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20-363ORDINANCE NO. 20-363 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE A CONTRACT WITH GREEN EQUIPMENT COMPANY, THROUGH THE BUY BOARD COOPERATIVE PURCHASING NETWORK CONTRACT# 577-18, FOR THE PURCHASE OF PARTS AND LABOR COST, MAINTENANCE, AND SPARE COMPONENTS FOR SEWER INSPECTION EQUIPMENT WITH DISTRIBUTORS ENVIROSIGHT, RADIODETECTION, AND PEARPOINT PRODUCTS FOR THE WATER UTILITIES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7274 -AWARDED TO GREEN EQUIPMENT COMPANY, IN THE TWO (2) YEAR NOT-TO-EXCEED AMOUNT OF $200,000). WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing Network has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Buy Board Cooperative Purchasing Network programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items shown in the "File Number" referenced herein and on file in the office of the Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: FILE NUMBER 7274 VENDOR Green Equipment Company AMOUNT $200,000 SECTION 2. By the acceptance and approval of the items set forth in the referenced file number, the City accepts the offer of the persons submitting the bids to the Buy Board Cooperative Purchasing Network for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities, and for the specified sums contained in the bid documents and related documents filed with the Buy Board Cooperative Purchasing Network and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the referenced file number wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Buy Board Cooperative Purchasing Network, the City Manager, or his designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Buy Board Cooperative Purchasing Network, and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or his designee. SECTION 5. By the acceptance and approval of the items set forth in the referenced file number, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by stl ;9-UL /)!fl.Tz t;~ and seconded by Wlft•./ffttlll , the ordinance was passed and approved by the following vote L1.. -0 : Aye Nay Abstain Absent Mayor Chris Watts: v Gerard Hudspeth, District 1 : v Keely G. Briggs, District 2: v Jesse Davis, District 3: v John Ryan, District 4: v Deb Armintor, At Large Place 5: ../ Paul Meltzer, At Large Place 6: 7 PASSEDANDAPPROVEDthisthe Jefl dayof ~~ ,2020. CH~ ATTEST: ROSA RIOS, CITY SECRETARY BY:.~b~ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 Jane Rogers Not Applicable 7274 Sewer Inspection Equipment - Green Equipment COOP February 18, 2022 February 18, 2020 20-363 File 7274 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND GREEN EQUIPMENT COMPANY (File # 7274) THIS CONTRACT is made and entered into this date _______________________, by and between Green Equipment Company, a Texas corporation, whose address is 2563 Gravel Drive, Fort Worth, Texas, 76118, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products in accordance with the Supplier’s quote, a copy of which is attached hereto and incorporated herein for all purposes as Exhibit “C”. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) Buyboard Cooperative Purchasing Contract #577-18 with Green Equipment Company which is an authorized distributor for Envirosight, Radiodetection and Pearpoint Sewer Inspection Equipment and Repair (Exhibit “B” on file at the office of the Purchasing Agent); (c) Green Equipment Company, quote (Exhibit “C”); (d) Certificate of Interested Parties Electronic Filing (Exhibit “D”); (e) Form CIQ – Conflict of Interest Questionnaire (Exhibit "E") These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 02/18/2020 File 7274 under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. SUPPLIER BY: ______________________________ AUTHORIZED SIGNATURE Printed Name:_____________________ Title:____________________________ __________________________________ PHONE NUMBER _________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER CITY OF DENTON, TEXAS BY: _____________________________ TODD HILEMAN CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 Vice President 817-589-2704 zanesmith@greenequipco.com 2020-576301 Zane Smith Kenneth Banks General Manager Utilities File 7274 Exhibit A Special Terms and Conditions 1. Contract Term The contract term will be two (2) years, effective from date of award or notice to proceed as determined by the City of Denton Purchasing Department. BuyBoard Contract #577-18 expires November 30, 2021. The contract shall commence upon the issuance of a Notice of Award by the City of Denton Council. At the sole option of the City of Denton, the contract may be further extended as needed, not to exceed a total of six (6) months. 