20-2281ORDINANCE NO.20-2281
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING AN AGREEMENT
BETWEEN THE CITY OF DENTON AND HEALTH SERVICES OF NORTH TEXAS, INC.,
FOR THE PURPOSE OF 2021 DENTON BACK TO SCHOOL FAIR SPONSORSHIP;
PROVIDING FOR THE EXPENDITURE OF FUNDS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton hereby finds that the agreement
between the City and Health Services of North Texas, Inc., for funds to be used for 2021 Denton
Back to School Fair sponsorship, which is attached hereto and made a part hereof by reference
(the “Agreement”), serves a municipal and public purpose and is in the public interest; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated
by reference into the body of this Ordinance as if fully set forth herein.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Agreement and to carry out the duties and responsibilities of the City, including the expenditure
of funds as provided in the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval
The motion to approve this Ordinance was made by 3oF\n RIca and
seconded by. The Ordinance was passed and approved by
the following vote [Z - A
Aye Nay Abstain Absent
\/Chris Watts, Mayor:
Birdia Johnson. District 1 :
Keely G. Briggs, District 2:
Jessie Davis, District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
7
V/
\/
/
PASSED AND APPROVED this the
By: Interim Mayor Pro Tem Jesse Davis
ATTEST:
ROSA RIOS, CITY SECRETARY
BY
APPR&
iMP.'c lh£V
IAS TO LEGAL FORM
AARON LEAL, CITY ATTORNEY
„..
DocuSign Envelope ID: 3E7C5072-lC044381-B34&22FB33QA0505
SPONSORSHIP AGREEMENT
BETWEEN THE crm OF DENTON, TEXAS AND
HEALTH SERVICES OF NORTH TEXAS, INC.
This Agreement is hereby entered into by and between the City of Denton, Texas, a Home
Rule Municipal Corporation, hereinafter referred to as "City", and Health Services of North Texas,
Inc., a Texas Non-Profit Corporation, hereinafter referred to as “Organization.”
WHEREAS, City has determined that sponsorship of the 2021 Denton Back to School Fair
serves a public purpose and has provided funds in its budget for the purpose of paying for the
sponsorship of the activities provided by Organization; and
WHEREAS, this Agreement serves a valid municipal and public purpose and is in the
public interest;
NOW, THEREFORE, the parties hereto mutually agree as follows:
I. SCOPE OF SPONSORSHn
The City shall pay Ten Thousand Dollars and no/100 ($10,000.00) (“Sponsorship Funds”)
to Organization to be utilized by Organization to perform, in a satisfactory and proper manner, the
2021 Denton Back to School Fair in accordance with the Sponsorship Funds budget attached
hereto as Exhibit “A“ and incorporated herein for all purposes and Organization’s sponsorship
application on file at the City Finance Department and incorporated herein for all purposes (the
“Sponsored Activity”).
II. OBLIGATIONS OF ORGANIZATION
In consideration of the receipt of the Sponsorship Funds &om City, Organization agrees to
the following terms and conditions:
A. Sponsorship Funds shall be utilized by the Organization only for the purposes set
forth in Article I.
B. Organization shall maintain adequate records to establish that the Sponsorship
Funds are used for the purposes authorized by this Agreement.
C.
tune.
Organization shall permit authorized officials of City to review its books at any
D. Upon request, Organization shall provide to City its bylaws and any of its rules and
regulations that may be relevant to this Agreement.
E. Organization will not enter into any contracts that would encumber Sponsorship
Funds for a period that would extend beyond the term of this Agreement.
tkx;uSign Envelope ID: 3E7CH)72-lC044381-B34&22FB33QAOH)5
F. Organization will appoint a npresentative who will be available to meet with City
officials when requested.
G.Organization shall, at a minimum, provide insurance as follows:
1) $1,000,000 Commercial General Liability, or $1,000,000 Event Insurance,
covering all events taking place on City-owned property, and
2) $500,000 Liquor/Dram Shop Liability for any event occurring on City-owned
property where alcohol will be provided or served.
