19-2903ORDINANCE NO. 19-2903
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND POWER
ENGINEERS, 1NC., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON
OCTOBER 9, 2018, 1N THE NOT-TO-EXCEED AMOUNT OF $776,600; AMENDED BY
AMENDMENT 1 APPROVED BY THE PURCHASING STAFF; SAID SECOND AMENDMENT
TO PROVIDE SERVICES FOR CIP PROJECTS, WHERE RELAY AND CONTROL
COMMISSIONING IS REQUIRED, FOR PERIODIC NERC TESTING, MEETING
OBLIGATIONS OF THE TEXAS MUNICIPAL POWER AGENCY (TMPA) TRANSMISSION
OPERATOR, MAINTENANCE, AND CONSTRUCTION SERVICES AGREEMENT;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREI'OR; AND PROVIDING AN
EFFECTIVE DATE (FILE 6861 - PROVIDING FOR AN ADDITIONAL SECOND
AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $604,800, 00 WITH THE TOTAL
CONTRACT AMOLJNT NOT-TO-EXCEED $1,381,400).
WHEREAS, on October 9, 2018, by Ordinance No. 18-1483, the City awarded a contract to
POWER Engineers, Inc. in the amount of $776,600,00 to provide services for Capital Improvement
Projects where design or relay and control commissioning has been initiated; for providing North
American Reliability Corporation (NERC) required periodic relay and protection system testing for
two substations; for meeting obligations of the Texas Municipal Power Agency (TMPA)
Transmission Operator, Maintenance, and Construction Services Agreement; for providing a
contingency for unforeseen engineering support requirements; and for providing a contingency for
emergency relay and control system support; and
WHEREAS, the additional fees under the proposed Second Amendment are fair and
reasonable and are consistent with and not higher than the recommended practices and fees
applicable to the Provider's profession and such fees do not exceed the maximum provided by law;
NOW, TH�REFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Second Amendment, increasing the amount of the contract between the
City and POWER Engineers, Inc., which is on file in the office of the Purchasing Agent, in the
amount of Six Hundred Four Thousand Eight Hundred 00/100 ($604,800.00) Dollars, is hereby
approved and the expenditure of funds therefor is hereby authorized in accordance with said
amendment. The total contract amount increases to $1,381,400.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
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y ���µ�� ��� t� � rdinance was m�he ordinanc�� a passed a������ �� and
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seconded b nd approved by the
following vote [ �'(��+.� �°� �:
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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Docusign City Council Transmittal Coversheet
PSA 6861
File N a m e DME Substation/Transmission Construction Engineering A e
Purchasing Contact �ane Rogers
City Council Target Date December 1�, zol9
Piggy Back Option Not Appl i cabl e
Contract Expiration "�A
Ordinance 19-2903
ndment No
D3
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DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND POWER ENGINEERS, INC.
PSA 6861
THE STATE OF TEXAS
COUNTY OF DENTON
THIS SECOND AMENDMENT TO CONTRACT 6861 ("Amendment") by and
between the City of Denton, Texas ("City") and POWER Engineers, Inc. ("Design
Professional"); to that certain contract executed on October 9, 2018, in the original not-to-
exceed amount of $776,600 (the "Original Agreement"); amended on March 14, 2019, a
no cost change order for Power Testing & Energization (PTE) Schedule of Fees per job
billing grade and PTE Power Billing Equipment Charges (the "First Amendment");
(collectively, the Original Agreement and the First Amendment are the "Agreement") for
services related to CIP projects that include the design tasks associated with the substation
and transmission projects;
WHEREAS, the City deems it necessary to further expand the services provided by Design
Professional to the City pursuant to the terms of the Agreement, and to provide an
additional not-to-exceed amount $604,800 with this Amendment for an aggregate not-to-
exceed of $1,381,400.
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Design Professional to the City;
NOW THEREFORE, the City and Design Professional (hereafter collectively referred to
as the "Parties"), in consideration of their mutual promises and covenants, as well as for
other good and valuable considerations, do hereby AGREE to the following Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
The additional services described in Attachment "A" of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the CIP projects, are hereby authorized to be performed by Design Professional.
