20-2453ORDINANCE NO.20-2453
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE
A SERVICE AGREEMENT WITH GIVING HOPE, INC., FOR ALLOCATION OF FUNDING
FROM THE EMERGENCY SOLUTIONS GRANT CARES ACT (ESG-CV) AS SET FORTH IN
THE CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFQ 7525-o02 – SERVICE AGREEMENT FOR
ALLOCATION OF FUNDING FOR THE EMERGENCY SOLUTIONS GRANT CARES ACT
(ESG-CV) AWARDED TO GIVING HOPE, INC., IN THE NOT-TO-EXCEED AMOUNT OF
$277,616.00).
WHEREAS, on December 17, 2020, the City Council approved a pre-qualified professional
and engineer list (Ordinance 20-2451), and the service provider (the “Provider), mentioned in this
ordinance, is being selected as the most highly qualified on the basis of its demonstrated competence
and qualifications to perform the proposed professional services; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than the recommended practices and fees published by the professional
associations applicable to the Provider’s profession, and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the City Manager, or his designee, is hereby authorized to enter into an
agreement with Giving HOPE, Inc., for the allocation of funding from the Emergency Solutions
Grant CARES Act (ESG-CV), a copy of which is attached hereto and incorporated by reference
herein
SECTION 2. The City Manager, or his designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any
under the RFQ 7525-002 to the City Manager of the City of Denton, Texas, or his designee.
actions lat may be requi or permitted performed by the City of Denton
SECTION 4. The findings in the preamble of this ordinance are incorporated herein by
reference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance
; FIIng bvyo t :+bl : 4111&A (HIII11\ \In
made by Tes bc ]>Mr S and
_, the ordinance was passed and approved by the
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Birdia Johnson, District 1 :
Connie Baker, District 2:
Jesse Davis, District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
a
Z7
a’
£
7
./
PASSED AND APPROVED this the \In day of \)ex..Hera\)e(, 2020.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS T.
AARON LEAL, CITY ATTORNEY
B 1(1T : b&reLb}\M
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
DENTON
Docusign City Council Transmittal Coversheet
FILE 1 7525-o02
Emergency solutions Grant-CARES Act (ESG-CV)
Cor1 Power
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
Not Appllcab1 e
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
2020-2021 CARES ACT EMERGENCY SOLUTIONS GRANT SERVICE AGREEMENT
BETWEEN THE CITY OF DENTON, TEXAS AND
GIVING HOPE, INC.
This Agreement is hereby entered into by and between the City of Denton, a Texas municipal corporation, acting by
and through its City Manager, hereinafter referred to as “CITY,” and Giving HOPE, Inc., 306 N Loop 288, Suite 130,
Denton, TX 76209 hereinafter referred to as ’'RECIPIENT."
WHEREAS) CITY has accepted funds from the Texas Department of Housing and Community Affairs (TDHCA)
for the purpose of paying for contractual services by specific agencies named in the Emergency Solutions Grant
application to TDHCA; and
WHEREAS, CITY has designated the Community Development Division as the division responsible for the
administration of this Agreement and all matters pertaining thereto;
NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to the mutual obligations and
to the performance and accomplishment of the conditions hereinafter described.
1. TERM
This Agreement shall commence on or as of October 1, 2020, and shall terminate on July 31, 2021, unless sooner
terminated in accordance with Section 25 “Termination.”
2. RESPONSIBILITIES
RECIPIENT hereby accepts the responsibility for the performance of all services and activities described in the Scope
of Services attached hereto as Exhibit A, and incorporated herein by reference, in a satisfactory and efficient manner
as determined by CITY, in accordance with the terms herein. CITY will consider RECIPIENT’s executive officer to
be RECIPIENT’s representative responsible for the management of all contractual matters pertaining hereto, unless
written notification to the contrary is received from RECIPIENT and approved by CITY.
The CITY’s Community Services Manager will be CITY’s representative responsible for the administration of this
Agreement. Beneficiaries of the activities to be provided hereunder must reside in the City of Denton and
RECIPIENT certifies that the activities carried out with these funds shall meet the Emergency Solutions Grant
Program (ES(J) guidelines under the Department of Housing and Urban Development (HUD) Award of the
McKinney-Vento Homeless Assistance Act in 24 CFR Part 576 and the Homeless Emergency Assistance and Rapid
Transition to Housing Act of 2009 (HEARTH Act), enacted into law on May 20, 2009, and shall take all other actions
necessary to administer a grant under the ESG Rule and the Emergency Solutions Grant Program for grant funding
made available through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) with appropriate
certifications and applicable waivers. Services must be provided directly to or on behalf of specific identified eligible
clients. Eligibility documentation must be included in each client’s file and updated as described in the ESG Rule.
3. OBLIGATIONS
In consideration of the receipt of funds from HUD, TDHCA, and CITY agrees to the following terms and conditions:
A. Limit of Liability. CITY will reimburse RECIPIENT for expenses incurred pursuant to and in accordance with
the Project Budget attached hereto as Exhibit B and the Scope of Services herein attached as Exhibit A and
Page 1 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
incorporated herein by reference. Notwithstanding any other provision of the Agreement, the total of all
payments and other obligations made or incurred by CITY hereunder shall not exceed the sum of Two-Hundred
Seventy-Seven Thousand and Six Hundred Sixteen Dollars ($277,616.00)
Measure of Liability. In consideration of full and satisfactory services and activities hereunder by RECIPIENT
and receipt of a requisition for payment with appropriate documentation of expenditures, CITY shall make
payments to RECIPIENT based on the Budget in Exhibit B, subject to the limitations and provisions set forth in
this Section and Section 7 of this Agreement. Payments may be contingent upon certification of the
RECIPIENT’s financial management system in accordance with the standards specified in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
(1) The parties expressly understand and agree that CITY’s obligations under this Section are contingent upon
the actual receipt of adequate ESG funds to meet CITY’s liabilities under this Agreement. If adequate funds
are not available to make payments under this Agreement, CITY shall notify RECIPIENT in writing within
a reasonable time after such fact has been determined. CITY may, at its option, either reduce the amount of
its liability or terminate the Agreement. If funds eligible for use for purposes of this Agreement are reduced,
CITY shall not be liable for further payments due to RECIPIENT under this Agreement.
(2) it is expressly understood that this Agreement in no way obligates the General Fund or any other monies or
credits of the City of Denton.
(3) CITY shall not be liable for any cost or portion thereof which:
(a) has been paid, reimbursed, or is subject to payment or reimbursement, from any other source;
(b) was incurred prior to the beginning date or after the ending date specified in Section 1 ;
(c) is not in strict accordance with the terms of this Agreement, including all exhibits attached hereto;
(d) has not been billed to CITY within 90 calendar days following billing to RECIPIENT, or termination
of the Agreement, whichever date is earlier; or
(e) is not an allowable cost as defined by Section 10 of this Agreement or the project budget.
(4) CITY shall not be liable for any cost or portion thereof which is incurred with respect to any activity of
RECIPIENT requiring prior written authorization from CITY, or after CITY has requested that RECIPIENT
furnish data concerning such action prior to proceeding further, unless and until CITY advises RECIPIENT
to proceed.
(5) CITY shall not be obligated or liable under this Agreement to any party other than RECIPIENT for payment
of any monies or provision of any goods or services.
RECIPIENT’S Obligations. In consideration of the receipt of funds from the CITY, the RECIPIENT agrees to
the following terms and conditions:
(1) Two-Hundred Seventy-Seven Thousand and Six Hundred Sixteen Dollars ($277,616.00) may be paid to
RECIPIENT by CITY on a reimbursement basis, and the only expenditures reimbursed by CITY shall be
those in accordance with the Project Budget, in Exhibit B, for those expenses listed in the Scope of Services
as provided herein. RECIPIENT shall not utilize these funds for any other purpose.
