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20-1918ORDINANCE NO.20-1918 AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE. TO EXECUTE AN INTERLOCAL AGREEMENT IN THE FORM OF A MEMORANDUM OF UNDERSTANDING WITH THE DENTON INDEPENDENT SCHOOL DISTRICT (DISD), FOR REMBURSENIENT TO THE CITY IN THE ESTIMATED AMOUNT OF $609,276 FOR COMPENSATION AND BENEFITS OF STUDENT RESOURCE OFFICERS (SROs) ASSIGNED AT DISD FOR THE PERIOD OF JULY 1, 2020, THROUGH JUNE 30, 2021, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Denton ("City") and the Denton Independent School District (“DISD") desire to enter into an agreement to provide Student Resource Officers; and WHEREAS, the mission of the SRO Program is the reduction and prevention of school related crime committed by juveniles and young adults, while providing safety and security for the students, faculty and staff; and WHEREAS, for the 2020-2021 academic year, DISD has agreed to reimburse the City for the annual salary and fringe benefits of one (1) Police Lieutenant at a rate of one hundred (100) percent and the nine (9) Student Resource Officers at a rate of fifty (50) percent, effective July 1, 2020, through June 30, 2021. WHEREAS, the City and DISD, parties hereto agree and by the execution hereof are bound to the mutual obligations outlined in the Memorandum of Understanding ("MOU") attached hereto and made a part hereof by reference; and WHEREAS, the City Council of the City of Denton hereby finds that the MOU between the City and DISD serves a municipal and public purpose, is in the public interest, and of a benefit to the citizens of the City of Denton; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS : SECTION 1 : The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference SECTION 2: That the City Manager, or his designee, is hereby authorized to execute the Memorandum of Understanding with the DISD to carry out the duties and responsibilities of the City under the MOU, which is attached hereto as Exhibit " A’' and made a part hereof for all purposes. SECTION 3: That all prior actions taken by the City Manager in furtherance of this MOU are hereby ratified. SECTION 4. That this Ordinance shall become effective immediately upon its passage and approval. r\the OrdinmrI The motion to aDDrove this Ordinance was made by '\To hq seconded by A the following vote [Z - 1>] : R IRA and passed and approved by @ Nw Abstain Absent Chris Watts, Mayor: Gerard Hudspeth, District 1 : Keely G. Briggs, District 2: Jesse Davis, District 3 : John Ryan, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: 34 V/’ j£ Jd ,/ y’ .J \ atbPASSED AND APPROVED this the day of OC+obe (_, 2020. ATTEST: ROSA RIOS, CITY SECRETARY _,#a2 J APPROVED AS TO LEGAL FORM AARON LEAL, CITY 'ORNEY MEMORANDUM OF UNDERSTANDING (MOU) This Memorandum of Understanding (MOU) is between Denton Independent School District (hereinafter “DISD-) and the City of Denton, a Texas home rule municipal corporation (hereinafter “City”). Nothing in this MOU should be construed as limiting or impeding the basic spirit of cooperation which exists between the participating entities listed above. I. Purpose This MOU establishes and delineates the mission of the Student Resource Officer Program, herein referred to as the SRO Program, as a joint cooperative effort, whereby the City hereby wishes to provide one or more Student Resource Officers for the SRO Program, and DISD wishes to share the costs of the City’s providing Student Resource Officers. Additionally, the MOU formalizes relationships between the participating entities to provide a “student centric” approach towards building a positive relationship between police officers and students. II. Mission The mission of the SRO program is to create and maintain a safe, secure, and orderly learning environment for students, school officials, teachers, and staff. The SROs will establish trusted communication between students, parents, teachers, and school officials. SROs will serve as positive role models to instill good moral standards, judgment and discretion, respect for others, and a sincere concern for the school community. SROs will promote awareness of the law to enable students to become better informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations, as weN as consequences for violating the law. SROs will serve as a resource for students, school officials, and parents and will provide information on available community resources. The following goals are established to accomplish this mission 111.SRO Program Goals The following goals are established to accomplish the mission of the SRO Program: 1) Promote a safe environment for students, faculty, and staff. 2) Reduce criminal offenses committed by juveniles or young adults by utilizing both proactive and reactive law enforcement measures. 3) Establish a positive approach with students, faculty, administrative staff, and parents. 1 of 6 IV. Organizational Structure A. Composition The SRO program will consist of full-time Denton Police Department (DPD) personnel who are certified peace ofFicers for the State of Texas and meet all requirements as set forth by DPD General Orders. gROs will be assigned to the following schools: I • • • • • e Denton High School Ryan High School Guyer High School Calhoun Middle School Strickland Middle School McMath Middle School B. Operational Procedures The daily operation and administrative control of the SRO Program is the responsibility of DPD. Responsibility for the conduct of gROs. both personally and professionally, remains with the DPD. The department shall retain supervision of SROs to oversee the SRO Program. C. SRO Duties SROs, first and foremost, are Law Enforcement Officers. SROs are responsible for carrying out all duties and responsibilities of a police officer and shall at an times, through the chain of command. remain under the exclusive control of DPD. SROs are enforcement officers in regard to CRIMINAL matters only. SROs shall not enforce any “school or house rule,” as they are not school disciplinarians and should not assume this role. SROs will not become involved in administrative matters of the DISD which are not criminal matters. SROs are to be used as a law enforcement resource to assist students, faculty, staff, and