20-756ORDINANCE NO. 20-756
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL AGREEMENT WITH DENTON COUNTY , UNDER THE GOVERNMENT
CODE , CHAPTER 791.001, TO AUTHORIZE CONSOLIDATED COMMUNICATION
SYSTEMS FOR PUBLIC SAFETY; AUTHORIZING THE EXPENDITURE OF FUNDS
THEREFOR ; AND DECLARING AN EFFECTIVE DATE (FILE 7278 -A WARD AN
INTERLOCAL AGREEMENT WITH DENTON COUNTY).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager or his designee is hereby authorized to execute the
Interlocal Agreement with Denton County under Section 791.001 of the Texas Government
Code, a copy of which is attached hereto and incorporated by reference herein (the
"Agreement").
SECTION 2 . The City Manager or his designee is authorized to expend funds pursuant
to the Agreement.
SECTION 3. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 7278 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4 . This ordinance shall become effective immediately upon its passage and
approval. ..-
The motion to approve this ordinance was made by v df/t{ £y/fllf and
seconded by cr-sse-D tt!lt:S , the ordinance was passed and approved by
the following vote L1_ -1.]:
Aye Nay Abstain Absent
Mayor Chris Watts: V
Gerard Hudspeth, District 1 : V
Keely G. Briggs, District 2: -1
Jesse Davis , District 3: ./
John Ryan, District 4: o/
Deb Armintor, At Large Place 5: II
Paul Meltzer, At Large Place 6: V"
PASSED AND APPROVED this the 1~ day of_-=~~~·!wL_ ______ , 2020.
~
CHRIS WATTS, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
BY: ~~-dfi;v
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: ~·d-t--=-"u~£ __..____{~_,~v.-~....L.__
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 7205A94D-FD10-47CB-8262-721155599CBB
Suzzen Stroman
ILA Denton County - Public Safety Radio System
7278
Not Applicable
FILE
N/A
April 7, 2020
20-756
Consolidated Communications Agreement/City of Denton 1
AGREEMENT BETWEEN DENTON COUNTY AND THE CITY OF DENTON FOR A
CONSOLIDATED COMMUNICATIONS SYSTEM FOR PUBLIC SAFETY AND
GOVERNMENTAL SERVICES
This Interlocal Agreement (“Agreement”) is entered into by and between the City of
Denton, (“Denton” or “City”) and Denton County, (“County”), both entities being located in
Denton County, Texas (collectively, the “Parties”). The Parties execute this Agreement as
hereinafter provided, pursuant to the Texas Government Code Chapter 791, known as the
Interlocal Cooperation Act:
WHEREAS, Denton County and Denton are political sub-divisions within the State of
Texas, and each is engaged in the provision of governmental services for the benefit of its
citizens; and
WHEREAS. the Interlocal Cooperation Act, Texas Government Code, Chapter 791, as
amended, provides authority for local governments of the State of Texas to enter into Interlocal
agreements with each other for the purpose of performing governmental functions and services
as set forth in the Act; and
WHEREAS, Denton County and Denton each own and operate systems for the purpose
of providing communications in support of its governmental operations; and
WHEREAS, Denton county and Denton have investigated and determined that it would
be advantageous and beneficial to the citizens within their respective jurisdictions to operate a
single consolidated communications system; and
WHEREAS, in order to provide dependable, mission-critical communications services
(voice radio and data service) for use by each of the Parties and their respective users, Denton
County and Denton desire to enter into this Agreement to provide a Consolidated
Communications System for public safety and governmental services; and
WHEREAS, use of this consolidated Communications System will provide for system
coverage for the City and County to ensure safe, effective, and efficient communication, and
benefit the greatest number of citizens both now and in the future; and
WHEREAS, this Agreement will provide the framework for administering the
Consolidated Communications System and the distribution between Denton an Denton County
of the costs associated with the implementation, maintenance, and operation of the consolidated
communications system; and
NOW, THEREFORE, in consideration of the mutual covenants and agreement herein
contained, the sufficiency of which are hereby acknowledged, and upon and subject to the terms
and conditions hereinafter set forth, the Parties agree as follows:
I.