2. Total Contract Amount The contract total shall not exceed $200,000. Pricing shall be per Exhibit C attached. DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 File 7274 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relat ionship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Sec tion 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this s ection is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local gov ernment officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: F6A6611D-89E0-4019-91CF-DAA6D7DF7318 E Green Equipment Company X N/A 1/22/2020 X X X N/A Certificate Of Completion Envelope Id: F6A6611D89E0401991CFDAA6D7DF7318 Status: Completed Subject: Please DocuSign: City Council Contract 7274 Sewer Inspection Equipment - Green Equipment Source Envelope: Document Pages: 7 Signatures: 6 Envelope Originator: Certificate Pages: 7 Initials: 1 Monisa Rogers AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Monisa.Rogers@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/22/2020 9:35:09 AM Holder: Monisa Rogers Monisa.Rogers@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Monisa Rogers monisa.rogers@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/22/2020 9:37:53 AM Viewed: 1/22/2020 9:38:01 AM Signed: 1/22/2020 9:39:14 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/22/2020 9:39:16 AM Viewed: 1/22/2020 1:42:42 PM Signed: 1/22/2020 1:42:57 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/22/2020 1:42:59 PM Viewed: 1/22/2020 1:56:00 PM Signed: 1/22/2020 1:56:50 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Zane Smith zanesmith@greenequipco.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 68.187.42.214 Sent: 1/22/2020 1:56:51 PM Viewed: 1/22/2020 2:07:18 PM Signed: 1/22/2020 2:32:06 PM Electronic Record and Signature Disclosure: Accepted: 1/22/2020 2:07:18 PM ID: e0cc15cb-1e06-4d61-8bd1-88d2f9ec3e02 Signer Events Signature Timestamp Kenneth Banks kenneth.banks@cityofdenton.com General Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/22/2020 2:32:08 PM Viewed: 1/22/2020 2:48:39 PM Signed: 1/22/2020 2:49:37 PM Electronic Record and Signature Disclosure: Accepted: 1/22/2020 2:48:39 PM ID: 118b5c35-7efe-40f0-8c17-3dfa031c60e6 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/22/2020 2:49:40 PM Viewed: 2/19/2020 8:20:56 AM Signed: 2/19/2020 8:21:17 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.192.80.28 Signed using mobile Sent: 2/19/2020 8:21:20 AM Viewed: 2/19/2020 8:51:08 AM Signed: 2/19/2020 8:51:13 AM Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 2/19/2020 8:51:15 AM Viewed: 2/19/2020 9:28:19 AM Signed: 2/19/2020 9:28:54 AM Electronic Record and Signature Disclosure: Accepted: 2/19/2020 9:28:19 AM ID: 8192a481-36a3-49f3-98d6-5703e7c6b89a In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/22/2020 9:39:16 AM Viewed: 2/19/2020 9:31:09 AM Electronic Record and Signature Disclosure: Carbon Copy Events Status Timestamp Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/22/2020 2:49:40 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 2/19/2020 8:21:19 AM Viewed: 2/20/2020 3:51:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 2/19/2020 8:21:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign David Brown david.brown@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 2/19/2020 9:28:56 AM Viewed: 2/19/2020 9:31:27 AM Electronic Record and Signature Disclosure: Accepted: 4/10/2019 2:54:36 PM ID: 20238ddf-ccd6-4d52-988f-8c9f3436055e Becky Stahl beckystahl@greenequipco.com Security Level: Email, Account Authentication (None) Sent: 2/19/2020 9:28:57 AM Viewed: 2/19/2020 9:33:11 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jimmy Fougerousse jimmyfougerousse@greenequipco.com Security Level: Email, Account Authentication (None) Sent: 2/19/2020 9:28:58 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/19/2020 9:28:58 AM Certified Delivered Security Checked 2/19/2020 9:28:58 AM Signing Complete Security Checked 2/19/2020 9:28:58 AM Completed Security Checked 2/19/2020 9:28:58 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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