all persons involved with the DISD. SROs may be called upon to teach a variety of law enforcement related subjects to students, school staff, and officials. Teaching is not only a formal opportunity to educate the campus population, but also another method to build rapport with students. school staff, and officials. DPD SROs responsibilities will include, but not limited to: 1) 2) Enforcing criminal law and protecting the students, staff, and public at large against criminal activity. and taking enforcement action on criminal matters when appropriate; Taking initial reports of crimes committed on campus and, if practical, investigating these crimes according to the case clearance criteria of DPD; 2 of 6 3) Providing information concerning law enforcement topics to students, school officials and staff; 4) Providing mentoring/coaching on a limited basis, to students, school officials, and staff 5) As time allows, presenting information in the classroom on a variety of topics including, but not limited to, narcotics, personal safety, criminal law, leadership and life skills; and i 6) Assisting staff with unusual or temporary problems related to law enforcement matters which may require SROs on occasion to be assigned to monitor halls, buses, lunchroom. etc. on the school campus, but at no time will an SRO be regularly assigned to monitor such areas. D. Supervisor Duties The Parties desire to create a Supervisor position, at the level of Lieutenant for DPD, who will provide supervisory duties for DPD SRO’s assigned to the DISD and provide safety coordination for DISD. This position shall work solely with DISD, except during times when DPD emergencies require the Supervisor's presence. The Supervisor position shall be a Full-Time Employee of the Denton Police Department, and DISD shall reimburse the City of Denton at a rate of one hundred (100) percent for the salary and benefits of this position. The duties of the Lieutenant position include the following: 1) Complete State Required District Safety Audits; 2) Act as a liaison and District Representative between the school district and law enforcement agencies; 3) Ensure that gROs assigned to the DISD remain up to date in state training expectations; 4) Direct community safety and police activities at DISD extracurricular events; 5) Ensure that campus safety plans are up to date and in compliance with state expectations; and 6) Act as a liaison during assessments between the campus, school district, and police departments. I I ; 3 of 6 V. School District Responsibilities DISD shall provide the Lieutenant and the SRO of each campus with the following facilities and materials deemed necessary to the performance of the Lieutenant and SRO’s duties: 1) An air conditioned and properly lighted, private office, which may be used for general business purposes, located as close as possible to the main entrance of the school 2) A desk with drawers, chair. and a locking filing cabinet 3) A computer and printer A. Reimbursement Effective July 1, 2020 through June 30, 2021, DISD agrees to reimburse the City of Denton for the annual salary and fringe benefits at a rate of fifty (50) percent for nine (9) SROs and at a rate of one (100) hundred percent for one (1) the Lieutenant supervisor position. Reimbursement of the SRO's and Lieutenant’s annual salary is inclusive of any overtime, longevity pay, assignment pay, certification pay, holiday pay. and any other pay each assigned SRO or Supervisor may be eligible to receive under the Meet and Confer Agreement between the City of Denton and the Denton Police Officers Association and/or under Chapter 143 of the Texas Local Government Code for SROs assigned to the following campuses: e e • • • • Denton High School Ryan High School Guyer High School Calhoun Middle School McMath Middle School Strickland Middle School The amount of reimbursement set forth in Section V Paragraph A of this Memorandum of Understanding shall, effective the date of the execution hereof, be as set forth in Attachment A hereto and made a part of this MOU by reference. The amount of such reimbursement shall thereafter be adjusted not less frequently than annually in accordance with the setting of annual salary and benefits for the Lieutenant and the SROs by the Denton City Council. VI. Denton Police Department Responsibilities 4 of 6 DPD will endeavor to have SROs (including the Lieutenant) available for duty at their assigned school each day that school is in session during the regular school year. There is no requirement for DPD to furnish substitute officers on days when the assigned SRO (or Lieutenant) is absent. DPD agrees to invoice DISD quarterly for all monies owed as a result of this MOU, and to submit appropriate payroll documentation with the invoice. All invoices will be due immediately and should be paid within thirty (30) days of receipt by DISD. VII. Termination This MOU may be terminated by either party upon thirty (30) days written notice in writing to the other party at the addresses provided below. Further, this MOU will automatically terminate in accordance with provision VIII, Timeframe, below. DISD shall be responsible for its respective share of the SROs ongoing costs incurred as of the termination date of this MOU. VIII. Timeframe This MOU will commence on July 1 , 2020 and will dissolve on June 30, 2021, at the end of the 2020-2021 school year. Agreed to in cooperation with the City of Denton Police Department and the Denton Independent School District. AUTHORIZED SIGNATURES: /1 lanager /P - /3- 292‘ Me;itVTodd City of Denton 215 E. McKinney Denton. TX 76201 Date q-*b'2D20 Dr. J $iIndependent School DistrictDentc Date 1307 N. Locust Denton. TX 76201 ATTEST: 5 of 6 A Rosa Rios, City Secretary City of Denton 6 of 6 Attachment A Estimated FY20-21 DISD Quarterly Billing Plan Estimated Quarterly Billing Plan 2020 2021 Total Oct - Dec ReimbursementJuly - Sept April - JuneJan - Mar i 203,092 $m2 1 203,092 $609,276 Estimated reimbursement includes 50% of estimated salary and benefits for nine (9) SRO's located at DISD High Schools and Middle Schools and 100% of the estimated salary and benefits for one (1 ) Lieutenant. No reimbursement requested for first quarter due to delayed school opening in response to COVID19.