DEFINITIONS
In addition to the definitions stated in the preamble and recitals hereof, the following
words and phrases as used in this Agreement, unless the context clearly shows otherwise, shall
have the following meanings:
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Consolidated Communications Agreement/City of Denton 2
“Communications System” means a wide area, multi-agency digital trunked radio
system compliant with P-25 interoperability standards to be used jointly by the City of
Denton, Denton County and other Infrastructure Members, if any, primarily for providing
public safety dispatch and communications for fire, emergency medical, law enforcement
services and such other governmental services as may be agreed from time to time by the
Parties.
“Coordinating Committee” means the committee that is responsible for making
recommendations to the Infrastructure Management Committee on the administration and
operation of the Communications System.
“Effective Date” means the last date signed by an authorized representative of the
Parties.
“Infrastructure” means radio tower sites, FCC-licensed radio frequencies and
Infrastructure Equipment.
“Infrastructure Equipment” means communications repeaters, transmitters, channel
banks, combiners, routers, dispatch console systems, fiber optic, microwave, or similar
equipment connected to the Communications System Master Controller.
“Infrastructure Management Committee” means the committee that is responsible for
the administration and operation of the Communications System.
“Infrastructure Member” means the parties and other entities which has built
Infrastructure connected to the Communications System in accordance with the mutual consent
and system requirements of the Denton County Sheriff and Denton Police Chief.
“Subscriber Units” means mobile radios, portable radios, or any similar devices used
for communicating over the Communications System.
“Technical Committee” means the committee that advises the Coordinating Committee
on technical issues related to the operation of the Communications System.
“User” means any entity with which the City of Denton or Denton County has entered
into a contractual agreement for the provision of radio communication services through the
Communications System.
“User Committee” means the committee that is responsible for making
recommendations to the Coordinating Committee on the operations of the Communications
System.
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Consolidated Communications Agreement/City of Denton 3
II.
TERM
1.1 This Agreement shall commence on the Effective Date and end on September 30,
2020, unless terminated earlier as provided herein.
1.2 It is the intention of the Parties for this to be a long term enterprise which will be
renewed with a new ILA each year subject to approval by each Party’s governing
body.
III.
USERS AND INFRASTRUCTURE MEMBERS
3.1 The City of Denton and Denton County may add Users to the Communications
System, following the consent of the Infrastructure Management Committee to the addition
of each such additional entity.
(a) Users added to the Communications System shall be required to pay the
User rate established by the Infrastructure Management Committee. The User rate will be
reviewed annually by the Coordinating Committee.
(b) The City of Denton currently provides radio communications services to
the University of North Texas and Texas Women’s University. Beginning October 1, 2020,
any radio communications services provided by the City to each of these entities must conform
to the provisions of this agreement including, but not limited to, requiring the consent of the
Infrastructure Management Committee and individually executed ILAs required for Users.
(c) Each User is responsible for obtaining all software and hardware
required to program its Subscriber Units.
3.2 Any entity which builds Infrastructure shall be considered an Infrastructure
Member subject to the following conditions:
(a) The addition of an Infrastructure Member shall require the consent of
the Infrastructure Management Committee.
(b) Infrastructure Members shall be required to meet the minimum system
requirements for channel capacity, inter-operational talk-groups, site hardening, maintenance,
and reliability as defined and mutually determined by the Denton County Sheriff and Denton
Police Chief.
(c) All Infrastructure and Infrastructure Equipment purchased by an
Infrastructure Member shall be individually licensed, owned and maintained by that
Infrastructure Member.
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Consolidated Communications Agreement/City of Denton 4
(d) Each new Infrastructure Member added shall be responsible for the
funding of an additional Communications System technician and vehicle, unless specifically
waived in writing by the Denton County Sheriff. If the Sheriff determines that an additional
Communications System technician and vehicle are not needed, the new Infrastructure Member
shall split the cost of the technician and vehicle paid for by Lewisville and Denton as provided for
specifically in Section 4.4, below, and such waiver or responsibility for cost sharing with
Lewisville and Denton shall be included in the written agreement between Denton County and the
new Infrastructure Member. This section (d) shall not apply to an Infrastructure Member which
the Denton County Sheriff determines will provide an employee of the Infrastructure Member
to serve as a Communications Services technician, along with a vehicle for that technician.