(2) RECIPIENT will establish, operate, and maintain an account system for this program that will allow for a
tracing of funds and a review of the financial status of the program. The system will be based on generally
accepted accounting principles as recognized by the American Institute of Certified Public Accountants.
(3) RECIPIENT will permit authorized officials of CITY to review its books at any time.
(4) RECIPIENT will reduce to writing all of its rules, regulations, and policies and file a copy with CITY's
Community Development Office along with any amendments, additions, or revisions upon request.
(5) RECIPIENT will not enter into any contracts that would encumber CITY funds for a period that would extend
beyond the term of this Agreement.
Page 2 of 23
B.
C
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
(6) RECIPIENT will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or
discrepancies in bills shall be promptly reported to CITY’s Community Development Division for further
direction.
(7) RECIPIENT will appoint a representative who will be available to meet with CITY officials when requested.
(8) RECIPIENT will indemnify and hold harmless CITY, its officers, and employees, from any and all claims
and suits arising out of the activities of RECIPIENT, its employees, and/or contractors.
(9) RECIPIENT will submit to CITY copies of year-end audited financial statements.
4. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
RECIPIENT shall comply with all applicable federal laws, laws of the State of Texas, and ordinances of the City
of Denton
RECIPIENT agrees to abide by the conditions of and comply with the requirements of the Office of Management
2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards
RECIPIENT shall give the CITY, HUD, the Comptroller General of the United States, the Auditor of the State
of Texas, TDHCA and any authorized representative, access to and the right to reproduce all records belonging
to or in use by RECIPIENT pertaining to this Agreement. Such access shall continue as long as RECIPIENT
retains the records. RECIPIENT shall maintain such records in an accessible location.
SUBRECIPIENT shall notify the CITY immediately of any significant change affecting the SUB RECIPIENT
and SUB RECIPIENT’S identity, such as ownership or control, name change, governing board membership,
vendor identification number, and personnel changes affecting the contracted services. Changes must be
provided in writing to TDHCA and CITY within 10 working days after the changes are effective.
RECIPIENT shall refrain from entering into any subcontract for services without prior approval in writing by
CITY of the qualifications of the subcontractor to perform and meet the standards of this Agreement. All
subcontracts entered into by the RECIPIENT will be subject to the requirements of this Agreement. The
RECIPIENT agrees to be responsible to CITY for the performance of any subcontractor.
A.
B.
C.
D.
E.
5. REPRESENTATIONS
RECIPIENT assures and guarantees that it possesses the legal authority, pursuant to any proper, appropriate, and
official motion, resolution, or action passed or taken, to enter into this Agreement.
The person or persons signing and executing this Agreement on behalf of RECIPIENT do hereby warrant and
guarantee that he, she, or they have been fully authorized by RECIPIENT to execute this Agreement on behalf
of RECIPIENT and to validly and legally bind RECIPIENT to all terms, performances, and provisions herein set
forth
CITY shall have the right, at its option, to either temporarily suspend or permanently terminate this Agreement
if there is a dispute as to the legal authority of either RECIPIENT or the person signing the Agreement to enter
into this Agreement. RECIPIENT is liable to CITY for any money it has received from CITY for performance
of the provisions of this Agreement if CITY has suspended or terminated this Agreement for the reasons
enumerated in this Section.
RECIPIENT agrees that the funds and resources provided RECIPIENT under the terms of this Agreement will
in no way be substituted for funds and resources from other sources, nor in any way serve to reduce the resources,
services, or other benefits which would have been available to, or provided through, RECIPIENT had this
Agreement not been executed.
A
B.
C.
D
Page 3 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
6. PERFORNLANCE BY RECIPIENT
RECIPIENT will provide, oversee, administer, and carry out the activities and services set out in the SCOPE OF
SERVICES, in Exhibit A, utilizing the funds described in Exhibit B, deemed by both parties to be necessary and
sufficient payment for full and satisfactory performance of the program, as determined solely by CITY and in
accordance with all other terms, provisions, and requirements of this Agreement. No modifications or alterations
may be made in the Scope of Services or Budget without the prior written approval of the CITY’s Community
Services Manager.
7. PAYMENTS
Payments to RECIPIENT. The CITY shall pay to RECIPIENT a maximum amount of money not to exceed
Two-Hundred Seventy-Seven Thousand and Six Hundred Sixteen Dollars ($277,616.00) for services rendered
under this Agreement. The CITY will pay these funds on a reimbursement basis to RECIPIENT within twenty-
one days after CITY has received supporting documentation of eligible expenditures. Documentation of
expenditures must be submitted to the Community Development Division by dates required by Community
Development. RECIPIENT’S failure to provide the information on a timely basis may jeopardize present or
future funding.
Funds are to be used for the sole purpose of providing the services described in the Scope of Services in Exhibit
A and based on the Budget in Exhibit B.
RECIPIENT’s reimbursement request for any one month period will not exceed one-fourth (1/4) of any budgeted
line items for costs as specified in Exhibit B without prior written authorization from the CITY.
Excess Payment. RECIPIENT shall refund to CITY within ten working days of CITY’s request, any sum of
money which has been paid by CITY and which CITY at any time thereafter determines:
( 1) has resulted in overpayment to RECIPIENT; or
(2) has not been spent strictly in accordance with the terms of this Agreement; or
(3) is not supported by adequate documentation to fully justify the expenditure.
Disallowed Costs. Upon termination of this Agreement, should any expense or charge for which payment has
been made be subsequently disallowed or disapproved as a result of any auditing or monitoring by CITY, the
Department of Housing and Urban Development, or any other Federal agency, RECIPIENT will refund such
amount to CITY within ten working days of a written notice to RECIPIENT, which specifies the amount
disallowed. Refunds of disallowed costs may not be made from these or any funds received from or through
CITY
Reversion of Assets
( 1) RECIPIENT, upon expiration of this Agreement, shall transfer to the CITY any funds on hand at the time of
expiration and any accounts receivable attributable to the use of funds.
(2) The reversion of these financial assets shall be in addition to any other remedy available to CITY either at
law or in equity for breach of this Agreement.
Obligation of Funds.
( 1) in the event that actual expenditure rates deviate from RECIPIENT’s provision of a corresponding level of
performance, as specified in Exhibit A, CITY hereby reserves the right to reappropriate or recapture any such
under expended funds.
(2) if CITY finds that RECIPIENT is unwilling and/or unable to comply with any of the terms of this Agreement,
CITY may require a refund of any and all money expended pursuant to this Agreement by RECIPIENT, as
well as any remaining unexpended funds which shall be refunded to CITY within ten working days of a
written notice to RECIPIENT to revert these financial assets.
A.
B.
C.
D.
E.
F.
G
Page 4 of 23
DocuSign Envelope ID: 7FA8BI 16-B2El-426D-B065-AE017597104F
H. Contract Close Out. RECIPIENT shall submit a final expenditure report, for the time period covered by the last
invoice requesting reimbursement of funds under this Agreement, within 15 working days following the close of
the Agreement period.
8. WARRANTIES
RECIPIENT represents and warrants that:
A. All information, reports, and data heretofore or hereafter requested by CITY and furnished to CITY, are complete
and accurate as of the date shown on the information, data, or report, and, since that date, have not undergone
any significant change without written notice to CITY.
Any supporting financial statements heretofore requested by CITY and furnished to CITY, are complete,
accurate, and fairly reflect the financial condition of RECIPIENT on the date shown on said report, and the results
of the operation for the period covered by the report, and that since said date, there has been no material change,
adverse or otherwise, in the financial condition of RECIPIENT.
