20-1238ORDINANCE NO. 20-1238
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH, AND EXPEND FUNDS TO, THE UNIVERSITY OF
NORTH TEXAS AS A CONTRACTUAL CONSULTANT IN THE AMOUNT OF $40,840.00
UNDER THE NATIONAL SEXUAL ASSAULT KIT INITIATIVE (SAKI) FOR SMALL
AGENCIES GRANT (GRANT NO. 2019 -AK -BX -0026) FROM THE U.S. DEPARTMENT OF
JUSTICE, OFFICE OF JUSTICE PROGRAMS THROUGH THE BUREAU OF JUSTICE
ASSISTANCE FOR THE PERIOD OCTOBER 1, 2019 THROUGH SEPTEMBER 30,2022; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Denton, Texas ("City") finds it in the best interest of the citizens of
the City of Denton that the National Sexual Assault Kit Initiative for Small Agencies Grant ("SAKI
Grant") be operated for the period of October 1, 2019 through September 30, 2022; and
WHEREAS, the City authorized the acceptance of SAKI Grant on October 8, 2019 by
Resolution 19-2312; and
WHEREAS, the City finds that it is in the best interests of the public to coordinate with the
University of North Texas ("UNT") in this initiative and to expend funds to UNT in the amount of
$40,840.00 for inventory, working group, and site coordination services in furtherance of the
National Sexual Assault Kit Initiative; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The recitals and findings contained in the preamble of this Ordinance are
incorporated by reference into the body of this Ordinance as if fully set forth herein.
SECTION 2. The City Manager is hereby authorized to execute the Agreement attached
hereto as Exhibit "1" between the City of Denton and UNT for services to be provided in furtherance
of the National Sexual Assault Kit Initiative.
SECTION 3. The City Council hereby authorizes the City Manager to expend funds in the
manner and amount specified in the Agreement, not to exceed $40,840, and to take any other actions
necessary to complete the City's obligations under the Agreement.
SECTION 4. This Ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this Ordinance was made by and
seconded by ; this Ordinaide was passed and approved by the
following vote -
Aye Nay Abstain Absent
Mayor Chris Watts:
Gerard Hudspeth, District 1:
✓
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Annintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the -"'�P;� day of 92020.
r'/ /,
CHRIS WA TS, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY �� ng j
V
BY:
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
mm
2019-2022 SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND
THE UNIVERSITY OF NORTH TEXAS
This Agreement is hereby entered into by and between the City of Denton, Texas, a Texas
municipal corporation, hereinafter referred to as "City", and the University of North Texas, a
public research university, hereinafter referred to as "Organization".
WHEREAS, the City of Denton has reviewed the proposal for services and has determined
that Organization performs an important service for the residents of Denton without regard to
race, religion, color, age, or national origin, and recommends entering into this agreement for
services; and
WHEREAS, the City is the recipient of the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance National Sexual Assault Kit Initiative (SAKI) for Small
Agencies Grant, and has entered into an Agreement to the extent and upon the terms and
conditions as set forth in the Contract Agreement (2019 -AK -BX -0026 ) included as Exhibit "A";
and
WHEREAS, the City as a recipient of the National Sexual Assault Kit Initiative (SAKI) for
Small Agencies Grant will collaborate with the Organization to accomplish the grant's primary
goals to: 1) inventory all unsubmitted sexual assault kits (SAKs) in the jurisdiction's possession
and track the progress of the SAKs from testing through final adjudication; 2) create a
multidisciplinary working group that convenes regularly to address and identify the individual,
organizational, and systemic factors that lead to high numbers of unsubmitted SAKs in the
jurisdiction and develop a comprehensive strategy to address the backlog; and 3) designate a site
coordinator who will serve as the central point of contact for the SAKI team, with the full support
of the City of Denton Police Department; and
WHEREAS, City has determined that the proposal for services as set forth in Exhibit C —
UNT Budget Justification will provide needed services to citizens of City and City has funds in its
budget for the purpose of paying the services described in Exhibit B — Scope of Service; and
WHEREAS, City has designated the Denton Police Department as the department
responsible for the administration of this Agreement and all matters pertaining thereto; and
NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to
the mutual obligations and to the performance and accomplishment of the conditions
hereinafter described.
TERM
This Agreement shall commence on or as of October 1, 2019 and shall terminate on
September 30, 2022, unless sooner terminated in accordance with Section XXIII "Termination".
Page 1 of 12
RESPONSIBILITIES
Organization hereby accepts the responsibility for the performance of all services and
activities described in the Scope of Services attached hereto as Exhibit B, and incorporated herein
by reference, in a satisfactory and efficient manner as determined by City, in accordance with the
terms herein. City will consider Organization's executive officer to be Organization's
representative responsible for the management of all contractual matters pertaining hereto,
unless written notification to the contrary is received from Organization and approved byCity.