IV.
OBLIGATIONS OF THE PARTIES
4.1 Infrastructure and Infrastructure Equipment
(a) The City of Denton agrees to provide two Communications System sites
within its corporate limits, which it deems necessary for the operation of the Communications
System, compatible with the specifications as set forth in Exhibit “A” attached hereto and
incorporated herein as if fully set forth. Said sites shall house Infrastructure Equipment for the
purposes of augmenting the Communications System.
(b) The City of Denton agrees to include 14 radio channels to provide
sufficient talk path capacity for City of Denton’s Public Safety and Public Services operations
and inter-operational talk-groups for system users.
(c) The City of Denton also agrees to install the Infrastructure Equipment in
a hardened shelter with either emergency generator backup power along with uninterruptible
power supplies or battery bank system. The hardened shelter and back-up power system shall
be installed concurrently with any new Infrastructure.
4.2 Communications System Technicians
(a) City of Denton currently operates a municipal radio repair shop for the
purpose of maintaining its Subscriber Units Infrastructure, and Infrastructure Equipment.
(b) The City of Denton has entered into an advanced plus service package
with Motorola Solutions for the hardware and software upgrades/updates, monitoring,
preventative and corrective maintenance of the City of Denton’s Infrastructure and
Infrastructure Equipment. This service level agreement includes network and equipment
monitoring, technical support, onsite maintenance and security monitoring services.
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Consolidated Communications Agreement/City of Denton 5
(c) The City of Denton radio technicians shall perform the duties of system
and site maintenance, alarm monitoring, subscriber unit repair (includes basic repair by the
technician or by a third-party) and emergency call-out functions for the City of Denton
Communications System Infrastructure as needed.
(d) The City of Denton technicians will operate from the City of Denton
radio shop and will be dispatched to jobs in a prioritized manner.
(e) The City of Denton radio technicians shall be employees of the City of
Denton. The City of Denton shall be responsible for hiring and supervising its radio
technicians.
(f) The City of Denton technicians will be available to assist the Denton
County Radio Shop technicians on an as-available and as-needed basis to assist with radio
programming, system restoration, and emergency maintenance tasks.
4.3 Communications System Technician and Vehicle
(a) Denton County shall employ an additional Communications System
technician apart from the two existing Communications System technicians. Lewisville and
Denton shall be equally responsible for the funding of this Communications System Technician
position, in addition to the cost of training (as recommended by the Coordinating Committee
and approved by the Infrastructure Management Committee) except as provided for under
Section 3.2(d) of this Agreement.
(i) All Communications Systems technicians shall perform the duties
of System maintenance, alarm monitoring, Subscriber Unit repair (includes basic
repair by the technician or by a third party) and emergency call-out functions for
all Users of the Communications System.
(ii) The Communications System technicians employed by Denton
County will be stationed at the Denton County radio shop and will be dispatched
to jobs in a prioritized manner.
(iii) The Communications System technicians shall be employees of
Denton County. Denton County shall be responsible for the hiring, supervising
and performance evaluation of the technicians.
(iv) Costs for the Communication Technician salary and related
expenses shall not increase more than 5% per fiscal year.
(b) Denton County shall also purchase a vehicle dedicated for the
Performance of daily tasks by the Communications Systems technicians (Communications
System vehicle”). Denton County shall be reimbursed by Lewisville and Denton for the use of
said Communications System vehicle pursuant to section 4.4(a).
(i) Denton County shall provide fuel and perform routine
maintenance on the Communications System vehicle in accordance with the
vehicle’s manufacturer.
(ii) Denton County shall register and maintain vehicle inspections
for the Communications System vehicle in accordance with state law.
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Consolidated Communications Agreement/City of Denton 6
(iii) The Communications System vehicle and equipment will be
subject to the Denton County Administration Policies and Procedures for
replacement of such vehicles or equipment. Such replacement will be
incorporated into the Budget Impact Statement and will be consistent with the
customary maintenance and replacement schedule for like equipment.
