20-2280ORDINANCE NO.20-2280
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING AN AGREEMENT
BETWEEN THE CITY OF DENTON AND GREATER DENTON ARTS COUNCIL. INC
FOR THE PURPOSE OF COMMUNITY ART GRANTS PROGRAM SPONSORSHIP;
PROVIDING FOR THE EXPENDITURE OF FUNDS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton hereby finds that the agreement
between the City and Greater Denton Arts Council, Inc. for funds to be used for Community Art
Grants Program sponsorship, which is attached hereto and made a part hereof by reference (the
“Agreement”), serves a municipal and public purpose and is in the public interest; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated
by reference into the body of this Ordinance as if fully set forth herein.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Agreement and to carry out the duties and responsibilities of the City, including the expenditure
of funds as provided in the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval
The motion to approve this Ordinance was made by 3Sab Vl and
seconded by %O \ M C\ fLex . The Ordirmas passed and approved by
the following vote [k - a
Aye Nay Abstain Absent
./Chris Watts, Mayor:
Birdia Johnson. District 1 :
Keely G. Briggs, District 2:
Jessie Davis, District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
7
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PASSED AND APPROVED this the \ S.Y day of \>e%(bOaT , 2020.
C MAYOR
Interim Mayor Pro Tem Jesse DavisBy:
ATTEST:
ROSA RIOS, CITY SECRETARY
APPRO S TO LEGAL FORM
AARON LEAL, CITY ATTORNEY
.„: ,/.J E„~-_,
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DocuSign Envelope ID: 18C5262SBEO$48FSA6AMF9264525775
SPONSORSHIP AGREEMENT
BETWEEN THE crm OF DENTON, TEXAS AND
GREATER DENTON ARTS couNcn, WC.
This Agreement is hereby entered into by and betwwn the City of Denton, Texas, a Home
Rule Municipal Corporation, hereinaftm referred to as "City", and Greater Denton Arts Council,
Inc., a Texas Non-Profit Corporation, hereinaRer referred to as “Organization.”
WHEREAS, City has determined that sponsorship of the Community Art Grants Program
serves a public purpose and has provided funds in its budget for the purpose of paying for the
sponsorship of the activities provided by Organization; and
WHEREAS, this Agreement serves a valid municipal and public purpose and is in the
public interest;
NOW, THEREFORE, the parties hereto mutually agree as follows:
I. SCOPE OF SPONSORSHn
The City shall pay Five Thousand Dollars and no/100 ($5,000.00) (“Sponsorship Funds”)
to Organi7ation to be utilized by Organization to perform, in a satisfactory and proper manner, the
Community Art Grants Program in accordance with the Sponsorship Funds budget attached hereto
as Exhibit “A” and incorporated herein for all purposes and Organization’s sponsorship application
on ale at the City Finance Department and incorporated herein for all purposes (the “Sponsored
Activity”),
II. OBLIGATIONS OF ORGANIZATION
In consideration of the receipt of the Sponsorship Funds from City, Organization agrees to
the following terms and conditions:
A Sponsorship Funds shall be utilized by the Organization only for the purposes set
forth in Article I.
B. Organization shall maintain adequate records to establish that the Sponsorship
Funds are used for the purposes authorized by this Agreement.
C.
tIme.
Organization shall permit authorized officials of City to review its books at any
D. Upon request, Organization shall provide to City its bylaws and any of its rules and
regulations that may be relevant to this Agreement.
E. Organization will not enter into any contracts that would encumber Sponsorship
Funds for a period that would extend beyond the term of this Agreement.
Ckx:uSign Enwlope ID: 18C5262 BBE0548FSA6AA4F9264525775
F. Organization will appoint a representative who will be available to meet with City
officials when requested.
G.Orgadzation shall, at a minimum, provide insurance as follows:
1) $1,000,000 Commercial General Liability, or $1,000,000 Event Insurance,
covering all events taking place on City-owned property, and
2) $500,000 Liquor/Dram Shop Liability for any event occurring on City-owned
property where alcohol will be provided or served.
