19-2742ORDINANCE NO. 19-2%42
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND HR
GREEN, INC., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON OCTOBER
23, 2018, IN THE NOT-TO-EXCEED AMOUNT OF $815,147.00, SAID FIRST AMENDMENT
TO PROVIDE ADDITIONAL REVIEW OF DEVELOPMENT CONSTRUCTION PROJECTS
FOR THE CITY OF DENTON, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 6818 — PROVIDING FOR AN
ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED
578,915.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $1,394,062.00).
WHEREAS, on October 23, 2018, the City Council awarded a contract to HR Green, Inc., in
the amount of $815,147.00 for the review of development construction projects for the City of
Denton; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that an amendment be authorized to amend such contract agreement with respect to the
term of the agreement and an increase in the payment amount; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and HR Green, Inc., which is on file in the office of the Purchasing Agent, in the amount of Five
Hundred Seventy-Eight Thousand Nine Hundred Fifteen and 0/100 Dollars ($578,915.00) , is hereby
approved and the expenditure of funds therefor is hereby authorized in accordance with said
amendment. The total contract amount increases to $1,394,062.00
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to :i c•nvc this ordinance was made by J f ' and seconded by
j - f=; p—`f ^, the ordinance was pasticci and approved by the following
vote J - :
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay Abstain Absent
ATTEST:
ROSA RIOS, CITY SECRETARY
i 4
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: .r
lr-
CHRIS n l'f', MAYOR
r
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
Not Applicable
6818FILE
Amendment 1 - Development Services Review - HR Green
Laura Hermosillo
N/A
November 19, 2019
19-2742
6818 RFQ – Amendment #1 Page 1 of 6
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HR GREEN, INC.
FILE 6818
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 6818 (“Amendment”) by and
between the City of Denton, Texas (“City”) and HR Green, Inc. (“Consultant”); to that
certain contract executed on October 23, 2018, in the original not-to-exceed amount of
$815,147 (the “Agreement”); for services related to Development Services Review;
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $578,915 with this Amendment for an aggregate not-to-exceed of
$1,394,062.
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Development Services Review, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the Owner agrees to pay, based on the cost estimate detail attached as
Exhibit “B” to this Amendment, attached hereto and incorporated herein for all
purposes, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $578,915. The term of the Agreement is extended until April 23,
2020.
2. This Amendment modifies the Agreement amount to provide an additional
$578,915 for the additional services with a revised aggregate not to exceed total of
$1,394,062.
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
6818 RFQ – Amendment #1 Page 2 of 6
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
TODD HILEMAN, CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
“CONSULTANT”
HR GREEN, INC.,
An IOWA CORPORATION
By:
_________________________________
James E. Halverson, Principal & Vice
President
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
City Engineer
Todd Estes
Capital Projects
11/19/2019
6818 PSA – Amendment #1 Page 3 of 6
Exhibit A
Scope of Work – Engineering Project Facilitator & Engineering Development Review Services
HR Green (COMPANY) will provide on-site engineering project facilitation services and off-site
civil plan review for the City of Denton, Texas (CLIENT). The objective of this assignment is to:
• Provide consistent engineering facilitation assistance to the City of Denton involving
private development projects originating from the private sector. The engineering
facilitation services will be conducted in Denton, Texas and will consist of up to 2 FTEs
for a duration of six months. COMPANY will track number of cases, case types, and
related metrics to track the performance of these services. This information will be
reported to CLIENT on a monthly basis. When COMPANY has reached 80% of the
budget allocated for this task, notice will be provided to CLIENT. CLIENT will then
determine how remaining budget should be committed.
Over the duration of this Agreement, COMPANY will perform the following functions:
Task 4 – Provide On-Site Engineering Project Facilitation Support: Assist with the Facilitation of
Projects involving Civil Engineering Challenges: Projects/proposed plans will be assigned to
COMPANY by the Deputy Director of Development Review.