(c) The costs to Denton of the additional Communications System technician
Position and Communications System vehicles are outlined in Exhibit “B”. The costs to
Denton under this Agreement many not exceed the amounts provided for in Exhibit “B”
without a written amendment to this Agreement, approved by both Parties.
4.4 Payment for Communications System
(a) Denton and Lewisville shall be equally responsible for the payment of
the amount set forth in Exhibit “B”, attached hereto and incorporated herein as if fully set forth
which represents the costs for the salary and benefits of the additional Communications System
Technician position and Communications System Vehicle. The costs shall not increase more
than 5% per fiscal year.
(b) Denton County shall invoice Denton monthly for half of the amount set
forth in Exhibit “B”, for which payment must be remitted within thirty (30) days of receipt of
invoice.
(c) The invoice shall provide an accounting of the number of work days the
position of the additional Communications System Technician described in section 4.2(a) was
vacant in that year, if any and shall credit Denton its proportionate share, for such vacancy by
multiplying the payment owed pursuant to section 4.4(a) by the number of days the vacancy
existed (numerator) by the number of working days in the year (denominator).
(d) All payments shall be made only from current revenues legally available
to each Party.
(e) In the event that an Infrastructure Member is added and the Sheriff
determines an additional Communications System Technician and vehicle are not needed and
such costs are to be split, the costs to Denton as outlined in Exhibit “B” shall be recalculated
by the Denton County Budget Office and split equally among Lewisville, Denton, and the new
Infrastructure Member(s). An adjusted Exhibit “B” to this Agreement shall be provided within
thirty (30) days of the addition of an Infrastructure Member pursuant to Section 3.2(d), which
shall replace the Exhibit “B” attached to this Agreement.
V.
ADMINISTRATION OF THE COMMUNICATIONS SYSTEM
The administration of the Communications System shall be supported by the Committees
as set forth in Exhibit “C”, attached hereto and incorporated herein as if fully set forth.
5.1 Infrastructure Management Committee
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Consolidated Communications Agreement/City of Denton 7
(a) The Infrastructure Management Committee shall be responsible for the
administration and operation of the Communications System.
(b) The Infrastructure Management Committee shall be comprised of the
Denton County Sheriff, the City of Lewisville Police Chief, the City of Denton Police Chief, and
the equivalent position of each Infrastructure Member.
5.2 Coordinating Committee
(a) The Coordinating Committee shall be responsible for making
recommendations to the Infrastructure Management Committee on the administration and
operation of the Communications System.
(b) The Coordinating Committee shall be comprised of one (1) member from
each of the following: the Denton County Sheriff’s Office, the Lewisville Police Department,
the Denton County Emergency Management Services Department, and a member of the Denton
County Fire Chiefs’ Association. The Chief Administrative Officer of each Infrastructure
Member may appoint no more than two (2) ex-officio members to serve on and advise the
Coordinating Committee, but said ex-officio members shall have no voting authority.
(c) The Coordinating Committee shall develop recommended guidelines for
User Fees based upon system analysis and Terms of Use within three (3) months of the Effective
Date.
(d) Rules or fees pursuant to the terms and obligations of this Agreement must
be approved by the governing body, or designee, of each of the Parties as required by their
respective charters and ordinances.
5.3 Technical Committee
(a) The Technical Committee shall advise the Coordinating Committee on
Technical issues involving the Communication Systems.
(b) Each Coordinating Committee member shall appoint up to three (3)
persons to serve on the Technical Committee.
(c) Technical standards for the operation of the Communications System shall
be developed by the Technical Committee and approved by the Coordinating Committee. Once
approved, the Coordinating Committee shall recommend the standards for adoption by the
Infrastructure Management Committee and may not violate any of the terms of this Agreement
or of any existing maintenance or hardware agreement.
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Consolidated Communications Agreement/City of Denton 8
5.4 User Committee
(a) The User Committee may recommend operational practices to the
Coordinating Committee for consideration.
(b) The User Committee may be comprised of one (1) member from each
User of the Communications System.
VI.
OWNERSHIP INTERESTS OF THE PARTIES
6.1 Each Party shall retain individual ownership of its respective Infrastructure,
Infrastructure Equipment, and Subscriber Units purchased prior to, or as part of, this Agreement.
