �;overning body.
I�. United W�y i`urther coverianis that no '�7cmbei• af its govei°ning body oi- its staff°,
subeonti°aetoi°s or employees sl�all possess any intei•cst in or use his/Ilet° positian ioi- a purpose that is
or gi�ves the appeai°ance oi'being mc�tivated by desii•e fai° ��i•ivate gain fai• himseif/herself, oi• others;
par°ticula�°ly tl�ose with whicli 11e/sl}e l�as family, busincss, oi• other ties.
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XIII. NO`I'IC1?
Any notice ar other writtcn instrument required ar permitted ta be delivered under the terms
o1'this ngreemezlt shall be deen,ed to llave been dclivered, whether actually 1°eceived or not, when
deposited in the United States mail, postage pr•epaid, registered �r certilied, return receipt requested,
or via hand-delivery ar facsiinile, addressed to United Way or City, as the case may be, at the
iollowing addresses;
CI'1'Y
City nf Denton, Texas
Attn: City Managei°
215 I3. McKinney
Dentan, TX 76201
UNI"I�7=?I7 WAY
Alicia McL-?Iroy
Un�ted Way o1` Dentnn County
1314 "I`easley Lane
I7enton, 'I�X 76205
I;itller pai-ty may change its mailing addr•ess by sending notice of'change oi`addi°ess ta the
other at tlie above adclress by certified mail, retuc°n i•eceipt rec�uested.
XIW. MiSC13I�I.,l�N1;O
A. [Jnited Way shall not transl`er, pledge or otherwise assign ihis Agreement ar any
interesi thereii�, oi° any CIi31t11 a�°ising thei°eunder ta any pa�°ty o,• pa1•ties, bank, trust
campany oi- other• %inanciai institution withoui the p�°ivr w�•itten appt°oval af City.
�3. If any pi•ovision oi�lI71S A�1'CC111('llt 15 �1CIC� i0 b(; 1t1V�tlld, ille�al, or unenforceable, the
1'eI11c�1111Ci� pl°dV1S1011S Si1al1 I°Ci77alil ltl fUl� fC3l'Ce c1T1Cj E;{�tCCt d11C� C()ilt1l7L1C t0 C0111OCI11 10 %�1C OI'l�lria�
uztent of' both parties 11ei°eta.
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C. In no event shal l any payment to iJnited Vday he�•eunder, o►• any othez� act or failure of
City to insist in any one or more instance5 upon tlle tcrms and conditions oi'this A�reement consti-
tute or be construed in any way to be a waiver by Gity oi'arly breach of covenant or default which
may t11en or subsequently be committed by ilnited Way. Neither shall such payment, act, or
omission in any matlt�er impair or pi•ejudice any t•ight, }�ower•, privilcge, or remedy available to City
to enforce its rights hereunder, W�11CI7 P1�11iS, powers, privileges, or remedies are always specifically
preserved. No representative or agent of City may waive the ei'iect of this provision.
n, rrl,is n�reement, togetl�ei• with refe;renced exllibits and attachments, constitutes the
entire agreement belween the parties hcreto, and any prior agreement, assertion, statement,
understanding, Ol' OIhC:C C01111111t171Cni OCCIII•ring during thc term o1'this �lgreement or subsequent
thereto, have an}� le�;al force or effect wliaisoevcr, unless properly executed in writing� ilI1CI if
appropriate, recorded as an amendment of this Agreement.
C. `I�his ngreement shall be interpreted in accordance with the laws of the State of Texas
and venue of any litigation concerning this Agreement s11a11 be in a court of competent jurisdiction
sitting in Denton County, Texas.
IN WITNCSS WI-ICRIJOF, t11e parties do hereby affix their signatures and enter into this
� .
Agreement as of thc e�"e`�����"�. day of �"�'� ���.,��r,�°��w,�� n 2019.
AT"I�ES"T:
ROSn RIOS, CI"I�Y S1::CR1�;'I'ARY
I3Y.
APPROVF�D AS "I,O I..I;GAL FORM:
AARON LFnL, CITY nT"I�ORNI�'Y
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THIS AGREEMENT HAS �E�N
BOTH REVIEWED AND APPR�VED
as to financial and operational
obligations and business terms.
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TODD I-I1I,I:MAN, CI I Y MANAG�R
�" DEN'I'ON COtJNTY, INC
Page 6 of 6
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