The Denton Chief of Police or designee will be City's representative responsible for the
administration of this Agreement.
III. OBLIGATIONS OF ORGANIZATION
In consideration of the receipt of funds from City, Organization agrees to the following
terms and conditions:
A. Forty thousand eight hundred and forty dollars may be paid to Organization by City, and
the only expenditures reimbursed from these funds shall be those in accordance with the
project budget, attached hereto as Exhibit C and incorporated herein by reference, for
those expenses listed in the Scope of Services as shown in Exhibit B. Organization shall
not utilize these funds for any other purpose.
B. It will establish, operate, and maintain an account system for this program that will allow
for a tracing of funds and a review of the financial status of the program.
C. It will permit authorized officials of City to review its account system for the program
upon reasonable notice during normal operating hours.
D. It will not enter into any contracts that would encumber City funds for a period that would
extend beyond the term of this Agreement.
E. It will appoint a representative who will be available to meet with City officials when
requested.
F. It will submit to City copies of year-end audited financial statements.
IV. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
Organization shall comply with all applicable federal laws, laws of the State of Texas, and
ordinances of the City of Denton.
Page 2 of 12
V. REPRESENTATIONS
A. Organization assures and guarantees that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement.
B. The person or persons signing and executing this Agreement on behalf of Organization do
hereby warrant and guarantee that he, she, or they have been fully authorized by
Organization to execute this Agreement on behalf of Organization and to validly and
legally bind Organization to all terms, performances, and provisions herein setforth.
C. City shall have the right, at its option, to either temporarily suspend or permanently
terminate this Agreement if there is a dispute as to the legal authority of either
Organization or the person signing the Agreement on behalf of the Organization.
D. Organization agrees that the funds and resources provided Organization under the terms
of this Agreement will no way be substituted for funds and resources from other sources,
nor in any way serve to reduce the resources, services, or other benefits which would
have been available to, or provided through, Organization had this Agreement not been
executed.
VI. PERFORMANCE BY ORGANIZATION
Organization will provide, oversee, administer, and carry out all of the activities and
services set out in the Scope of Services, attached hereto and incorporated herein for purposes
as Exhibit B, utilizing the funds described in Exhibit "C", attached hereto and incorporated herein
for all purposes and deemed by both parties to be necessary and sufficient payment for full and
satisfactory performance of the program in accordance with all other terms, provisions, and
requirements of this Agreement.
No modifications or alterations may be made in the Scope of Services without the prior
written approval of the City's Chief of Police.
VII.
PAYMENTS
A. Payments to Organization. City shall pay to Organization a maximum amount of money
not to exceed Forty thousand eight hundred and forty dollars ($40,840.00) for services
rendered under this Agreement. City will pay these funds on a reimbursement basis to
Organization within 15 days after City has received supporting documentation.
Organizations' failure to request reimbursement on a timely basis may jeopardize present
or future funding.
Page 3of12
10
B. Excess Payment. Organization shall retund to City within ten working days of City's
request, any sum of money which has been paid by City and which City at any time
thereafter determines:
1. Has resulted in overpayment to Organization; or
2. Has not been spent strictly in accordance with the terms of this Agreement; or
3. Is not supported by adequate documentation to fully justify the expenditure.
C. De -obligation of Funds/Reversion of Assets. In the event that actual expenditures deviate
from Organization's provision of a corresponding level of performance, as specified in
Exhibit B, City hereby reserves the right to re -appropriate or recapture any such under
expended funds. If City finds that Organization is unwilling and/or unable to comply with
any of the terms of this Agreement, City may provide notice of termination under article
XVIII hereunder to Organization. City may require a refund any remaining unexpended
funds which shall be refunded to City within ten working days of a written notice to
Organization to revert these financial assets. The reversion of these financial assets shall
be in addition to any other remedy available to City either at law or in equity for breach
of this Agreement.
WARRANTIES
Organization represents and warrants that:
A All information, reports, and data heretofore or hereafter requested by City and furnished
to City, are complete and accurate as of the date shown on the information, data, or
report, and, since that date, have not undergone any significant change without written
notice to City.
B. None of the provisions herein contravene or are in conflict with the authority under which
Organization is doing business or with the provisions of any existing indenture or
agreement of Organization.
C Organization has the power to enter into this Agreement and accept payments
hereunder, and has taken all necessary action to authorize such acceptance under the
terms and conditions of this Agreement.