III. Tn4E OF PERFORMANCE
The Sponsored Activity sponsored by City shall be undertaken and completed by
Organization within the following time &ame:
The term of this Agreement shall commence on the Effective Date (bereinafter defined)
and terminate September 30, 2021, unless the contract is sooner terminated pursuant to the terms
of this Agreement.
IV. PAYMEVrs
A. City shall pay to Organization the Sponsorship Funds after the Effective Date of
this Agreement.
B. Organization shall refund to City within ten (10) working days of City's request,
any sum of the Sponsorship Funds which has been paid by City and which City at any time
thereafter deter nines:
1) has resulted in overpayment to Organi7ation;
2) has not been spent strictly in accordance with the terms of this Agreement; or
3) is not supported by adequate documentation to fully justify the expenditure.
V. EVALUATION
Organization agrees to participate in an implementation and maintenance system whereby
the Sponsored Activity can be continuously monitored. Organization shall provide its expenditure
reports, including a list of expenditures and copies of invoices or receipts made with regard to the
Sponsorship Funds, for review by City prior to the termination of this Agreement. In addition,
upon City’s request, Organization agrees to provide City the following data and reports, or copies
thereof
A. All 6nancial records and external or internal audits. Organization shall submit a
copy of the annual independent audit to City within ten (10) days of receipt of City’s request.
DocuSign Envelope ID: 18C5262:}8EO$48F&A6AA4F9264525775
B.All external or internal evaluation reports.
C.An explanation of any major changes in Organization’s program services.
D. To comply with this section, Organization agrees to maintain records that will
provide accurate, current, separate, and complete disclosure of the status of Sponsorship Funds
received and the Sponsored Activity performed under this Agreement. The record system of
Organization shall contain sufficient documentation to provide in detail full support and
justification for each expenditure. Organization agrees to retain all books, records, documents,
reports, and written accounting procedures pertaining to the Sponsored Activity and expenditure
of Sponsorship Frmds under this Agreement for five years.
E. Nothing in the above subsections shall be construed to relieve Organization of
responsibility for retaining accurate and current records that clearly reflect the level and benefit of
Sponsored Activity provided under this Agreement.
VI. DIRECTORS' MEETINGS
Upon City’s request, minutes of all meetings of Organization’s governing body shall be
available to City within ten (10) working days of approval.
VII. TERMnqATiON
The City may terminate this Agreement for cause if Organization fails to perform the
Sponsored Activity, violates any covenants, agreements, warranties or guarantees of this
Agreemenl the Organization’s insolvency or filing of bankruptcy, dissolution, or receivership, or
the OrganizatioN violation of any law or regulation to which it is bound under the terms of this
Agreement. The City may terminate this Agreement for other reasons not specifically enumerated
in this paragraph.
VIII. EQUAL OPPORTUNrrY AND COWLIANCE wrrH LAWS
A. Organization shall comply with all applicable equal employment opportunity and
affirmative action laws or regulations. Organization agrees not to discriminate against any person
or class of persons by reason of race, sex, sexual orientation, age, disability, religion, creed, color,
genetic testing, or national origin in its provision of the Sponsored Activity. To the extent this
Agreement provides that Organization offer accommodations or services to the public, such
accommodations or services shall be offered by Organization to the public on fair and reasonable
terms
B. Organization will furnish all information and reports requested by City, and will
permit access to its books, records, and accounts for purposes of investigation to ascertain
compliance with local, state and federal rules and regulations.
[kx:uSign Envelope ID: 18C5262&BEOW8FSA6A/UF92M525775
C. In the event of noncompliance by Organization with the nondiscrimination
requirements, the Agreement may be canceled, terminated, or suspended in whole or in part, and
Organization may be barred from further contracts with City.