• Project will be logged into and tracked by the CLIENT and distributed to associated
departments/agencies that associates the project with the submission date; confirm
payment of fee; and collect associated tracking information;
• Once logged into the system, the plans will be subject to a Submittal Intake Checklist. In the
absence of a check list being used by the CLIENT, COMPANY will utilize checklist criteria
developed during the initial assignment period. CLIENT acknowledges that incomplete plans
will not be accepted or subjected to engineering development review. Rather, COMPANY
will note elements that are incomplete and/or insufficient with the party submitting the
plans. These deficiencies will be identified on a report provided to the applicant.
• It is anticipated that the focus of these services will involve:
▪ ROW/Roadway improvements
▪ Water and Sanitary Sewer Plans
▪ Stormwater detention, storm sewers
▪ Hydrology and hydraulics
▪ Access Management review and or coordination with TXDOT
▪ SWPPP and WOMP reviews
• COMPANY will not assume responsibility for preparing and/or completing design(s);
rather, COMPANY’S role will be to facilitating technical issues in a manner consistent
with standard City policies and practices.
• COMPANY will work with CLIENT to prepare appropriate reporting and tracking systems
to manage caseloads.
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
6818 PSA – Amendment #1 Page 4 of 6
Conditions and Services to be provided by City:
Task 4: Provide On-Site Engineering Project Facilitation Support:
• Provide office/work space for on-site representatives, including office related supplies.
• Provide access to files necessary to complete the work associated with this assignment.
• Provide appropriate identification as a CLIENT representative and access to appropriate
CLIENT buildings.
• Intake of all applications will be the responsibility of the City.
• COMPANY and CLIENT mutually agree to not recruit each other’s employees.
• COMPANY requests support from appointed and elected public officials in the
fulfillment of stated duties.
• CLIENT acknowledges that the resources on site in Denton, TX will commit to a maximum
of 1,768 combined hours (884 hours per person) of direct time dedicated to this project.
CLIENT will only be billed for time attributed to the project summarized in this Agreement.
The CLIENT will make reasonable accommodations for the COMPANY resources for
purposes of vacation, illness, and training to maintain credentials.
Task 5 – Conduct Off-Site Engineering Plan Reviews and Prepare Associated Reports- Extension:
• Provide access to files necessary to complete the work associated with this assignment.
• Intake of all applications will be the responsibility of the Capital Projects Department.
• COMPANY will be relegated to receive engineering plans from the CLIENT and provide a
report of findings, comments, and conditions for each application.
• CLIENT acknowledges that the number of FTEs dedicated to provide the services
summarized in this Agreement are fewer than the number recommended by COMPANY.
CLIENT also acknowledges that this decision may impact the response time dedicated to
engineering plan review.
• COMPANY and CLIENT mutually agree to not recruit each other’s employees.
• COMPANY requests support from appointed and elected public officials in the study,
modification, and implementation of changes and refinements to the development
review process, including changes to development code and standards as well as
established processes and procedures.
• Provide office space, telephone, copier and misc. office materials on an as needed basis.
• Conduct initial application sufficiency review for assurance that the application meets the
minimum requirements to conduct a review.
Items Not Covered Under this Agreement: COMPANY is not responsible for the following:
• Presenting information to any associated City entities (e.g., planning and zoning
commission, board of zoning adjustment, city council, etc.).
• Other than what is specified in this Agreement, COMPANY will not be responsible for
providing intake services for the City of Denton.
• COMPANYs role is to serve as the City’s representative in conferring with private
developers and/or their agents about engineering related issues associated with one or
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
6818 PSA – Amendment #1 Page 5 of 6
more development proposals. COMPANY will not be responsible for value-engineering
and/or providing any design assistance to submitted plans.
• Project management or facilitation responsibilities beyond what is specified in this
Agreement.
• Processing, managing, tracking, or facilitating development related agreements or
contracts.
