19-2835 S:\Legal\Our Documents\Ordinances\I 9\Denton Holiday Lighting Festival.docx
ORDINANCE NO. 19-2835
AN ORDINANCE OF THE CITY OF DENTON, APPROVING A CITY CO-SPONSORSHIP
TO THE DENTON HOLIDAY FESTIVAL ASSOCIATION, INC., IN AN AMOUNT NOT TO
EXCEED $15,208 OF IN-KIND SERVICES AND RESOURCES FOR THE 31St ANNUAL
DENTON HOLIDAY LIGHTING FESTIVAL, WHICH WILL BE HELD ON FRIDAY,
DECEMBER 6, 2019, FROM 5:30 P.M. TO 9:30 P.M., AT THE HISTORIC DOWNTOWN
SQUARE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the Denton Holiday Festival Association Board is requesting the City Council
to participate as a co-sponsor for in-kind services and resources for the 31' Annual Holiday
Lighting Festival ("the Event"), which will be held on Friday, December 6, 2019, from 5:30 p.m.
to 9:30 p.m., at the historic downtown square; and
WHEREAS, for the Denton Holiday Lighting Festival last year on November 27, 2018,
City Council authorized a co-sponsorship not to exceed $15,600 under ordinance 18-1993; and
WHEREAS, the purpose of the Denton Holiday Lighting Festival is to provide a free
family-friendly community tradition to kick off the City's holiday shopping season with the
support of local merchants and the Main Street Association; and
WHEREAS, the City of Denton will co-sponsor up to $15,208 of in-kind services and
resources for the Event, which will include security, Fire/EMS, permits, and park maintenance
staff; and
WHEREAS, in exchange for support,the City of Denton will be considered an event co-
sponsor of the Denton Holiday Lighting Festival at a co-sponsorship level equal to the total value
of the co-sponsorship provided herein; and
WHEREAS, the City Council of the City of Denton finds that the co-sponsorship of the
Denton Lighting Festival serves a municipal and public purpose, and is in the public's interest;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1: The findings and recitations contained in the preamble of this Ordinance are
incorporated herein by reference.
SECTION 2. The City Council of the City of Denton finds that it is in the public's interest
and benefit to the citizens of the City of Denton to participate as a co-sponsor at a level not to
exceed $15,208 for in-kind include security, Fire/EMS, permits, and park maintenance staff,
which will be held on Friday, December 6, 2019, from 5:30 p.m. to 9:30 p.m., at the downtown
square that said participation as a co-sponsor is hereby approved.
S:\Legal\Our Documents\Ordinances\19\Denton Holiday Lighting Festival.docx
SECTION 3. This Ordinance shall be effective immediately upon its passage and approval.
The motion to approve this Ordinance was made by TI I1r) At Owl and
seconded by C'l-fvo.-'OC -1-: t . This Ordinance was passed and approved by
the following vote [7 - 0 1:
Aye Nay Abstain Absent
Mayor Chris Watts: IV-
Gerard Hudspeth, District 1: v/
Keely G. Briggs, District 2:
Jesse L. Davis, District 3: V
John Ryan, District 4: Vs
Deb Armintor,At Large Place 5:
Paul Meltzer,At Large Place 6:
PASSED AND APPROVED this the 2r0( day of 'D' r 1 bet, , 2019.
i -LOOLV
CHR ATTS, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
*V D.E. 41/4.44.
ift
BY: _ .9I 1/ / _ii : : 1
APPROVED AS TO LEGAL FORM: '\r �"
AARON LEAL, CITY ATTORNEYte
444`1sst's'sie
0 /
BY:
OF DENTON
City of Denton Parks and Recreation Department
DEON 601 E. Hickory St., Suite B, Denton, TX 76201 • (940) 349-7275
October 22, 2019
Brooke Moore
Vice Chair
Denton Holiday Festival Association, Inc.
Dear Ms. Moore:
We received your co-sponsorship request for $15,208 of in-kind services and resources from the
City of Denton for the 31St Annual Denton Holiday Lighting Festival, which will be held on
Friday,December 6,2019,from 5:30 p.m. to 9:30 p.m., at the historic downtown square. Prior to
your request being submitted to Council for approval, we ask that you agree to the below
conditions. If approved by Council,receipt of said in-kind services and resources are conditioned
upon your compliance with the conditions set forth below.
The City of Denton is proud to be a co-sponsor in support to the event as outlined below. As part
of the approval process, City Council may request to see a report of revenues and expenses for the
2019 Denton Holiday Lighting Festival included in future requests.
The following is a summary of in-kind support and the co-sponsorship role assumed by the
City of Denton and the Denton Holiday Festival Association, Inc..
City of Denton Fire,Police, and Parks and Recreation Departments:
Fees Waived I Values Based on Schedule of Fees
$200 Based on the Fire Department Carnivals and Fairs Permit fee
$30 Based on the Special Event Permit fee.
Personnel Expenses I Estimate Based on FY18-19 Actuals
$10,848 Police Officers
$2,520 EMS Services
$1,167 Park Maintenance
In consideration of the above support, the Denton Holiday Festival Association,Inc. (hereby
after also referred to as "Event organizers") agrees to the following conditions:
1. Event organizers will provide all planning,management, and organization for the event.
OUR CORE VALUES
Integrity•Fiscal Responsibility• Transparency• Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989
2. Event organizers will submit a completed Special Event Permit Application with a layout
of the vendor locations, public safety plan, site map, litter, recycling agreement, and
schedule of events to the City's Special Events Supervisor prior to the event,
3. Event organizers are responsible for securing all permits, licenses, insurance, and
approvals necessary to host the event as stated in permit applications. The Special Events
Supervisor will provide information to help facilitate these processes if needed.
4. Event organizers assume all liability whatsoever in connection with the Denton Holiday
Lighting Festival, including but not limited to any damages to City property, whatever the
cause, while hosting this event, and agrees to reimburse the City for reparations within
thirty(30) calendar days of receipt of a notice/invoice.
5. Event organizers will charge and collect all park vendor fees consistent with the City of
Denton Parks and Recreation Schedule of Fees Ordinance and remit these fees within five
working days after the event.
6. Event organizers and vendors are responsible for their own set-up and take-down,including
tents, lighting, etc., before and after the event. The City will not provide labor for vendors.
7. The City of Denton will be recognized as a co-sponsor at the appropriate level in
promotional and advertising materials. Use of the City logo must be submitted to the
Special Events Supervisor for approval from the Parks and Recreation Department.
The City of Denton is excited about the Denton Holiday Lighting Festival and its continued
success.
Sincerely,
Jennifer Eusse, Special Events Supervisor
I hereby state that I am a duly authorized representative with the power to agree to the
foregoing conditions required for a City of Denton co-sponsorship and hereby do agree to
the conditions.
Denton Holiday Festival Association, Inc.
By: • orb (' G // //5M
Brooke ••re, Date
Vice Chair
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obti•ations and;pusiness terms.
• Signature
e• 22
' Title
2
Depart ent
Date Signed: f/