19-2351s:\legal\our docunrents\ordinances\19\exhibil 2 ordinancedentoncommunityband.docx
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WHEREAS, the purpose of the Dentan Community Band concerts are to entertain the
community with free family-friendly music entertainment; and
WHEREAS, the City of Denton will ca-sponsor up to $1,928 af in-kind services and
resources for the Concerts, which will include staff, facility fees, security, and use of Denton Civic
Center; and
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The motion to approve this Ordinance was made by _ tTDi�/V ���"�a�;��` and
seconded b ,���� , ' a� °� °> . This Ordinance was passed and approved by
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the following vote � - �:
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse L. Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6;
Aye Nay
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Abstain Absent
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PASSED AND APPROVED this the �l� day of ���/� , 2019�.
ATTEST: _�� ., � .. �,�,.
ROSA RIOS, CITY SECRETARY
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CHRIS. �___ _
WATTS, MAYOR
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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"� �'�°�p° ������x��������r�,'�������`� City ��f'I)e�zton Parlcs Rnc! Recreatio�n Dcnaxi�me�it
�� , � ��" � bOlmi:?. I�-]icicory St,, �uite ii, I�enton,�'] .�..� � �.(940) 349-'72�5.
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Septc:�axber 24, 20l 9
C�arol l,ynn Mize;ll
Coordiz�atoi•
De;nton Com�nunity 13�tad
Dear Mrs, Mizell:
We receivc;d youz• co-sponsorship �•equesi fo�• �1,928 of in-tcind services aiad resourees ti•o�a-� the
City of Denton for ihe Deiltoz� Coz��anunity I3a��d conee;rts whicln will be �7eld oia Suzld�y, Octobcr
27, 2019, fi�on� 2:00 p.m. Cc� 5:00 p.n1., and �'riday, June 5, 2020, from 6:00 p.m. to 9:04 p,m., at
thc: llenton Civic Ccntc:r, Prior to youz� x•equcst bein� submitted to Council for approval, we ask
that you agree to the belpw co��ditions. If a��}�i•oved t�y Cow�cil, reccipt of said in-lcind se�•viees
and resources are canditioned upon youi• compliance with t11e cond'rtions set forCla belovv.
The City of T)entoii is proud to be a co-sponsor in o� support to the conccrts as ou�lii�ed belo�e�v. As
paz•t c>f lhe ap��roval pz•ocess, City Council �nay �•equest to see a reporC of revenues and expenses
foz• the 2019 Dento�l Commuuity Baaad included iia futurc requests.
T�Ze followin� is a summary oi' i��-kind suppo�•C az�d tlae co-sponsorslaip �ole assumed by tl�e;
City of De;nton a»d thc Denton Cammunity ]3and,
Cily of Dei:ton Parks aK�l Rec�e�ctin�c a�tt! I'olice DepaYtme�tts.
Narks and Recreation DepacCnlei�t
4�6U0 Value bascd an the xental fee foz• Civie Center Itotunda
$40 Value based o�x the rental fees for the Civic Center marquee.
$800 W��u� ��s�d or� L'he cicaning ('ees f'�r the Civic Cent�r
$84 Value based on the sCaffing fees ;Fnr thc Civic Ceni�ei�.
Police U�partment
`G348 Value based o�120I $ aclual expc:nses 1or z�egulaz� and overtinle persozlnel hours,
In consi�lerrcPion of tlte abovc� support, the Dentorr Co�zmunity Banrl ({terehy c�fter also
�•eferred to as "Eve�tt argaftizers') agrees to t/ie followi�ig cunrlitions:
l. �vent or6anizers will px•ovide all planning, managcment, and or�anization for tl�.e evei�t,
OUR COR� VALULS
1nCe�rity • I�iscal ]tesponsibility • Tra►tsparency • Outsfanding Customet� Secvice
ADA/1.:0J.:lAllfiA W W W.CItyOfdCntUll.Cl>Ill 'I'llD (800) 735-2989
2. I;veni organilei�s will submit a completcd Special ]���,v�nt I'er�nit npy�licatioia witla a]ayout
oa' tt,� ve,�cio�• tocatio�75, public salety plan, site �nap, litter, recycling ��t•ee�nc�at, az�d
schedulc; of' evectts to ihe City's Special Lve»ts Supea•visar pi•ioa• to the �vent.
3. I;vent or�;ani:�ez•s are responsible for s�curin� al] permits, lic�nses, ia�sw�atice, a�ad
ap�rovals ne;c�ssary to hosfi the cve��t as stated in permit appl�cations, 7'he S}�eeial Lvcnts
Supervisor will pravidc inforaalati�n to help facilitate tl�ese p�•oeesses if nccded.
�. 1-?ve2.it csr�;ani:rers assumc all [iabiliiy wl�atsoever in co��n�ction with t]Ze Dentocl
Gomm.u��iiy T3and, includinb but not limited to any damages to City p��operty, whaficver• lhe
causc, while hostlx�� tllis evern, and ��;i•ec;s ta rci�aaburse tlzc City for �•eparations witllin
thir•cy (3U} calc;i�dar days of receipt of a t�.otice/i»voice.
S, I;vcnt or�;anizex•s will charge aiad collect all �ark vcndor fees consistent with thc Cii:y of
Denton Parks and IZecreation Schedule o�'T�ecs Ordinance and remit tl�ese fees within fivc;
worlcinb days af��r thc cvent.
6, lsvent or�anir�rs and vendors are ��espo�asible for thci�• own sct-u�� and take-down, IriC�U�lil�,
tents, li�lating, etc,, before and aftcr tl�e cvent, Tl1e City will not provide tabor i'ox• vcndors.
7, The Citiy of Dento�� will be reco�;nized as a co-sponsor ati the app�•o}�riate level in
pt•on�otional and advet•Cising materials, Use. of tlle City logo �laust be subinitted to fih�
Special Lvenis Supc��viso�• i'or a�proval fra�n tlie Parks and Recreation Depaz�t�nea�t.
'l,hc City of De��ton is excited about the llcnlon Co��►rnunity 13a��d and its coi�tinucd suecess.
Sincc;rely,
Jc�1��iCe�� 1lusse, Spccial i��vents Supervxsor
I her�by state that I a�n a dul� authorized repz�esentatxve with ihe power ta ag�•ee to tlle
foregoinb conditions required for a City af Denton co-spo�asoxshi� and hereby da a6re:e to
thc conditions.
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Car�l I.ay��n MizelI, (,���inator _._
Dea�tan Commui�il;y Bai�d
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807H F2�VI�WEn AN17 AP{��iOV�p
as to financial and operatlonal
ob�����4rsns �nd business terms,
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