21-173ORDINANCE NO. 21-173
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNI(_'IPAL
CORPORATION, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO
EXECUTE A CONTRACT WITH PROCORE TECHNOLOGIES, INC. THROUGH THE
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS (NCTCOG), CONTRACT
#2020-064 AND RATIFY A CONTRACT EXECUTED BY PURCHASING AGENT WITH
CALANCE SOFTWARE PVT. LTD. WHICH IS THE SOLE PROVIDER OF THESE
COMMODITIES AND SERVICES, IN ACCORDANCE WITH TEXAS LOCAL
GOVERNMENT CODE 252.022, WHICH PROVDES THAT PROCUREMENT OF
COMMODITIES AND SERVICES THAT ARE AVAILABLE FROM ONE SOURCE ARE
EXEMPT FROM COMPETiTrvE BIDDING, FOR THE PURCHASE AND
IMPLEMENTATION OF PROJECT MANAGEMENT SOFTWARE FOR THE
ENGINEERING DEPARTMENT; PROVHDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7533 – AWARDED TO
PROCORE TECHNOLOGns, INC., N THE TWO (2) YEAR NOT-TO-EXCEED AMOUNT
OF $363,078.00).
WHEREAS, pursuant to Contract #2020-064, the North Central Texas Council of
Governments (NCTCOG) has solicited, received, and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies, or services in accordance with the procedures of
state law on behalf of the City of Denton; and
WHEREAS, the City Manager, or a designated employee, has reviewed and
recommended that the herein described materials, equipment, supplies, or services can be
purchased by the City through the North Central Texas Council of Governments (}{CTCOG)
contract at less cost than the City would expend if bidding these items individually; and
WHEREAS, Section 252.022 of the Local Government Code provides that procurement
of items that are only available from one source, including, items that are only available from
one source because of patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility purchases; captive replacement
parts or components for equipment; and library materials for a public library that are available
only from the persons holding exclusive distribution rights to the materials; and need not be
submitted to competitive bids; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein and the City Council wishes to procure one or more of the items subject to sole
source procurement; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items shown in the “File Number” referenced herein and on file in
office of the Purchasing Agent, are hereby accepted and approved as being the lowest
responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
7533 Procore Technologies, Inc.
Calance Software Pvt. Ltd.
$363,078.00
SECTION 2. By the acceptance and approval of the items set forth in the referenced file
number, the City accepts the offer of the persons submitting the bids to the North Central Texas
Council of Governments (NCTCOG) for such items and agrees to purchase the materials,
equipment, supplies, or services in accordance with the terms, conditions, specifications,
standards, quantities, and for the specified sums contained in the bid documents and related
documents filed with the North Central Texas Council of Governments (NCTCOG) and the
purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the referenced file number wish to enter into a formal written agreement as a result of the
City’s ratification of bids awarded by the North Central Texas Council of Governments
(NCTCOG), the City Manager, or his designated representative, is hereby authorized to execute
the written contract which shall be attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications, and standards contained in the Proposal
submitted to the North Central Texas Council of Governments (NCTCOG), and related
documents herein approved and accepted.
SECTION 4. The City Council hereby ratifies that the sole source contract with Calance
Software Pvt. Ltd., to provide integration and other services related to the Procore Technologies,
Inc. procurement, constitutes a procurement of items that are available from only one source,
including, items that are only available from one source because of patents, copyrights, secret
processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other
utility purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution rights
to the materials; and need not be submitted to competitive bids.
SECTION 5. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or his designee.
SECTION 6. By the acceptance and approval of the items set forth in the referenced file
number, the City Council hereby authorizes the expenditure of funds therefor in the amount and
in accordance with the approval purchase orders or pursuant to a written contract made pursuant
thereto as authorized herein.
SECTION 7. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ord
seconded by (',Qa(\\ Q l3cLeZF
nance was made by -Bst -bag: )
' the ordinance was passed and approved by
the following vote U - U
Aye
,/
Va
,/
„,‘
/
J
Nay Abstain Absent
Mayor Gerard Hudspeth:
Birdia Johnson. District 1 :
Connie Baker. District 2:
Jesse Davis. District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzu, At Large Place 6:
PASSED AND APPROVED thi, th, q+b d,y ,fl JCb(_, 2021.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY, \N,LkMJX
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Date: 2021.01 .22 1 6:54:37 <)6'OO'
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