6.2 All Infrastructure, Infrastructure Equipment, and Subscriber Units owned by each
Infrastructure Member will continue to be separately owned by such member.
6.3 All frequencies utilized by the Communications System shall be separatel y
maintained and licensed by the owner or assignee designated by the FCC.
VII.
FINANCING AND INFRASTRUCTURE COST SHARING
It is the sole responsibility of each Infrastructure Member or User incurring costs to make
payment to vendors providing equipment for and services to the Communications System on
behalf of that Infrastructure Member or User. In no event shall any Infrastructure Member or
User be held liable for debts incurred by any other Infrastructure Member or User as a result of
expenditures made in connection with the Communications System unless otherwise specifically
set out in this agreement.
VIII.
APPROPRIATION OF FUNDS
All payments made by Agency to County pursuant to this Agreement shall be from
current revenues available to Agency.
IX.
TERMINATION
This Agreement may be terminated upon ninety (90) days written notice from the Party
seeking termination to the other Party to the identified Notice Addresses provided in this
Agreement. The Party terminating this Agreement shall reimburse the non-terminating Party for
reconfiguring of the system, if required, such as Infrastructure connectivity.
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Consolidated Communications Agreement/City of Denton 9
X.
DISPUTE RESOLUTION
In the event of a dispute regarding any aspect of this Agreement, the dispute shall be sent
first to the Coordinating Committee for resolution and the Coordinating Committee shall act as
mediator. If the Coordinating Committee is unable to agree on a resolution, then the dispute
shall be referred to the governing bodies of the Parties.
XI.
GOVERNMENTAL FUNCTION
The Parties have determined by their execution of this Agreement that this Agreement
and the obligations of the Parties contained herein are in discharge of a governmental function
as set forth in the Interlocal Cooperation Act, and participation in this Agreement by one Party
shall not be construed as creating any kind of agency relationship, partnership, or
Communications enterprise amongst the Parties.
XII.
RELEASE AND HOLD HARMLESS
TO THE EXTENT PERMITTED BY LAW, EACH PARTY AGREES TO
WAIVE ALL CLAIMS AGAINST, TO RELEASE, AND TO HOLD HARMLESS THE
OTHER PARTY AND ITS RESPECTIVE OFFICIALS, OFFICERS, AGENTS,
EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM ANY
AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, LOSSES, DAMAGES,
ATTORNEYS FEES, INCLUDING ALL EXPENSES OF LITIGATION OR
SETTLEMENT, OR CAUSES OF ACTION WHICH MAY ARISE BY REASON OR
INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGE TO, OR
LOSS OF USE OF ANY PROPERTY ARISING OUT OF OR IN CONNECTIN WITH
THIS AGREEMENT. IN THE EVENT THAT A CLAIM IS FILED, EACH PARTY
SHALL BE RESPONSIBLE FOR ITS PROPORTIONATE SHARE OF LIABILITY.
XIII.
IMMUNITY
In the execution of this Agreement, neither of the Parties waive, nor shall be deemed
hereby to have waived, any immunity or any legal or equitable defense otherwise available
against claims arising in the exercise of governmental powers and functions. By entering into
this Agreement, the Parties do not create any obligations, express or implied, other than those
set forth herein, and this Agreement does not create any rights in parties who are not signatories
to this Agreement.
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Consolidated Communications Agreement/City of Denton 10
XIV.
ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between Denton County
and the City of Denton and supersedes all prior negotiations, representations, and/or agreements,
either written or oral between Denton County and Denton. This Agreement may be amended
only by written instrument signed by Denton County and Denton.
XV.
NOTICES
Unless notified otherwise in writing, all notices are required to be given to either Party
in writing and delivered in person or send via certified mail to the other Parties at the
following respective addresses:
Denton County Representative:
County Judge
110 West Hickory Street, 2nd Floor
Denton, TX 76201
City of Denton Representative:
City Manager
City of Denton
215 E. McKinney
Denton, TX 76201
XVI.
AUTHORITY TO SIGN/CITY COUNCIL AUTHORIZATION
The undersigned officers and/or agents of the Parties hereto are the properly authorized
officials or representatives and have the necessary authority to execute this Agreement on behalf
of the Parties hereto.