B
C. No litigation or legal proceedings are presently pending or threatened against the RECIPIENT.
D. None of the provisions herein contravene or are in conflict with the authority under which RECIPIENT is doing
business or with the provisions of any existing indenture or agreement of RECIPIENT.
RECIPIENT has the power to enter into this Agreement and accept payments hereunder, and has taken all
necessary action to authorize such acceptance under the terms and conditions of this Agreement.
None of the assets of RECIPIENT is subject to any lien or encumbrance of any character, except for current taxes
not delinquent, except as shown in the financial statements furnished by RECIPIENT to CITY
E
F
G. Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by
the submission of each request for payment.
9. COVENANTS
During the period of time that payment may be made hereunder and so long as any payments remain unliquidated,
RECIPIENT shall not, without the prior written consent of the Community Services Manager or her authorized
representatrve :
( 1) Mortgage, pledge, or otherwise encumber or suffer to be encumbered, any of the assets of RECIPIENT now
owned or hereafter acquired by it, or permit any pre-existing mortgages, liens, or other encumbrances to
remain on, or attached to, any assets of RECIPIENT which are allocated to the performance of this Agreement
and with respect to which CITY has ownership hereunder.
(2) Sell, assign, pledge, transfer, or otherwise dispose of accounts receivables, notes, or claims for money due or
to become due
(3) Sell, convey, or lease all or a substantial part of its assets.
(4) Make any advance or loan to, or incur any liability for any other firm, person, entity, or corporation as
guarantor, surety, or accommodation endorser.
(5) Sell, donate, loan, or transfer any equipment or item of personal property purchased with funds paid to
RECIPIENT by CITY, unless CITY authorizes such transfer.
RECIPIENT agrees, upon written request by CITY, to require its employees to attend training sessions sponsored
by the Community Development Division.
A.
B.
10. ALLOWABLE COSTS
A. Costs shall be considered allowable only if incurred directly and specifically in the performance of and in
compliance with this Agreement and in conformance with the standards and provisions of Exhibits A and B.
Page 5 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
B.Approval of RECIPIENT’s Budget, Exhibit B, does not constitute prior written approval, even though certain
items may appear herein. CITY’s prior written authorization is required in order for the following to be considered
allowable costs:
(1) Encumbrances or expenditures during any one month period which exceeds one-fourth (1/4) of the total
budget as specified in Exhibit B.
(2) CITY shall not be obligated to any third parties, including any subcontractors of RECIPIENT, and CITY
funds shall not be used to pay for any contract service extending beyond the expiration of this Agreement.
(3) Any alterations or relocation of the facilities on and in which the activities specified in Exhibit A are
conducted;
(4) Any alterations, deletions, or additions to the Project Budget Detail incorporated in Exhibit B;
(5) Costs or fees for temporary employees or services;
(6) Any fees or payments for consultant services; and
(7) Fees for attending out of town meetings, seminars, or conferences.
Written requests for prior approval are RECIPIENT’s responsibility and shall be made within sufficient time to
permit a thorough review by CITY. RECIPIENT must obtain written approval by CITY prior to the
commencement of procedures to solicit or purchase services or personal property. Any procurement or purchase
which may be approved under the terms of this Agreement must be conducted in its entirety in accordance with
the provisions of this Agreement.
Expenditures will not be reimbursed to the RECIPIENT for the purchase of real property or equipment. These
are not allowable costs under this agreement.
C.
D.
11. PROGRAM INCOME
For purposes of this Agreement, Program Income means earnings of RECIPIENT realized from activities
resulting from this Agreement or from RECIPIENT’s management of funding provided or received hereunder.
Such earnings include, but are not limited to, income from interest, usage or rental or lease fees, income produced
from contract-supported services of individuals or employees or from the use or sale of equipment or facilities of
RECIPIENT provided as a result of this Agreement, and payments from clients or third parties for services
rendered by RECIPIENT under this Agreement.
RECIPIENT shall maintain records of the receipt and disposition of Program Income in the same manner as
required for other contract funds, and reported to CITY in the format prescribed by CITY. CITY and RECIPIENT
agree that any fees collected for services performed by RECIPIENT shall be used for payment of costs associated
with service provision. Revenue remaining after payment of all program expenses for service provision shall be
considered Program Income and shall be subject to all the requirements of this Agreement and the regulations
found at CFR, Section 570.504.
RECIPIENT shall include this Section in its entirety in all of its sub-contracts which involve other income-
producing services or activities.
It is RECIPIENT’s responsibility to obtain from CITY a prior determination as to whether or not income arising
directly or indirectly from this Agreement, or the performance thereof, constitutes Program Income. RECIPIENT
is responsible to CITY for the repayment of any and all amounts determined by CITY to be Program Income,
unless otherwise approved in writing by CITY.
A.
B.
C.
D.
12. MAINTENANCE OF RECORDS
A. RECIPIENT agrees to maintain records that will provide accurate, current, separate, and complete disclosure of
the status of the funds received under this Agreement, in compliance with the provisions of Exhibit A and Exhibit
Page 6 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
B, attached hereto, and with any other applicable Federal and State regulations establishing standards for financial
management. RECIPIENT’s expenditures of funds made under this Agreement will conform to (2 CFR §200)
Uniform Administrative Requirements Cost Principles, and Audit Requirements for Federal Awards as they
pertain to costs incurred, audits, program income, administration, and other activities and functions.
RECIPIENT’s record system shall contain sufficient documentation to provide in detail full support and
justification for each expenditure. Nothing in this Section shall be construed to relieve RECIPIENT of fiscal
accountability and liability under any other provision of this Agreement or any applicable law. RECIPIENT shall
include the substance of this provision in all subcontracts.
RECIPIENT agrees to retain all books, records, documents, reports, and written accounting procedures pertaining
to the operation of programs and expenditures of funds under this Agreement for five years after the termination
of all activities funded under this agreement.
Nothing in the above subsections shall be construed to relieve RECIPIENT of responsibility for retaining accurate
and current records which clearly reflect the level and benefit of services provided under this Agreement.
At any reasonable time and as often as CITY may deem necessary, the RECIPIENT shall make available to
CITY, HUD, or any of their authorized representatives, all of its records and shall permit CITY, HUD, or any of
their authorized representatives to audit, examine, make excerpts and copies of such records, and to conduct
audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment, and all other
data requested by said representatives.
B.
C.
D.
13. REPORTS AND INFORMATION
At such times and in such form as CITY may require, RECIPIENT shall furnish such statements, records, data, and
information as CITY may request and deem pertinent to matters covered by this Agreement. RECIPIENT shall
submit beneficiary and financial reports to CITY no less than once every three months. The beneficiary report shall
detail client information, including race, ethnicity, income, female head of household, and other statistics required by
CITY. The financial report shall include information and data relative to all programmatic and financial reporting as
of the beginning date specified in Section 1 of this Agreement. Unless the CITY has granted a written exemption,
RECIPIENT shall submit an audit conducted by independent examiners in accordance with Generally Accepted
Accounting Principles. If the RECIPIENT expends more than $750,000 in federal funding, the audit must be
conducted in accordance with OMB 2 CFR Part 200, as applicable within thirty days after receipt of such audit.
14. MONITORING AND EVALUATION
RECIPIENT agrees to participate in a monitoring and evaluation system whereby the services can be continuously
monitored. CITY shall perform monitoring of the RECIPIENT’s performances under this Agreement.
A. RECIPIENT agrees that CITY may carry out monitoring and evaluation activities to ensure adherence by
RECIPIENT to the Scope of Services, Program Goals, and Objectives, which are attached hereto as Exhibit A,
as well as other provisions of this Agreement.