D. Each of these representations and warranties shall be continuing and shall be deemed to
have been repeated by the submission of each request for payment.
M181Ri L .141419M
A Costs shall be considered allowable only if incurred directly and specifically in the
performance of and in compliance with this Agreement and in conformance with the
standards and provisions of Exhibits B and C.
B. Approval of Organization's budget, Exhibit C, does not constitute prior written approval,
even though certain items may appear herein. City's prior written authorization is
required in order for the following to be considered allowable costs:
Page 4 of 12
1. Encumbrances or expenditures during any one month period which exceeds one-
tenth 1/10 of the total budget as specified in Exhibit "C".
2. City shall not be obligated to any third parties, including any subcontractors of
Organization, and City funds shall not be used to pay for any contract service
extending beyond the expiration of this Agreement.
3. Any alterations, deletions, or additions to the Personnel Schedule incorporated in
Exhibit C.
4. Any fees or payments for consultant services.
Written requests for prior approval are Organization's responsibility and shall be made
within sufficient time to permit a thorough review by City. Any procurement or purchase which
may be approved under the terms of this Agreement must be conducted in its entirety in
accordance with the provisions of this Agreement.
X.
XI.
C. Expenditures will not be reimbursed to Organization for the purchase of real property.
These are not allowable costs under this agreement.
MAINTENANCE OF RECORDS
A Organization agrees to maintain records that will provide accurate, current, separate, and
complete disclosure of the status of the funds received under this Agreement, in
compliance with the provisions of Exhibit B, attached hereto, and with any other
applicable Federal and State regulations establishing standards for financial management.
Organization's record system shall contain sufficient documentation to provide in detail
full support and justification for each expenditure. Nothing in this Section shall be
construed to relieve Organization of fiscal accountability and liability under any other
provision of this Agreement or any applicable law. Organization shall include the
substance of this provision in all subcontracts.
& Organization agrees to retain all books, records, documents, reports, and written
accounting procedures pertaining to the operation of programs and expenditures of
funds under this Agreement for five years.
C. Nothing in the above subsections shall be construed to relieve Organization of
responsibility for retaining accurate and current records, which clearly reflect the level
and benefit of services provided under this Agreement.
REPORTS AND INFORMATION
At such times and in such form as City may reasonably require, Organization shall furnish
such statements, records, data, and information as City may request and deem pertinent to
matters covered by this Agreement.
Page 5 of 12
MONITORING & EVALUATION
Organization agrees to participate in an implementation and maintenance system
whereby the services can be continuously monitored. Organization agrees that City may carry
out monitoring and evaluation activities to ensure adherence by Organization to the Scope of
Services, Program Goals, and Objectives, which are attached here to as Exhibit B, as well as other
provisions of this Agreement. Organization agrees to cooperate fully with City and provide data
determined by City to be necessary for City to effectively fulfill its monitoring and evaluation
responsibilities. Organization agrees to cooperate in such a way so as not to obstruct or delay
City in such monitoring and to designate one of its staff to coordinate the monitoring process as
requested by City staff. Organization agrees to make available its financial records for review by
City at City's reasonable discretion under normal hours of business operation of Organization. In
addition, Organization agrees to provide City the following data and reports, or copies thereof:
A. All external or internal audits relating to the services provided under this Agreement.
B. To comply with this section, Organization agrees to maintain records that will provide
accurate, current, separate, and complete disclosure of the status of funds received and
the services performed under this Agreement. Organization's record system shall contain
sufficient documentation to provide in detail full support and justification for each
expenditure. Organization agrees to retain all books, records, documents, reports, and
written accounting procedures pertaining to the services provided and expenditure of
funds under this Agreement for the period of time and under the conditions specified by
the City under this Agreement.
C. Nothing in the above subsections shall be construed to relieve Organization of
responsibility for retaining accurate and current records, which clearly reflect the level
and benefit of services, provided under this Agreement.
XIII. INSURANCE
A. UNT, an agency of the State of Texas, is self-insured for general liability. Insurance limits for
specific types of negligent torts are provided by the Texas Tort Claims Act. Worker's Compensation
is provided through the (Texas) State Office of Risk Management. A statement of self-insurance is
available upon request
Page 6 of 12
XIV. CIVIL RIGHTS/EQUAL OPPORTUNITY AND COMPLIANCE WITH LAWS
A Organization shall comply with all applicable equal employment opportunity and
affirmative action laws or regulations. The Organization shall not discriminate against any
employee or applicant for employment because of race, color, creed, religion, national
origin, gender, age, or disability. The Organization will take affirmative action to ensure
that all employment practices are free from such discrimination. Such employment
practices include but are not limited to the following: hiring, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other
forms of compensation, and selection for training, including apprenticeship.
