19-2621s:\legal\our documents\ordinances\19\ordinance_turkey trat.docx
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WHEREAS, for the Downtown Denton Turkey Trot and Kids' Gobble VVobble last year
on November 13, 2018, City Council authorized a co-sponsorship not to exceed $5,060 under
ordinance 18-1912; and
W EREAS, the purpose of the Downtown Denton Turkey Trot and Kids' Gobble Wobble
is to promote health and wellness through running and benefit the enton Community Food
Center; and
WHEREAS, the City of Dentan will co-sponsor up ta $3,i48 of in-kind services and
resources for the Event, which will include security, Fire/EMS, permits, and use af the McKinney
Street parking lot; and
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SECTION 2. This Ordinance shall be effective immediately upon its passage and approval,.
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The motion to approve this Ordinance was made by mmpµ��,� ��"�" ����,w��;`�,� �, �� and
seconded by ��^�� ��,��'���w���_T.,��'���� ����"�: �� ��' ...___.,. This Ordinance was passed and approved by
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�N�� �t�a�M�.�v�ri��� ��:r����� [ --- - ��°� .�:
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse L. Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5
Paul Meltzer, At Large Place 6:
Abstain Absent
PASSED AND APPROVED this the ,����°�� day of ¢���� �' ��� ���'�� , 2019.
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CHRIS WA ,l ° �"� � MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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September 24, 2019
Tony Roman
President
Denton Area Running Club
Dear Mr. Roman:
City of Denton Parks and Recreation Department
601 E. Hickory St., Suite B, Denton, TX 76201 •(940) 349-7275
We received your co-sponsorship request for $3,748 of in-kind services and resources from the
City of Denton for the Downtown Denton Turkey Trot and Kids' Gobble Wobble which will be
held on Thursday, November 28, 2019, from 7:00 a.m. to 11:00 p.m., at the McKinney Street
parking lot. Prior to your request being submitted to Council for approval, we ask that you agree
to the below conditions. If approved by Council, receipt of said in-kind services and resources are
conditioned upon your compliance with the conditions set forth below.
The City of Denton is proud to be a co-sponsor in of support to the event as outlined below. As
part of the approval process, City Council may request to see a report of revenues and expenses
for the 2019 Downtown Denton Turkey Trot and Kids' Gobble Wobble included in future
requests.
The following is a summary of in-kind support and the co-sponsorship role assumed by the
City of Denton and the Denton Area Running Club.
City of Dentan Fire, Poltce, Economic Development, and Parks and Recreatian Departments:
Fees Waived � Values Based on Schedule of Fees
$600
$150
$200
$30
Based on the Fire Department ambulance and paramedic fees
Based on the Fire Department permit inspector fee
Based on the Fire Department Carnivals and Fairs Permit fee
Based on the Special Event Permit fee.
ouR coRE vALUEs
Integrity • Fiscal Responsibility • Transparency • Outstanding Custorner Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989
$50 Based on the E. McKinney Street parking lat rental fee
Personnel Expenses � Estimate Based on FY18-19 Actuals
$2,609 Police Officers
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1. Event organizers will pravide all planning, management, and organization for the event.
2. Event organizers will submit a completed Special Event Permit Application with a layout
of the vendor lacations, public safety plan, site map, litter, recycling agreement, and
schedule of events ta the City's Special Events Supervisor priar to the event.
3. Event arganizers are respansible for securing all permits, licenses, insurance, and
appravals necessary to host the event as stated in permit applications. The Special Events
Supervisor will provide infarmation to help facilitate these processes if needed.
4. Event arganizers assume all liability whatsoever in connection with the Downtown Denton
Turkey Trat and Kids' Gobble Wabble, including but nat limited to any damages to City
property, whatever the cause, while hasting this event, and agrees to reimburse the City far
reparations within thirty (30) calendar days of receipt of a natice/invoice.
5. Event organizers will charge and collect all park vendor fees consistent with the City af
Denton Parks and Recreation Schedule of Fees Ordinance and remit these fees within five
working days after the event.
6. Event arganizers and vendors are responsible far their own set-up and take-dawn, including
tents, lightingy blC.y before and after the event. The City will nat provide labor far vendors.
7. The City of Denton will be recagnized as a co-sponsar at the apprapriate level in
pramotional and advertising materials. Use af the City laga must be submitted to the
Special Events Supervisor for approval fram the Parks and Recreatian Department.
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The City of Denton is excited about the Dc�wnto�in Uentan 1 urkey l�rot and Kids` (sobble Wabble
and its continued su�c�ss.
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3ennifer �usse, Specia� Lvents Sup�rvisar
I hereby state that T am a duly autharized representati��e with tl�e power to a�ree to the
foregoing conditions required for a C'ity of Denton co-spotYsorship and herebv do agree to
thc cpnditian.s.
,R��.y ��
Tony R °_ m..� .. �
c�m , Presir�ent
Uentan Area Kunning Club
�"q��q� AGREEM�N7 FEA3 BEEN
sor� a�v��w�� aNn APPRov�D
as ta tin�ncial and operatienal
o� ��,���ras �M� b�asiness term9.
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Date S'��'�r���:�: �r , e, r�'��� �.� r�.
10/21 /2019
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