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21-748
ORDINANCE NO. 21-748 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER, OR THEIR DESIGNEE, TO EXECUTE A CONTRACT WITH DAIKIN APPLIED AMERICAS, INC DBA DAIKIN APPLIED. THROUGH THE BUY BOARD COOPERATIVE PURCHASING NETWORK CONTRACT #631-20, FOR THE REPAIR, INSPECTION, AND MAINTENANCE OF DAIKIN HEATING, VENTILATION, AND AIR CONDITIONING SYSTEMS FOR CITY BUILDINGS FOR THE FACILITIES MANAGEMENT DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7550 – AWARDED TO DAIKIN APPLIED AMERICAS, INC DBA DAIKIN APPLHD, FOR ONE (1) YEAR, WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE TOTAL THREE (3) YEAR NOT-TO-EXCEED AMOUNT OF $200,000.00). WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing Network has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Buy Board Cooperative Purchasing Network programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items shown in the “File Number” referenced herein and on file in the office of the Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: FILE NUMBER VENDOR AMOUNT 7550 Daikin Applied Americas, Inc Dba Daikin Applied $200,000.00 SECTION 2. By the acceptance and approval of the items set forth in the referenced file number, the City accepts the offer of the persons submitting the bids to the Buy Board Cooperative Purchasing Network for such items, and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities, and for the specified sums contained in the bid documents and related documents filed with the Buy Board Cooperative Purchasing Network and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the referenced file number wish to enter into a formal written agreement as a result of the City’s ratification of bids awarded by the Buy Board Cooperative Purchasing Network, the City Manager, or their designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Buy Board Cooperative Purchasing Network, and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 5. By the acceptance and approval of the items set forth in the referenced file number, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. s e c o n d eP;y 1ra:: :: f:\ T r% =1iI!!!! n a n c e vr a s 1r1r:Reb IrlIn= :Y: ::J j = approve / I the following vote U - a : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Birdia Johnson, District 1 : Connie Baker, District 2: Jesse Davis, District 3 : John Ryan, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: ,/ \C-/ / ./ a & PASSED AND APPROVED this the LItS day of 2021 GERARD HaDSFETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BI11 11111 APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY:\Nxrath\ BEi:c:c:i:edc=LUiS:=oL=,ndncKMad JU\VL, iE:33.:1):IFEE:j;}}::FS.""A DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC DENTON Docusign City Council Transmittal Coversheet coop 1 7550 File Name Datkln HVAC Purchasing Contact chrlsta christian City Council Target Date Apr11 27’ 2021 App1 1 cab1 ePiggy Back Option NOt Contract Expiration Ordinance Apri 1 27 , 2024 21-748 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND DAIKIN APPLIED AMERICAS, INC DBA DAIKIN APPLIED (File # 7550) THIS CONTRACT is made and entered into this date - -’ -- ' ---– , by and between DAIKIN APPLIED AMERICAS, INC DBA DAIKIN APPLIED a Delaware Corporation, whose address is 3243 STORY RD. WEST, IRVING, TEXAS 75038 hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. 04/27/2021 For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Contractor shall provide products in accordance with the Contractor’s quote, a copy of which is attached hereto and incorporated herein for all purposes as Exhibit “F”. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference (a) (b) (C) (d) (e) (f) (g) Special Terms and Conditions (Exhibit “A”); Buyboard Cooperative Purchasing Contract #63 1-20 with Daikin Applied Americas, Inc., (Exhibit “B” on file at the office of the Purchasing Agent); Exhibit C has been intentionally deleted. Certificate of Interested Parties Electronic Filing (Exhibit “D”); Insurance Requirements (Exhibit “E”); Daikin Applied Americas, Inc quote (Exhibit “F”); Form CIQ – Conflict of Interest Questionnaire (Exhibit t'G't) These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. CONTRACTOR: DAIKIN APPLIED CITY %uaq£& TEXAS BY, I S'''H''„I'? L DEPUTY CITY MANAGER rNATUREAaB Printed Name: GregorY Jones Title. Dlstr1 ct Manager ATTEST: ROSA RIOS, CITY SECRETARY 214–208-8385 BY: A PHONE NUMBER Gregory . Jones@dai ki napp1 1 ed . com APPROVED AS TO LEGAL FORM: AARON LEAL. CITY ATTORNEY gregBW4JbA£&a§W$app1 led . com 'DocuSigned by: TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER BY: THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Scott Gray. PRINTED NAMESIGNATURE Director of Facilities and CIP TITLE Facilities Administration DEPARTMENT File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC Exhibit A Special Terms and Conditions 1. Contract Term The contract term will be one (1) year, effective from date of award. The City and the Contractor shall have the option to renew this contract for two additional (1) one-year periods. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. At the sole option of the City of Denton, the contract may be further extended as needed, not to exceed a total of six (6) months. 2. Total Contract Amount The contract total shall not exceed $200,000.00. Pricing shall be per Exhibit C attached. 3. Travel Expenses All travel, lodging and per diem expenses in connection with the Contract shall be paid by the Contractor, unless otherwise stated in the contract terms. During the term of this contract, the contractor shall bill and the City shall reimburse contractor for all reasonable and approved out of pocket expenses which are incurred in the connection with the performance of duties hereunder. Notwithstanding the foregoing, expenses for the time spent by the contractor in traveling to and from City facilities shall not be reimbursed, unless otherwise negotiated. 4. Limitations The City is subject to constitutional and statutory limitations on its ability to enter into certain terms and conditions of the Agreement, which may include those terms and conditions relating to: liens on City property; disclaimers and limitations of warranties; disclaimers and limitation of liability for damages; waivers, disclaimers, and limitation on litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorney’s fees; dispute resolution; and indemnities. Terms and conditions relating to these limitations will not be binding on the City, except to the extent not prohibited by the Constitution and the laws of the State of Texas. 5. Place and Condition of Work The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied itself as to the nature of the City’s service requirements and specifications, the location and essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could in any way affect performance of the Contractor’s obligations under the contract. The Contractor hereby releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. The contractor shall, at all times, exercise reasonable precautions for the safety of their employees, City Staff, participants and others on or near the City’s facilities. File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC 6. Workforce A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor’s employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Denton contract or on the City’s property: i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract; or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. C. If the City or the City’s representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the City's prior written consent. Immigration: The Contractor represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (“IIRIRA) enacted on September 30, 1996. 7.Compliance with Health, Safety, and Environmental Regulations The Contractor, its Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Contractor’s obligations under this paragraph. 8. Right to Audit A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1 % or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC 9. Stop Work Notice The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 10. Fraud Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. 11. Delays A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 12. Claims If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice thereof to the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 13. Confidentiality In order to provide the deliverables to the City, Contractor may require access to certain of the City’s and/or its licensors’ confidential information (including inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) (collectively, “Confidential Information”). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 14. Gratuities The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the City of Denton with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 15. Prohibition against Personal Interest in Contracts No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. 