B. Organization shall comply with all applicable equal employment opportunity and
affirmative action laws or regulations. The Organization agrees to comply with Title VI of
the Civil Rights Act of 1964 as amended, Title Vii of the Civil Rights Act of 1968 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063 and Executive
Order 11246 as amended by Executive Orders 11375 and 12086.
C. Organization will furnish all reasonable information and reports requested by the City, and
will permit access to its books, records, and accounts for purposes of investigation to
ascertain compliance with local, state, and Federal rules and regulations under normal
business hours of operation of the Organization.
D. In the event of Organization's non-compliance with the non-discrimination requirements,
City may cancel or terminate the Agreement in whole or in part, and Organization may be
barred from further contracts with City.
XV. CONFLICT OF INTEREST
A Organization covenants that neither it nor any member of its governing body presently
has any interest, direct or indirect, which would conflict in any manner or degree with the
performance of services required to be performed under this Agreement. Organization
further covenants that in the performance of this Agreement, no person having such
interest shall be employed or appointed as a member of its governing body.
B. Organization further covenants that no member of its governing body or its staff,
subcontractors, or employees shall possess any interest in or use their position for a
purpose that is or gives the appearance of being motivated by desire for private gain for
themselves, or others; particularly those with which they have family, business, or other
ties.
G No officer, member, or employee of City and no member of its governing body who
exercises any function or responsibilities in the review or approval of the undertaking or
carrying out of this Agreement shall participate in any decision relating to the Agreement
which affects their personal interest in any corporation, partnership, or association in
which they have a direct or indirect interest.
Page 7 of 12
XVI. CHANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement shall be written
amendment executed by both parties, except when the terms of this Agreement
expressly provide that another method shall be used.
B. Organization may not make changes to the budget set forth in Exhibit C without prior
written approval of the Chief of Police. Organization shall request, in writing, the budget
revision in a form prescribed by City, and such request for revision shall not increase the
total monetary obligation of City under this Agreement.
C. Organization will submit revised budget and program information, whenever the level of
funding for Organization or the program(s) described herein is altered according to the
total levels contained in any portion of Exhibit C.
D. It is understood and agreed by the parties hereto that changes in the State, Federal, or
local laws or regulations pursuant hereto may occur during the term of this Agreement.
Any such modifications are to be automatically incorporated into this Agreement without
written amendment hereto and shall become a part of the Agreement on the effective
date specified by the law or regulation.
E. City may, from time to time during the term of the Agreement, request changes in Exhibit
B which may include an increase or decrease in the amount of Organization's
compensation. Such changes shall be incorporated in a written amendment hereto, as
provided in Subsection A of this Section.
F. Any alterations, deletions, or additions to the Contract Budget Detail incorporated in
Exhibit C shall require the prior written approval of both Parties.
XVII. SUSPENSION OF FUNDING
Upon determination by City of Organization's failure to timely and properly perform each
of the requirements, time conditions, and duties provided herein, City, without limiting any rights
it may otherwise have, may, at its discretion, and upon ten working days written notice to
Organization, withhold further payments to Organization. Such notice must be provided in
writing under section XXI G. for notifications. The notice shall set forth the default or failure
alleged, and the action required for cure.
The period of such suspension shall be of such duration as is appropriate to accomplish
corrective action, but in no event shall it exceed 30 calendar days. At the end of the suspension
period, if City determines the default or deficiency has been satisfied, Organization may be
restored to full compliance status and paid all eligible funds withheld or impounded during the
suspension period. If however, City determines that Organization has not come into compliance,
the provisions of Section XVIII may be effectuated.
Page 8 of 12
TERMINATION
A. City may terminate this Agreement for cause under any of the following reasons or for
other reasons not specifically enumerated in this paragraph:
1. Organization's failure to attain compliance during any prescribed period of
suspension as provided in Section XVII.
2. Organization's failure to materially comply with any of the terms of this
Agreement.
3. Organization's violation of covenants, agreements, or guarantees of this
Agreement.
4. Termination or reduction of funding by the City of Denton.
5. Appointment of a trustee, receiver, or liquidator for all or substantial part of
Organization's property, or institution of bankruptcy, re -Organization,
rearrangement, or liquidation proceedings by or against Organization.
6. Organization's inability to conform to changes required by Federal, State, and local
laws or regulations as provided in Section 4 and Section 2 of this Agreement.
7. The commission of an act of bankruptcy.
8. Organization's violation of any law or regulation to which Organization is bound
or shall be bound under the terms of the Agreement.
City shall promptly notify Organization in writing of the decision to terminate and the
effective date of termination.