B. RECIPIENT agrees to cooperate fully with CITY and provide data determined by CITY to be necessary for CITY
to effectively fulfill its monitoring and evaluation responsibilities.
C. RECIPIENT agrees to cooperate in such a way so as not to obstruct or delay CITY in such monitoring and to
designate one of its staff to coordinate the monitoring process as requested by CITY staff
D. RECIPIENT agrees to make available its financial records for review by CITY at CITY's discretion. In addition,
RECIPIENT agrees to provide CITY the following data and reports, or copies thereof:
( 1) All external or internal evaluation reports;
Page 7 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
(2) Performance/beneficiary reports to be submitted in the schedule published by the CITY’s Community
Development Division. Reports shall include such information as requested by the CITY’s Community
Development Division including but not limited to: number of persons or households assisted, race, gender,
disability status, and household income. Beneficiary reports shall be due to CITY within 15 working days
after the completion of required reporting period. RECIPIENT agrees to submit financial statements no less
than once every three months. Each statement shall include current and year to date period accounting of all
revenues, expenditures, outstanding obligations, and beginning and ending balances. Financial reports shall
be due to CITY within 15 working days after the completion of required reporting period; and
(3) An explanation of any major changes in program services.
To comply with this section, RECIPIENT agrees to maintain records that will provide accurate, current, separate,
and complete disclosure of the status of funds received and the services performed under this Agreement.
RECIPIENT's record system shall contain sufficient documentation to provide in detail full support and
justification for each expenditure. RECIPIENT agrees to retain all books, records, documents, reports, and
written accounting procedures pertaining to the services provided and expenditure of funds under this Agreement
for the period of time and under the conditions specified by the CITY. Nothing in the above subsections shall be
construed to relieve RECIPIENT of responsibility for retaining accurate and current records, which clearly reflect
the level and benefit of services, provided under this Agreement.
After each official monitoring on-site visit, CITY shall provide RECIPIENT with a written report of monitoring
findings, documenting findings, and concerns that will require a written response to the CITY. An acceptable
response must be received by the CITY within 60 days from the RECIPIENT’s receipt of the monitoring report
or audit review letter. Future contract payments can be withheld for the RECIPIENT’s failure to submit a
response within 60 days.
RECIPIENT shall submit copies of any fiscal, management, or audit reports by any of the RECIPIENT’s funding
or regulatory bodies to CITY within ten working days of receipt by the RECIPIENT.
E.
F.
G.
15. DIRECTORS’ MEETINGS
During the term of this Agreement, RECIPIENT shall cause to be delivered to CITY copies of all notices of meetings
of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered to CITY in a timely
manner to give adequate notice, and shall include an agenda and a brief description of the matters to be discussed.
RECIPIENT understands and agrees that CITY representatives shall be afforded access to all of the Board of
Directors’ meetings. Minutes of all meetings of RECIPIENT's governing body shall be available to CITY within ten
days after Board approval.
16. INSURANCE
RECIPIENT shall observe sound business practices with respect to providing such bonding and insurance as
would provide adequate coverage for services offered under this Agreement.
The premises on and in which the activities described in Exhibit A are conducted, and the employees conducting
these activities, shall be covered by premise liability insurance, commonly referred to as “Owner/Tenant”
coverage, with CITY named as an additional insured. Upon request of RECIPIENT, CITY may, at its sole
discretion, approve alternate insurance coverage arrangements.
RECIPIENT will comply with applicable workers’ compensation statues and will obtain employers’ liability
coverage where available and other appropriate liability coverage for program participants, if applicable.
RECIPIENT will maintain adequate and continuous liability insurance on all vehicles owned, leased, or operated
by RECIPIENT. All employees of RECIPIENT who are required to drive a vehicle in the normal scope and
Page 8 of 23
A.
B.
C.
D
DocuSign Envelope ID: 7FA8B116-B2E1426D-B065-AE017597104F
course of their employment must possess a valid Texas driver’s license and automobile liability insurance.
Evidence of the employee’s current possession of a valid license and insurance must be maintained on a current
basis in RECIPIENT’s files.
Actual losses not covered by insurance as required by this Section are not allowable costs under this Agreement,
and remain the sole responsibility of RECIPIENT.
The policy or policies of insurance shall contain a clause which requires that CITY and RECIPIENT be notified
in writing of any cancellation or change in the policy at least 30 days prior to such change or cancellation.
E.
F.
17. CIVIL RIGHTS / EQUAL OPPORTUNITY
RECIPIENT shall comply with all applicable equal employment opportunity and affirmative action laws or
regulations. The RECIPIENT shall not discriminate against any employee or applicant for employment because
of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, age, or disability. The
RECIPIENT will take affirmative action to insure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
RECIPIENT shall comply with all applicable equal employment opportunity and affirmative action laws or
regulations. The RECIPIENT agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title
VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and
Community Development Act of 1 974 as amended, Section 504 of the Rehabilitation Act of 1 973, the Americans
with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 1 1063 and Executive Order
11246 as amended by Executive Orders 1 1375 and 12086.
RECIPIENT will furnish all information and reports requested by the CITY, and will permit access to its books,
records, and accounts for purposes of investigation to ascertain compliance with local, state, and Federal rules
and regulations.
In the event of RECIPIENT’s non-compliance with the non-discrimination requirements, CITY may cancel or
terminate the Agreement in whole or in part, and RECIPIENT may be barred from further contracts with CITY.
A.
B.
C.
D.
18. PERSONNEL POLICIES
Personnel policies shall be established by RECIPIENT and shall be available for examination. Such personnel
policies shall:
A. Include policies with respect to employment, salary and wage rates, working hours and holidays, fringe benefits,
vacation and sick leave privileges, and travel;
B. Be in writing; and
C. Be approved by the governing body of RECIPIENT.
19. CONFLICT OF INTEREST
RECIPIENT covenants that neither it nor any member of its governing body presently has any interest, direct or
indirect, which would conflict in any manner or degree with the performance of services required to be performed
under this Agreement. RECIPIENT further covenants that in the performance of this Agreement, no person
having such interest shall be employed or appointed as a member of its governing body.
RECIPIENT further covenants that no member of its governing body or its staff, subcontractors, or employees
shall possess any interest in or use his/her position for a purpose that is or gives the appearance of being motivated
A.
B
Page 9 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
by desire for private gain for himself/herself, or others, particularly those with which he/she has family, business,
or other ties
No officer, member, or employee of CITY and no member of its governing body who exercises any function or
responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate
in any decision relating to the Agreement which affects his or her personal interest or the interest in any
corporation, partnership, or association in which he or she has a direct or indirect interest.
C.
20. NEPOTISM
RECIPIENT shall not employ in any paid capacity any person who is a member of the immediate family of any
person who is currently employed by RECIPIENT, or is a member of RECIPIENT’s governing board. The term
“member of immediate family” includes: wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt,
uncle, nephew, niece, stepparent, stepchild, half-brother, and half-sister.
21. POLITICAL OR SECTARIAN ACTIVITY
Neither the funds advanced pursuant to this Agreement, nor any personnel who may be employed by the
RECIPIENT with funds advanced pursuant to this Agreement shall be in any way or to any extent engaged in
any conduct or political activity in contravention of Chapter 15 of Title 5 of the United States Code
The RECIPIENT is prohibited from using funds provided herein or personnel employed in the administration of
the program for: political activities; sectarian or religious activities, lobbying, political patronage, or nepotism
actlvltles.
The RECIPIENT agrees that none of the funds or services provided directly or indirectly under this Agreement
shall be used for any partisan political activity or to further the election or defeat of any candidate for public
office, or for publicity, lobbying, and/or propaganda purposes designed to support or defeat pending legislation.