For and in consideration of the additional services to be performed by Design
Professional, the Owner agrees to pay, based on the cost estimate detail attached as
Attachment "A" to this Amendment, a total fee, including reimbursement for non-
labor expenses an amount not to exceed $604,800.
2. This Amendment modifies the Agreement amount to provide an additional
$604,800 for the additional services with a revised aggregate not to exceed total of
$1,381,400.
6861 PSA — Amendment #2 Page 1 of 2
DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Design Professional, have each
executed this Amendment electronically, by and t�i�����ir respective duly authorized
representatives and officers on this date
"DESIGN PROFESSIONAL"
POWER ENGINEERS, INC. "CITY"
�ocuSigned by;
By. � ��
bB3E24EEA4334C7...
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
—DocuSigned by:
By� ��� �i�t'�I'E: 12/1s/2o19
TOD l�I��'1���, CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
DocuSigned by:
By.
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THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
--DocuSigned by:
Antonio Puente, Jr.
� bin�ib l�.t 1 ,V'.
S �,z�'���a���� PRINTED NAME
Chief Financial officer
TITLE
Electric
DEPARTMENT
6861 PSA — Amendment #2 Page 2 of 2
DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086 ��tachment A
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JUIy 23, 2019
Chuck Sears
Denton Municipal Electric
1659 Spencer Road
Denton, TX 76205
Phone: 940-349-7111
Email: chuck.sears(a�cityofdenton.com
Copy. Ms. Cindy Alonzo, Denton Municipal Electric
Subject: PSA 6861, Proposed Amendment 2
Dear Chuck:
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We're grateful Denton Municipal Electric chose us to help efficiently and successfully complete
multiple projects that were executed under the contract between POWER Engineers, Inc. and the
City of Denton, dated Oct. 16, 2018. We propose an additional amendment (#2) to the original
contract to allow POWER Testing and Energization, Inc. (POWER) to continue providing testing,
commissioning, energization, NERC compliance support, and other required engineering services
as required to provide a safe and functional system.
The amendment is based on the following projects that have been identified as requiring support,
as detailed in Attachment A. The existing schedule for labor fees and equipment charges, as
ratified in Amendment 1, would remain in effect.
POWER looks forward to continuing to provide testing services to Denton Municipal Electric. If
you have any questions, please use the contact information below to reach me. We look forward to
the opportunity to discuss our proposal further, and to hearing from you soon.
Sincerely,
POWER Testing and Energization, Inc.
�F°'P.� ��.Q-YV
Greg Gideon
Department Manager
Copy: Hugo Bonjour, POWER Engineers
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PAGE 1 OF 4
DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086
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ATTACHMENT A
PROJECT SUMMARY
# I Station
1 I Denton North
Project Description
Addition of a new power transformer in an existing
station
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Scope of Work
Estimated Cost
Provide testing required for commissioning one new $69,000
switchgear building, one new powertransformer, and all 138
kV relays and controls for the new transformer in the main
control building (does not include power factor or transformer
2 Masch Branch New substation Perform complete station commissioning and end-to-end
testing for two 138 kV transmission lines (does not include
power factor or transformer testing)
3 Arco Replace existing standard range CT's with extended Test six new free-standing CT's, verify wiring (two sets of 3
range CT's for EPS metering for Transformers 1 and 2 CT's each)
4 Denton West Replace carrier communications hardware that is no Replace two TC-10B and two TCF-10B units with UPLC's on
longer supported by the manufacturer for two 345kV two-line panels; completely test local facilities; complete end-
lines and complete end-to-end testing with Oncor to-end testing with Oncor for the two 345kV transmission lines
(TMPA project; reimbursable)
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PAGE 2 OF 4
$112,000
$10,800
$28,000
DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086
5 Denton West Complete end-to-end testing of the RD Wells and Jim Complete remote end testing for the RD Wells and Jim $15,500
Christal 138kV transmission lines for new panels and Christal 138kV transmission lines
new breakers installed in Denton West (TMPA project;
reimbursable)
6 Fort Worth Commission the revised relay panel for F-440 after the Complete F-440 411 L relay upgrade with relay testing, wiring $10,600
panel has been upgraded by replacing a 311 L relay confirmation, functional checks, and end-to-end testing on the