XVII.
SEVERABILITY
The provisions of this Agreement are severable. If any paragraph, section, subdivision,
sentence, clause, or phrase of this Agreement is for any reason held to be contrary to the law or
contrary to any rule or regulation having the force and effect of the law, such decisions shall not
affect the remaining portions of the Agreement. However, upon the occurrence of such event,
either Party may terminate this Agreement by giving the other party thirty (30) days written
notice.
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Consolidated Communications Agreement/City of Denton 11
XVIII.
VENUE
This Agreement and any of its terms or provisions, as well as the rights and duties of the
Parties hereto, shall be governed by the laws of the State of Texas. The Parties agree that this
Agreement shall be enforceable in Denton County, Texas, and if legal and necessary, exclusive
venue shall lie in Denton County, Texas.
XIX.
INTERPRETATION OF AGREEMENT
This is a negotiated document. Should any part of this Agreement be in dispute, the
Parties agree that the Agreement shall not be constructed more favorably for either of the Parties.
XX.
REMEDIES
No right or remedy granted herein or reserved to the Parties is exclusive of any right or
remedy granted by law or equity; but each shall be cumulative of every right or remedy given
hereunder. No covenant or condition of this Agreement may be waived without the express
written consent of the Parties. It is further agreed that one or more instances of forbearance by
either Party in the exercise of its respective rights under this Agreement shall in no way
constitute a waiver thereof.
XXI.
SUCCESSORS AND ASSIGNS
The Parties each bind themselves, their respective successors, executors, administrators,
and assigns to the other Party to this contract. Neither Party will assign, sublet, subcontract, or
transfer any interest in this Agreement without the prior written consent of the other Party. No
assignment, delegation of duties or subcontract under this Agreement will be effective without
the written consent of all Parties.
IN WITNESS THEREOF, the Parties hereto have executed this Agreement to be
effective upon execution and dating by each Party. This Agreement shall be effective from the
last date signed and marked on this Agreement by a participating Party.
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Consolidated Communications Agreement/City of Denton 12
APPROVED BY THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS:
BY:
DATE:
Todd Hileman, CITY MANAGER
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM:
Aaron Leal, CITY ATTORNEY
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 7205A94D-FD10-47CB-8262-721155599CBB
Melissa Kraft
4/8/2020
Consolidated Communications Agreement/City of Denton 13
APPROVED BY THE DENTON COUNTY COMMISSIONERS COURT OF
DENTON COUNTY, TEXAS:
BY:
DATE:
ANDY EADS, COUNTY JUDGE
ATTEST:
DEPUTY COUNTY CLERK
APPROVED AS TO FORM:
ASSISTANT DISTRICT ATTORNEY
DocuSign Envelope ID: 7205A94D-FD10-47CB-8262-721155599CBB
EXHIBIT “A”
CITY OF DENTON COMMUNICATIONS SYSTEM
COMPATABILITY SPECIFICATIONS
The City of Denton will operate a two-site simulcast system connected to the Denton County
Master site through the DCSO tower prime site.
