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081922 Friday Staff Report „ City Manager's Office " 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: August 19, 2022 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, City Manager SUBJECT: Staff Report Upcoming Meetings A. Public Utilities Board on Monday, August 22, 2022, at 9:00 a.m. in the City Council Work Session Room. B. Development Code Review Committee on Monday,August 22,2022,at 10:00 a.m. at the Development Service Center. C. Committee on the Environment on Wednesday, August 24, 2022, at 8:30 a.m. at the Sustainability Office. D. Civil Service Commission on Wednesday, August 24, 2022, at 1:00 p.m. in the Human Resources Training Room. E. Work Session of the Planning and Zoning Commission on Wednesday,August 24,2022, at 5:00 p.m. in the City Council Work Session Room followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. F. Denton Police Department Chief of Police Advisory Board on Wednesday, August 24, 2022, at 6:00 p.m. at the Public Safety Training Center. G. Sustainability Framework Advisory Committee on Friday,August 26, 2022, at 1:00 p.m. in the City Council Work Session Room. OUR CORE VALUES Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service General Information & Status Update A. Opt-In Development Notifications - City Council held a work session on May 3 to discuss a process to allow proactive development notifications for residents who want to opt into those notifications. During that discussion, City Council directed staff to create an automated process in which someone can receive an email notice of upcoming public hearing items. The sign-up form for these notifications is now live on the City's website on the Development Project Information page. Email notifications will go out to users for projects within the buffer distances the users have signed up for and include links to more information about the project. Staff contact: Charlie Rosendahl, Development Services B. Wildlife Inquiries - Denton Animal Services has a new resource for residents who find injured or orphaned wildlife. The links can be found under the Frequently Asked Questions section of our Animal Services webpage at www.cityofdenton.com/animalservices. Inquirers will find options on what to do if they find a baby bird or baby mammal. Detailed information on transporting orphaned or injured wildlife to rehabilitators and contact information for the closest rehabber licensed with Texas Parks and Wildlife their area. For more information about the Linda McNatt Animal Care and Adoption Center, please call (940) 349-7594 or visit www.cityofdenton.com/animalservices. Staff contact: Dorcas Johnson, Animal Services C. State Hospital Planning Focus Group - UT Southwestern Medical Center (UTSW) and The Meadows Mental Health Policy Institute (MMHPI) are coordinating with community leaders and stakeholders to discuss plans regarding the development of a new state psychiatric hospital located in North Texas with projected completion in 2025. Staff attended the most recent meeting where UTSW shared the status of this planning and sought feedback from community leaders, including outpatient/inpatient behavioral health organizations, advocacy associations, public defenders, judges, sheriff's offices/police departments, and judges. This new facility will provide treatment to all major adult psychiatric disorders via eight units with a total of 200 adult beds, as well as spaces for mental health court, patient navigation, and outpatient care transition. Staff will continue to seek to ensure Denton community members will have equitable access to the hospital and its services, even though the facility will not be based in Denton. UTSW's Dr.Hicham Ibrahim advised the facility planning staff will explore developing a process for admission and criteria or bed reservation, allowing access and services for multiple counties, not just its host county. Staff contact: Jennifer Rainey, City Manager's Office D. Additional Meetings and Events Scheduled — Staff would like to make members of the Council aware of the following additional meeting and events scheduled for the months of October and November. Event details will be shared with the Council as they become available. Staff contact: Monica Benavides, City Manager's Office • October 11, 2022—Council Retreat Follow Up • November 15, 2022—Joint meeting with the Denton Housing Authority • November 17, 2022— State of the City E. Downtown Denton Decorative Building Lights—At the August 16 City Council Meeting, the City proclaimed August 31 as North Texas Overdose Awareness Day. To increase awareness of overdoses, the Downtown Denton decorative building lights that outline the downtown rooflines will be purple in coordination with the lighting on the County Historic 2 Courthouse-on-the Square and several businesses that face the Square. The lights will stay purple, supporting North Texas Overdose Awareness from August 17 through August 31. Staff contact: Christina Davis, Economic Development. F. Fan Distribution - Staff from Denton Municipal Electric and Environmental Services & Sustainability distributed approximately 450 fans on Saturday, August 13 at the MLK Jr. Recreation Center, bringing the total number of fans distributed last week to 674. Fans were also available for pick up the week of August 15 at the Sustainability office,resulting in the distribution of an additional 27 fans. Staff intends to partner with local agencies to further distribute the approximately 300 remaining fans. Staff Contact: Katherine Barnett, Environmental Services & Sustainability G. Playground Replacement at Cross Timbers North and South — The replacement of the playgrounds at Cross Timbers North and South Parks began on August 15 with the demolition of existing structures. The South playground is scheduled to be completed on September 20, while the North playground is scheduled for completion on October 1. The new playground structures comply with modern International Play Equipment Manufacturers Association (IPEMA), Architectural Barriers Act (ABA), and Consumer Product Safety Commission (CPSC) standards. Colors for the new playgrounds were chosen by neighborhood children. Staff contact: Jason Donnell, Parks and Recreation r H. Innovative Transportation Solutions (ITS) Monthly Mobility Report—During the August 17 Mobility Committee meeting, Innovative Transportation Solutions (ITS)provided their monthly report(attached)and an overview of several major regional Texas Department of Transportation (TxDOT) projects. Staff contact: Rebecca Diviney, Capital Projects/Engineering I. Bonnie Brae Roundabout Sculpture Installation — The "Dog Star" sculpture will be installed by artist Elizabeth Akamatsu in the Bonnie Brae roundabout on Tuesday,August 30. The installation is expected to start mid-morning and take approximately three hours. The artist and her installation crew will unload the sculpture, place it on the existing pedestal and ensure that it is securely fastened. Staff contact: John Whitmore, Parks and Recreation 3 1 � '� l t• J J. NBC