III. TnAE OF PERFORMANCE
The Sponsored Activity sponsored by City shall be undertaken and completed by
Organization within the following time RaIne:
The term of this Agreement shall commence on the ERective Date (hereinafter defined)
and terminate September 30, 2021, unless the contract is sooner terminated pursuant to the terms
of this Agreement.
IV. PAYhmvrs
A. City shall pay to Organization the Sponsorship Funds after the Effective Date of
this Agreement.
B. Organization shall refund to City within ten (10) working days of City's request,
any sum of the Sponsorship Funds which has been paid by City and which City at any time
thereafter determines:
1 ) has resulted in overpayment to Organization;
2) has not been spent strictly in accordance with the terms of this Agreement; or
3) is not supported by adequate documentation to fully justify the expenditure.
V. EVALUATION
Organization agrees to participate in an implementation and maintenance system whereby
the Sponsored Activity can be continuously monitored. Organi7ation shall provide its expenditure
reports, including a list of expenditures and copies of invoices or receipts made with regard to the
Sponsorship Funds, for review by City prior to the termination of this Agreement. In addition,
upon City’s request, Organization agnes to provide City the following data and reports, or copies
thereof
A. All financial records and external or internal audits. Organization shall submit a
copy of the annual independent audit to City within ten (10) days of receipt of City’s request.
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DocuSign Envelope ID: 3E7CH)72-lC044381-B31&22FB330A0505
B.All external or internal evaluation reports.
C.An explanation of any major changes in Organization’s program services.
D. To comply with this section, Organization agrees to maintain records that will
provide accurate, current, separate, and complete disclosure of the status of Sponsorship Funds
received and the Sponsored Activity performed under this Agreement. The record system of
Organization shall contain sufficient documentation to provide in detail full support and
justification for each expenditure. Organization agrees to retain all books, records, documents,
reports, and written accounting procedures pertaining to the Sponsored Activity and expenditure
of Sponsorship Funds under this Agreement for five years.
E. Nothing in the above subsections shall be construed to relieve Organization of
responsibility for retaining accurate and current records that clearly reflect the level and benefit of
Sponsored Activity provided under this Agreement.
VI. DERECrORS' MEETINGS
Upon City’s request, minutes of all meetings of Organization’s governing body shall be
available to City within ten (10) working days of approval.
VII. TERMINATION
The City may terminate this Agreement for cause if Organization fails to perform the
Sponsored Activity, violates any covenants, agreements, warranties or guarantees of this
Agnemenl the Organization’s insolvency or filing of bankruptcy, dissolution, or receivership, or
the Organization' violation of any law or regulation to which it is bound under the terms of this
Agreement. The City may terminate this Agreement for other reasons not specifically enumerated
in this paragraph.
VIII. EQUAL OPPORTUNrrY AND COMPLIANCE wmI LAWS
A Organization shall comply with all applicable equal employment opportunity and
affirmative action laws or regulations. Organization agrees not to discriminate against any person
or class of persons by reason of race, sex, sexual orientation, age, disability, religion, creed, color,
genetic testing, or national origin in its provision of the Sponsored Activity. To the extent this
Agreement provides that Organization oRer accommodations or services to the public, such
accommodations or services shall be offered by OrgaHzation to the public on fair and reasonable
terms
B. Organization will furnish all information and reports requested by City, and will
permit access to its books, records, and accounts for purposes of investigation to ascertain
compliance with local, state and federal rules and regulations.
3
Doe:uS}gn Enwlofn ID: 3E7C5072-lC044381-B34&22FB330A0505
C. In the event of noncompliance by Organization with the nondiscrimination
requirements, the Agreement may be canceled, terminated, or suspended in whole or in part, and
Organization may be barred eOIn further contracts with City.
DC. WARRANriBS
Organization represents and warrants that:
A. All information, reports and data heretofore or hereafter requested by City and
furnished to City, are complete and accurate as of the date shown on the information, data, or
report, and, since that date, have not undergone any significant change without written notice to
City
B. Any supporting financial statements heretofore requested by City and furnished to
City, are complete, accurate and fairly reflect the financial conditions of Organization on the date
shown on said report, and the results of the operation for the period covered by the report, and that
since said data was provided to City, there has been no material change, adverse or otherwise, in
the financial condition of Organization.