D( WARRANrms
Organi7ation repruents and warrants that:
A All information, reports and data heretofore or hereafter requested by City and
furnished to City, are complete and accurate as of the date shown on the information, data, or
report, and, since that date, have not undergone any significant change without written notice to
City
B. Any supporting financial statements heretofore requested by City and furnished to
City, are complete, accurate and fairly reflect the 6nancial conditions of Organization on the date
shown on said npor\ and the results of the operation for the period covered by the report, and that
since said data was provided to City, there has been no material change, adverse or otherwise, in
the financial condition of Organization.
C. No litigation or legal proceedings are presently pending or threatened against
Organization.
D. None of the provisions herein contravenes or is in conflict with the authority under
which Organization is doing business or with the provisions of any existing indenture or agreement
of Organization.
E. Organization has the power to enter into this Agreement and accept payments
hereunder, and has taken all necessary action to authorize such acceptance under the teuus and
conditions of this Agreement.
F. None of the assets of Organi7ation are subject to any lien or encumbrance of any
character, except for current taxes not delinquent, except as shown in the financial statements
furnished by Organization to City.
G. Organization acknowledges and agrees that City maintains sole discretion over
which entities are eligible to become a sponsored organization. The Organization has no
expectation, and City has no obligation, to provide any support or funding during and after the
term of this Agreement which exceed the Sponsorship Funds authorized by this Agremnnt.
Organization disclaims the right to any sponsorship, fees or bene6ts except as expressly provided
for in this Agreement.
H. Organization acknowledges and agrees that this Agreement and the provision of the
Sponsored Activity hereunder is nonexclusive, and that City may enter into similar agreements
with other entities.
DocuS ign Envelope ID: 18C5262 BOEON8FSA6AA4F9264525775
I. The Sponsored Activity described herein shall be provided in accordance with all
ordinances, resolutions, statutes, rules, regulations and laws of the City and any federal, state and
local governmental agency of competent jurisdiction.
J. Organization and any agent or employee of Organization shall act in an independent
capacity and not as officers or employees of the City. City assumes no liability for Organization’s
actions and performance of the Sponsored Activity, nor assumes responsibility for payments,
bonds, taxes, or other commitments, implied or explicit, by or for the Organization. Organization
shall not have authority to act as an agent on behalf of the City.
K.Organization is not opposing the City in any pending or ongoing legal proceeding.
Each of these representations and warranties shall be continuing and shall be deemed to
have been repeated by the submission of each request for payment.
X. CHANGES AND AMENDbmNrs
A. Any alterations, additions, or deletions to the terms of this Agreement shall be by
written amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used
B. It is understood and agreed by the parties hereto that changes in the state, federal or
local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such
modifications are to be automatically incorporated into this Agreement without written amendment
hereto, and shall become a part of the Agreement on the effective date specified by the law or
regulation.
C. Organization shall notify City of any changes in personnel or governing board
composItIon.
XI. INDEMNIFICATION
ORGANIZATION AGREES TO INDEBUVIW, HOLD HARMIESS, AND DEFEND
THE crm, ns OFFICERS, AGENrs, AND EMPLOYEES FROM AND AGAINST ANY
AND ALL CLAIMS OR suns FOR nfJURIES, DAMAGE, LOSS, OR LIABnrw OF
WnATEVER HND OR CHARACTER, ARISING OUT OF OR IN coNNEcrioN wrrH
THE PERFORMANCE BY TEn ORGANIZATION OR THOSE SPONSORED
ACTrvrrEES CONTEMPLATED BY TEns AGREEMENT, nvcLUDiNG ALL SUCH
CLAMS OR CAUSES OF ACTION BASED UPON conioN, coNSTrruiioNAL OR
STATUTORY LAW, OR BASED, IN WHOLE OR ]N PART, UPON ALLEGATIONS OF
NEGLIGENT OR UVrENIIONAL ACTS OF ORGANIZATION, US OFFICERS,
E&nLOYEES, AGENrs, SUBCONTRACTORS, LICENSEES AND nwrrEES.
Dcx:uS ign Envelope ID: 18C5262:}8E0548FS/6A/WF9201525775
XII. CONFLICT OF INIEREST
A. Organization covenants that neither it nor any member of its governing body
presently has any interwl direct or indirwt, which would conflict in any manner or degree with
the performance of the Sponsored Activity required to be performed under this Agreement.