Clear the Shelter - As one of the participating shelters in NBC's Clear the Shelter Event, Denton Animal Services reports the number of animals adopted out each week to NBC Universal.We are ecstatic to report that as of last Saturday, 116 animals were adopted from the Denton Animal shelter, currently ranking us third out of 57 shelters in the DFW Metroplex! The first week of August, forty-two animals were adopted and last week, seventy-four! Staff looks forward to increasing that number each week. For more information about the Linda McNatt Animal Care and Adoption Center, please call (940) 349-7594 or visit www.ciiyofdenton.com/animalservices. Staff contact: Dorcas Johnson, Animal Services Responses to Council Member Requests for Information A. Illegal Dumping & Camping in Vacant Field - On August 15, Mayor Hudspeth contacted staff on behalf of a property owner regarding issues of illegal dumping and camping in a vacant field adjacent to his self-storage facility. The business owner reported that individuals can access the vacant field via a fence hole separating the field from an apartment complex. The business/property owner was advised to contact the City's Homeless Coordinator to report any future activity involving persons experiencing homelessness and to use the Police non-emergency line to report any illegal activity. A report was submitted to the HOT and Street Outreach teams to make contact, assess the property ownership,and take other actions based on the site as needed. CIS will also review the possible access through the apartment fence in the event there is a property code violation present. Staff contact: Dani Shaw, Community Services B. Request for Background on the Rapid Rehousing Funds—On August 16, Council Member McGee requested background information on rapid rehousing funds,specifically where the funds are currently going, and where they were being allocated prior to now. On May 13 and July 15, the Community Services Advisory Committee (CSAC) reviewed the City of Denton General Funds for homelessness initiatives.A summary of the July 15 meeting was included in the July 22nd Friday Report. Data from the 2022 Point-in-Time Count shows an increase in unsheltered and chronic homelessness. Additionally, during the last two grant years, the Barriers Fund has been expended within six (6) months of each year resulting in the Fund being closed for the remainder of the fiscal year. Based on this data and expenditure information, CSAC voted to recommend reallocating funding previously used for Rapid Rehousing (RRH) including $60,000 to the existing Street Outreach and $40,000 to the Barriers Fund grants. This reallocation will assist with Street Outreach expansion to address unsheltered homelessness and increase the number of households diverted from homelessness through the Barriers Fund. 4 In FY 2019-20, City Council allocated additional funding for homelessness initiatives including funding $100,000 for Rapid Re-Housing (RRH) programs to assist households experiencing homelessness with application fees, deposits, and rental assistance necessary to move the household from homeless to housed and provide housing stability. This was recommended in response to funding loss for RRH program dollars in the community that year.The RRH grant was a competitive grant awarded on an annual basis with no guarantee that the same agency would be awarded every year. Funding for RRH through application for State and Federal grants, such as the Emergency Solutions Grant and Continuum of Care Grant is also available to nonprofit agencies. Community Services staff are conducting a needs analysis for HOME-ARP funding for the potential use of Tenant Based Rental Assistance (TBRA), which is consistent with RRH TBRA. If recommended to be fully allocated, this $1,700,000 would be a vast increase in TBRA funding in the community over the $100,000 allocation from the City of Denton General Funds. Staff is completing the required steps including a gaps analysis and drafting an allocation plan to make these funds available in the Fall. Once staff completes the needs analysis process, consideration of HOME-ARP funding will be evaluated by the CSAC during an upcoming meeting. Staff contact: Megan Ball, Community Services C. Resident Request for Information—On August 16,Mayor Hudspeth passed along a request from a resident in Southeast Denton who expressed concerns about an apartment complex being developed across from Oakwood Cemetery. The resident requested the developer schedule a neighborhood meeting to share more information as it relates to the Railyard Phase 1 multifamily development, located on 9.3 acres located on the south side of East Sycamore Street, approximately 670 feet east of Bell Avenue. Staff connected the resident with the developer for further discussions. Staff contact: Julie Wyatt, Development Services Upcoming Community Events and Meetings A. Know What to Throw? —Whether you're new to the city or just need a refresher,join the staff at the Emily Fowler Library for a workshop on how to correctly dispose of tricky items and determine whether an item goes in the trash, recycling, yard waste, or home chemical collection. The event will be held on Thursday, September 15, from 6 p.m. to 7 p.m. Register here. Staff contact: Katherine Barnett, Environmental Services and Sustainability B. Composting Workshop- Compost is the single greatest soil amendment you can add to set your garden and landscape up for success! Learn how to make high-quality compost at home using materials most folks throw away. We'll give you the dirt on the most effective composting materials and methods. The event will be held on Thursday, September 22, from 6 p.m. to 7 p.m. at the Emily Fowler Library, located at 502 Oakland St. There is no cost to attend. Register here. Staff contact: Katherine Barnett, Environmental Services and Sustainability Attachments A. Innovative Transportation Solutions (ITS) Monthly Mobility Report .................................. 7 Informal Staff Reports 5 A. 2022-051 Affordable Child Care Update...........................................................................27 B. 2022-052 Winter Weather After Action Final Report.......................................................30 C. 2022-053 Fitch Utility Sys Annual Rating........................................................................38 D. 2022-054 Customer Service Call Volumes........................................................................50 Council Information A. Council Requests for Information......................................................................................52 B. Public Meeting Calendar....................................................................................................54 C. Draft Agenda for August 30 Joint Meeting with DISD.....................................................58 D. Future Work Session Items................................................................................................60 E. Street Construction Report.................................................................................................62 