C. No litigation or legal proceedings are presently pending or threatened against
Organization.
D. None of the provisions herein contravenes or is in conflict with the authority under
which Orguazation is doing business or with the provisions of any existing indenture or agreement
of Organization.
E. Organi7ation has the power to enter into this Agreement and accept payments
hereunder, and has taken all necessary action to authorize such acceptance under the terms and
conditions of this Agreement.
F. None of the assets of Organization are subject to any lien or encumbrance of any
character, except for current taxes not delinquent, except as shown in the financial statements
fUrnished by Organization to City.
G. Organization acknowledges and agrees that City maintains sole discretion over
which entities are eligible to become a sponsored organization. The Organization has no
expectation, and City has no obligation, to provide any support or funding during and after the
term of this Agreement which exceed the Sponsorship Funds authorized by this Agreement.
Organization disclaims the right to any sponsorship, fees or benefits except as expressly provided
for in this Agreement.
H. Organization acknowledges and agrees that this Agreement and the provision of the
Sponsored Activity hereunder is nonexclusive, and that City may enter into similar agreements
with other entities.
4
DowSign Envelope ID: 3E7C5072-lCOH381-B31&22FB330A0505
L The Sponsored Activity described herein shall be provided in accordance with all
ordinances, resolutions, statutes, rules, regulations and laws of the City and any federal, state and
local governmental agency of competent jurisdiction.
J. Organization and any agent or employee of Organization shall act in an independent
capacity and not as officers or employees of the City. City assumes no liability for Organization’s
actions and performance of the Sponsored Activity, nor asstmes responsibility for payments,
bonds, taxes, or other commitments, implied or explicit, by or for the Organization. Organization
shall not have authority to act as an agent on behalf of the City.
It Organization is not opposing the City in any pending or ongoing legal proceeding.
Each of these representations and warranties shall be continuing and shall be deemed to
have been repeated by the submission of each request for payment.
X. CHANGES AND AMENDMENrs
A Any alterations, additions, or deletions to the terms of this Agreement shall be by
written amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used.
B. It is understood and agreed by the parties hereto that changes in the state, federal or
local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such
modifications are to be automatically incorporated into this Agrocuwnt without written amendment
hereto, and shall become a part of the Agreement on the eRective date specified by the law or
regulation.
C. Organization shall notify City of any changes in personnel or governing board
composrtron.
XI. INDEMNIFICATION
ORGANIZATION AGREES TO UVDEBnYiFY, HOLD HARMIESS, AND DEFEND
THE aw, ITS OFFICERS, AGENrs, AND EMPLOYEES FROM AND AGAINST ANY
AND ALL CLAIMS OR suns FOR UNJURIES, DAMAGE, LOSS, OR LIABILIFY OF
WHATEVER laND OR CHARACTER, ARISING OUT OF OR ]N CONNECTION wrrH
THE PERFORMANCE BY THE ORGANIZATION OR THOSE SPONSORED
ACTwmES CONTEMPLATED BY TEns AGREE hmM, INCLUDING ALL SUCH
CLAIMS OR CAUSES OF ACTION BASED UPON COBMON, coNSTrruiioNAL OR
STATUTORY LAW, OR BASED, IN WHOLE OR IN PART, UPON ALLEGATIONS OF
NEGLIGENT OR UWENriONAL ACTS OF ORGANIZATION, ns OFFICERS,
EMPLOYEES, AGENTS, SUBCONTRACTORS, LICENSEES AND INvrrEES.
Dcx;uSign Envelope ID: 3E7C5072.IC044381434&22FB33QAOH15
XII. CONFLICT OF INIEREST
A Or@nization covenants that neither it nor any member of its governing body
presently has any inter®l direct or indirect, which would conflict in any mannu or degree with
the performance of the Sponsored Activity required to be performed under this Agreement.
Organization further covenants that in the performance of this Agreement, no person having such
interest shall be employed or appointed as a member of its governing body.