Organization further covenants that in the performance of this Agreement, no person having such
interest shall be employed or appointed as a member of its governing body.
B. Organization further covenants that no member of its governing body or its staff,
subcontractors or employees shall violate or cause to be violated the City Ethics Ordinance, as
amended, or possess any interest in or use his/her position for a purpose that is or gives the
appearance of being motivated by desire for private gain for himself/herself, or others; particularly
those with which he/she has family, business, or other ties.
C. No o£Hcer, member, or employee of City and no member of its governing body
who exercises any function or responsibilities in the review or approval of the undertaking or
carrying out of this Agreement shall violate or cause to be violated the City Ethics Ordinance, as
amended, or participate in any decision relating to the Agreement which affects his personal
interest or the interest in any corporation, partnership, or association in which he has direct or
indirect interest.
XIII. PROHBrrED coNiEvr
Sponsored Activity recognition, signage, branding, publicity, and advertising in
conjunction with the Agreement shall not contain obscenity; pornography; incitement to imminent
lawless action; speech presenting a grave and imminent threat; fighting words; Baudulent material;
defamatory, hbelous, or slanderous material; solicitations to commit, or speech integral to,
criminal conduct; promotion of drugs, tobacco, gambling, or adult entertainment; political
campaign speech, or speech that supports or opposes or appears to support or oppose a ballot
measure or initiative, or refers to any person in or campaigning for public office.
XIV. NOTICE
Any notice or other written instrument requiwd or permitted to be delivered under the terms
of this Agreement shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt
requested, or via hand-delivery or facsimile, addressed to Organization or City, as the case may
be, at the following addresses:
CIFY ORGANIZATION
City of Denton, Texas
Ann: City Manager
215 E. McKinney
Denton, TX 76201
Greater Denton Arts Council, Inc.
Board President
400 East Hickory
Denton, TX 76201
D<x:uSign Envelope ID: 18C5262:bBEOH8FSA6AA4F9264525775
Either party may change its mailing address by sending notice of change of address to the
other at the above address by certified mail, return receipt requested.
XV. MISCELLANEOUS
A. Organization shall not transfer, pledge or otherwise assign this Agreement or any
interest therein, or any claim arising thereunder to any party or parties, bank, trust company or
other financial institution without the prior written approval of City.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable,
the remaining provisions shall remain in full force and eJect and continue to conform to the
original intent of both parties hereto.
C. In no event shall any payment to Organization hereunder, or any other act or failure
of City to insist in any one or more instances upon the terms and conditions of this Agreement
constitute or be construed in any way to be a waiver by City of any breach of covenant or default
which may then or subsequently be committed by Organization. Neither shall such payment, act,
or omission in any manner impair or prejudice any right, power, privilege, or remedy available to
City to enforce its rights hereunder, which rights, powers, privileges, or remedies are always
specifically preserved No representative or agent of City may waive the effect of this provision.
D. This Agreement, together with referenced exhibits and attachments, constitutes the
entire agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding, or other commitment occurring during the term of this Agreement, or subsequent
thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if
appropriate, recorded as an amendment of this Agreement.
E. This Agreement shall be interpreted in accordance with the laws of the State of
Texas and venue of any litigation concerning this Agreement shall be in a court of competent
jurisdiction sitting in Denton County, Texas.
IN WFFNESS WHEREOF, the parties do hereby affix their signatures and enter into this
Agreement as of the E day oflb3, 2020 ('Bffective Date”).
ATTEST:
ROSA RIOS, crrY SECRETARY
BY:„ Z./–
a
DocuSign Envelop ID: 18C5262bBEON8FSAGAA4F9264525775
APPROVED AS TO LEGAL FORM:
AARON LEAL, crrY ATrORNEY
BY:
THIS AGREEMENT HAS BEEN
BOTH REvmwED AND APPROVED
as to financial and operational obligations
and business terms.
cassandra Ogden
SIGNATaRE PRINIED NAME
Di rector of Flnance
TrrLE
F1 nance
DEPARTMENT
GREATER DEMON ARTS couNcn,
UgC.