6 IOyTF lifon DENTON City of Denton Transportation/Mobility Project Status Report Prepared by ITS August 2022 PROJECTS • Project Summary............................................page 2 • FM 2181 North-South....................................page 3 • I-35E/Mayhill.................................................page 5 • I-35/35E/35W Merge......................................page 7 • I-35 North.......................................................page 9 • I-35W Frontage Roads .................................page 11 • US 380/US 377.............................................page 12 • Loop 288 West Frontage Roads...................page 14 • Loop 288 East Frontage Roads.....................page 15 • FM 1515 .......................................................page 16 • FM 1173 .......................................................page 17 • Elm and Locust.............................................page 18 • I-35E Resurfacing.........................................page 19 • Glossary of Acronyms..................................page 20 City of Denton Transportation Update:August 2022 7 1 PROJECT SUMMARY ET DATE • • •/ CONSTRU TION • ENGINEER FM 2181 North-South 07-11-2017 Zachry $37,641,150 1-35E/Mayhill 06-2025 LTRA $95,229,618 1-35/35E/35W Merge 09-2023 AECOM/Stantec $417,062,586 1-35 North 12-2024/2025 Stantec $749,011,342 1-35W Frontage Roads 09-2024 WSP $180,000,000 US 380/US 377 06-04-2020 Ragle Construction $21,269,537 Loop 288 West Frontage Roads 09-2026 CP&y $65,244,186 Loop 288 East Frontage Roads * Pacheco Koch $591,947,018 FM 1515 * LTRA $38,470,402 FM 1173 * Halff $48,127,517 Elm & Locust TOTAL $2,244,003,356 �.in i� ciri<<<ii i iuo/iw uuiii v/niur. .7u�r1/Sl 2022 8 FM 2181 North-South CSJ: 12054-02-015 Schematic Approval: December 15,2005 Project Description: Widen from two-lane to six-lane divided kE roadway Environmental Clearance: January 28,2008 Length: 3.511 miles From City of Denton/Corinth City limits ROW Acquisition Completed: January 25,2013 Limits: to Lillian Miller Utility Relocations Complete: November 2017 Construction Cost: $37,641,150 100% Plans: May 22,2017 Firm: I Zachry Let Date: July 11,2017 Project Manager: Stacy Clack/Kyle Pedigo Construction Complete: October 2022 1V1 J 2181 t- - Current Activity• • Construction: MCM was defaulted on January 24, 2019. • Zachry was selected as contractor to complete work on FM 2181. • Zachry began construction on November 11, 2019. There are 558 working days. See attached TxDOT construction report. • Substantial completion is anticipated in October 2022. Miscellaneous work will be ongoing, likely through the end of 2022. • Action Item: City of Denton and TxDOT to resolve outstanding claims regarding damage to DME sewer and water and equipment damage. City of Denton Transportation Update:August 2022 9 3 TxDOT Monthly Project Report Date of report: August 1, 2022 Report prepared by: Stacy Clack Project: FM 2181 Control: 2054-02-015 Highway: FM 2181 Limits: From: City of Denton/Corinth City Limits To: Lillian Miller Contractor: Zachry TxDOT Project Manager: Stacy Clack Phone: (817) 504-6696 TxDOT Project Manger: Christian Bonilla Phone: (214) 317-2489 Contractor's Superintendent: Karim Atiyeh Phone: (972) 400-4325 Date Work Began: November 11, 2019 Anticipated Completion Date: October 2022 Current Activities: Current activities include: Erosion control/barricades. Excavation of roadway (remaining intersections). Grading for sidewalks northbound (Phase 3). Removal of existing structure on northbound lanes (side streets, concrete driveways, sidewalks). Continue placing sidewalk in remaining areas on Phase 2. Continue concrete paving northbound main lanes and side streets. Concrete driveways. Continue work on noise wall. Continue general clean-up. Continue lime treatment on northbound lanes leave-outs and side street intersections. Continue cement treatment on northbound lanes leave-outs and side street intersections. Continue placing asphalt bond breaker on northbound intersections. Sod and compost in remaining areas on Phase 2 for final stabilization. Traffic signal foundations. Place inlet tops. Narrative description of last month's activities: Erosion control/barricades. Storm drain (Phase 3). Cement treated roadway. Excavation of roadway(northbound lanes). Lime treated subgrade(northbound lanes). Asphalt bond breaker on northbound lanes. Concrete paving on side streets and intersections. Continuing to address conflicts with walls and various utility conflicts. General clean-up. City of Denton water and sewer punch list. Noise wall work. Placing culvert structures. Wall activities for 178R and 18OR and 150. Narrative description of activities planned for next month: Continue excavation of roadway on remaining streets and leave outs. Continue removal of existing structure northbound (side streets, concrete driveways, sidewalks). SW3P items and barricades for Phase 3. Continue subgrade/lime treatment/cement treatment (northbound lanes, intersections). Place sidewalk in remaining areas on Phase 2. Continue work on noise walls. Asphalt bond breaker. Continue concrete paving. Northbound sidewalk (Phase 3). Traffic signal foundations. Stamp concrete medians. Pavement markings(striping). Traffic issues: Daily lane shift(southbound lanes) as needed for sodding. Plans for changes in traffic patterns: Daily lane shift(southbound lanes) as needed for sodding. Item(s) of work currently controlling project completion: Various utility conflicts, lime treated roadway, excavation of roadway, asphalt bond breaker, concrete paving,noise walls. Other items of significance: Utility conflicts. Frontier Fiber in conflict with new proposed side street;relocation in progress. Atmos service gas line at Heights Boulevard in conflict;relocation in progress. Hickory Creek Oncor duct bank in conflict with proposed concrete paving; relocation in progress. City of Denton Transportation Update:August 2022 10 4 CSJ: 0196-01-109 Schematic Approval: Fcbruary 2011 Limits: I-35E intersection with Mayhill from Environmental Clearance: January 31,2012 Pockrus Page Rd to Loop 288 Length: 11.912 miles ROW Acquisition Completed: September 2022 Description: Reconstruct interchange at Mayhill and Utility Relocations Complete: December 2023 I-35E and existing 4-lane frontage roads Est.Construction Cost: $95,229,618 City of Denton Utility I Relocations Complete: $98,756,642 Funding: CAT 2:$72,094,705 100%Plans: September 2022 CAT 11:$26,661,937 Firm&Key Contact: LTRA,Tyler Martin Ready to Let Date: December 2023 TxDOT Project Manager: Don Vo Let Date: June 2025 1 goo. 288 . t . a w Current Activity• • PS&E: The 95%plans were submitted for review on February 4, 2022. The 95% plan review was completed on May 26, 2022. LTRA is addressing 95%plan review comments. • ROW: There are 42 total parcels. There are 2 parcels in ED and 40 parcels in possession. Hearings for remaining parcels expected to be held in September 2022. • Utilities: Utilities are being coordinated by Cobb Fendley. o Astound(formerly Grande): Permit for joint duct bank pending. Agreement