B. Organization further covenants that no member of its governing body or its staff,
subcontractors or employees shall violate or cause to be violated the City Ethics Ordinance, as
amended, or possess any interwt in or use his/her position for a purpose that is or gives the
appearance of being motivated by desire for private gain forhimsel£7herself, or others; particularly
those with which hdshe has family, business, or other ties.
C. No o£Rcer, member, or employee of City and no member of its governing body
who exercises any function or responsibilities in the review or approval of the undertaking or
carrying out of this Agreement shall violate or cause to be violated the City Ethics Ordinance, as
amended, or participate in any decision relating to the Agreement which a#ects his personal
interest or the interest in any corporation, partnership, or association in which he has direct or
indirect interest.
XIII. PROHBIFED coNrEvr
Sponsored Activity recognition, signage, branding, publicity, and advertising in
conjunction with the Agreement shall not contain obscenity; pornography; incitement to imminent
lawless action; speech presenting a grave and imminent threat; fighting words; &audulent material;
defamatory, hbelous, or slanderous material; solicitations to commit, or speech integral to,
criminal conduct; promotion of drugs, tobacco, gambling, or adult entertainment; political
campaign speech, or speech that supports or opposes or appears to support or oppose a ballot
measure or initiative, or refers to any person in or campaigning for public office.
XIV. NOTICE
Any notice or other written instrument required or permitted to be delivered under the terms
of this Agreement shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt
requested, or via hand-delivery or facsimile, addressed to Organi7ation or City, as the case may
be, at the following addresses:
CIFY ORGANIZATION
City of Denton, Texas
Attn: City Manager
215 E. McKinney
Denton, TX 76201
Health Services of North Texas, Inc.
Board President
zk101 N. 1-35, St,. 312
Denton. TX 76207
6
DocuSign Envelope ID: 3E7C5072-lC044381-B34&22FB330AOH35
Either party may change its mailing address by sending notice of change of address to the other at
the above address by certified mail, return receipt requested.
XV. MISCELLANEOUS
A. Organization shall not transfer, pledge or otherwise assign this Agreement or any
interest therein, or any claim arising thereunder to any party or parties, bank, trust company or
other financial institution without the prior written approval of City.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable,
the remaining provisions shall remain in full force and eRect and continue to conform to the
original intent of both parties hereto.
C. In no event shall any payment to Organization hereunder, or any other act or failure
of City to insist in any one or more instances upon the terms and conditions of this Agreement
constitute or be construed in any way to be a waiver by City of any breach of covenant or default
which may then or subsequently be committed by Organization. Neither shall such payment, act,
or omission in any manner impair or prejudice any right, power, privilege, or remedy available to
City to enforce its rights hereunder, which rights, powers, privileges, or remedies are always
specifically preserved. No repraentative or agent of City may waive the effect of this provision.
D. This Agreement, together with referenced exhibits and attachments, constitutes the
entire agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding, or other commitment occurring during the term of this Agreement, or subsequent
thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if
appropriate, recorded as an amendment of this Agreement.
E. This Agreement shall be interpreted in accordance with the laws of the State of
Texas and venue of any litigation concerning this Agreement shall be in a court of competent
jurisdiction sitting in Denton County, Texas.
IN WFFNESS WHEREOF, the parties do hereby affix their signatures and enter into this
Agreement as of the \U day of \)axa\be< , 2020 ('Bffective Date”).
ArrEST:
ROSA RIOS, CIFY SECRETARY
a
q=11++-L lbFenn ITd
DawSign Envelope ID: 3E7CH)72-lC044381-B91&22FB330AQ505
APPROVED AS TO LEGAL FORM:
AARON LEAL. crrY ATrORNEY
/HaBlgIHd bF
I }A,& Pr,HMIBY: \–7F90mBFmaES.
THIS AGREEMEVr HAS BEEN
BOTH REVmWED AND APPROVED
as to financial and operational obligations
and business terms.
[q::%
PRESiDENr
8
Cassandra Ogden
SIGNATORE PRIVIED NAME
D1 rector of FInance
TrrLE
F1 nance
DEPARTMENT
HEALTH SERVICES OF NORTH TEXAS,
HgC.
