20-1149ORDINANCE NO. 20- 1149
AN ORDINANCE OF THE CITY OF DENTON APPROVING A CITY CO-SPONSORSHIP
TO THE CULTURAL OUTREACH COMMITTEE IN AN AMOUNT NOT TO EXCEED
$3,310 OF IN-KIND SERVICES AND RESOURCES FOR THE DENTON JUNETEENTH
CELEBRATION, WHICH WILL BE HELD ON SATURDAY, JUNE 20, 2020, FROM 5:00
P.M. TO 10:00 P.M., AT FRED MOORE PARK; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Cultural Outreach Committee is requesting the City Council of the City
of Denton to participate as a co-sponsor for in-kind services and resources for the Annual
Juneteenth Celebration (“the Event”), which will be held on Saturday, June 20, 2020, at Fred
Moore Park; and
WHEREAS, the purpose of the Juneteenth Celebration is to actively preserve and promote
the broad spectrum of the African American heritage through educational and cultural activities
that include games and live music; and
WHEREAS, the City of Denton will co-sponsor up to $3,3 10 of in-kind services and
resources for the Event, which will include park rental, security, Fire/EMS, park maintenance staff
and supplies; and
WHEREAS, in exchange for support, the City of Denton will be considered an event co-
sponsor of the Juneteenth Celebration at a co-sponsorship level equal to the total value of the co-
sponsorship provided herein; and
WHEREAS, the City Council of the City of Denton finds that the co-sponsorship of the
Juneteenth Celebration serves a municipal and public purpose, and is in the public’s interest;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this Ordinance are
incorporated herein by reference.
SECTION 2. The City Council of the City of Denton finds that it is in the public’s interest
and benefit to the citizens of the City of Denton to participate as a co-sponsor at a level not to
exceed $3,3 10 for in-kind services and resources which include park rental, security, Fire/EMS,
park maintenance staff and supplies, which will be held on Saturday, June 20, 2020, at Fred Moore
Park and that said participation as a co-sponsor is hereby approved.
SECTION 3. This Ordinance shall be effective immediately upon its passage and approval.
Aye
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Nay Abstain Absent
Mayor Chris Watts:
Gerard Hudspeth, District 1 :
Keely G. Briggs, District 2:
Jesse L. Davis. District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the day of 2020
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CHRIS WATTS, MAYOR
ATTEST :
ROSARIOS, crrY SECRETARY
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APPROVED AS TO LEGAL FORM:
AARON hEAL, CITY ATTORNEY
City of Denton Parks and Recreation Department
601 E. Hickory St., Suite B, Denton, TX 76201 • (940) 349-7275DENTON
June 16, 2020
Sydne McDade
Culture Outreach Committee
Dear Ms. McDade:
We received your co-sponsorship request for $3,3 10 of in-kind services and resources from the
City of Denton for the Annual Juneteenth Celebration, which will be held on Saturday, June 20,
2020, at Fred Moore Park. Prior to your request being submitted to Council for approval, we ask
that you agree to the below conditions. If approved by Council, receipt of said in-kind services
and resources are conditioned upon your compliance with the conditions set forth below.
The City of Denton is proud to be a co-sponsor in of support to the event as outlined below. As
part of the approval process, City Council may request to see a report of revenues and expenses
for the 2020 Juneteenth Celebration included in future requests.
The following is a summary of in-kind support and the co-sponsorship role assumed by the
City of Denton and the Culture Outreach Committee.
City of Denton Police, Fire, and Parks and Recreation Departments:
Fees Waived ! Values Based on Schedule of Fees and/or Estimated Actuals
$375
$ 100
Value based on rental fees for Fred Moore Park.
Value based on cost of supplies needed to provide in-kind services.
Personnel Expenses I Estimate Based on 2019 Actuals
$ 1 ,040
$ 1 ,045
$750
Police Officer
Parks and Recreation
Fire/EMS
In consideration of the above support, the Culture Outreach Committee (hereby after also
referred to as “Event organizers”) agrees to the following conditions:
1. Event organizers will provide all planning, management, and organization for the event.
2. Event organizers will submit a completed Special Event Permit Application with a layout
of the vendor locations, public safety plan, site map, litter, recycling agreement, and
schedule of events to the City’s Special Events Supervisor prior to the event.
OUR CORE VALUES
Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989
3. Event organizers are responsible for securing all permits, licenses, insurance, and
approvals necessary to host the event as stated in permit applications. The Special Events
Supervisor will provide information to help facilitate these processes if needed.
4. Event organizers assume all liability whatsoever in connection with the Juneteenth
Celebration, including but not limited to any damages to City property, whatever the cause,
while hosting this event, and agrees to reimburse the City for reparations within thirty (30)
calendar days of receipt of a notice/invoice.
5. Event organizers will charge and collect all park vendor fees consistent with the City of
Denton Parks and Recreation Schedule of Fees Ordinance and remit these fees within five
working days after the event.
6. Event organizers and vendors are responsible for their own set-up and take-down, including
tents, lighting, etc., before and after the event. The City will not provide labor for vendors.
7. The City of Denton will be recognized as a co-sponsor at the appropriate level in
promotional and advertising materials. Use of the City logo must be submitted to the
Special Events Supervisor for approval from the Parks and Recreation Department.
The City of Denton is excited about the Juneteenth Celebration and its continued success.
Sincerely,
Jennifer Eusse, Special Events Supervisor
I hereby state that I am a duly authorized representative with the power to agree to the foregoing
'onsorship and hereby do agree to the conditions.conditions required for a City of Denton co-sT
Sydne McDade
Culture Outreach Committee
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
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