16. Independent Contractor The Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor’s services shall be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, worker’s compensation, or any other City employee benefit. The City shall not have supervision and control of the Contractor or any employee of the Contractor, and it is expressly understood that Contractor shall perform the services hereunder according to the attached specifications at the general direction of the City Manager of the City of Denton, Texas, or his designee under this agreement. The contractor is expressly free to advertise and perform services for other parties while performing services for the City. 17. Modifications The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC 18. Holidays The following holidays are observed by the City: New Year’s Day (observed) MILK Day Memorial Day 4th of July Labor Day Thanksgiving Day Day After Thanksgiving Christmas Eve (observed) Christmas Day (observed) New Year’s Day (observed If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. Normal hours of operation shall be between 8:00 am and 4:00 pm, Monday through Friday, excluding City of Denton Holidays. Any scheduled deliveries or work performance not within the normal hours of operation must be approved by the City Manager of Denton, Texas or his authorized designee. 19. Survival All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 20. Non-Suspension or Debarment Certification The City of Denton is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton 21. Compliance with All State, Federal, and Local Laws The contractor or supplier shall comply with all State, Federal, and Local laws and requirements. The Respondent must comply with all applicable laws at all times, including, without limitation, the following: (i) 936.02 of the Texas Penal Code, which prohibits bribery; (ii) §36.09 of the Texas Penal Code, which prohibits the offering or conferring of benefits to public servants. The Respondent shall give all notices and comply with all laws and regulations applicable to furnishing and performance of the Contract Respondent shall demonstrate on-site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2’s to common law employees. Respondent is responsible for both federal and State unemployment insurance coverage and standard Workers’ Compensation insurance coverage. Respondent shall ensure compliance with all federal and State tax laws and withholding requirements. The City of Denton shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation coverage, or federal or File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC State withholding requirements. Contractor shall indemnify the City of Denton and shall pay all costs, penalties, or losses resulting from Respondent's omission or breach of this Section. 22. Drug Free Work Place The contractor shall comply with the applicable provisions of the Drug-Free Work Place Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug-free work environment; and the final rule, government-wide requirements for drug-free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the contractor shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. 23. Respondent Liability for Damage to Government Property The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any such damage within one (1) calendar day. 24. No Waiver of Sovereign Immunity The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 25. Records Retention The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. 27. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor except as provided in the Contractor’s Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten ( 10) calendar days after receipt of payment from the City. 27. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: if, instead of requiring immediate correction or removal and replacement of defective or non-conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City’s evaluation of and determination to accept such defective or non- conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non- conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 28. EQUAL OPPORTUNITY_Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 29. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph – i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- ( 1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC use v. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. laa - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the Solicitation entitled "Buy American Act Certificate" . 30. LICENSE FEES OR TAXES: Provided the solicitation requires an awarded contractor or supplier to be licensed by the State of Texas, any and all fees and taxes are the responsibility of the respondent. File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC Exhibit B Buyboard Cooperative Purchasing Contract #631-20 with Daikin Applied Americas, Inc. On File at the Office of the Purchasing Agent File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC Exhibit C Intentionally Deleted File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall : 1. 2 3 4 5 6. Log onto the State Ethics Commission Website at : https://www .ethics.state.tx.us/whatsnew/elf_info_form 1295 .htm Register utilizing the tutorial provided by the State Print a copy of the completed Form 1295 Enter the Certificate Number on page 2 of this contract. Complete and sign the Form 1295 Email the form to purchasing(@cityofdenton.com with the contract number in the subject line. Contract 1234 – Form 1295) (EX: The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC Exhibit E INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS Upon contract execution, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. Contractor shall fIle with the Purchasing Department satisfactory certipcates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarifIcation of any insurance requirements at any time; however, Contractor shall not commence any work or deliver any material until he or she receives notifIcation that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifIcations throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A or better. •Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses Liability policies shall be endorsed to provide the following:• • Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. • That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer’s limit of liability. • Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. • Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. • Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC contract term which give rise to claims made after expiration of the contract shall be covered. • Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. • Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifIcations throughout the duration of the Contract, or longer, if so noted: [X] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: • Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. •Coverage B shall include personal injury. •Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: • Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. • Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. Automobile Liability Insurance:[X] Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than 5500,000 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: • any auto, or • all owned hired and non-owned autos. [X]Workers’ Compensation Insurance Contractor shall purchase and maintain Workers’ Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer’s Liability limits of at least $ 100,000 for each accident, $ 100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an " Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 1 10.110 of the Texas Workers’ Compensation Commission (TWCC). []Ownerts and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner’s and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an “occurrence" basis and the policy shall be issued by the same insurance company that carries the Contractor’s liability insurance. Policy limits will be at least 8500,000.00 combined bodily injury and property damage per occurrence with a $1,000,000.00 aggregate. []Fire Damage Legal Liability Insurance Coverage is required if Broad form General Liability is not provided or is unavailable to the contractor or if a contractor leases or rents a portion of a City building. Limits of not less than each occurrence are required. []Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000.00 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. []Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Environmental Liability Insurance File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC Environmental liability insurance for $ 1,000,000 to cover all hazards contemplated by this contract. []Riggers Insurance The Contractor shall provide coverage for Rigger’s Liability. Said coverage may be provided by a Rigger’s Liability endorsement on the existing CGL coverage; through and Installation Floater covering rigging contractors; or through ISO form IH 00 91 12 11, Rigger’s Liability Coverage form. Said coverage shall mirror the limits provided by the CGL coverage []Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a “blanket” basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than $ each occurrence are required. []Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC ATTACHMENT 1 []Workers’ Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers’ compensation insurance coverage for the person’s or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E.The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: 1. a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2. no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duration of the project File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it contracts to provide servrces on a project, to: 1. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all of its employees providing services on the project, for the duration of the project; 2. provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3. provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4.obtain from each other person with whom it contracts, and provide to the contractor: a. a certificate of coverage, prior to the other person beginning work on the project; and b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 5. retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 6. notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7. Contractually require each person with whom it contracts, to perform as required by paragraphs ( 1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J.By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission’s Division of Self- File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity . File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC Exhibit F Daikin Applied Americas, Inc Quote File 7550 DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN b, ft Ba Daikin Care Maintenance Agreement City of Denton, 5 Sites Maintenance, MA Year 2 601 E Hickory St Denton, Texas United States, 76205 Proposal #: Q-00033839 License #: TACLA#@1701C 11/30/2020 Prepared for: David Moore City of Denton Contract # 631-20 Prepared by: Christine Wells SSR III Dallas District Mobile: +1 9728169761 Email: christine.wells@daikinapplied.com DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC r DAII(IN A Proven Partner Our customers count on Daikin Applied to design and manufacture technologically advanced commercial HVAC systems that deliver the highest efficiency and solutions that extend the life their building systems. Our Company Daikin Applied is a wholly owned subsidiary of Daikin Industries, Ltd. the largest air conditioning manufacturer in the world. Product innovation is a hallmark at Daikin Applied. Customers rely on products like Magnitude'' magnetic bearing chillers, Pathfinder'1’ air cooled chillers, Rebel'’ rooftop units, SmartSource'p water source heat pumps, and Modular Central Plants for exceptional efficiency, reliability, and sustainability. Our Values Quality and comfortable air is central to our lives – at work and at play. We strive to Improve Indoor Environmental Air Quality in the buildings we serve. Quality people delivering quality products. From concept and design through production and delivery we are committed to making the products you receive a reliable component of your building system. We continue to challenge ourselves to develop new technologies that minimize energy usages and maximize comfort. Across Daikin, we believe little efforts that individuals can make to protect the environment can add up to big things. Locations Daikin Applied has more than six million square feet of manufacturing fadlities at 12 plants on three continents. We have locatIons wIth more than 5,ODa dedicated employees around the world. All our manufacturing facilities in the United States are ISO 9001 certified. For more information, visit www.Daiki nAl)plied.com. The award-winning Daikin Applied Development Center, at our headquarters in Plymouth, Minnesota, is the woRd’s most advanced facility for HVAC research and development. Every day our people work to develop HVAC technologies that reduce energy consumption and the carbon footprint of the buildings where they will be used. ©2020 Daikin Applied Page 1 2 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAI KIN Daikin Care Plan – Scope of Services Thank you for selecting Daikin Applied service to care for your buIlding’s system. Our factory-trained service personnel have the knowledge and experience to deliver the best support available. Daikin Applied is pleased to offer the Daikin Care Plan proposal for your consideration. Scope of Work DAI KIN APPLIED PREVENTATIVE MAINTENANCE AGREEMENT Equipment Location Service Ctr Service Ctr Fire Station Fire Station City Hall City Hall Central Plant Central Plant Power Plant Power Plant Covered : Model # MPS030 MPS040 AGZ060E AGZ060E AGZ180 AGZ180 WMC150DBS WMC150DBS MPS050F MPS050F Serial # FBOU16030171 FBOU16031757 STN U 140900010 STN U 150100032 STN U 150900121 STN U 150100032 STNUI01200119 STNUI01200131 FBOU170702366 FBOU170702719 Scope of Service: Daikin Applied agrees to provide the following Preventative Maintenance Inspections under this Agreement: (1) Annual Inspection (3) Operational Inspection Note: Service repairs and after hours service calls are not included in this scope of ©2020 Daikin Applied Page 1 3 Maintenance Agreement Proposal #: a{)o033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2F(, r DAII(IN work, and are considered billable extras unless covered by Daikin Applied’s Standard or Extended Warranty while in the warranty period. Service Repairs are billable as follows: • Straight time $165.00 per hour • After Hours $247.50 per hour • Daikin Applied Office Contacts: Daikin Applied 3243 Story Rd West Irving, Texas 75038 PHONE #972-988-8053 (24 hours per day) Your Sales Representative; Christine Wells 972-816-9761 (mobile) Program Overview The owner is requesting a preventive maintenance program which will provide routine Inspection and maintenance of the covered equipment. Timely inspections can minimize or prevent unscheduled down- time by detecting deficiencies early. Scheduled factory recommended maintenance will ensure efficient operation and maximum equipment life. Repairs by trained technicians keep the equipment operating to specification. Owner operator knowledge is a key component of any maintenance program. During equipment inspections, Daikin Applied recommends owner partIcIpation to help them learn proper equipment operation and early problem recognition that can minimize service outages and increase satisfaction. Personnel Daikin Applied will perform all services using factory-trained technicians who specialize in HVAC, refrigeration and electronic system maintenance and repair service. EmergencY ServIce Response Emergency service is available on a 7-day, 24-hour basis. For scheduled service and repairs covered under this agreement and performed at the Customer/s request outside of normal working hours, the Customer agrees to pay the difference between the prevailing standard billing rate and the prevailing overtime rate. Equipment Repair Daikin Applied wIll perform all services during its regular working hours unless otherwise specified. Any services requested or agreed to by Customer that are outside the Scope of Services will be performed by ©2020 Daikin Applied Page 1 4 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC r DAII(IN Daikin Applied at an additional cost. Daikin Applied wiN invoice such services at a special service and repair bIlIIng rate at Company’s published labor rate for the service area. Standard Inclusions: The agreement includes travel to and from the site, preventative maintenance materials, and any trips to supply houses to procure materials. The customer will receive a written report for the inspection or services provided. For specific activities associated with the equipment covered under the agreement, reference the preventative maintenance activities section. ©2020 Daikin Applied Page 1 S Maintenance Agreement Proposal #: CIa(x)33839 ChristIne Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAIKIN Standard Exclusions: • Customer to have chiller secured and condenser bundle drained prior to arrival. • All work to be performed during 'normal working hours’, • Any and all recommended/required repairs to be quoted separately. • Chemical (acid) cleaning of tubes, if required, is not Included • Vibration analysIs testing is not included. Equipment Schedule EquipmentType T W Sine Manufacturer/Model/SeMI ] AnnLI a 23i;nWFM6 EfT= CentrifugalChlllers ! I Plant I DaiHnjWMC145D/035-lsojSTNUl012m131 0 mr me cM2n - Air and Water Cooled I I Hall DalklnjAGZ131&IHEjSTNU1509m121, DalklnjAGZ131B-190C I STNU1509C)0118 1 3 0 TaI 2Te - Air and Water Cooled 1 1 Station Dalkin IAGZQ60C-070C I STNU140W0010, Daikln IAGZ060C-07DC}STNU1501Q0032 I 3 0 o 23e Systems (UnItary I I Center Equipment, Heating and cooling) MPS Roof Top (25-50 tons) w/heat I FBOUKi301717, MPS Roof Top (25-50 tons) w/heat FBOU60301757 1 3 mFaTZr-SYstems(Unitary 1 1 Plant Equipment, Heating and cooling) MPS } RoofTop (25-50 tons) w/heat I FBOU17070Z366 MPS I Roof Top (2550 tons) w/heat I FBOU170702719 I 3 ©2020 Daikin Applied Page 1 6 Maintenance Agreement Proposal Hi a{xx)33839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC r DAII(IN Equipment Programs and Emergency Coverage ent Magnetic Bearing Centrifugal Chillers [liZ•{Manufacturer/Model/Serialal Dalkin IWMC145D / 035-150jSTNUI01200119,Central2 DaIHn I WMC145D/03b150 ISTNU101200131Plant P Im e DalklnjAGZ131B-lg)cjSTNU15axx1121,CitYReciprocating/Scroll Chillers 2 DaikinjAGZ131&190CIHallAir and Water Cooled Inspection Plus ISTNU14Q900010,DaikinlFi;im s 2Reclprol 160C DaIHn IAGZ060C-070C I STNU15010CXB 2StatIonAir and Water Cooled Inspection Plus 2 ServiceRoofTop / Packaged or Split Systems IUnRary EquIpment, HeatIng and MPS RoofTop (25-50 tons) w/heat I FBOU60301717 MPS RoofTop {25-50 tons) w/heat FBOU60301757 MPS I RoofTop (25-50 tons) w/heat I FBOU170702366 MPS I RoofTop (25-50 tons) w/heat I FBOU170702719 Powera iiim 2 PlantSystems (Unitary Equipment, Heating and cooling} ©2020 Daikin Applied Page 1 7 Maintenance Agreement Proposal #: C!