pending. Construction schedule pending. o Atmos Gas: Permits pending. Agreement pending. Construction schedule pending. o AT&T: Agreement and permits pending. Awaiting Frontier's duct bank design. Construction schedule pending. o CenturyLink/Lumen: Pending permit for joint duct bank and agreement. Agreement pending. Construction schedule pending. o Charter/Spectrum: Pending permit for joint duct bank. Awaiting revised DME plans; upon receipt of same, will take approximately 90 days to finalize plans. o CoSery Gas: Permit approved. Utility agreement executed. Relocations began on July 25, 2022. Anticipate completion on September 30, 2022. City of Denton Transportation Update:August 2022 11 5 o City of Denton Water: Awaiting abandonment request approval. Agreement pending. Construction schedule pending. o City of Denton Wastewater: Awaiting exception to policy approval currently at TxDOT Division for approval. Agreement pending. Construction schedule pending. o DME: Submitted design for TxDOT review on July 12, 2022. Permit pending. Agreement with TxDOT pending; anticipated end of August 2022. Construction schedule pending; dependent upon ROW acquisition. o DISD: Permit expected in September 2022. Agreement pending. Construction schedule pending. o Frontier: All telecoms pending design from Frontier. Permits for joint duct bank pending. Agreement pending; anticipated end of August 2022. Construction start anticipated in October 2022. o Level 3: Permit for joint duct bank pending. Agreement pending. o NGG: Permit approved. Agreement pending. Construction schedule pending. o Oncor: Relocations underway. Anticipate construction completion on September 30, 2022. o Unite Private Networks: New installs; no relocations required. o Verizon/MCI: Pending permits and agreement. Construction schedule pending. o Zayo: Pending permits and agreement. Construction schedule pending. City of Denton Transportation Update:August 2022 12 6 1-35/35E/35W Merge CSJ: 10195-03-090(I-35E/W to US 380) Schematic Approval: • -090: August 201 1 0195-03-087 S 380 to US 77 -087: January 31,2019 Limits: From I-35E/W to US 77 north of Denton Environmental Approval: -090: June 2017 di -087: October 7,2019 Length: 5.073 miles ROW Acquisition Complete: May 2022 Reconstruct interchange and existing Description: frontage roads;reconstruct and widen to 6/8- Utility Relocations Complete• August 2023 lane rural freeway with ramp modifications $417,062,586 Est.Construction Cost: -099: $75,215,323 City of Denton Utility -090: $127,707,170 Relocations Complete: -087: $214,140,093 $434,084,536 Funding: 1 CAT 2: $36,093,329 100%Plans: May 2023 CAT 4: $43,647,905 CAT 12: $319,334,983 Firm&Key Contact: 41 AECOM(-090); Stantec(-087) Ready to Let Date: August 2023 rT,DOT PM: Dawit Abraham Let Date: September 207-0 23 rM rip 77 '� o - _ bniv ersil .,mAral '�; 141 ® r, ' Fr Current Activity• • PS&E: The 95%plan set is underway and expected to be submitted for review at the end of November 2022. • TxDOT is coordinating with City of Denton regarding aesthetics meeting. TxDOT will need aesthetics plans (has previously received aesthetics concept plans) to draft aesthetics AFA. • Utilities: LTRA is conducting utility coordination. Utilities are awaiting plans adequate for the Bonnie Brae and Windsor Road additions to the projects. Status of utilities in conflict: o AT&T: Utility agreement and permit expected in mid-September 2022. o Atmos Distribution: Utility agreement and permit expected in mid-October 2022. o Atmos Transmission: Utility agreement and permit expected in mid-October 2022. o Brazos Valley Electric: Permit approved. Agreement under review for execution. o Charter-Spectrum: Utility agreement and permit expected in mid-September 2022. City of Denton Transportation Update:August 2022 13 7 o City of Denton Water Transmission: Utility agreement and permit expected in early September 2022. o City of Denton Force Main: Utility agreement and permit expected in early September 2022. o City of Denton Water: Utility agreement and permit expected in September 2022. o City of Denton Wastewater: Utility agreement and permit expected in September. o CoSery Distribution: Utility agreement and permit expected in August 2022. o DME Distribution: Utility agreement and permit expected in August 2022. o DME Transmission: Exception to Policy Form is being revised for resubmittal. Permit pending. Agreement pending. o Energy Transfer: Utility agreement expected in late October 2022. o Fiberlight: Permit approved. Install complete. o Frontier: Utility agreement expected in mid-September 2022. o Level 3/Lumen: Utility agreement and permit expected in early September 2022. o UPN: Utility agreement and permit expected in mid-December 2022. o Verizon Business/MCI: Utility agreement and permit expected in mid-September 2022. o Zayo: Utility agreement and permit expected in mid-November 2022. City of Denton Transportation Update:August 2022 14 8 1-35 North CSJ: 0195-02-074; 0195-02-081; Ol 95-01-1 16; Schematic Approval: January 31,2019 0195-02-XXX Limits: From US 77 to FM 3002(Cooke County line) Environmental"pprovLa : October 7,2019 Length: 12.4 miles Reconstruct and widen 4-to 6-lane rural Description: freeway with ramp modifications and ROW Acquisition Complete: September 2022 reconstruct 4-to 4/6-lane frontage roads $749,011,342 -074: $469,590,467 Utility Relocations Est.Construction Cost: -081: $144,618,810 Complete: December 2023 -116: $84,802,065X-XX:$50,000,000 4 $792,295,573 Funding: CAT 4: $198,920,712 100%Plans: July 2023 CAT 11: $15,408,384 CAT 12: $577,966,477 Firm&Key Contact: Stantec Ready to Let Date: December 2023 T-DOT PM: Dawit Abraham Let Date: December 2024(-081) December 2025 -074 ® r a 1 11 1 1 1: � 1 1 1 1 . jl 1 1 1 4,d" 3 o.IS 380 i fl i h! n Current Activity• • PS&E: The 95%plans are underway and are expected to be submitted for review at the end of October 2022. • ROW: There are 115 parcels for acquisition for the -074 CSJ. There are: 2 parcels in negotiations, 1 parcel in ED, and 112 parcels in possession. • There are 23 parcels for acquisition for the -116 CSJ. All parcels are in possession. • Utilities: Additional utilities may be added to conflict list with SUE completed. o AT&T: Design submitted and returned for revisions. Working on submitting permit to UIR and finalizing utility agreement. City of Denton Transportation Update:August 2022 15 9 o Atmos: Preliminary design received mid-May. Acquiring easements. Due to proposed route of relocations, awaiting receipt of FM 1173 plans prior to finalizing design. o CenturyLink: Preliminary plans tie in with Lumen Local. o City of Denton Water/Wastewater: Plans are underway. o Frontier: Relocation plans are underway; preliminary plans expected in September 2022. o Level 3 (Lumen): Permit submitted and reviewed. Tied in with MCI and CenturyLink facilities. o MCI: Install complete. Splicing and removals ongoing. o OneOK Gas: Test holes to be conducted to verify depths on crossing. Scheduling meeting with utility to discuss. o Sanger Electric: Relocation plans in design concurrent with I-35/FM 455 relocations. o