Employees of the RECIPIENT connected with any activity that is funded in whole or in part by funds provided
to RECIPIENT under this Agreement may not under the term of this Agreement:
( 1) Use their official position or influence to affect the outcome of an election or nomination;
(2) Solicit contributions for political purposes; or
(3) Take an active part in political management or in political campaigns.
RECIPIENT hereby agrees to sign a Certification Regarding Lobbying included herein as Exhibit D and if
necessary, the Disclosure of Lobbying Activities provided by the CITY.
A.
B.
C.
D.
22. PUBLICITY
Where such action is appropriate, RECIPIENT shall publicize the activities conducted by RECIPIENT under this
Agreement that the TDHCA and funding through the City of Denton has contributed to make the project possible.
All published material and written reports submitted under this project must be originally developed material
unless otherwise specifically provided in this Agreement. When material not originally developed is included in
a report, the report shall identify the source in the body of the report or by footnote. This provision is applicable
when the material is in a verbatim or extensive paraphrase format.
All published material submitted under this project shall include the following reference on the front cover or
title page:
This document is prepared in accordance with the Emergency Solutions Grant, withfunding received
from the United States Department of Housing and Urban Development through the Texas Department of
Housing and Community Affairs.
All reports, documents, studies, charts, schedules, or other appended documentation to any proposal, content of
Page 10 of 23
A
B.
C.
D
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
basic proposal, or contracts and any responses, inquiries, correspondence and related material submitted by
RECIPiENT shall become the property of CITY upon receipt.
23. CHANGES AND AMENDMENTS
Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed
by both parties, except when the terms of this Agreement expressly provide that another method shall be used.
RECIPIENT may not make transfers between or among approved line items within budget categories set forth in
Exhibit B without prior written approval of CITY. RECIPIENT shall request, in writing, the budget revision in a
form prescribed by CITY, and such request for revision shall not increase the total monetary obligation of CITY
under this Agreement. In addition, budget revisions cannot significantly change the nature, intent, or scope of the
program funded under this Agreement.
RECIPIENT will submit revised budget and program information, whenever the level of funding for RECIPIENT
or the program(s) described herein is altered according to the total levels contained in any portion of Exhibit B.
It is understood and agreed by the parties hereto that changes in the State, Federal, or local laws or regulations
pursuant hereto may occur during the term of this Agreement. Any such modifications are to be automatically
incorporated into this Agreement without written amendment hereto, and shall become a part of the Agreement
on the effective date specified by the law or regulation.
CITY may, from time to time during the term of the Agreement, request changes to the Agreement, which may
include an increase or decrease in the amount of RECIPIENT’s compensation. Such changes shall be incorporated
in a written amendment hereto, as provided in Subsection A of this Section.
Any alterations, deletions, or additions to the Program Budget incorporated in Exhibit B shall require the prior
written approval of CITY.
RECIPIENT agrees to notify CITY of any proposed change in physical location for work performed under this
Agreement at least 30 calendar days in advance of the change.
RECIPIENT shall notify CITY of any changes in personnel or governing board composition.
It is expressly understood that neither the performance of Exhibit A for any program contracted hereunder nor
the transfer of funds between or among said programs will be permitted.
A.
B.
C.
D.
E.
F.
G.
H
1.
24. SUSPENSION OF FUNDING
Upon determination by CITY of RECIPIENT’s failure to timely and properly perform each of the requirements, time
conditions, and duties provided herein, CITY, without limiting any rights it may otherwise have, may, at its discretion,
and upon ten working days written notice to RECIPIENT, withhold further payments to RECIPIENT. Such notice
may be given by mail to the Executive Officer and the Board of Directors of RECIPIENT. The notice shall set forth
the default or failure alleged, and the action required for cure. The period of such suspension shall be of such duration
as is appropriate to accomplish corrective action, but in no event shall it exceed 30 calendar days. At the end of the
suspension period, if CITY determines the default or deficiency has been satisfied, RECIPIENT may be restored to
full compliance status and paid all eligible funds withheld or impounded during the suspension period. If however,
CITY determines that RECIPIENT has not come into compliance, the provisions of Section 25 may be effectuated.
25. TERMINATION
CITY may terminate this Agreement for cause under any of the following reasons or for other reasons not
specifically enumerated in this paragraph:
( 1) RECIPIENT’s failure to attain compliance during any prescribed period of suspension as provided in Section
24
A
Page 11 of 23
DocuSign Envelope ID: 7FA8B116-B2E1426D-B065-AE017597104F
(2) RECIPIENT’s failure to materially comply with any of the terms of this Agreement.
(3) RECIPIENT’s violation of covenants, agreements, or guarantees of this Agreement.
(4) Termination or reduction of funding by the CITY or HUD.
(5) Finding by CITY that the RECIPIENT:
a. is in such unsatisfactory financial condition as to endanger performance under this Agreement;
b. has allocated inventory to this Agreement substantially exceeding reasonable requirements; or
c. is delinquent in payment of taxes or of costs of performance of this Agreement in the ordinary course
of business.
(6) Appointment of a trustee, receiver, or liquidator for all or substantial part of RECIPIENT’s property, or
institution of bankruptcy, reorganization, rearrangement of, or liquidation proceedings by or against
RECIPIENT.
(7) RECIPIENT’s inability to conform to changes required by Federal, State, and local laws or regulations as
provided in Section 4, and Section 2, of this Agreement.
(8) The commission of an act of bankruptcy.
(9) RECIPIENT’s violation of any law or regulation to which RECIPIENT is bound or shall be bound under the
terms of the Agreement.
CITY shall promptly notify RECIPIENT in writing of the decision to terminate and the effective date of
termination.
CITY may terminate this Agreement for convenience at any time. If CITY terminates this Agreement for
convenience, RECIPIENT will be paid an amount not to exceed the total of accrued expenditures as of the
effective date of termination. In no event will this compensation exceed an amount which bears the same ratio
to the total compensation as the services actually performed bears to the total services of RECIPIENT covered
by the Agreement, less payments previously made.
RECIPIENT may terminate this Agreement in whole or in part by written notice to CITY, if a termination of
outside funding occurs upon which RECIPIENT depends for performance hereunder. RECIPIENT may opt,
within the limitations of this Agreement, to seek an alternative funding source, with the approval of CITY,
provided the termination by the outside funding source was not occasioned by a breach of contract as defined
herein or as defined in a contract between RECIPIENT and the funding source in question. RECIPIENT may
terminate this Agreement upon the dissolution of RECIPIENT’s organization not occasioned by a breach of this
Agreement.
Upon receipt of notice to terminate, RECIPIENT shall cancel, withdraw, or otherwise terminate any outstanding
orders or subcontracts, which relate to the performance of this Agreement. CITY shall not be liable to
RECIPIENT or RECIPIENT’s creditors for any expenses, encumbrances, or obligations whatsoever incurred
after the termination date listed on the notice to terminate referred to in this paragraph.
Notwithstanding any exercise by CITY of its right of suspension or termination, RECIPIENT shall not be relieved
of liability to CITY for damages sustained by CITY by virtue of any breach of the Agreement by RECIPIENT,
and CITY may withhold any reimbursement to RECIPIENT until such time as the exact amount of damages due
to CITY from RECIPIENT is agreed upon or otherwise determined.
B.
C.
D.
E.
F.