DowSign Envelope ID: 3E7CH)72-lC044381-B34&22FB330AOHi5
ExmBrr A
SPONSORSHIP FUND BUDGET
Health Services of North Texas. Inc
2021 Denton Back to School Fair
Backpack & School Supply Combos $ 10,000
DuLI:hR 60
B::42:+ P
Egg:eh
Certificate Of Completion
Envelop8 Id: 3E7C50721 COO+381B34822FB330A0505 Status: Completed
Subject HSNT S[x>nsor 21.pdf
Sourm Envelope:
Dcx:ument Pages: 9 Signaturw: 3
Initials: 0
Envelope Originator
Rand@ Klingele
901 B Texas StrBet
Denton, TX 76209
randee.klingele@t,Wdenton.acm
IP Addrws: 198.49.140.104
Certifiato Pages: 5
AutoNav Enabled
Envelopeld Stamping: Enabled
nme Zone: (UTC)416:00) Central nme (US & Canada)
Record Tracking
Status: Original
10/14/2020 3:29:20 PM
Holder Randee Klingele
randee,kltngele@dtyofdenton.corn
Lomtim: DocuSign
SIgner Events
Mack Reirrwand
ma;k.reinwand@dtyofdenton.com
City of Denton
Security Level: Email, Account Authentiation
(None)
Signature Timestamp
Sent: 10/1412020 3:32:29 PM
VIewed: 10/19/2020 9:09:08 AM
Signed: ICY19/2020 9:09:27 AM
Signature Adoption: Preselected Style
Using IP Address: 198.49.140.10
ElectronIc Rword and SIgnature DIsclosure:
Not Offered via DmlSign
Cassey Ogden
assandra.ogden@cityofdenton.mm
Director of Prowrennnt and Compliance
City of D8ntm
Security Level: Errnil, Account Authentiation
(None)
Sent: 10/19/2020 9:09:28 AM
Viewed: 10/19/2020 9:33:48 AM
Signed: 10/19/2020 9:33:58 AM
Signature Adoption: Pruselected Style
Using IP Address: 198.49.140.10
ElectronIc Record and SIgnature DIsclosure:
Not OfferuJ via DmlSign
Doreen Rue
drue@healthntx.org
Chief Executivo Officer
Health Servins of North Texm
Security Level: Email, Account Authentimtion
(None)
'mBbned brlb._ R&
,AICFF64mG434BC
Sent: 10/19/2020 9:34:01 AM
Viewed: 10/19/2020 10:15:57 AM
Signed: 10/19/2020 10:17:17 AM
Signature Adoption: Prbselu:ted Style
Using IP Address: 173.57.228.82
EIn:tronIc Rwonl and SIgnature DIsclosure:
Accepted: 10/19/2020 10:15:57 AM
ID: f178badofe9745e847a9858&;ft)37eb8
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status
Status
Status
Timestamp
Intermediary Delivery Events Timestamp
TimestampCertified Delivery Events
Carbon Copy Events
Jamie Taylu
jtaylor2@heaIhntx.org
Su;urity Level: Email, Account Authentimtion
(None)
Elecbulb Record and SIgnature DIsclosure:
Not Offered via DmlSign
Status Timestamp
Sent: 10/19/2020 9:34:00 AM
Randee Klingele
rand8e.klingele@cWdenton.corn
Sr Treasury Analyst
City of Denton
Security Level: Email, Account Authen baeon
(None)
ElectronIc R8wnl and Signature DIsclosure:
Nat CJfIend via DmlSign
Sent 10/19£2020 10:17:19 AM
Witness Events Signature Timestamp
TimestampNotary Events Signature
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Ccxnplete
Completul
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Hashed/Encxypted
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la/19/2020 10:17:19 AM
1019/2020 10:17:19 AM
10/19/2020 10:17:19 AM
10/19/2020 10:17:19 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic RecxxII ard Signature DiscSosure created on: 7/21£2017 3:59:03 PM
Partin agreed to: Doreen Rue
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