Suddenlink: Preliminary design submitted and under review. Utility agreement pending. Dependent upon Sanger Electric. o Upper Trinity Water: Permit submitted. Abandonment request returned for revisions. Utility agreement being finalized for submittal. City of Denton Transportation Update:August 2022 16 10 Frontage Roads CSJ: 0081-13-071 Schematic Approval: March 20,2020 Limits: From FM 407 to FM 2449 Environmental Clearance: June 30,2020 Length: Project Description: Construct frontage roads ROW Acquisition Complete: March 2023 Est.Construction Cost: $180,000,000 Utility Relocations Complete: June 2024 Funding: * 100%Plans: September 2023 Firm: WSP I Ready to Let Date: June 2024 TxDOT Contact: Gutema Gebriel Let Date: September 2024 3W „o :u n [C - J"A 377114 ��. �Y1R+l Current Activity• • IAJR: IAJR for entire corridor to be completed. • PS&E: PS&E efforts are underway with the pre-30%plans submittal expected on August 30, 2022. Anticipate submittal of PBLR at the end of August 2022. • Plans adequate are expected in November 2022. • ROW: There are 61 parcels to acquire. There are 12 parcels in appraisal, 9 parcels in negotiations, 34 parcels in ED, and 6 parcels acquired. • Utilities: SUE work has been completed and provided to consultants. • Funding: The Draft 2022 Unified Transportation Plan includes an additional $188 million for the I-35W Frontage Road project. Draft approval is scheduled for August 30, 2022. Should the Draft UTP be approved in September 2022, the I-35W frontage road project will be fully funded from FM 407 to FM 2449. • Other: TxDOT has requested letters of support for I-35W from Corral City, City of Denton, Fort Worth, and Denton County. Town of Northlake has provided resolution supporting project. City of Denton Transportation Update:August 2022 17 11 US , i CSJ: 0135-10-057 Schematic Approval: April 24,2017 Limits: from Loop 288 to US 377 I Environmental Clearance: June 29,2018 Length: 4.27 miles Widen existing roadway from 4/6-lane to 6- Description: lane divided with intersection ROW Acquisition Complete: March 2020 improvements Construction Cost: $21,269,537 Utility Relocations Complete: September 2020 $20,616,014 CAT 2:$17,839,014 Funding: CAT 3(local): $95,000 100%Plans: January 2020 CAT 5:$665,000 CAT 11: $2,017,000 Firm: TxDOT Let Date: June 4,2020 TxDOT Project Manager- Branden Barnett Construction Completion: November 2023 377� - 288 380 Current Activity• • Construction: Project was awarded to Ragle Construction, Inc. with a low bid of$21,269,536.66, at 33.15% over the engineer's estimate. There are 800 working days and 39 months of barricades. See attached TxDOT construction report. • City Participation: TxDOT provided an AFA to the City of Denton for the 10-foot sidewalk component. This AFA notes a fixed cost of$95,000.00 to be transferred to TxDOT and voids the original agreement executed in September 2017. City council approved same on September 1, 2020. Denton County transmitted an ICA to the City of Denton for its $55,000.00 participation in this fixed cost contribution. City council approved same on September 1, 2020. Denton County approved ICA on September 15, 2020. City of Denton Transportation Update:August 2022 18 12 TxDOT Monthly Project Report Date of report: August 9, 2022 Report prepared by: Branden Barnett Project: CM 2020 (806) Control: 0135-10-057 Highway: US 377/US 380 Limits: From: Loop 288 To: US 377/US 380 Intersection Contractor: Ragle Construction, Inc. TxDOT Project manager: Branden Barnett Phone: (214) 392-1791 Contractor's Project Manager: Nagesh Kumar Contractor's Superintendent: Johnny Pererria Date Work Began: January 15, 2021 Anticipated Completion Date: November 28, 2023 Current Activities: Current activities include: Forming and placing concrete for traffic rail. Placing drainage along eastbound from Lewisville Bridge relief#2 to Fishtrap/Mosely Road. Constructing 10-foot sidewalk along north side of highway from Mayhill to Trinity Road. Removing and constructing driveways in Phase II (from Loop 288 to Riverside Drive). Narrative description of last month's activities: Placing anchors for traffic rail and pedestrian rail. Placing drainage along eastbound from Lewisville Bridge Relief#2 to Fishtrap/Mosely Road. Placing sod and compost in completed areas along US 377 eastbound. Narrative description of activities planned for next month: Phase I& II Construction (eastbound/westbound construction: drainage, driveways, turn lanes, etc.). Place traffic rail between Elm Fork Bridge and Lake Lewisville Bridge Relief#1 and#2. Remove and replace existing bridge rail. Traffic issues: Various daily lane closures. Plans for changes in traffic patterns: Traffic has been shifted to the south between Loop 288 and Trinity Road for the entire length of the project(Phase II). Item(s) of work currently controlling project completion: Phase I construction at Lake Lewisville Bridge Relief#2,pedestrian rail, and concrete paving. Other items of significance: Recovery schedule has been submitted and reviewed. Corrections forthcoming from contractor. Per submitted recovery schedule, completion date has moved back into November 2023. City of Denton Transportation Update:August 2022 19 13 111 288 West Frontage Roads CSJ: 2250-00-013 (from 1-35 to US 380) Schematic Approval: March 20,2020 2250-00-014 from US 380 to I-35W Limits: From 1-35 to 1-35W Environmental Clearance: September 28,2020 Length: 9.0 miles Description: Construct controlled access freeway ROW Acquisition Complete: I December 2024 Estimated Construction -013:$20,384,973 Cost: -014: $44,859,213 Utility Relocations Complete: April 2026 Funding: $3,000,000 CAT 3 100% Plans: ~ October 2023 $1,000,000 CAT 7 Firm&Key Contact: CP&Y,Tom Cochill&Jacob Roberts Ready to Let Date: April 2026 TxDOT Project Manager: Jae Baag Let Date: September 2026 Current Status: 250-02-013�\ • ROW: There are 39 parcels to acquire. All parcels are in appraisal. • PS&E: CP&Y continued gathering right-of-entry along corridor. Approximately 20 owners have not responded to updated letters. r • Railroad survey pending right-of-entry. • CP&Y continued coordinating Geotech bore holes. • CP&Y continued working through environmental 380 impacts related to US 380 overpass. `� END CSJ 2250-02-014 • CP&Y received TxDOT comments on pre-30% drainage submittal and reviewed and responded to 2250-02 013 TxDOT comments. • Jacobs submitted Exhibit A documents on April 11, 2022. Comment resolution meeting to be scheduled. • CP&Y continued efforts on the 30% PS&E plan set and submitted to TxDOT for review on July 15, 2022. - • CP&Y re-submitted the PBLR to TxDOT on July 22, 2022. ' l • The 60%plans adequate are expected in March 2023. • CP&Y, TxDOT, and ITS to meet on August 3, 2022 to discuss project. 1 • Utilities: Finalized 30%utility conflict matrix. _ 1 • Construction: The northbound frontage road will be _ 1 constructed first. 2222550 02-014�,, r: • Other: TxDOT has requested letters of support for Loop288 West from City of Denton and Denton tY County. City of Denton Transportation Update:August 2022 20 14 Loop 288 East Frontage Roads 2250-02-XXX Schematic Approval: • :1Riverside ConstructDrive Environmental Clearance: :: frontage roads and Project Description: grade separations and an improved ROW Acquisition Completion: connector to US 380 Estimated • •. 