26. NOTIFICATION OF ACTION BROUGHT
In the event that any claim, demand, suit, or other action is made or brought by any person(s), firm, corporation, or
other entity against RECIPIENT, RECIPIENT shall give written notice thereof to CITY within five working days
after being notified of such claim, demand, suit, or other action. Such notice shall state the date and hour of
notification of any such claim, demand, suit, or other action; the names and addresses of the person(s), firm,
Page 12 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
corporation, or other entity making such claim, or that instituted or threatened to institute any type of action or
proceeding; the basis of such claim, action, or proceeding; and the name of any person(s) against whom such claim
is being made or threatened. Such written notice shall be delivered either personally or by mail.
27. INDEMNIFICATION
It is expressly understood and agreed by both parties hereto that CITY is contracting with RECIPIENT as an
independent contractor and that as such, RECIPIENT shall save and hold CITY, its officers, agents, and
employees harmless from all liability of any nature or kind, including costs and expenses for, or on account of,
any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting in whole or in
part from the performance or omission of any employee, agent, or representative of RECIPIENT.
RECIPIENT agrees to provide the defense for, and to indemnify and hold harmless CITY, its agents, employees,
or contractors from any and all claims, suits, causes of action, demands, damages, losses, attorney fees, expenses,
and liability arising out of the use of these contracted funds and program administration and implementation
except to the extent caused by the willful act or omission of CITY, its agents, employees, or contractors.
A.
B.
28. NON-RELIGIOUS ACTIVITIES
As stated in 24 CFR Part 5.109, no organization will be prohibited from participating in activities supported by
CITY funding including programs that make funds available through contracts, grants, or cooperative
agreements. RECIPIENT is prohibited from discriminating against beneficiaries in providing services or
carrying out activities with such assistance based on religion, a religious belief, a refusal to hold a religious belief,
or a refusal to attend or participate in a religious practice, while also noting that organizations that participate in
programs only funded by indirect CITY or Federal financial assistance need not modify their program or activities
to accommodate beneficiaries who choose to expend the indirect aid on those RECIPIENTS’ programs.
Faith based organizations that carry out programs or activities with direct Federal financial assistance from HUD
are required to provide written notice of certain protections to beneficiaries and prospective beneficiaries.
Specifically, such organizations are required to give notice to beneficiaries that:
(1) The organization may not discriminate against a beneficiary or prospective beneficiary based on religion, a
religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice;
(2) The organization may not require a beneficiary to attend or participate in any explicitly religious activities
that are offered by the organization, and any participation by the beneficiary in such activities must be purely
voluntary; and
(3) The organization must separate, in time or location, any privately funded explicitly religious activities from
activities supported by direct Federal financial assistance; and
(4) if a beneficiary objects to the religious character of the organization, the organization must undertake
reasonable efforts to identify and refer the beneficiary to an alternative provider to which the beneficiary has
no such objection;
(5) A beneficiary or prospective beneficiary may report an organization’s violation of these protections, including
any denials of services or benefits by an organization, by contacting or filing a written complaint to HUD or
the intermediary administering the program, if applicable.
a. Faith-based organizations must provide this notice to prospective beneficiaries prior to enrollment. In the
event of an emergency or exigent circumstances that make it impracticable to provide the written notice
in advance, prospective beneficiaries may receive the notice at the earliest available opportunity. Current
beneficiaries must receive the notice at the earliest available opportunity.
A.
B
Page 13 of 23
DocuSign Envelope ID: 7FA8BI 16-B2El-426D-B065-AE017597104F
b.Faith-based organizations that carry out a program or activity with direct Federal financial assistance
from HUD are to promptly undertake reasonable efforts to identify an alternative provider if a beneficiary
or prospective beneficiary objects to the religious character of the organization, and to refer the
beneficiary or prospective beneficiary to an alternative provider to which the beneficiary or prospective
beneficiary has no such objection.
29. MISCELLANEOUS
RECIPIENT shall not transfer, pledge, or otherwise assign this Agreement or any interest therein, or any claim
arising thereunder, to any party or parties, bank, trust company, or other financial institution without the prior
written approval of CITY.
If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall
remain in full force and effect and continue to conform to the original intent of both parties hereto.
All reports, documents, studies, charts, schedules, or other appended documentation to any proposal, content of
basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by
RECIPIENT shall become the property of CITY upon receipt.
Debarment: RECIPIENT certifies that it is not listed on the System for Award Management (SAM), which list
the debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs
under Executive Order 12549 and 24 CFR Part 24.
In no event shall any payment to RECIPIENT hereunder, or any other act or failure of CITY to insist in any one
or more instances upon the terms and conditions of this Agreement constitute or be construed in any way to be a
waiver by CITY of any breach of covenant or default which may then or subsequently be committed by
RECIPIENT. Neither shall such payment, act, or omission in any manner impair or prejudice any right, power,
privilege, or remedy available to CITY to enforce its rights hereunder, which rights, powers, privileges, or
remedies are always specifically preserved. No representative or agent of CITY may waive the effect of this
provlslon.
This Agreement, together with referenced EXHIBITS, constitutes the entire agreement between the parties
hereto, and any prior agreement, assertion, statement, understanding, or other commitment antecedent to this
Agreement, whether written or oral, shall have no force or effect whatsoever; nor shall an agreement, assertion,
statement, understanding, or other commitment occurring during the term of this Agreement, or subsequent
thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if appropriate,
recorded as an amendment of this Agreement.
In the event any disagreement or dispute should arise between the parties hereto pertaining to the interpretation
or meaning of any part of this Agreement or its governing rules, codes, laws, ordinances, or regulations, CITY
as the party ultimately responsible to U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD) for matters of compliance, will have the final authority to render or to secure an interpretation.
If RECIPIENT provides services to the homeless it is required to:
(1) Report homeless data to the Homeless Management Information System (HMIS). Homeless Management
Information System (HMIS): HMIS is a countywide data management tool designed to facilitate data
collection in order to improve human service delivery throughout Denton County. Participation in the
Homeless Management Information System (HMIS) is a requirement per this agreement. Data entered into
HMIS will help our community improve services to individuals experiencing homelessness by providing
accurate information on the extent and nature of homelessness in our community and by accounting for our
success in helping people move out of homelessness. Participation is also critical to help Denton and Denton
County successfully compete for grants for federal funding, such as the U.S. Department of Housing and
Urban Development’s homeless assistance funds.
A.
B.
C.
D.
E.
F.
G.
H
Page 14 of 23
DocuSign Envelope ID: 7FA8B116-B2El-426D-B065-AE017597104F
(2) Participate in the Denton County Homeless Leadership Team meetings and any applicable workgroup(s).
The Denton County Homeless Leadership Team is a collaborative, cross-sector team that convenes to
improve the planning, coordination, oversight, and implementation required to create systems change for
housing/homelessness initiatives in Denton County. Further, the Agency is encouraged to work in partnership
with fellow service providers to improve efficiency and effectiveness.
For purposes of this Agreement, all official communications and notices among the parties shall be deemed made
if sent postage paid to the parties and address set forth below:
1.
TO CITY:
City Manager
City of Denton
215 E. McKinney
Denton, Texas 7620 1
TO RECIPIENT:
Giving HOPE, Inc.
Ann: Executive Director/CEO/Commander
306 N Loop 288, Suite 130
Denton, TX 76209
w/ a copy to:
Catherine Clifton, Deputy City Attorney
215 E. McKinney
Denton, TX 76201
J. This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any litigation
concerning this Agreement shall be in a court competent jurisdiction sitting in Denton County, Texas.
IN WITNESS OF WHICH this Agreement has been executed on this the 1 1 a day of
I)CC CMb a , 2020.