Each radio site will consist of the following infrastructure or system components:
Fourteen 800 MHz radio frequencies
Two Motorola expandable site sub-system (ESS) equipment racks (each rack contains a multi-
coupler, LAN GPS, networking routers and switches)
One Tower-top amplifier
Two Transmit antennas
Two receive antennas
One Motorola GGM8000 site gateway
Site networking configuration
Climate controlled hardened structure with UPS and generator
The City of Denton Dispatch Centers will consist of the following infrastructure or system
components:
Two Motorola MCC 7500 dispatch console sites
Fourteen dispatch consoles
Four Motorola site gateways
Four Ethernet switches
Two AUX I/O switches
Two servers
Fourteen Dual footswitches
One MCC 7500 Voice Processors
Twenty-eight Headset jacks
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BIS-SO-City of Lewisville Contract REVISED 11-21-19 11/21/2019 4:29 PM
DENTON COUNTY, TEXAS Prepared By: (nls)
Date: 11-21-19
**REVISED** BUDGET IMPACT STATEMENT
FY2019 (8 Months)FY2020 PROPOSED
COUNTY PRO-RATED ANNUAL
PORTION ESTIMATED CONTRACT FUNDING ESTIMATED CONTRACT FUNDING
Radio Systems Specialist Radio Systems Specialist Radio Systems Specialist
Slot #174-SO, Grade 15 Slot #174-SO, Grade 15 Slot #001-CL (previously 174-SO), Grade 15
Salary / Benefits & M&O Salary / Benefits & M&O Salary / Benefits & M&O
4020- Salary, Assistants $0 $45,813 $78,780
4040- Overtime Pay $0 $225 $225
4060- Longevity Pay $0 $0 $35
4091- Certification Pay $0 $0 $0
4092- Degree Incentive $0 $0 $0
Subtotal Salaries $0 $46,038 $79,040
4120- FICA $0 $3,522 $6,047
4130- Retirement $0 $6,137 $10,881
4140- Workers Comp. (CompMaint)$0 $137 $235
4152- TEC $0 $46 $79
4160- Health Insurance $0 $9,363 $15,325
Subtotal Benefits $0 $19,205 $32,566
Total Salaries/Benefits $0 $65,242 $111,606
4240- Printed Material $0 $0 *$0 *
4256- Computer Equipment $0 $6,400 $0
4265- Operating Supplies $0 $0 *$0 *
4290- Computer Software $0 $1,550 $0
4410- Gasoline $0 $0 *$0 *
4810- Shop Supplies $0 $1,014 $1,660
4820- Small Tools $0 $800 $800
4895- Vehicle Equipment $0 $0 *$0
5010- Training & Education $0 $0 *$5,000
6260- Wireless Services $0 $960 $960
6610- Vehicle Repairs $0 $0 *$0 *
6710- Equipment Rental $0 $0 $5,033
Subtotal M&O $0 $10,724 $13,453
8130- Operating Equipment $0 $37,907 $0
Subtotal Capital $0 $37,907 $0
Grand Total $0 $113,874 $125,060
Recurring Monthly Expenses $0 $14,234 $10,422
*These operating expenses will be absorbed by Denton County.
**REVISED**(Amended for the City of Denton to join the original agreement.It is the understanding of Denton County that
funding for this contract will be provided at 100%and will be divided equally between City of Lewisville and City of Denton.
The Grand Total Expense will remain the same.The effective date of the agreement is upon the last signature of all parties).
It is the understanding of Denton County that funding for this contract will be provided 100% by the entity according to the terms of
the agreement.A vehicle is provided by Denton County and the entity pays Denton County an equipment rental fee.The equipment
rental fee is calculated based on the average price of the vehicle (including depreciation) and fleet liability insurance.
City of Lewisville, *REVISED to add City of Denton*
This analysis is based on a Full-Time Radio Systems Specialist Salary and Benefits @ 40 hours per week.
CONTRACT ESTIMATE FOR: Consolidated Communications System Contract 01.60.23
Salary/benefits and Miscellaneous Operating Expenses
EXHIBIT B
DocuSign Envelope ID: 7205A94D-FD10-47CB-8262-721155599CBB
EXHIBIT C
Infrastructure Management Committee: Sheriff, Chief and/or any other entity department head that has built/builds Infrastructure to the
Communication System.
Coordinating Committee: Sheriff Selection, Chief Selection, EOC Selection, and Fire/Medical Selection.
User Committee: Is any entity with which Lewisville or Denton County has entered into a contract for the provision of communication services
through the Communication System.
Technical Committee: The Committee that advises the Coordinating Committee on technical issues related to the operation of the
Communication System.
Infrastructure Management Committee
Current Members:
Sheriff Tracy Murphree
Chief of Police Kevin Deaver- Lewisville P.D.
Chief of Police Frank Dixon- Denton P.D.
Coordinating Committee
Current Members:
Assistant Chief Larry Kish- Denton County Sheriff’s Office
Assistant Chief Todd Taylor- Lewisville P.D.
Assistant Chief Bobby Smith- Denton P. D.