with a 411 L(makes F-440 relaying consistent with DME Denton West 138kV transmission line
standard protection scheme; supports Denton West
panel replacements)
Subtotal for Project Commissioning $245,900
Upera#ions, Maintenance, and Engineering Support:
# Station Project Description Scope of Work Estimated Cost
Periodic NERC Protective Relay System Compliance Testing Planned for the Balance of 2019 and for 2020:
7 Fort Worth Perform periodic relay testing that is required by NERC Complete required periodic testing of protective relays and $27,500
Standard PRC-005 schemes
8 McKinney Perform periodic relay testing that is required by NERC Complete required periodic testing of protective relays and $50,300
Standard PRC-005 schemes
9 Cooper Creek Perform periodic relay testing that is required by NERC Complete required periodic testing of protective relays and $53,000
Standard PRC-005 schemes
10 Teasley Perform periodic relay testing that is required by NERC Complete required periodic testing of protective relays and $27,500
Standard PRC-005 schemes
O&M and Engineering Support:
11 Arco Reprogram the protective relay system to add transfer Complete required end-to-end testing with Oncor (required to $8,600
trip to Circuit #1 on the Arco to Collin 138kV verify functionality and to comply with NERC standards for
transmission line and complete end-to-end testing as coordination between neighboring utilities)
requested by Oncor
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DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086
12 Multiple stations Provide assistance and relay testing for adjusting Assist with changing CT taps and relay settings for $55,000
transformer differential relay settings in seven transformer differential relaying at Woodrow, Kings Row,
substations to eliminate power flow limitations on McKinney, North Lakes, Pockrus, Industrial, and Cooper
multiple transmission lines Creek substations; verify relay performance; test relays only if
required
Contingency for Urgent, Emergency, Operational, or other Unforeseen Needs:
13 Multiple stations Provide testing, technical, and field support for urgent, Provide relay testing and/or other technical assistance, $137,000
emergency, operational, or other needs that normally consultation, or field support for items such as: reviews and
cannot be predicted adjustments after system events or protective system
misoperations; discovery of protective system problems; relay
setting changes; support of adjacent utility requests;
protective system component or SCADA RTU replacements
or setting changes; reviews after equipment failures;
implementation of changes required for system studies,
protection philosophy changes, new NERC or ERCOT
requirements, or discovery of protective system problems;
regulatory audits related to protective systems; compliance
related requirements; etc. (Example: Most recent
transmission system coordination study identified changes
needed in at least 227 relays, some of which will require
testing)
Subtotal for O&M and En ineerin Su ort $358,900
Grand Total $604,800
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DocuSign Envelope ID: 244D1EBC-8486-4F22-9450-014D49269086
Exhibit �rQ
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
Name of vendor who has a business relationship with local governmental entity. POWER Engi neers , Inc .
� Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the oripinally filed questionnaire was incomplete or inaccurate.)
Name of local government officer about whom the information in this section is being disclosed.
Chuck Sears
Name of Officer
This section, (itenl3 including subparts A, B, C& D), nlust be conlpleted far each oiticer with whonl the vendor has an enlploynlent or other business relationship
as detined by Section 176.001(1-a), Local Governnlent Code. Attach additional pages to this Forn1 CIQ as necessary.
A. Is the local governnlent oiticer nanled in this section receiving ar likely to receive taxable inconle, other than investnlent inconle, fionl the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable inconle, other than investnlent inconle, fionl or at the direction of the local governnlent oiticer
nanled in this section AND the taxable inconle is not received fionl the local governnlental entity?
� Yes � No
C. Is the tiler of this questionnaire enlployed by a corparation ar other business entity with respect to which the local governnlent oiticer serves as an
oi�icer ar director, or holds an ownership of one percent or nlare?
� Yes � No
D. Describe each enlploynlent or business and fanlily relationship with the local governnlent oiticer nanled in this section.
professional business relationship. we are hired to provide
services required by Denton that we have expertise in.
X❑ I have no Conflict of Interest to disclose.