1 : Utility Relocations I I ' . Plans: Contact:Firm&Key • Koch, .d i Let Date: 11 Brian VanSmoorenburg1 . it �I ilWNI �: l��1i''Tmi n� ,.'�il'i���j'i}P�j•rr:`��u ��_��� .•1 ■fl... mil 1�''-'r��1■ 1�" ^ I�r�r SON .;i11iI: .. . IL�ii1111i� ■IlIIIII lllll` �:�_i.'r;lp.�r� r� � III Z Z MG-1 Z* I -�r7j6 .,tt• i� n • • -• • • • • • : 1 - CSJ: 1951-01-011 I Schematic Re-approval: October 13,2021 Limits: From Bonnie Brae to Masch Branch Road Environmental Approval: August 4,2020 Length: 2.096 miles Environmental Re-eval: March 15,2022 Description: Widen existing 2-lane rural section to a ROW Acquisition Completed: April 2023 six-lane divided urban roadway Est.Construction Cost: $38,470,402 I Utility Relocations Completed: October 2024 Funding: $500,000 CAT 7 100%Plans: September 2023 Firm&Key Contact: LTRA,Tyler Martin I Ready to Let Date: October 2024 rT,DOT Project Manager: Don Vo I Let Date: r � � r St5' �r BEGIN PROJECT PER e M Current Activity• • ROW: Parcel count is currently 20. • PS&E: TxDOT comments on frill 30% submittal were received on June 15, 2022. TxDOT comments on the Preliminary Bridge Layout submittal to Design Division in Austin were received on June 16, 2022. Comments from the Preliminary Bridge Layout submittal and 30% submittal have been resolved. LTRA completed supplemental field survey to assist in detailed design of roadway and drainage elements. Geotechnical consultant continued field work to complete required geotechnical borings and laboratory analysis. LTRA is working toward preparation of plans adequate, anticipated at the end of August 2022. • Utilities: Level B SUE field work was completed. • Other: TxDOT has requested letters of support for FM 1515 from City of Denton and Denton County. City of Denton Transportation Update:August 2022 22 16 CSJ: 1059-01-047; 1059-02-002 Schematic Approval: March 20,2020 Limits: From I-35E to FM 156 Environmental Clearance: August 26,2021 Length: 3.613 miles Description: Feasibility study to widen to 4/6-lanc ROW Acquisition Completed: I March 2023 divided urban road $48,127,517 Est.Construction Cost: -047: $26,894,665 Utility Relocations Complete: March 2024 -002: $21,232,852 Funding: * 100%Plans: I October 2023 Firm&Key Contact: Halff Associates,Aimee Jones Ready to Let Date: I March 2024 TxDOT PM: Kwan Lam Let Date: 1 . ( s• -fig x mAL Current Activity• • Utilities: SUE work has been completed. • ROW: There are 41 parcels to acquire. • PS&E: Kick-off meeting held on June 30, 2022. • Halff Associates began coordination with KCS Railroad with on-site meeting. • Halff began data collection, developed design criteria,began drafting boring plan layout for geotechnical investigations, and began preparing right-of-entry letters for survey of drainage crossings. • Halff coordinated with TxDOT to review ROW requirements at Love's Travel Stop parcel to allow adequate buffer for underground storage tanks. • Other: TxDOT has requested letter of support from City of Denton. City of Krum, Denton County, and NCTCOG have submitted letters of support. City of Denton Transportation Update:August 2022 23 17 Elm 1 Locust Woodland St 380 _ Taxas Woman's (td Emery St rn a University-LYnton �Ao c` m Cordell St 0 ¢ ` $ n Crescent St N Lattimore St Linden Dr w o rn o u m 3 E n Panhandle St m Z McKenna Civic Park Egan St S a o Center Paisley St of n Scripture St in p 2 Park ro Z black : . .. a Park Denton �W Oak St Z W Hickory St W Mulberry St m University — to of North W Prairie St a Texas A A,O r W Highland St to " Fr._.9 J /o r he Z Maple St - loof Park 9 3r / -emeter, tT Eagle Or _ Morse St 0 \ Fannin St rn 0 D``NS h Smith St 0. Current Activity• • TxDOT met with City of Denton to discuss plan for proposed rehabilitation and taking project off system. • After field meeting, locations raised by city staff were added to the plans. Quantities and typical sections have been prepared. • TxDOT Area Office, TxDOT Dallas District, and ITS met on May 6, 2022, to discuss. • Area Office awaiting delivery of ESAL from TxDOT Austin in order to prepare full pavement design; anticipate receipt in August 2022. City of Denton Transportation Update:August 2022 24 18 1-35E Resurfacing Current Activity• • TxDOT is repairing and resurfacing I-35E from US 380 to Corinth Parkway. • TxDOT will close two of the three main lanes on northbound and southbound I-35E, from south of Corinth Parkway to US 380, from 9 p.m. June 5 to 6 a.m. June 6. This closure will continue every Sunday night to Friday morning at those same times, through the fall of 2022. On- and off-ramps in the sections being worked will also close nightly. • Anticipate completion in November 2022. City of Denton Transportation Update:August 2022 25 19 Glossary of Acronyms • AADT—Annual Average Daily Traffic • AFA—Advanced Funding Agreement • ARPA—Archeological Resources Protection Act • CE—Categorical Exclusion (environmental clearance process for projects that do not involve significant environmental impacts) • CLOMR—(FEMA's) Conditional Letter of Map Revision • Conformity—Federal requirement in nonattainment areas to conduct air quality analysis on projects,programs, and policies identified in transportation plans, transportation improvement programs, federally funded projects, or projects requiring federal approval • CSJ—(TxDOT's) Control Section Job Number • EA—Environmental Assessment • ED—Eminent Domain • EIS —Environmental Impact Statement • FONSI—Finding of No Significant Impact • IAJR—Interstate Access Justification Request • ICA—Interlocal Cooperative Agreement • Let—Official date of receipt and opening of bids • MAPO—Meeting with Affected Property Owners • MPO—Metropolitan Planning Organization • MTP—Metropolitan Transportation Plan • NCTCOG—North Central Texas Council of Governments • NEPA—National Environmental Policy Act • NOPC—Notice of Proposed Construction • NTTA—North Texas Toll Authority • PS&E—Plans Specifications and Estimate • ROW—Right-of-Way • RTC—Regional Transportation Council • RTL—Ready to Let(date project is clear for construction but lacks funding for actual let) • RTR—Regional Toll Revenue (funds resulting from certain toll/managed lane projects in DFW region) • STBG—Surface Transportation Block Grant • STIP— Statewide Transportation Improvement Program • SUE— Subsurface Utility Engineering • SW3P—Storm Water Pollution Prevention Plan • TCP—Traffic Control Plan • TIA—Time Impact Analysis • TPP—Transportation Planning and Programming • TPWD—Texas Parks & Wildlife Department • TTC—Texas Transportation Commission • TxDOT—Texas Department of Transportation • UIR—Utility Installation Request • UTP—Unified Transportation Program • VE—Value Engineering City of Denton Transportation Update:August 2022 26 20 Date: August 19,2022 Report No. 2022-051 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: The City of Denton's Involvement in Affordable Child Care Activities BACKGROUND: During the