20-1303ORDINANCE NO. 20-1303
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH
VENDORS FOR THE RENTAL OF HEAVY CONSTRUCTION EQUIPMENT FOR VARIOUS
CITY OF DENTON DEPARTMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 7295 — AWARDED TO KIRBY-
SMITH MACHINERY, INC., BANE MACHINERY, INC., UNITED RENTALS (NORTH
AMERICA), INC., ROMCO EQUIPMENT CO., LLC, RDO EQUIPMENT CO., SUNBELT
RENTALS, INC., HERC RENTALS, INC., ASSOCIATED SUPPLY COMPANY, INC., DBA
ASCO EQUIPMENT, INC, CLOSNER EQUIPMENT CO., INC., HOLT TEXAS, LTD., AND
DCMM RENTAL ONE, LTD. DBA RENTAL ONE EQUIPMENT, FOR THREE (3) YEARS,
WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE
TOTAL FIVE (5) YEAR NOT -TO -EXCEED AMOUNT OF $1,500,000).
WHEREAS, the City has solicited, received, and evaluated competitive proposals for the
Rental of Heavy Construction Equipment for various City of Denton departments; and
WHEREAS, the City Manager, or a designated employee, has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for
proposals; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER
7295
7295
7295
CONTRACTOR
Kirby -Smith Machinery, Inc
Bane Machinery, Inc.
United Rentals (North America), Inc.
SECTIONS AWARDED
Primary - 1, 2, 5, 13, 15, 16
Secondary — 3, 19
Tertiary - 6
Primary — 3, 14,
Secondary 6, 8
Primary - 4, 9, 17, 18, 19
Secondary - 12, 20, 21
7295 Romco Equipment Co., LLC
7295 RDO Equipment Co.
7295 Sunbelt Rentals, Inc.
7295 Herc Rentals, Inc.
7295 Associated Supply Company, Inc.,
dba ASCO Equipment, Inc
7295 Closner Equipment Co., Inc.
7295 Holt Texas, Ltd
7295 DCMM Rental One, Ltd.
dba Rental One Equipment
Primary - 6,
Secondary — 5, 14, And
Tertiary - 15
Primary - 7, 8, 11;
Secondary - 1,
Tertiary — 2, 5;
Primary - 12, 20,
Secondary - 4 And 9;
Primary - 21
Secondary — 18
Tertiary - 20
Secondary - 7, 15, 17
Tertiary — 3, 19
Secondary — 16
Tertiary —13, 14
Secondary — 2, 13
Tertiary - 1, 7, 8, 16, 17, 18
Tertiary - 4, 9, 12
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. That should the City and person submitting approved and accepted items and
of the submitted proposals wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposals, the City Manager, or his designated
representative, is hereby authorized to execute the written contract; provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
The motion to appr ve this ordinance was made by Kwexd and
seconded by I P IF A.A. , the ordinance wasps ed and alWed by the
following vot -]:
Aye Nay Abstain Absent
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the tq,,,i"-day of '2020.
alw/ /
CHRIS WATTS, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
e -j
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY:
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