B. City may terminate this Agreement for convenience at any time. If City terminates this
Agreement for convenience, Organization will be paid an amount not to exceed the total
of accrued expenditures as of the effective date of termination. In no event will this
compensation exceed an amount which bears the same ratio to the total compensation
as the services actually performed bears to the total services of Organization covered by
the Agreement, less payments previously made.
C. Upon receipt of notice to terminate, Organization shall cancel, withdraw or otherwise
terminate any outstanding orders or subcontracts, which relate to the performance of
this Agreement. City shall not be liable to Organization's creditors for any expenses,
encumbrances, or obligations whatsoever incurred after the termination date listed on
the notice to terminate referred to in this paragraph.
D. Notwithstanding any exercise by City of its right of suspension or termination,
Organization shall not be relieved of liability to City for damages sustained by City by
virtue of any breach of the Agreement by Organization, and City may withhold any
reimbursement to Organization until such time as the exact amount of damages due to
City from Organization is agreed upon or otherwise determined.
Page 9 of 12
XIX.
The Organization will provide all services under this Agreement in a manner that is exclusively
non -religious in nature and scope. There shall be no religious services, proselytizing, instruction,
or any other religious preference, influence, or discrimination in connection with providing the
services hereunder.
XX. MISCELLANEOUS
A. Organization shall not transfer, pledge, or otherwise assign this Agreement or any interest
therein, or any claim arising thereunder, to any party or parties, bank, trust company, or
other financial institution without the prior written approval of City.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the
remaining provisions shall remain in full force and effect and continue to conform to the
original intent of both parties hereto.
C. All reports, documents, studies, charts, schedules, or other appended documentation to
any proposal, content of basic proposal, or contracts and any responses, inquiries,
correspondence, and related material submitted by Organization shall become property
of City upon receipt.
D. In no event shall any payment to Organization hereunder, or any other act or failure of
City to insist in any one or more instances upon the terms and conditions of this
Agreement constitute or be construed in any way to be a waiver by City of any breach of
covenant or default which may then or subsequently be committed by Organization.
Neither shall such payment, act, or omission in any manner impair or prejudice any right,
power, privilege, or remedy available to City to enforce its rights hereunder, which rights,
powers, privileges, or remedies are always specifically preserved. No representative or
agent of City may waive the effect of this provision.
Page 10 of 12
E. This Agreement, together with referenced exhibits and attachments, constitutes the
entire agreement between the parties hereto, and any prior agreement, assertion,
statement, understanding, or other commitment antecedent to this Agreement, whether
written or oral, shall have no force or effect whatsoever; nor shall an agreement,
assertion, statement, understanding, or other commitment occurring during the term of
this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless
properly executed in writing, and if appropriate, recorded as an amendment of this
Agreement.
F. In the event any disagreement or dispute should arise between the parties hereto
pertainingto the interpretation or meaning of any part of this Agreement or its governing
rules, codes, laws, ordinances, or regulations, City as the party ultimately responsible, will
have the final authority to render or to secure an interpretation.
G. For purposes of this Agreement, any notice or other written instrument required or
permitted to be delivered under the terms of this Agreement shall be deemed to have
been delivered, whether actually received or not, when deposited in the United States
mail, postage prepaid, registered or certified, return receipt requested, addressed to
Organization or City, as the case may be, a the following addresses:
Cita Organization
City Manager University of North Texas
City of Denton P.O. Box 305250
215 E. McKinney 1501 Chestnut
Denton, Texas 76201 Denton, Texas 76203
H. This Agreement shall be interpreted in accordance with the laws of the State of Texas and
venue of any litigation concerning this Agreement shall be in a court competent
jurisdiction sitting in Denton County, Texas.
IN WITNESS WHEREOF, the parties have executed this Agree ent as of th day of
CITY OF DENTON: Ulyfi1/1 S' ITYr� lV041 X.
TODD HILEMAN, CITY MANAGER r f f
BY: BY: /A6,4- ru/ vu f
Page 11 of 12
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FOR[
AARON LEA. CITY ATTORNEY
F -W
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
David
Signature
Finance Director
Title
Finance
Department
Date Signed: 6/2/20
ATTEST:
BY: Aum H &W �s
Page 12 of 12
,;grpoeG ALICE HAWES
_ n Notary Public
STATE OF TEXAS
Notary without gond
Exhibit A
U.S. Department of Justice
Office of Justice Programs
Office of the Assistant Attorney General Washington, D.C. 20531
September 19, 2019
Mr. Todd Hileman
City of Denton
601 East Hickory Suite #E
Denton, TX 76205-4305
Dear Mr. Hileman:
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs has
approved your application for funding under the FY 19 National Sexual Assault Kit Initiative (SAKI) in the amount of
$499,890 for City of Denton.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Ludmila Hago, Program Manager at (202) 598-9104; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
c
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
Enclosures
IS U.S. Department of Justice Office of
Justice Programs Office of Civil Rights
Washington, DC 20531
September 19, 2019
Mr. Todd Hileman City of Denton
601 East Hickory Suite #E Denton, TX
76205-4305
Dear Mr. Hileman:
Congratulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community
Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law.
Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require
recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many
grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial
assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ
awards, see https:Hojp.gov/funding/Explore/Lega]Overview/CivmghtsRequirements.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups.
In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR
to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their
service population or have employment practices that meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the
awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of
discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional
information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a
recipient of federal financial assistance, please do not hesitate to let us know.
Sincerely,
Michael L. Alston Director
cc: Grant Manager Financial Analyst
U.S. Department of Justice
Office of Justice Programs
_ Bureau of Justice Assistance
Grant
PAGE 1 of 16
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
4. AWARD NUMBER: 2019-AK-BX-0026
City of Denton
601 East Hickory Suite #E
5. PROJECT PERIOD: FROM 10/01/2019 TO
09/30/2022
Denton, TX 762054305
BUDGET PERIOD: FROM 10/01/2019 TO
09/30/2022
6. AWARD DATE 09/19/2019
8. SUPPLEMENT NUMBER
7.
ACTION
Initial
2a. GRANTEE IRS/VENDOR NO,
756000516
00
2b. GRANTEE DUNS NO.
9. PREVIOUS AWARD AMOUNT
$ 0
071380190
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD
$ 499,890
Justice for Sexual Assault Survivors
11. TOTAL AWARD
$ 499,890
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY1903JA - Sexual Assault Kit Initiative) Pub. L. No. 116-6, 133 Stat 13, 114
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.833 - National Sexual Assault Kit Initiative
15. METHOD OF PAYMENT
GPRS
AGENCY A 11:1()',Vi1
111ff GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Katharine T. Sullivan
Todd Hileman
Principal Deputy Assistant Attorney General
City Manager
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUttARIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. UAKUGT0470
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B AK 80 00 00 499890
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
1. Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award. By signing and accepting this award on behalf of the recipient, the authorized recipient
official accepts all material requirements of the award, and specifically adopts all such assurances or certifications as if
personally executed by the authorized recipient official.
Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the award period -
- may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
The U.S. Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the 'Part 200 Uniform Requirements") apply to this FY
2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2019 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
3. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https:Hojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2017, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2017, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
OJP FORM 400012 (REV. 4-88)
U.S. Department of Justice
s_
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OV W, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
9. Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award ofboth--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E -Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E -Verify (and follows the proper
E -Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 6 OF 16
0 Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -Verify
website (https://www.e-verify.gov� or email E -Verify at E-Verify@dhs.gov. E -Verify employer agents can email E -
Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
10. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
11. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an ON award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
IS AF
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 7 OF 16
W
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
13. Unreasonable restrictions on competition under the award; association with federal government
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in fixll accordance with U.S. statutory and public policy requirements") and
200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
OJP FORM 4000/2 (REV. 4-88)
10 U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 8 OF 16
I PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019 1
SPECIAL CONDITIONS
14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
15. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https:Hojp.gov/ftmding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
17. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
18. ON Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with ON award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
r s Bureau of Justice Assistance SHEET PAGE 9 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
19. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
20. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part
38, under a -CFR "current' data.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE to of 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
1��•tl'rsr•�.•�•3`r�•r�y
24. Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2019)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
26. Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by --(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.han
(select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile
directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 11 OF 16
I PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019 1
SPECIAL CONDITIONS
27. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
A AM Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 12 OF 16
I PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019 1
SPECIAL CONDITIONS
28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
29. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
30. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
31. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
32. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
33. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE 13 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
34. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
35. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https:Hojp.gov/ftmding/Explore/FFATA.htrn (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
36. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
37. Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions
of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 14 OF 16
I PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019 1
SPECIAL CONDITIONS
38. Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages
that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component],
Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its
components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may
be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the
statement.
39. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2019 -AK -BX -0026
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
40. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
41. Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request.
42. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
4 Y
Bureau of Justice Assistance SHEET PAGE 15 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
43. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF -425) and semi-annual
performance reports through GMS (https://grants.ojp.usdoj.gov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (https://bjapmt.ojp.gov/). For more detailed
information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
44. The recipient may not obligate, expend or draw -down more than 25% of the total eligible award amount until a
completed inventory and/or certification of a completed inventory has been provided to BJA. BJA will review the
inventory documentation to ensure that it contains a detailed and descriptive list of Sexual Assault Kits (SAKs),
containing information such as, but not limited to: item identifiers, quantity, and location of the item. Once BJA has
reviewed and approved the grant recipient's certification or certificate thereof, a Grant Adjustment Notice (GAN) will
be issued removing this special condition.
45. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either this ON award or
any other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
46. Withholding of funds: NEPA environmental assessment
The recipient agrees not to obligate, expend, or draw down any award funds until the program office has verified that
the recipient has submitted all necessary documentation required to comply with the Department of Justice Procedures
for Implementing the National Environmental Policy Act found at 28 CFR Part 61 and a Grant Adjustment Notice has
been issued removing this condition.
47. The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs
only, in an amount not to exceed $15,000, for the sole purpose of attending a required OJP conference associated with
this grant award. The grantee is not authorized to incur any additional obligations, or make any additional expenditures
or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and
approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove
this special condition.
48. Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 16 OF 16
Grant
PROJECT NUMBER 2019 -AK -BX -0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
49. Withholding of funds: Disclosure of pending applications
The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager
for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative
statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed
instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any
supplemental information it may request, (3) the recipient has made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment),
(4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and
(5) a Grant Adjustment Notice has been issued to remove this condition.
50. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received and approved the required application attachment(s) and has issued a Grant Adjustment Notice
(GAN) releasing this special condition.
51. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal_fbo.htm.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington,
D.C. 2053!
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Denton
Awards under this program will be used to (1) plan or implement a coordinated community response
ensuring a just resolution of the evidence found in previously unsubmitted SAKs; or (2) identify, collect,
and profile the DNA of samples from convicted offenders who should have samples in CODIS, but from
whom samples were not collected or submitted to a testing lab. Funded projects may involve the use of
chemicals as part of the response to unsubmitted SAKs. Grant -funded projects involving the use of
chemicals are subject to the National Environmental Policy Act and related federal environmental impact
review requirements, hereafter referred to as NEPA. The scope of the proposed project is such that it may
not qualify for a categorical exclusion as contained Appendix D to Part 61 of Title 28 of the Code of
Federal Regulations. As such, prior to initiation of the project, the grantee will need to complete a
checklist regarding the proposed use of chemicals in the project, and may need to complete an
Environmental Assessment (EA) and/or an Environmental Impact Statement (EIS). For more information
on NEPA requirements, including which projects may qualify for Categorical Exclusions, and the
preparation of an EA or an EIS, please see https://www.bja.gov/Funding/nepa.html.
U.S. Department of Justice
GRANT MANAGER'S MEMORANDUM, PT. L•
Office of Justice Programs
PROJECT SUMMARY
Bureau of Justice Assistance
• �,,;;,,.�
Grant
PROJECT NUMBER
PAGE I OF 1
2019 -AK -BX -0026
This project is supported under FY19(BJA - Sexual Assault Kit Initiative) Pub. L. No. 116-6, 133 Stat 13, 114
1. STAFF CONTACT (Name & telephone number)
2. PROJECT DIRECTOR (Name, address & telephone number)
Ludmila Hago
Elisa Howell
(202) 598-9104
Project Manager of Policy Development
215 E. McKinney Street
Ste 100
Denton, TX 76201
(940)349-7948
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
Category 2: SAKI for Small Agencies (fewer than 250 sworn officers)
4. TITLE OF PROJECT
Justice for Sexual Assault Survivors
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
City of Denton
601 East Hickory Suite #E
Denton, TX 76205-4305
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/2019 TO: 09/30/2022
FROM: 10/01/2019 TO: 09/30/2022
9. AMOUNT OF AWARD
10. DATE OF AWARD
$ 499,890
09/19/2019
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The National Sexual Assault Kit Initiative (SAKI) supports the Department's criminal justice priorities of reducing violent crime and supporting law enforcement
officers and prosecutors by: (1) providing jurisdictions with resources to address sexual assault kits (SAKs) in their custody that have not been submitted to a
forensic laboratory for testing with Combined DNA Index System (CODIS)-eligible DNA methodologies; (2) improving investigation and prosecution in
connection with evidence and cases resulting from the testing process; and (3) providing sites with resources to collect DNA samples from qualifying individuals
who should have a sample in CODIS (based on the type and time of the offense in relation to applicable state law), but from whom a sample has never been
collected or submitted to a laboratory for testing. ht addition, SAKI will provide investigators with assistance in how to more effectively question subjects, which
could provide stronger investigative leads and build stronger prosecutorial cases, which in tum could help solve more crimes.