-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN Pricing and Acceptance Feel free to contact me if you have any questions or concerns regarding the information contained in thIs Daikin Care MaIntenance Agreement. If you would like us to proceed with the solution presented above, sign the acceptance line below (including PO# if applicable) and return a copy so that we can begin to mobiIIze our efforts to complete services as quickly as possible. We appreciate the opportunIty to provide you with this solution and look forward to working with you on this and servicing your needs in the future. Emergency Coverage: Available 24 hours a day, 7 days a week, 365 days a year. EmergencY Response is on a time and material basis. Duration: This agreement shall remain in effect for an inItial term of 3 year(s) begInnIng on 1/1/2020 (the “Effective Date") and shall continue from year to year thereafter unless at least 30 days prior to the expiration date of the initial term or any extended term, either party gives the other written notice of its intentIon to terminate this agreement. This proposal is valid for: 30 Days Payment will be in Advance as follows: on the first day of each Month beginning on 1/1/2020 the (Effective Date) of this agreement, DaRin Applied will provide an invoice in the amount of $1,713.30 and will be due upon receipt. This Agreement is subject to Customer’s acceptance of the attached Daikin Applied Terms and Conditions. ©2020 Daikin Applied Page 1 8 Maintenance Agreement Proposal #: CI1)0033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC rDAIKIN Investment Amount and Billing Terms: Investment for Daikin Care Plan - Maintenance Agreement is: $20,559.58 Twenty Thousand, Five Hundred Fifty-Nine dollars and Fifty-Eight cents +Price does not include applicable sales tax Arnount $20,559.58 $21,176.37 $21,811.66 Pricing and acceptance are based upon the Terms and Conditions which are attached. David Moore City of Denton Site Address: 601 E Hickory St Denton, Texas, 76205 United States Accepted by:Approved by: (Print Full Legal Name of Customer)(Print Full Legal Name of Daikin Applied Representative) (Signature) (mle) (Signature) (Title) Date:Date: Proposal #: Q-0(X>33839 Note: Tbis Agreement is subject to final approval by Dalkln Applied. Regulated by The Department of Licensing grId Regulation, P.O. Box 12157, Austin, Texas 78711 1-80(F803'9202 ©2020 Daikin Applied Page 1 9 Maintenance Agreement Proposal #: C1-0CX)33839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC P DAII(IN Inspection Agreement 1.Daikin Applied agrees to: a) Furnish Its Inspection Service during normal working hours, unless otherwise specified on page 1 herein, on the Equipment, in accordance with the Assured Maintenance Agreement Service Program(s) at the price stated herein and subject to the terms and conditions set forth herein. Provide a written report to the Customer about the condition of the Equipment and any recommendations for necessary repairs or enhancements to maIntain capacity, reliability, and efficiency. Instruct the person(s) responsible for Equipment operation and familiarize them with normal operation. b) C) 2.Customer agrees to : a) Designate a representative in its employ to receIve instructions in the operation of the Equipment. Such representative shall have authority to carry out recommendations received from Daikin Applied in conjunction with the performance of this Agreement. b) Allow Dalkin Applied to start and stop the Equipment in order to perform services specified in this Agreement. c) Operate the Equipment in accordance with Daikin Applied instruction and to notify Daikin Applied promptly of any change in the usual operating conditions. d) Provide reasonable means of access to the Equipment and building. e) Employ only Daikin Applied personnel or persons authorized by Daikin Applied to perform all work on the Equipment, except for operation of same. 3. It is understood that, except to the extent otherwise provIded in the Assured MaIntenance Agreement Equipment Schedule, the services and maintenance provided for herein includes only those items listed herein. It does not, for example, include any of the following: a) b) C) d) e) n gi Normal daily and weekend functions of stopping/starting the EQuipment covered hereunder. The maintenance of space conditions or system performance. The changing or cleaning of air filters. Piping or ductwork. Damage due to freezing weather. Water treatment. Corrosion or erosion damage to water and/or air side of Equipment (for example, but not limIted to the following: tube bundles, heat exchangers, structural supports, and coils.) Disconnect switches, fuses and circuit breakers. Portable recorders Complementary equipment (for example, but not limited to the following: cabinets, fixtures, water boxes, water supply lines and drain lines, and painting for appearance). BoIler shell, tubes, and refractory material. Replacement of complete unit. Any items of equipment that are recommended or required by Insurance Companies, Government, State, Municipal or other authorities. h) i) i} k) 1) m) ©2020 Daikin Applied Page 1 10 Maintenance Agreement Proposal #: ai)o033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAI KIN Activities Section & Tasking List Presented below are the tasks to be performed by type of equipment covered in the equipment schedule. Note: asterisk * indicates the specific task will be performed only if applicable to the specific piece of equipment. MaRnetic Bearing Centrifugal Chillers Manufacturer/Model/Serial: Daikin I WMC145D / 035-150 1 STNU101200119, Daikin I WMC145D / 035-HO I STNU101200131 Annual Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unIt for proper operation, interlocks, controls, and excessive noise or vibration. • nghten aII starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Check thermal flow switches. • Test for refrigerant leaks including relief valve piping outlets. • Inspect water piping and valves for leakage; check condition of unit and pIpe Insulation. • Check areas for proper dielectrIc grease on applicable terminals. * • Check vane control operation. B Check Electronic Expansion Valve operation. • MicroTech E check, log, last fault analysis, and analyze performance • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Inspect vibration elimtnators and pads. * • Blow down strainer and clean screen. • Check control operation for tower fans and bypass valve. * • Review operating procedures with chiller operator. • Review services performed and report any uncorrected deficiencies to facility maintenance manager. OperatIonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and ovedoads for wear, pitting, and any signs of overheating. • Review owner’s log for trends. . • Visually inspect units, piping, and accessories for any signs refrigerant leakage. • Inspect water piping and valves for leakage; check condition of unit and pipe insulation . • Visually inspect power panels and control panel. • Complete operating log of temperatures, pressures, voltages, ampenges, and review all readings. Include chiller starts and run times. * • MicroTech E check, log, last fault analysis, and analyze performance. ©2020 Daikin Applied Page 1 11 Maintenance Agreement Proposal #: CH)(X)33839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC f DArKrN • Review compressor event and fault logs. • Review operating procedures with chiller operator. • Review services performed and report any uncorrected deficiencies to facility maintenance manager. Tube Services - {Condenser/Evaporator): • Furnish labor, tube cleaning equipment, and brushes for brush cleaning the condenser water tubes. ChemIcal cleanin& if required, would be extra. ReciprocatIng/Scroll Chillers . Air and Water Cooled Manufacturer/Model/Serial: DaiklnjAGZ131B-19CE I STNU150900121, Dalkln IAGZ131B-190C ISTNU1509tX)118, Daikin IAGZ060C+)70C ISTNU14090tXi10, Daikin jAGZ060C+)70C ISTNU150100032 Annual e Inspection: Check in with facility maintenance manager to discuss any operating issues or deficiencies. Check unit for proper operation, interlocks, controls, and excessive noise or vibration. Tighten all starter, motor, and control connections. Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. Meg compressor motor and record readings. Check operation of crankcase heater. * Check evaporator shell heaters and controls for freeze protection. * Check condition, operation, and proper liquid/air levels in expansion tank. * Inspect condition of motor, fan wheel. + (bent blades, debris, proper rotation and airflow) Check and LubrIcate motor and fan bearings, screws, and motor mounts. VIsually inspect coils for damage, obstructions, and cleanliness. Check relief valve(s) for leakage. Check operation of refrigerant cycle, pump-down cycle, controls, refrigerant charge and oil level. * Test differential oil pressure switch for proper setting. * Check operation of compressor{s). Inspect water piping and valves for leakage; check condition of unit and pipe insulation . Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. Check operating and safety controls. Review all microprocessor, thermostat& and/or dIagnostic control codes. * Check flow switch devices and external pump Interlocks for proper operation. Check conditIon of thermometers, and gauges. Compare with operating controls. Check sight glass(es) for flashing / moisture and/or oil presence. * Check evaporator and condenser flow rates, temperatures, interlocks, and safeties. * • e • • • • • • e • • @ • e • • e • • • e • ©2020 Daikin Applied Page 1 12 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings, Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager. OperatIonal Inspection: • Check in with facility maintenance manqger to discuss any operating issues or deficiencies. • Check unIt for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect condition of motor, fan wheel. * (bent blades, debris, proper rotation and aIrflow) • Check operation of lubrication system and crankcase heater. • VIsually Inspect units, piping, and accessories for any signs of oil or refrigerant leakage. • Visually inspect coils for damage, obstructions, and cleanliness. • Check evaporator and condenser flow rates. * • Check operating and safetY controls. • Review all microprocessor diagnostic codes. ’ • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager (OptIonal). Coils Services: e Clean coils. Reciprocating/Scroll Chillers - AIr and Water Cooled Manufacturer/Model/Serial: DaikinjAGZ131B-190C I STNU150900121, DaikinjAGZ131B-!90CjSTNU15090C>118, Daikin IAGZ060C+)70C I STNU1409CX)DIO, Daikin IAGZ060C<)70C I STNU150100032 Annual Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Tighten all starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Meg compressor motor and record readings. • Check operation of crankcase heater. * • Check evaporator shell heaters and controls for freeze protection. * • Check condition, operation, and proper liquid/air levels in expansion tank. * ©2020 Daikin Applied Page 1 13 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC r DAII(IN • Inspect condition of motor, fan wheel. * (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Visually inspect coils for damage, obstructions, and cleanliness. + Check relief valve(s) for leakage. • Check operation of refrigerant cycle, pump-down cvcte, controls, refrigerant charge and oil level. * • Test differential oil pressure switch for proper setting. * • Check operation of compressor{s). • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect units, piping, and accessorIes for any signs of oII or refrigerant leakage. • Check operating and safety controls. • Review all microprocessor, thermostats and/or diagnostic control codes. * • Check flow switch devices and external pump interlocks for proper operation. • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Check evaporator and condenser flow rates, temperatures, interlocks, and safeties. * e Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager. Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiendes. • Check unit for proper operation, Interlocks, controls, and excessive noise or vibration. e Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect condition of motor, fan wheel. * {bent blades, debris, proper rotation and airflow) • Check operation of lubrication system and crankcase heater. 8 Visually inspect units, piping, and accessorIes for any signs of oil or refrigerant leakage. • Visually Inspect coils for damage, obstructions, and cleanliness. • Check evaporator and condenser flow rates. + • Check operating and safety controls. • Review all microprocessor diagnostic codes. * • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Complete operating log of temperatures, pressures, voltages, amperages, and review aH readings. Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager (Optional). Coils Services: 8 Clean coils. Roof Top / Packaged or Split Systems {Unitary Equipment, Heating and cooling) ©2020 Daikin Applied Page 1 14 Maintenance Agreement Proposal #: at)o033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC r DAII(IN Manufacturer/Model/Serial: I Roof Top (25-50 tons) w/heat ISTNU60301717, Roof Top (25-50 tons) w/heat I STNU60301757 Operational Inspection: • Check in with facility maIntenance manager to discuss any operating issues or deficiencies. • Check unIt for proper operation, interlocks, controls, and excessIve noise or vibration. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect air filters and/or media. Replace or clean if part of the service agreement. * • Inspect evaporator drain pan and condensate trap for cleanliness. * • Check condensate pump operation. * • Inspect condition of motor, fan wheel, blowers and blower pulleys. * {bent blades, debris, proper rotation and airflow) • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * • Inspect, clean and/or lubricate all mechanical moving components, bearings, and couplings as needed. • Inspect chilled water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect coils for damage, obstructions, and cleanliness. • Check compressor operation. Check oil level in compressor. * • Check operation of crankcase heater. * • Check operation of low ambient control devices. * • Review all microprocessor diagnostic codes. * • Start unit and check operating and safety controls. • Check superheat and sub-cooling and adjust. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Pre-Cooling (Spring)- Seasonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unIt for proper operation, interlocks, controls, and excessive noise or vibration • TIghten all starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Meg compressor motor and record readings. • Inspect aIr filters and/or media. Replace or clean if part of the service agreement. * • Visually inspect coils for damage, obstructions, and cleanliness. • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Clean evaporator drain pan and condensate trap. * • Check condensate pump operation. * • Check ductwork for condensation and air leaks at the unIt. + • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * ©2020 Dalkin Applied Page 1 15 Maintenance Agreement Proposal #: a{)o033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2F(_' I DArKrN • Inspect oondition of motor, fan wheel, blowers and blower pulleys. ' (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Check vibration isolation pads and springs. * • Check unit controls, thermostat, economizer, valves, dampers, louvers, linkage, and shutters. Lubricate all pivot points. - • Check inlet guide varies and discharge dampers for proper setup and operation. Lubricate per manufactures recommendations. * • Check operatIon of refrigerant CYcle, reversing valve, pumFHiown ade, controls, refrigerant charge and oil level. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. • Check motor operating voltage and amperages. • Check compressor operation. • Check operatIon of crankcase heater. * • Check operatIon of low ambient control devices. * Check operation of unit control module. ’ Review all microprocessor diagnostic codes. * Start unit and check operating and safety controls. • • • • Check superheat and suk>cooling and adjust. Check sight glass(es) for flashing / moisture and/or oil presence. *e • Review services performed and report any uncorrected deficiencies to facility maintenance manager. Pre-Heating {Fall)- Seasonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Tighten all starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pittin b and any signs of overheating. • Inspect air fIlters and/or media. Replace or clean if part of the service agreement. * • Visually inspect coils for damage, obstructions, and cleanliness. • Inspect evaporator drain pan and condensate trap for cleanliness. + • Check condensate pump operation. * • Inspect, clean and/or lubricate all mechanical moving components, bearings, and couplings as needed. • Check operation of freeze protection devices. ’ Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of• the servIce agreement. * Inspect condition of motor, fan wheel, blowers and blower pulleys. * {bent blades, debris, proper• rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Check vibration Isolation pads and springs. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. • Check motor operating voltage and amperages. • Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. ©2020 Daikin Applied Page 1 16 Maintenance Agreement Proposal Hi a-oo033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN @ • • • • • • • • • Check operation of refrigerant cycle, reversing valve, pump-down cycle, controls, refrigerant charge and oil level. * Check compressor operation. Check operation of crankcase heater. * Check operatIon of low ambient control devices. * Check operation of unit control module. ' Review all microprocessor diagnostic codes. ' Start unit and check operating and safety controls. Check supertleat and sub-cooling and adjust. Check sight glass(es) for flashing / moisture and/or oil presence. * Review services performed and report any uncorrected deficiencies to facility maintenance manager. Coils Services: • Clean coils. Filters and Belts: • Replace air filter(s). Roof Top / Packaged or Split Systems {Unitary EquIpment, Heating and cooling) Manufacturer/Model/Serial: I Roof Top (25-50 tons) w/heat ISTNU60301717, Roof Top (25-50 tons) w/heat I STNU60301757 Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration, • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect air filters and/or media. Replace or dean if part of the service agreement. * • Inspect evaporator drain pan and condensate trap for cleanliness. ‘ + Check condensate pump operation. * • Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. + • Inspect, dean and/or lubricate all mechanical moving components, bearings, and couplings as needed. • Inspect chilled water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect coils for damage, obstructions, and cleanliness. • Check compressor operation. Check oil level in compressor. * • Check operation of crankcase heater. * • Check operation of low ambient control devices. * • Review all microprocessor diagnostic codes. * e Start unit and check operating and safety controls. ©2020 Dalkln Applied Page 1 17 Maintenance Agreement Proposal #: CW)033839 Christine Wells I DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN • Checksupertleat and sub-cooling and adjust. • Check sight glass(es) for flashing / moisture and/or oil presence. ' • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Pre-Cooling ISprinR)- Seasonal Impection: • Check in with facilitY maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration • Tighten all starter, motor, and control connections. • Visually inspect condItion of starter contacts and ovedoads for wear, pitting, and any signs of overheating. • Meg compressor motor and record readings. • Inspect air filters and/or media. Replace or dean if part of the service agreement. ’ • Visually inspect coils for damage, obstructions, and cleanliness. • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Clean evaporator drain pan and condensate trap. * • Check condensate pump operation. * • Check ductwork for condensation and air leaks at the unit. * • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * • Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Check vibration isolation pads and springs. * • Check unit controls, thermostat, economizer, valves, dampers, louvers, linkage, and shutters. Lubricate all pivot points. * • Check inlet guide varies and discharge dampers for proper setup and operation. Lubricate per manufactures recommendations. * • Check operation of refrigerant cycle, reversing valve, pump-dawn cycle, controls, refrigerant charge and oil level. * • Complete operating log of temperatures, pressures, voltages, amperages, and revIew all readIngs. • Check motor operating voltage and amperages. • Check compressor operation. • Check operation of crankcase heater. + • Check operation of low ambient control devices. * • Check operation of unit control module. * • Review all microprocessor diagnostic codes. ' • Start unit and check operating and safety controls. • Check superheat and sub-cooling and adjust. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Review services performed and report any uncorrected deficiencies to faciIIty matntenance manager Pre-Heating (Fall)- Seasonal Inspection: • Check in with facility rnaintenance manager to discuss any operating issues or deficiencies. ©2020 Daikin Applied Page 1 18 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN • • e a • • • • • • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. Tighten all starter, motor, and control connections. Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. Inspect air filters and/or media. Replace or clean if part of the service agreement. * Visually inspect coils for damage, obstructions, and cleanliness. Inspect evaporator drain pan and condensate trap for cleanliness. * Check condensate pump operation. * Inspect, clean and/or lubricate all mechanical moving components, bearings, and couplings as needed. Check operation of freeze protection devices. + Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) Check and Lubricate motor and fan bearings, screws, and motor mounts. Check vibration isolation pads and springs. + Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Check motor operating voltage and amperages. Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. Check operation of refrigerant cycle, reversing valve, pump-down cycle, controls, refrigerant charge and oil level. * Check compressor operation. Check operation of crankcase heater. - Check operation of low ambient control devices. - Check operation of unit control module. * RevIew all microprocessor diagnostic codes. * Start unit and check operating and safety controls. Check superheat and sub-cooling and adjust. Check sight glass(es) for flashing / moisture and/or oil presence. + Review services performed and report any uncorrected deficiencies to facilitY maintenance manager. • • • 8 • e • 8 • • e • e e • • Coils Services: • Clean coils. Filters and Belts: e Replace air filter(s). Magnetic Bearing Centrifugal Chillers Manufacturer/Model/Serial: Daikin I WMC145D / 035-150jSTNUI01200119, DaiHn IWMC145D / 035-1501 STNUI012eD131 Annual Inspeciion: ©2020 Daikin Applied Page 1 19 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAI KIN • Check in with facility maintenance man%er to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • nghten aII starter, motor, and control connections. • Visually Inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheatIng. • Check thermal flow switches. • Test for refrigerant leaks including relief valve piping outlets. • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Check areas for proper dielectric grease on applicable terminals. * • Check vane control operation. • Check Electronic Expansion Valve operation. • MicroTech E check, log, last fault analysis, and analyze performance. • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Inspect vibration elimlnators and pads. * • Blow down strainer and clean screen. • Check control operation for tower fans and bypass valve. + • Review operating procedures with chiller operator. • Review services performed and report any unconected deficiencies to facility maintenance manager. Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. + Visually inspect condition of starter cont2cts and ovedoads for wear, pitting, and any signs of overheating. • Review owner's log for trends.. • Visually inspect units, piping, and accessories for any signs refrigerant leakage. + Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect power panels and control panel. • Complete operating log of temperatures, pressures, voltages, amperages, and review all readIngs. Include chiller starts and run times. * • MicroTech E check, log, last fault analysIs, and analyze performance. • Review compressor event and fault logs. • Review operating procedures with chiller operator. • Review services performed and report any uncorrected deficiencies to facility maintenance manager. Tube Services ' (Condenser/Evaporator): • Furnish labor, tube cleaning equipment, and brushes for brush cleaning the condenser water tubes. Chemical cleaning, if required, would be extra. Reciprocating/Scroll Chillers - Airqnd Water Cooled ©2020 Datkin Applied Page 1 20 Maintenance Agreement Proposal #: ad)o033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC pIll’ DAII(IN Manufacturer/Model/Serial: DaikinjAGZ131B-190CjSTNUIS0900121, DaikinjAGZ131B.19CEjSTNU150900118, Daikin IAGZ060C470C I STNU1409CX3010, Daikin IAGZ060C+)70C I STNU1501CX1032 Annual Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excesstve noise or vibration. • TIghten all starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Meg compressor motor and record readings. • Checkoperation of crankcase heater. * • Checkevaporator shen heaters and controls for freeze protection. * • Check condition, operation, and proper liquid/air levels in expansion tank. * • Inspect condition of motor, fan wheel. * (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Visually inspect coils for damage, obstructions, and cleanliness. • Check relief valve(s) for leakage. • Check operation of refrigerant cycle, pump-down CYcle, controls, refrigerant charge and oil level. * • Test differential oil pressure switch for proper setting. * e Check operation of compressor{s) • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • VIsually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. • Check operating and safety controls. © Review all microprocessor, thermostat$ and/or diagnostic control codes. * • Check flow switch devices and external pump interlocks for proper operation. • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Check evaporator and condenser flow rates, temperatures, interlocks, and safeties. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager. Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect condition of motor, fan wheel. ’ (bent blades, debris, proper rotation and airflow} • Check operation of lubrication system and crankcase heater. • Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. ©2020 Daikin Applied Page 1 21 Maintenance Agreement Proposal #: Q+)0033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC P DAIKIIN • • • • • • • • Visually inspect nils for damage, obstructions, and cleanliness. Check evaporator and condenser flow rates. * Check operating and safety controls. Review all microprocessor diagnostic codes. * Check condition of thermometers, and gauges. Compare with operating controls. Check sight glass(es) for flashing / moisture and/or oil presence. * Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * Review services performed and report any uncorrected deficiencies to facility maintenance manager (Optional). Coils Services: • Clean coils. Reciprocating/Scroll Chillers - Air and Water Cooled Manufacturer/Model/Serial: DaikinjAGZ131B-190C ISTNU150900121, DaikinjAGZ131B-190C ISTNUIS090C)118, Daikin IAGZ060C470C ISTNU140900010, Daikin IAGZ060C470C ISTNU150100032 Annual e Inspection: Check in with facility maintenance manager to discuss any operating issues or deficiencies. Check unit for proper operation, interlocks, controls, and excessive noise or vibration. nghten aIt starter, motor, and control connections. Visually inspect condition of starter contacts and ovedoads for wear, pitting, and any signs of overheating. Meg compressor motor and record readings. Check operation of crankcase heater, * Check evaporator shell heaters and controls for freeze protection . * Check condition, operation, and proper liquid/air levels in expansion tank. * Inspect condition of motor, fan wheel. * (bent blades, debris, proper rotation and airflow) Check and Lubricate motor and fan bearings, screws, and motor mounts. Usually inspect coils for damage, obstructions, and cleanliness. Check relief valve(s) for leakage. Check operation of refrigerant cycle, pump-down cycle, controls, refrigerant charge and on level. + Test differential oil pressure switch for proper setting. * Check operation of compressor(s). Inspect water piping and valves for leakage; check condition of unit and pipe insulation. Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage Check operating and safety Eontrols. • • • e • • a • e • • • • • • • a ©2020 Dalkin Applied Page 1 22 Maintenance Agreement Proposal #: Q-00033839 Christine Wells I DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC pIll’ DAII(IN • RevIew all mIcroprocessor, thermostats, and/or diagnostIc control codes. + • Check flow switch devIces and external pump Interlocks for proper operation. • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Check evaporator and condenser flow rates, temperatures, interlocks, and safeties. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. ' • RevIew services performed and report any uncorrected deficiencies to facilitY maintenance manager. Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration • Visually Inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect condition of motor, fan wheel. ' (bent blades, debris, proper rotation and airflow) • Check operation of lubrication system and crankcase heater. • Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. • Visually inspect coils for damage, obstructions, and cleanliness. • Check evaporator and condenser flow rates. + • Check operating and safetvcontrols. • Review all microprocessor diagnostic codes. ' • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager (Optional). Coils Services: • Clean coIls. Roof Top L Packaged or Split Systems {Unitary Equipment, Heating and cooling) Manufacturer/Model/SerIal: I Roof Top (25-50 tons) w/heat I STNU60301717, I Roof Top (25-50 tons) w/heat I STNU603017S7 Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect air filters and/or media. Replace or clean if part of the service agreement. ‘ • Inspect evaporator drain pan and condensate trap for cleanliness. * ©2020 Daikin Applied Page 1 23 Maintenance Agreement Proposal #: (1-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN • Check condensate pump operation. ' • Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace tf part of the service agreement. # • Inspect, dean and/or fubricate all mechanical moving components, bearings, and couplings as needed. • Inspect chilled water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect coils for damage, obstructions, and cleanIIness. • Check compressor operation. Check oil level in compressor. * • Check operation of crankcase heater. * • Check operation of low ambient control devices. * • RevIew all microprocessor diagnostic codes. + • Start unit and check operating and safety controls. • Check superheat and suk>cooling and adjust. • Check sight glass(a) for flashing / moisture and/or oil presence. - • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Pre Cooling (Spring)- Seasonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Tighten all starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. ' Meg compressor motor and record readings. • Inspect air filters and/or media. Replace or dean if part of the service agreement. * • Visually inspect coils for damage, obstructions, and cleanliness. • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Clean evaporator drain pan and condensate trap. * • Check condensate pump operation. + • Check ductwork for condensation and air leaks at the unit. * • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * • Inspect condition of motor, fan wheel, blowers and blower pulleys. * {bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounB. • Check vibration isolation pads and springs. * • Check unit controls, thermostat, economizer, valves, dampers, louvers, linkage, and shutters. Lubricate all pivot points. * • Check inlet guide varIes and discharge dampers for proper setup and operation. Lubricate per manufactures recommendations. * • Check operation of refrIgerant cycle, reversing valve, pump-down cycle, controls, refrigerant charge and oil level. ' - • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. ©2020 Daikin Applied Page 1 24 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN • Check motor operatIng voltage and amperages. • Check compressor operation. • Check operation of crankcase heater. * • Check operation of low ambient control devices. * • Check operation of unit control module. * • Review all microprocessor diagnostic codes. ‘ • Start unit and check operating and safety controls. • Check superheat and sub-cooling and adjust. • Check sight glass(es) for flashing / moisture and/or oil presence. * • RevIew services performed and report any uncorrected defIcIencies to facility maIntenance manager. Pre-HeatinR {Fall)- Seasonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • nghten aH starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect air filters and/or media. Replace or dean if part of the service agreement. * • Visually inspect coils for damage, obstructions, and cleanliness. • Inspect evaporator drain pan and condensate trap for cleanliness. * • Check condensate pump operation. * • Inspect, dean and/or lubricate all mechanical moving components, bearings, and couplings as needed. • Check operation of freeze protection devices. * • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * • Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Check vibration isolation pads and springs. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. • Check motor operating voltage and amperages. • Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. • Check operation of refrigerant cycle, reversing valve, pump+lown cycle, controls, refrigerant charge and oil level. * • Check compressor operation. • Check operation of crankcase heater. * • Check operation of low ambient control devices. * • Check operation of unit control module. ' • Review all microprocessor diagnostic codes. ' • Start unit and check operating and safety controls. • Check superheat and sub-cooling and adJust. • Check sight glass(es) for flashIng / moIsture and/or oil presence. ’ ©2020 Daikin Applied Page 1 25 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC DAII(IN •Review services performed and report any uncorrected deficiencies to facility maintenance manager. CoIls ServIces: • Clean coils. Filters and Belts: • Replace air filter(s). RoofTop / Packaged or SPlit Systems {Unitary Equipment, Heating and cooling) Manufacturer/Model/Serial: I RoofTop {25-SO tons) w/heat ISTNU60301717, RoofTop (25-50 tons) w/heat I STNU60301757 OperatIonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and oveHoads for wear, pitting, and any signs of overheating. • Inspect aIr filters and/or media. Replace or clean if part of the servIce agreement. * • Inspect evaporator drain pan and condensate trap for cleanliness. * • Check condensate pump operation. * • Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * • Inspect, clean and/or lubricate all mechaniat moving components, bearings, and couplings as needed. • Inspect chilled water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect coNs for damage, obstructions, and cleanliness. • Check compressor operation, Check oil level in compressor. * • Check operation of crankcase heater. * • Check operation of tow ambient control devices. * • Review all microprocessor diagnostic codes. * • Start unit and check operating and safety controls. • Check superheat and sub-cooling and adjust. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Pre-Cooling (Spring)- Seasonal Inspection: • Check in wIth facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Tlghten aII starter, motor, and control connections. • Visually inspect condition of starter contacts and ovedoads for wear, pittin& and any signs of overheating. ~ • Meg compressor motor and record readings. ©2020 Daikin Applied Page 1 26 Maintenance Agreement Proposal #: Q+)0033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C09'+3FF-AA61-84C97989E2FC pIjlr DAII(IN • Inspect aIr filters and/or media. Replace or clean if part of the servIce agreement. * • Visually inspect coIls for damage, obstructions, and deanliness. • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Clean evaporator drain pan and condensate trap. * • Check condensate pump operation. * • Check ductwork for condensation and air leaks at the unit. * • Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the service agreement. * + Inspect condition of motor, fan wheel, blowers and blower pulleys. * (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Check vibration isolation pads and springs. * • Check unit controls, thermostat, economizer, valves, dampers, louvers, linkage, and shutters. Lubricate all pivot points. * • Check inlet guide varies and discharge dampers for proper setup and operation. Lubricate per manufactures recommendations. * • Check operation of refrigerant cycle, reversing valve, pumpdown cycle, controls, refrigerant charge and oil level. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. • Check motor operating voltage and amperages. • Check compressor operation. • Check operation of crankcase heater. + • Check operation of low ambient control devices. * • Check operation of unit control module. * • Review all microprocessor diagnostic codes. * • Start unIt and check operatIng and safety controls. • Check superheat and sub-cooling and adjust. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Review services performed and report any unconected deficiencies to facilitY maintenance manager. Pre-Heating {Fall)- Seasonal Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. ' Tighten an starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Inspect air filters and/or media. Replace or dean if part of the service agreement. + • Visually inspect coils for damage, obstructions, and cleanliness. • Inspect evaporator drain pan and condensate trap for cleanliness. * • Check condensate pump operation. + • inspect, dean and/or lubricate all mechanical moving components, bearings, and couplings as needed. • Check operation of freeze protection devices. * ©2020 Daikin Applied Page 1 27 Maintenance Agreement Proposal #: Q-00033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC r DAII(IN e • • & • e • • • e • • e • • e Check belts for condition, proper tension, and alignment. Adjust tension if required. Replace if part of the servIce agreement. ' Inspect condition of motor, fan wheel, blowers and blower pulleys. * {bent blades, debris, proper rotation and airflow) Check and Lubricate motor and fan bearings, screws, and motor mounts. Check vibration isolation pads and springs. * Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Check motor operatIng voltage and amperages Visually Inspect units, piping, and accessories for any signs of oil or refrigerant leakage. Check operation of refrigerant CYcle, reversing valve, pump-down cycle, controls, refrigerant charge and oil level. * Check compressor operatIon. Check operation of crankcase heater. * Check operation of low ambient control devices. * Check operation of unit control module. * Review all microprocessor diagnostic codes. * Start unit and check operating and safety controls Check superheat and sub-cooling and adjust. Check sight glass{es) for flashing / moisture and/or oil presence. * Review services performed and report any uncorrected deficiencies to facility maintenance manager. Coils Services: • Clean coils. Filters and Belts: + Replace air filter(s). ©2020 Daikin Applied Page 1 28 Maintenance Agreement Proposal #: (A)0033839 Christine Wells DocuSign Envelope ID: CA5BIF2E-6C0943FF-AA61-84C97989E2FC Exhibit G CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other Person doing business with local governmental enti1 This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a- 1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. a wrnmental entity. Daikin Applied Americas, Inc LJ Check this box if you are filing an update to a previously filed questionnaire. 2 (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate. J Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?n Yes 1 1 No B.Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? LJ Yes LJ No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? E] Yes E] No D. Describe each employment or business and family relationship with the local government officer named in this section File 7550 DocuSign Envelope ID: CA5BIF2E-6C09-43FF-AA61-84C97989E2FC 4 5 U I have no Conflict of Interest to disclose. Signature of vendor doing business with the ;overnmental entiq Date File 7550 Docu heID [W []= Certificate Of Completion Envelope Id: CA5BI F2E6C0943FFAA6184C;97989E2FC Subject: Please DocuSign: City Council Contract 7550 Daikin Applies Status: Completed Source Envelope: Document Pages: 52 Certificate Pages: 6 Signatures: 5 AutoNav: Enabled Initials: 1 Envelope Originator: Christa Christian 901 B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 4/5/2021 2:15:28 PM Holder: Christa Christian Christa.Christian@cityofdenton,com Location: DocuSign Signer Events Christa Christian christa .christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 4/5/2021 2:21 :56 PM Viewed: 4/5/2021 2:22:08 PM Signed: 4/5/2021 2:26:55 PM Completed Using IP Address: 198.49.140.104 Lori Hewell lori .hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 4/5/2021 2:26:57 PM Viewed : 4/5/2021 4:03:12 PM Signed: 4/5/2021 4:04:53 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella,lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) 'DocuSigned by: IhlarEbELAMA, ,4B070831B4AA438. Sent: 4/5/2021 4:04:54 PM Viewed: 4/5/2021 4:16:02 PM Signed: 4/5/2021 4:19:16 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Gregory Jones Gregory. Jones@daikinapplied.com District Manager Security Level: Email, Account Authentication (None) Sent: 4/5/2021 4:19:17 PM Viewed: 4/5/2021 4:24:33 PM Signed: 4/5/2021 4:25:48 PM Signature Adoption: Drawn on Device Using IP Address: 207.250.114.249 Electronic Record and Signature Disclosure: Accepted: 4/5/2021 4:24:33 PM ID: ba65c9eb-562b-4177-9208-a 1 2a79aad7bf Signer Events Scott Gray scott,gray@cityofdenton,com Director - Airport, Facilities, Real Estate X Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 4/5/2021 4:25:50 PM Viewed: 4/5/2021 4:26:19 PM Signed: 4/5/2021 4:26:39 PM Signature Adoption: Pre-selected Style Using IP Address: 66.169.208.246 Electronic Record and Signature Disclosure: Accepted : 4/5/2021 4:26:19 PM ID: fe30db06-dfab-4145-a868-a433750ec76e Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 4/5/2021 4:26:42 PM Viewed: 4/28/2021 10:19:43 AM Signed: 4/28/2021 10:20:17 AM Using IP Address: 198.49.140.104 Sara Hensley sara .hensley@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 4/28/2021 10:20:19 AM Viewed: 4/28/2021 10:20:50 AM Signed: 4/28/2021 10:20:57 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary SecurIty Level: Email, Account Authentication (None) RmdRIp+ Sent: 4/28/2021 10:21 :00 AM Viewed: 4/28/2021 10:43:28 AM Signed: 4/28/2021 10:44:16 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Accepted: 4/28/2021 10:43:28 AM ID: d27d63bf-b64d-49ec-bdc3-f66149f56cec In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Status Timestamp Intermediary Delivery Events Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 4/5/2021 2:26:57 PM Viewed: 4/28/2021 11 :24:02 AM Carbon Copy Events Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 4/5/2021 4:26:42 PM Gretna Jones gretna .jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 4/5/2021 4:26:42 PM Viewed: 4/8/2021 8:46:01 AM City Secretary Office citysecreta ry@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 4/28/2021 10:44:20 AM Viewed: 4/28/2021 11 :31 :34 AM Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 4/28/2021 10:44:22 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 4/5/2021 2:21 :56 PM 4/28/2021 10:43:28 AM 4/28/2021 10:44:16 AM 4/28/2021 10:44:22 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Gregory Jones, Scott Gray, Rosa Rios ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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