CITY OF DE [AGENCY] :
DocuSigned byE
'’al,'lc& ddt
A
BY:
TODD HILEMAN,
CITY MANAGER TITLE: Executive Di rector
ATTEST:
BY:
APPROVED AS TO LEGAL FORM:
CITY ATTORNEY
Page 15 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms
DocuSlgned bW
tX41'elle SLAa
mI nature
Community Services Manager
Title
Community Services
Department
Date Signed: 11/30/2020
Page 16 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
Exhibit A
SCOPE OF SERVICES
The primary outcome for Emergency Solutions Grant (ESG) funds is to prevent and end homelessness. This program
is designed to improve administrative efficiency and enhance response coordination and effectiveness in addressing
the needs of homeless persons and broaden existing services.
SUB RECIPIENT is required to read and follow the Department of Housing and Urban Development (HUD) the
most current ESG guidelines as issued by the Department of Housing and Urban Development as set forth in the
Interim Regulations for Homeless Emergency Assistance and Rapid Transition to Housing 24 CFR Parts § 91 and §
576 (Consolidated Plan Conforming Amendments and Emergency Solutions Grants Program). SUB RECIPIENT is
required to read and follow the Cost Principles set forth applicable. ESG guidelines are also provided from the Texas
Department of Housing and Community Affairs (TDHCA) in the Texas Administrative Code Subchapters A. General
Provisions & K. ESG Rules. Finally, SUB RECIPIENT will abide by the local ESG written standards and procedures
established under 24 C.F.R. g 576.400
SECTION 1: ELIGIBLE SERVICES
ESG funds may be used to deliver services in any of five program components. To be eligible, agencies will ensure
that all households meet the homelessness or at-risk of homelessness definition applicable to the component along
with the minimum eligibility requirements to receive services. SUB RECIPIENT will be eligible to deliver services
in the category listed below.
Street Outreach as defined in 24 C.F.R. 576.101
The purpose of ESG Street Outreach is to provide essential services to unsheltered homeless persons.
•
•
•
•
•
•
Outreach & Engagement
Case Management
Emergency Health Services
Emergency Mental Health Services
Transportation
Services for Special Populations
Emergency Shelters as defined in 24 C.F.R. § 576.102
The purpose of ESG emergency shelters is to provide essential services to sheltered homeless persons. Essential
services can address the immediate needs of homeless persons living on the street, in emergency shelter or in
transitional housing, and can help enable homeless persons to become more independent.
Case Management
Child Care
Education Services
Employment Assistance and Job Training
Outpatient Health Services
Legal Services
Life Skills Training
Mental Health Services
Substance Abuse Treatment Services
Transportation
Services for Special Populations
Shelter
•
•
•
•
•
•
•
•
•
•
•
•
Page 17 of 23
DocuSign Envelope ID: 7FA8BI 16-B2El-426D-B065-AE017597104F
Homeless Prevention as defined in 24 C.F.R. § 576.103
The purpose of ESG Street Outreach is to prevent a household from being evicted and becoming homeless.
Agencies must assess and document that the household would become homeless (per the definition above) but
for the ESG assistance. In other words, a household would require emergency shelter or would otherwise become
literally homeless in the absence of ESG assistance.
Homelessness Prevention assistance must be provided in accordance with the housing relocation and stabilization
services requirements in § 576.105, the short- and medium-term rental assistance requirements in § 576.106, and
the written standards and procedures established under§ 576.400.
•
•
Financial Assistance
Services
Housing Search & Placement
Housing Stability Case Management
Mediation
Legal Services
Credit Repair
Short- and Medium-Term Tenant Based Rental Assistance may be provided with up to 25 months of rental
assistance during any 3-year period
•
Rapid Re-Housing as defined in 24 C.F.R. § 576.104
The purpose of ESG Street Outreach is to prevent a household from being evicted and becoming homeless.
Agencies must assess and document that the household would become homeless (per the definition above) but
for the ESG assistance. In other words, a household would require emergency shelter or would otherwise become
literally homeless in the absence of ESG assistance.
Homelessness Prevention assistance must be provided in accordance with the housing relocation and stabilization
services requirements in § 576.105, the short- and medium-term rental assistance requirements in § 576.106, and
the written standards and procedures established under§ 576.400.
•
•
Financial Assistance
Services
Housing Search & Placement
Housing Stability Case Management
Mediation
Legal Services
Credit Repair
ort- and Medium-Term Tenant Based F
assistance during any 3-year period
;t b•enta ssistance may be provided with up to 25 months of rental
Homeless Management Information System (HMIS) as defined in 24 C.F.R. § 576.107
ESG funding provides for Access and maintenance of HMIS System. All agencies receiving ESG funds are
required to participate to the CoC’s HMIS except as prohibited by law. HMIS participation must comply with
HUD standards on participation, data collection and reporting to HMIS Lead as participation ensures more
efficient collaboration and coordination of services. Service to participants includes:
•Contributing Data to the HMIS or comparable database
Page 18 of 23
DocuSign Envelope ID: 7FA8BI 16-B2El-426D-B065-AE017597104F
Administrative Costs as defined in 24 C.F.R. § 576.108
Recipients may use a share of the 5% of the ESG grant for the payment of administrative costs related to
planning and execution of ESG activities.
•General Management
o Salaries
o Travel Costs for Monitoring
o Administrative Services
o Cost of goods and services for administration
Training (HUD Sponsored ONLY)•
The program is located at: 306 N Loop 288 Denton, TX 76209
The program hours of operation are: MONDAY-FRIDAY 9:00a-12:00p, l:00p-4:00p
CARES Act Waivers:
• Emergency Shelter & Street Outreach Cap – The funds are not subject to the spending cap on emergency
shelter and outreach under 24 CFR 576.100(b)(1);
Match Requirement – The funds are exempt from the ESG match requirements, including 24 CFR 576.201 ;
At Risk of Homelessness Definition – The funds may be used to provide homelessness prevention assistance
(as authorized under 24 CFR 576.103 or subsequent HUD notices) to any individual or family who does not
have income higher than HUD’s Very Low-Income Limit for the area and meets the criteria in paragraphs
( 1)(ii) and ( 1)(iii) of the “at risk of homelessness” definition in 24 CFR 576.3; (This is a change from Annual
ESG income limits of 30 percent of Area Median Income.)
Procurement – That recipients may deviate from applicable procurement standards when using these funds
to procure goods and services to prevent, prepare for, and respond to coronavirus, notwithstanding 24 CFR
576.407(f) and 2 CFR 200.3 17-200.326;
•
•
•
•Case Management – Treatment and supportive services must not be required to receive treatment or perform
any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these
funds are used, notwithstanding 24 CFR 576.401 (e). (Includes Housing Stability Case Management)
Fair Market Rent Limit – The requirement at 24 CFR 576.106(d) that prohibits rental assistance where the
rent for the unit exceeds the Fair Market Rent established by HUD, as provided under 24 CFR Part 888, is
waived so long as the rent complies with HUD’s standards of rent reasonableness, as established under 24
CFR 982.507.
•
•Extension of RRH and HP Assistance – Medium-rent defined as “for more than 3 months but not more
than 24 months of rent” in 24 CFR 576.106(a)(2), is waived and an alternative requirement is established
where medium-term is established as for more than 3 months but not more than 12 months.
•
standards, and HMIS must be used for all ESG-CV activities.
Coordinated Entry, Written Standards, and HMIS Requirements – Coordinated entry, ESG written
SECTION 2: PERFORMANCE AND OUTCOMES
Performance measures and outcomes will be reported to the Texas Department of Housing and Community Affairs
(TDHCA) using TDHCA’s required report format and reporting deadlines.
Page 19 of 23
DocuSign Envelope ID: 7FA8B116-B2E1426D-B065-AE017597104F
RECIPIENT will meet all performance and outcomes measures established here and regular reporting will be
mandated in a schedule determined by the CITY in Section 3 .