The FY 2019 National SAKI Program will provide funds to recipients to implement or enhance the comprehensive BJA model to address the issues that underline
OJP FORM 4000/2 (REV. 4-88)
the problem of unsubmitted SAKs or to expand their existing SAKI project to include the collection of lawfully owed DNA samples from convicted offenders. In
FY 2019, National SAKI Program funding is available under four Purpose Areas
Recipients under Purpose Area 2: SAKI for Small Agencies are expected to achieve the overall goals of SAKI but do not require extensive funding to support the
three elements of the BJA model. Grant recipients under Purpose Area 2 must demonstrate efforts to form or maintain a multidisciplinary approach to address SAK-
related issues in their jurisdiction; establish partnerships where possible; ensure that the SAKI activities are effectively coordinated; and utilize SAKI funding to
help provide a sustainable solution to problems associated with unsubmitted SAKs in the jurisdiction. SAKI provides jurisdictions with resources to address their
unsubmitted SAKs, including support to inventory, test, and track SAKs; create and report performance metrics; access necessary training to increase effectiveness
in addressing the complex issues associated with these cases and engage in multidisciplinary policy development, implementation, and coordination; and improve
practices related to investigation, prosecution, and victim engagement and support in connection with evidence and cases resulting from testing. Grant recipients
must also enter all "criteria cases" into ViCAP (before the end of the grant period) to increase the chances of identifying and apprehending violent serial offenders
who pose a serious threat to public safety.
CAINCF
Exhibit B
UNT Subrecipient scope of work:
As the subcontract PI, Dr. Ramisetty-Mikler will perform the following tasks:
1. Assist the primary recipient DPD with the online submission of periodical reports to the
funding agency.
2. Serve as member of the multidisciplinary team and assist in the implementation of the
SAK inventory process, address procedural change, and ensure a victim -centered
approach by the law enforcement.
3. Attend monthly work group meetings as part of the monitoring strategy.
4. Assist in developing protocols, address the backlog, identifying barriers, and prevent the
problem from recurring.
5. Develop an assessment strategy with set priorities and milestones.
6. Provide statistical and methodological assistance monitoring the progress and outcomes.
7. Help build a dedicated website for SAKI project and link to the law enforcement website.
Exhibit C
UNT Budget Justification
Salaries, Wages, and Employee Benefits: Salaries for all personnel are based upon current
University of North Texas academic and staff salary scales. All personnel budget calculations
include salary and fringes in accordance with published University guidelines.
Dr. Suhasini Ramisetty-Mikler, will serve as Principal Investigator and will provide the overall
direction and management of the project including, but not limited to the graduate research
assistant, knowledge transfer, and publication activities. We request approximately 5% effort for 6
months in year 1, 8% for 9 months in year 2, and 5% for 6 months in year 3.
As the subcontract PI, Dr. Ramisetty-Mikler will perform the following tasks:
1. Assist the primary recipient DPD with the online submission of periodical reports to the
funding agency.
2. Serve as member of the multidisciplinary team and assist in the implementation of the SAK
inventory process, address procedural change, and ensure a victim -centered approach by the
law enforcement.
3. Attend monthly work group meetings as part of the monitoring strategy.
4. Assist in developing protocols, address the backlog, identifying barriers, and prevent the
problem from recurring.
5. Develop an assessment strategy with set priorities and milestones.
6. Provide statistical and methodological assistance monitoring the progress and outcomes.
7. Help build a dedicated website for SAKI project and link to the law enforcement website.
Student assistant: One hourly paid undergraduate student will contribute at an hourly rate of $15
per hour for approximately 20 hours per week for 9 academic months in year 2 and 6 academic
months in year 3 of the project. The main role of the student worker is to provide technical
assistance in developing the website, training, and other online assistance as needed.
Fringe Benefits: Fringe benefit rates used in this proposal are 15.2% of faculty salary and 7.65%
for student worker.
Travel: None
Materials and Supplies: A laptop is requested which will be used only for this project ($500). An
additional $500 is requested that includes a workstation which will be used only for this project, and
storage supplies which are needed to support the project.
Publication charges are estimated for $175 for the duration of the project.
Facilities and Administrative Costs: The F&A costs were estimated in accordance with UNT's
rate agreement, which was approved by DHHS, the Federal Cognizant Audit Agency for UNT on
6/19/15. The "Off -Campus Other" for the Public Service F&A cost rate of 26% MTDC was used
based on the nature of the proposed work.
Link to Federally Negotiated Facilities and Administrative Cost Rate:
https:Hresearch.unt.edu/sites/default/files/F%26A%20Rate%20Aareement 06-19-2015.13df