Assistant Director Emergency Services Roland Asebedo- EOC Selection
Assistant Chief Jeremy Wilson – Little Elm Fire/Medial Selection
Ex-Officio Member (Billy Willis) Non-Voting- Denton County Sheriff’s Office
Ex-Officio Member (Lynda Lyons) Non-Voting- Lewisville P.D.
Ex-Officio Member (Suzanne Kaletta) Non-Voting- Denton P.D.
Technical Committee
Current Members:
DCSO – Billy Willis
Lewisville – Lynda Lyons
Denton- Darrell Washington
Darrel
User Committee
Current Members:
Flower Mound
Highland Village
DocuSign Envelope ID: 7205A94D-FD10-47CB-8262-721155599CBB
Certificate Of Completion
Envelope Id: 7205A94DFD1047CB8262721155599CBB Status: Completed
Subject: Please DocuSign: City Council Contract 7278 - ILA Denton County - Public Safety Radio System
Source Envelope:
Document Pages: 17 Signatures: 4 Envelope Originator:
Certificate Pages: 7 Initials: 1 Suzzen Stroman
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
suzzen.stroman@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
3/5/2020 3:04:49 PM
Holder: Suzzen Stroman
suzzen.stroman@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Suzzen Stroman
suzzen.stroman@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 3/5/2020 3:58:32 PM
Viewed: 3/5/2020 3:58:38 PM
Signed: 3/5/2020 3:58:55 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 3/5/2020 3:58:57 PM
Viewed: 3/5/2020 5:11:05 PM
Signed: 3/5/2020 5:12:33 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 3/5/2020 5:12:35 PM
Resent: 3/12/2020 1:53:40 PM
Resent: 3/16/2020 10:29:25 AM
Viewed: 3/16/2020 4:35:36 PM
Signed: 3/16/2020 4:43:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Melissa Kraft
Melissa.Kraft@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Sent: 3/16/2020 4:43:27 PM
Resent: 3/20/2020 2:49:44 PM
Resent: 3/23/2020 10:55:55 AM
Viewed: 3/23/2020 11:08:40 AM
Signed: 3/23/2020 11:08:49 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Docu~
i S~;(;UIUil
GDocuSigned by:
,M .. c-1<-f-ei•._, .. ,J,.
7F9D328BF0204ES
~DocuSign e d by:
L~E4:~
Signer Events Signature Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 3/23/2020 11:08:52 AM
Viewed: 4/8/2020 10:30:24 AM
Signed: 4/8/2020 10:30:42 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 4/8/2020 10:30:47 AM
Viewed: 4/8/2020 3:32:54 PM
Signed: 4/8/2020 3:32:59 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 4/8/2020 3:33:02 PM
Viewed: 4/8/2020 5:09:13 PM
Signed: 4/8/2020 5:09:52 PM
Electronic Record and Signature Disclosure:
Accepted: 4/8/2020 5:09:13 PM
ID: f3218aaf-b50e-4f08-b5f8-c54465b2426e
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/5/2020 3:58:57 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/23/2020 11:08:52 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
~DocuSigned by:
R--.R~
1CSCA8C5E175493
COPIED
COPIED
Carbon Copy Events Status Timestamp
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 10:30:45 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Zolina Parker
zolina.parker@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 10:30:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Drew Allen
Drew.Allen@cityofdenton.com
Sr. Mgr, Enterprise Applications & Projects
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 5:09:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lisa Collaud
Lisa.Collaud@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 5:09:57 PM
Viewed: 4/8/2020 8:27:19 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Stephanie Padgett
stephanie.padgett@cityofdenton.com
TS Administrative Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 5:09:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mary Miller
Mary.Miller@dentoncounty.com
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 5:09:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Julia Christman
julia.christman@dentoncounty.com
Security Level: Email, Account Authentication
(None)
Sent: 4/8/2020 5:10:00 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
COPIED
COPIED
COPIED
COPIED
COPIED
COPIED
COPIED
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/8/2020 5:10:01 PM
Certified Delivered Security Checked 4/8/2020 5:10:01 PM
Signing Complete Security Checked 4/8/2020 5:10:01 PM
Completed Security Checked 4/8/2020 5:10:01 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Todd Hileman, Rosa Rios
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
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