Pro:In
Street Outreach
Metric
Staff E
Clients Served (HH)
EStaff
Staff 'E
Clients Served (H
Months/HH
Emergency Shelter
Rapid Rehousing
Assistance/month
Staff (FTE
Clients Served (HH
Months/HH
Assistance/month
Homeless Prevention
SECTION 3: REQIRED REPORTING
RECIPIENT will submit regular reporting on the schedule described here.
February 5, 2021
March 5, 2021
April 5, 2021
May 5, 2021
June 4, 202 1
July 5, 202 1
August 5, 2021 – Final Report
Page 20 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
EXHIBIT B
BUDGET
ESC CARES THRESHOLD TAB 2: ESG CARES FUNDING REQUEST
A. GENERAL INFORMATION
Categories GHI
$13,172
$1,000
$102,625
$6,000
Administration
Data Collection (HMIS)
Homeless Prevention (auto-calculated subtotal)
Homeless Prevention - Financial
Homeless Prevention - Project-based rental assistance
Homeless Prevention - Services
Homeless Prevention - Tenant-based rental assistance
Rapid Re-housing (auto-calculated subtotal)
Rapid Re-housing - Financial
Rapid Re-housing - Project-based rental assistance
Rapid Re-housing - Services (case mgmt staff)
Rapid Re-housing - Tenant-based rental assistance
Shelter (auto-calculated subtotal)
Shelter - Conversion
Shelter - Essential Services
Shelter - Major Rehabilitation
Shelter - Operations (includes temporary shelter)
Shelter - Renovation
Shelter - Uniform Relocation Assistance (URA)
Street Outreach
$20,000
$76,625
$123,319
Wl
$39,5
$71,31
SO
$37,500
$277,616Total
Page 21 of 23
DocuSign Envelope ID: 7FA8BI 16-B2El-426D-B065-AE017597104F
Exhibit C
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1)No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with a Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-ILL, “Disclosure Form to
Report Lobbying,” in accordance with its instructions.
The undersigned shall require that the language of this Certification be included in the award documents for all
subawards at all tiers (including subcontractors, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all RECIPIENTs shall certify and disclose accordingly.
(2)
(3)
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of the certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 3 1, US Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
GIVING HOPE, INC.
Grantee
DocuSlgned by:
'74',I& , &+uW Execut1 ve D1 rector
Title
11/30/2020
Date
Page 22 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
EXHIBIT D
Texas Department of Housing and Community Affairs Contract
with the City of Denton
Contract: # 43206070082
FY 2020 Emergency Solutions Grants (ESG) Program
Contract Term: 07/23/2020-07/3 1/202 1
Agency: City of Denton
Page 23 of 23
DocuSign Envelope ID: 7FA8BI 16-B2E1426D-B065-AE017597104F
Exhibit CIQ
CONFLICT OF INTEREST QUESTIONNAIRE -
For vendor or other person doing business with local governmental entit'
This questionnaire reflects changes macby H.B. 23, 8zegular Sess=
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a)
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be fIled. See Section 176.006(a-1), Local Government Code
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
e m nI e n t a 1 e n t i tH1y • I(II I v I n g H 1C) P E I I n CH
rD Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate
d Name of local government officer about whom the information in this section is being disclosed.
None
Name of Officer
TIris section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
[--.--] Yes M No
B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
[] Yes [a No
C Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
D Describe each employment or business and family relationship with the local government officer named in this section
N/A
4
5
B] I have no Conflict of Interest to disclose.
'DocuSlgned by:
dId eal.J& datE 11/30/2020
l&16HBfqWM.doing business with the governmental entity Date
Certificate Of Completion
Envelope Id: 7FA8BI 16B2E1426DB065AE017597104F
Subject: Please DocuSign: City Council Contract 7525-002 Giving HOPE ESG-CV
Source Envelope
Document Pages: 25
Certificate Pages: 6
AutoNav: Enabled
Status: Sent
Signatures: 6
Initials: 1
Envelope Originator:
Cori Power
901 B Texas Street
Denton, TX 76209
cori.power@cityofdenton . com
IP Address: 198,49.140.104
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
11/25/2020 12:49:37 PM
Holder: Cori Power
cori .power@cityofdenton.com
Location: DocuSign
Signer Events
Cori Power
cori .power@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 11/25/2020 1:31 :23 PM
Viewed: 11/25/2020 1:31 :43 PM
Signed: 11/25/2020 1 :54:28 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori .hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/25/2020 1 :54:29 PM
Viewed: 11/25/2020 1 :59:41 PM
Signed: 11/25/2020 2:00:36 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Catherine Clifton
Catherine.Clifton@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 11/25/2020 2:00:38 PM
Viewed : 11/30/2020 1 1 :43:53 AM
Signed: 11/30/2020 1 1 :44:39 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140,10
Electronic Record and Signature Disclosure:
Accepted: 11/30/2020 11 :43:53 AM
ID: f65c5fb3-6c4c-40e0-b925-bfff4afa1 81 e
Tyheshia Scott
tyheshia@hopeincdenton,corn
Executive Director
Security Level: Email, Account Authentication
(None)
Sent: 11/30/2020 11 :44:42 AM
Viewed : 11/30/2020 2:15:09 PM
Signed: 11/30/2020 2:18:33 PM
Signature Adoption: Pre-selected Style
Using IP Address: 137.27.159.42
Electronic Record and Signature Disclosure:
Accepted : 11/30/2020 2:15:09 PM
ID: baf4077e-7d26-4dbe-8e5e-7f475963d709
Signer Events
Constance Mitchell
conniemitchell@verizon.net
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 11/30/2020 2:18:36 PM
Viewed: 11/30/2020 5:05:40 PM
Signed: 11/30/2020 5:07:23 PM
Signature Adoption: Pre-selected Style
Using IP Address: 137.27.159,42
Electronic Record and Signature Disclosure:
Accepted: 11/30/2020 5:05:40 PM
ID: dOf516b8-731e-419f-90d9-d 1 037461 a4e8
Danielle Shaw
Danielle'Shaw@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 11/30/2020 5:07:28 PM
Viewed: 11/30/2020 5:08:37 PM
Signed: 11/30/2020 5:08:48 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 11/30/2020 5:08:37 PM
ID: 4868dfac-0f8e-42eb-9991-6ceela773b1 d
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 11/30/2020 5:08:53 PM
Todd Hileman
Todd.Hileman@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted : 7/25/2017 11 :02:14 AM
ID: 57619fbf-2aec-4blf-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status
Status
Timestamp
Intermediary Delivery Events Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 11/25/2020 1:54:29 PM
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 11/30/2020 5:08:52 PM
Gretna Jones
gretna .jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 11/30/2020 5:08:52 PM
Viewed: 11/30/2020 5:09:22 PM
Zolaina Parker
Zolaina.Parker@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Danielle Shaw
Danielle.Shaw@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted : 11/30/2020 5:08:37 PM
ID: 4868dfac-0f8e-42eb-9991-6ceela773b1 d
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Security Level: Email, Account Authentication
(None)
lectronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Status
Hashed/Encrypted
Timestamps
11/25/2020 1 :31 :23 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Catherine Clifton, Tyheshia Scott, Constance Mitchell, Danielle Shaw, Todd Hileman, Danielle Shaw
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent’ form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process. .
Required hardware and software
Operating Systems
Browsers (for SENDERS
Browsers (for SIGNERS)
r
Mr ;ii)
lternet ExplormmmFim
NetSca 7.2 (or above
Mcess to a valid email accoun
800 x 600 minimum
Emai
Screen Resolution
Enabled Security Settings
• Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
roxy connectron
8+ These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the ’I agree' button below.
By checking the ’1 Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.