August 2 Council Meeting, Council Member Watts requested an Informal Staff Report on any current task force that is addressing the crisis of affordable childcare and what role the City of Denton is involved in said groups. Denton County Child Care Data' from Children At Risk(linked): • From March 2020 to September 2021, Texas lost 21% of childcare providers, and Denton County lost approximately 24.5% of childcare providers. • There are 645 childcare providers in Denton county • 420 Providers Serve Infants and/or Toddlers. • 151 Providers Serve Infants and/or Toddlers on subsidies. • 311 EC Providers received Child Care Relief Funds. • There are 48,441 childcare seats in Denton County, and 2,965 (6.1%) of those seats are considered `Subsidy Seats' (Parents working or in an educational/vocational training program part-time for single-parent households and 50 hours for two-parent households.) • The below table highlights Denton zip codes that are considered Child Care Deserts (Zip codes (US Census ZCTAs) with at least 30 children, ages 0-5, where the demand for childcare is three times greater or more than the supply of childcare.) • From 2020 to 2021, the number of childcare seats per 100 children of working parents decreased from 125.1 to 86.7. The number of subsidized childcare seats per 100 children of working parents 200%below poverty decreased from 42.4 to 35.7. • Denton Zip Codes considered childcare deserts: Zip # of Child Care # of Children of Childcare seats per Code Seats Working Parents 100 working parents 76205 201 677 30 76209 268 1374 20 76208 191 1776 11 DISCUSSION: Included below is a summary of the ways in which the City of Denton currently contributes to or engages in childcare-related activities and discussions. • City of Denton Human Services Funding: The City of Denton's Community Development Grant Program makes federal and local funding available annually for human services programs serving moderate and low-income City of Denton residents. The City of Denton 1 Only county-level data available. 27 Date: August 19,2022 Report No. 2022-051 receives two to three applications annually from affordable childcare facilities. In FY 21/22,the City allocated$150,000 to provide childcare assistance to low-income families. • Texas Workforce Commission Local Childcare Match: Since November 2000, the City of Denton provides matching funds annually to assist the North Central Texas Workforce Development Board(NCTWDB) of the Texas Workforce Commission(TWC)in securing federal funds that are used to provide childcare vouchers for low-income working households. This requires a certification of match that NCTWDB includes in its request for these federal funds. All funds certified by the City benefit children from low to moderate-income families who meet the NCTWDB income eligibility limits and reside within Denton city limits. In FY 21/22, $91,300 of the City of Denton's Human Services grant funding was reported by NCTWDB's toward their annual match requirements. • City of Denton Summer Programs: The City of Denton's Parks and Recreation Department (PARD) submits applications annually for the Community Development Grant Program to provide full scholarships for a summer day camp program to income-eligible kids in need of quality care, mentoring, development of life skills, leadership, respect for others and respect for self. In FY 21/22, PARD received $45,000 to provide fifty-six (56) full-day camp scholarships to income-eligible households. • Denton County Workforce Success Leadership Team (linked): The Denton County Workforce Success Leadership Team (DCWSLT) is a collective impact initiative with backbone support from the United Way of Denton County (UWDC). The vision of the DCWSLT is that every individual in Denton County achieves financial independence, self- sufficiency, and stability. Appointees to the DCWSLT come from local government, local employers/businesses, higher education institutions, chambers of commerce, financial institutions and social/transportation agencies. The Texas Workforce Commission is also represented. Council Member Watts and Economic Development Director Wayne Emerson are appointed to the DCWSLT as representatives of the City of Denton. Community Services staff also attend these meetings regularly as guests. o Family Child Care Network(linkedl: The Family Child Care Network(FCCN) is a working group of the DCWSLT. The FCCN attempts to meet the growing need for affordable childcare in Denton County by providing the tools needed for individuals in the community to start their own in-home childcare centers. This workgroup collaborates closely with the Texas Workforce Commission and engages in regular conversation and analyses regarding the accessibility of affordable childcare in Denton County. This group has identified opportunities for increased advocacy at the state level to increase funding for and reduce barriers for childcare providers to accept subsidy funding. For example, they are working with the Texas Workforce Commission to identify potential recipients of start-up funding to establish new childcare centers in the area. Additionally, the group has researched solutions in neighboring communities, such as Tarrant County, where their Commissioners Court allocated $45M of American Rescue Plan Act (ARPA,) funding (approximately 10% of their total ARPA funding) to support child care businesses and expand infant and toddler child care. 28 Date: August 19,2022 Report No. 2022-051 CONCLUSION: The City of Denton is actively engaged in providing funding and seeking additional solutions for affordable childcare. Future opportunities include continued engagement in the DCWSLT and increased advocacy and collaboration at the county and state levels to address funding needs and barriers to access. STAFF CONTACT: Courtney Douangdara, Community Services REOUESTOR: Council Member Watts PARTICIPATING DEPARTMENTS: Community Services STAFF TIME TO COMPLETE REPORT: 3 hours 29 August 19, 2022 Report No. 2022-052 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Winter Weather After-Action Progress Report—Final Report PURPOSE: In response to the Winter Strom Uri disaster, the City of Denton developed the 2021 Winter Weather After Action Report and Plan to address identified areas of improvement in its inclement weather response process. The Internal Audit Department and City Manager's Office have partnered to provide quarterly reports on the progress made towards this plan. This is the last planned report on this action plan. DISCUSSION: Based on the Winter Weather After Action Report and Plan, there were originally 42 after-action items identified after Winter Storm Uri. Seventeen of these items were reported to be complete as part of a previous Winter Weather After Action Progress report. As of this report, 36 of the 42 items have been verified as complete. The details of all items Winter Weather After Action items are summarized below. Facilities Determine backup generator needs for City buildings,create a priority list,and develop a plan and budget • Staff identified four generators that need