�ocuSigned by;
11/15/2019
� �f�h�#&���doing business with the governnlental entity Date
Certificate Of Completion
Envelopeld:244D1EBC84864F229450014D49269086
Subject: Please DocuSign: 6861 Substation Amendment 2
Source Envelope:
Document Pages: 8 Signatures: 6
Certificate Pages: 6 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
11/12/2019 1:19:48 PM
Signer Events
M.Jane Rogers
monisa. rogers@cityofdenton.com
Senior Buyer
City Of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori. hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Holger Peller
holger.peller@powereng.com
POWER Engineers Incorporated
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/15/2019 9:04:43 AM
ID:d70d6b2e-b0e8-4fd7-b6c3-92d1ed2e1458
Holder: Monisa Rogers
Monisa.Rogers@cityofdenton.com
Signature
COmpleted
Using IPAddress: 129.120.6.150
���
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
CDocuSigned by:
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7F9D328BF0204E5...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
CDocuSigned by:
o(,�w� Pc.U,w�
5B3E24EEA4334C7...
Signature Adoption: Pre-selected Style
Using IPAddress: 209.141.115.2
� �> � �,�
�
Status: Completed
Envelope Originator:
Monisa Rogers
901 B Texas Street
Denton, TX 76209
Monisa. Rogers@cityofdenton.com
IP Address: 129.120.6.150
Location: DocuSign
Timestamp
Sent: 11/12/2019 1:23:30 PM
Viewed: 11/12/2019 1:24:09 PM
Signed: 1 1/12/201 9 1:27:08 PM
Sent: 11/12/2019 1:27:10 PM
Viewed: 11/12/2019 4:16:57 PM
Signed: 1 1/12/201 9 4:23:09 PM
Sent: 11/12/2019 4:23:11 PM
Viewed: 11/14/2019 3:54:03 PM
Signed: 1 1/14/201 9 3:56:26 PM
Sent: 11/14/2019 3:56:28 PM
Viewed: 11/15/2019 9:04:43 AM
Signed: 11/15/2019 9:12:38 AM
Signer Events
Antonio Puente, Jr.
Antonio. Puente@cityofdenton.com
Chief Financial Officer
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/15/2019 12:30:31 PM
ID: e362a3dc-2570-4bb3-a99a-3fd903d7a030
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID:57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/19/2019 9:35:11 AM
ID:6cf4a736-2aa5-4061-adaf-c3c1a936bafa
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Signature
CDocuSigned by:
wf-ati.io Pu�,�.!-�,, ,�r.
E3760944C2BF4B5...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
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Using IPAddress: 129.120.6.150
�DocuSigned by:
��.�. i�t�t,w�tUn.
8776C7118AOD454...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
CDocuSigned by:
� �:,a�
1C5CASCSE175493...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
Signature
Status
Status
Status
Status
Status
Timestamp
Sent: 11/15/2019 9:12:41 AM
Viewed: 11/15/201912:30:31 PM
Signed: 11/15/2019 12:31:46 PM
Sent: 11/15/2019 12:31:49 PM
Viewed: 12/18/2019 10:40:05 AM
Signed: 12/18/2019 10:40:20 AM
Sent: 12/18/2019 10:40:22 AM
Viewed: 12/18/2019 1:57:46 PM
Signed: 12/18/2019 1:57:52 PM
Sent: 12/18/2019 1:57:55 PM
Resent: 12/19/2019 9:16:51 AM
Resent: 12/19/2019 9:28:09 AM
Viewed: 12/19/2019 9:35:11 AM
Signed: 12/19/2019 9:36:22 AM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 11/12/2019 1:27:10 PM
Carbon Copy Events Status Timestamp
Not Offered via DocuSign
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chuck Sears
chuck.sears@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events
Notary Events
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
� ■ '' � `
Signature
Signature
Status
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Sent: 11/15/2019 12:31:49 PM
Sent: 12/18/2019 1:57:55 PM
Viewed: 12/19/2019 1:20:46 PM
Sent: 12/19/2019 9:36:24 AM
Viewed: 12/19/2019 9:58:49 AM
Timestamp
Timestamp
Timestamps
12/19/2019 9:36:24 AM
12/19/2019 9:36:24 AM
12/19/2019 9:36:24 AM
12/19/2019 9:36:24 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Holger Peller, Antonio Puente, Jr., Todd Hileman, Rosa Rios
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Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your pocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a$0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your pocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your pocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your pocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Re uired hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Ex lorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
rox connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.