• COMPANY shall maintain its status as an independent contractor by providing
equipment associated with the needs of the project.
Project Schedule
Project Initiation: October 23, 2019
Project Deadline: Six (6) months from the time COMPANY receives notice to proceed. The
expectation is this Agreement will be supplemented with a longer-term amendment outlining
a schedule beyond six months.
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
6818 PSA – Amendment #1 Page 6 of 6
Exhibit B
Project Budget
Task Task Description Hours Rates Expenses Estimated
Task Fee
4 Engineering Project Facilitation 1,768 $115 - $210 10,000 277,500
5 Engineering Plan Review 2,284 $95 - $210 $0 301,415
Total 4,052 $10,000 $578,915
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relat ionship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Sec tion 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this s ection is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local gov ernment officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: A1156C23-DB38-4DD6-8B7A-46A26DC70CDA
1
HR Green, Inc.
N/A
X
X
X
10/21/2019
N/A
X
Certificate Of Completion
Envelope Id: A1156C23DB384DD68B7A46A26DC70CDA Status: Completed
Subject: Please DocuSign: City Council Contract 6818 - Amendment 1
Source Envelope:
Document Pages: 8 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Laura Hermosillo
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
laura.hermosillo@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
10/15/2019 8:58:46 AM
Holder: Laura Hermosillo
laura.hermosillo@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Laura Hermosillo
laura.hermosillo@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 10/15/2019 9:01:22 AM
Viewed: 10/15/2019 9:01:32 AM
Signed: 10/15/2019 9:01:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.121.153
Signed using mobile
Sent: 10/15/2019 9:01:36 AM
Viewed: 10/15/2019 9:36:38 PM
Signed: 10/15/2019 9:37:21 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 10/15/2019 9:37:23 PM
Viewed: 10/18/2019 1:15:15 PM
Signed: 10/18/2019 1:55:50 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jim Halverson
jhalverson@hrgreen.com
Principal/Vice President
HR Green, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 12.118.45.250
Sent: 10/18/2019 1:55:52 PM
Viewed: 10/21/2019 5:31:03 AM
Signed: 10/21/2019 8:15:02 AM
Electronic Record and Signature Disclosure:
Accepted: 10/21/2019 5:31:03 AM
ID: 461105d4-0b59-48f0-95bb-f1dfbc0ffbc5
Signer Events Signature Timestamp
Todd Estes
Todd.Estes@cityofdenton.com
City Engineer
Capital Projects
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 174.206.4.78
Signed using mobile
Sent: 10/21/2019 8:15:05 AM
Resent: 11/5/2019 9:36:54 AM
Viewed: 11/5/2019 9:40:45 AM
Signed: 11/5/2019 9:41:09 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 11/5/2019 9:41:11 AM
Viewed: 11/20/2019 3:06:04 PM
Signed: 11/20/2019 3:06:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/20/2019 3:06:30 PM
Viewed: 11/20/2019 3:10:34 PM
Signed: 11/20/2019 3:10:42 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/20/2019 3:10:45 PM
Viewed: 11/20/2019 3:46:29 PM
Signed: 11/20/2019 3:46:57 PM
Electronic Record and Signature Disclosure:
Accepted: 11/20/2019 3:46:29 PM
ID: 686d4f7d-aebf-4bcc-bcb8-f62fc4f55961
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/15/2019 9:01:35 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/21/2019 8:15:05 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/20/2019 3:10:44 PM
Viewed: 11/22/2019 3:21:32 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Annie Bunger
Annie.Bunger@cityofdenton.com
Contract Control Specialist
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/20/2019 3:46:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/20/2019 3:46:59 PM
Certified Delivered Security Checked 11/20/2019 3:46:59 PM
Signing Complete Security Checked 11/20/2019 3:46:59 PM
Completed Security Checked 11/20/2019 3:46:59 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Jim Halverson, Todd Hileman, Rosa Rios
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