PRESn)EMF
DocuSign Envelope ID: 18C5262&BE0&48F9 /BAA 4F920t525775
EXHiBrr A
SPONSORSHn FUND BUDGET
Greater Denton Arts Council
2020-2021 Community Art Grants Program
Grant Recipient Awards
Administration
$ 4,500
500
$ 5,000Total
H'"?h.,.
Certificate Of Completion
Envelope Id: 18C52623BE0548F9A6AA4F9264525775
Subject GDAC Swnwr 21.pdf
Status: Completod
Sourw EnveicIPO:
Dowrrnnt Pages: 9 Signatur%: 3
Initials: 0Certtficato Pagw: 5
Envelope Originator
Rande8 Klingele
901B Texas Street
Denton, TX 76209
randee.klingele@dtyafdentnn.oom
IP Addr%s: 198.49.140.104
Au&>Nav Enabled
Envelop8id Stamping: Enabled
nme Zone: (UTGIB:80) Central Bme (US & Canada)
Record Tracking
Status: Original
lo/14n020 3:25:42 PM
Holder Randee Klingele
randee.klngele@dtyofden torI.com
Loation: DocuSign
Signer Events
Mack Reinwand
mmk.ninwand@dtwfdenton.com
City of Dentm
Security Level: Email, Ax:ount AuthenOmtion
(None)
Signature Timestamp
p 1kAB#1KI IIy=lw, N’„,-I
'7Fe032wF0204ES
Sent: 10/14/2020 3:29:12 PM
Viewed: 10/19/2020 9:08:38 AM
Signed: la/1912020 9:08:57 AM
Signature Adoption: PrbselecRed Style
Using IP Address: 198.49.140.10
ElectronIc Renal and SIgnature Disclosure:
Not Offered via DmlSign
Cassey Ogden
mssandra.ogden@cityofdenton.oom
Director of Prmlrerrnnt and Compliance
City of Dentm
Security Level: Ennil, Ax>count Authentia6on
(None)
ownred br
I C„„t W
'E7FF20CISl£AIF9
Sent: 10/1912020 9:08:58 AM
Viewed: 10/19/2020 9:33:27 AM
Signed: 10/19/2020 9:33:35 AM
Signature Adoption: Prbselected Style
Using IP Address: 198.49.140.10
ElectonIc Rwonl and SIgnature DIsclosure:
Not Offerul via DmlSign
Christopher Johnwn
president@dentonarts.com
Security Level: Email, A£xx)unt Authentimeon
(None)
p thHWHd IIr
Ic'„#@>"„~B5€FE+Fe9B5F4C7
Sent: 10/1912020 9:33:37 AM
VIewed: 10/20/2020 3:47:17 PM
Signed: 10/20/2020 3:49:51 PM
SignaturB Adoption: PruseluXed Style
Using IP Address: 199,181,22,11
ElectronIc Record and Signature Disclosure:
Aooepted: 10120/2020 3:47:17 PM
ID: I041B&aab499+8aO&8423ab4fa441
In Person Signer Events Signature
Status
Timestamp
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Agent Delivery Events Status
Status
Status
Timestamp
Intermediary Delivery Events Timestamp
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Carbon Copy Events
Georgina Ngozi
exdir@dentonarts.com
Security Level: Email, Account Authentimtion
(None)
ElectronIc Reeord and SIgnature DIsclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 10/19/2020 9:33:37 AM
Viewed: 10/19/2020 4:32:44 PM
Randee Klingele
randee.klingole@cityafdenton.com
Sr Treasury Analyst
City of Denton
Security Level: Email, Account Authentiation
(None)
ElectronIc Record and SIgnature DIsclosure:
Not ORered via DmuSign
Sent: 10/20/2020 3:49:52 PM
Witness Events Signature
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Timestamp
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10/20/2020 3:49:52 PM
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Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Christopher Johnson
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