21-329ORDnVANCE NO. 21-329
AN ORDNANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNIcmAL
CORPORATION, AUTHORIZING THE crrY MANAGER, OR THEIR DESIGNEE, TO
EXECUTE A CONTRACT WITH BHBLIOTHECA, LLC, FOR THE PURCHASE OF RADIO
FREQUENCY EDENTWICATION HARDWARE AND SOFTWARE R{CLUDRqG: SELF-CHECK
KIOSKS WITH UNLOCKERS, AUTOMATED RETURN SYSTEMS, STAFF EQUIPMENT,
AND SECURITY GATES AT ALL DENTON PUBLIC Ln3RARY FAcniTms; PROVDDqG
FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDHVG AN EFFECTIVE DATE
(RFP 7450 – AWARDED TO BIBLIOTHECA, LLC, FOR FIVE (5) YEARS, wrrH THE OPTION
FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS, N THE TOTAL SEVEN (7) YEAR
NOT-TO-EXCEED AMOUNT OF $330,939.00).
WHEREAS, the City has solicited, received, and evaluated competitive proposals for the
purchase of Radio Frequency Identification Hardware and Software including: self-check kiosks with
unlockers, automated return systems, staff equipment, and security gates at all Denton Public Library
facilities; and
WHEREAS, the City Manager, or a designated employee, has received, reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies, or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAnqs:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies, or services shown in the “Request Proposals” on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
7450 Bibliotheca, LLC $330,939.00
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms,
specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. That should the City and person submitting approved and accepted items and
of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager, or their designated representative, is
hereby authorized to execute the written contract; provided that the written contract is in accordance
with the terms, conditions, specifications, standards, quantities, and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by BSW ChU f S and
seconded by C){ D Al Ml A 4of , the ordinance was passed and approved by the
following vote [+ - b :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Birdia Johnson. District 1 :
Connie Baker, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
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PASSED AND APPROVED thi, th, SUb d,y ,f M\aCK 202 1
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
bull IIlIIe
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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Digitally signed by Marcella Lunn
DN: dc=com, dc=cityofdenton, dc=codad
ou=Department Users and Groups
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Date: 2021.0223 13:32:38 46'00'
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