to be upgraded immediately at Fire Stations. The Department is recommending that generators be upgraded at 11 additional locations and identified some existing generators that could cover peak load capacity if reconfigured. • Funding for these generators was requested as part of the annual fiscal year 70% 2021-22 Facilities Capital Improvement Plan. • The Department placed an order for the materials to upgrade the identified generators at Fire Stations. Materials are delayed due to supply chain constraints but are expected to arrive prior to the calendar year-end. • Additional generator needs will be covered by a combination of DME and rental generators as needed. Develop a plan and a budget to winterize fire suppression systems for all city buildings. • Staff have identified the sections of the City's fire suppression systems that are most vulnerable to winter weather and are developing a written Complete standard operating procedure. • All non-functioning vestibule heaters have been repaired. Update electronic building access to improve building security and access during power outages. 85% • In the Spring of 2021, staff engaged a security consultant to assess the City's key and access control system. 30 August 19, 2022 Report No. 2022-052 • Funding for facility security improvements was included in the fiscal year 2021-22 Facilities Capital Improvement plan budget. • The City issued a solicitation for the purchase of a new building security access control system in October 2021. • The City's current access control system is systematically being converted to the new system. Several key buildings to the City's operation have been completed successfully, with all replacements estimated to be complete by December 2022. Review list of critical infrastructure and hospitals for rolling power outages. • Denton Municipal Electric has met with all major critical customers and all critical infrastructure facilities. Meetings with smaller or less critical facilities and customers are in the process of being scheduled. • Since Winter Storm Uri, about 25 additional facilities have been added to Complete the list and the emergency load shed plan has been updated to account for these new facilities. • In addition, the Utility is working to consolidate critical loads onto the same feeders. Develop a plan and procedures to properly winterize City vehicles,including a plan to prevent fuel gelling. • Fleet Services has developed standard operating procedures covering procedures for winterizing fuel in advance of significant winter events as Complete well as more general procedures for winterizing city vehicles and equipment in advance of significant weather events. Create a plan to utilize fleet vehicles for plowing, road maintenance,etc. • Fleet has created a plan to provide the Streets division with a list of currently available winter equipment. • The Streets Division will then focus on major City thoroughfares based on a developed map and staff these routes with three rotating eight-hour shifts Complete when needed. • Staff will also respond to immediate needs from emergency dispatch and deploy drivers around the City based on needs. Determine best practices for winterizing Fire emergency vehicles. • The Fire Department created and updated a standard operating procedure to Complete provide a guideline for Winter Weather Apparatus Operations. Procure plow attachments,sand spreaders, and other road maintenance needs for major arterials. • Fleet staff prepped spreaders and sand was ready for deployment if winter precipitation occurred as of January 2022. Complete • In addition, a fuel trailer was budgeted as part of the Fiscal Year 2021-22 budget and is in the process of being procured. Develop SOPS and train staff for sanding/plowing activities for major arterials in the Complete City. 31 August 19, 2022 Report No. 2022-052 • A snow and ice roadway sanding standard operating procedure has been developed and implemented by the Streets Division. Determine proper fuel stock and delivery methods for emergency generators. • Fleet Division staff determined that the City's fuel should not have a biodiesel content greater than five percent. • Fleet will dose all City vehicle fuel tanks with additive for cold weather operation in December. The location and fuel quantity for all units has not Complete yet been determined. • Additional fuel transport trailer was purchased and received in January 2022. Improve communication with departments as the weather is impending regarding shared resources/vehicles. • The Fleet Division prepared a standard memorandum that is communicated Complete to Departments prior to each freezing or inclement weather event. Emergency Review Departmental Emergency Action Plans. • The Fire Department filled the Emergency Management Program Position in January 2022. This position will partner with the Safety team to review 75% and finalize departmental emergency action plans for fall 2022. Establish business continuity/contingency plans. • The Emergency Management Program Manager began the process of establishing business continuity and contingency plans for City 50% Departments with plans being finalized in fall 2022. Develop a plan for departmental Wi-Fi hotspots for essential staff to maintain internet connectivity. • Cost analysis is ongoing and will be complete in Fall 2022 after which a 75% funding determination will be made. Update Human Resource's Inclement Weather Policy for City Employees. • The City of Denton's Inclement Weather policy was updated as of June 2021 to include more clear guidance regarding inclement weather and Complete remote work. • The updated policy can be seen here. Improve citywide emergency communication by setting up a live status board accessible by EOC leadership. • The City has switched its mass resident notification system and is reviewing coordinating with this new vendor to implement interdepartmental paging procedures. Complete • In addition, during Winter Storm Landon in 2022, the Microsoft Teams application proved to effectively keep a live update and status report to EOC leadership. Amend EOC procedures to include holding daily calls with leadership to discuss Complete major issues within the City 32 August 19, 2022 Report No. 2022-052 • The Direction and Control annex of the City's Emergency Management Plan has been updated to include wording that if EOC staff is working remotely then they will still have at least two designated meeting times with all active EOC members daily. Review Police and Fire staffing levels for emergency events and increased calls. • The Fire Department has established a minimum staffing level policy to provide guidelines for unit staffing levels based on daily operational needs and unique local or regional circumstances. Complete • The Police Department has begun up-staffing its night shifts during winter weather events. Secure a minimum of two traction control devices for all [Fire Department] vehicles. • According to the Fire Department, all engines, aerials, and the Rescue have one set of new tire cables at their station. In addition, cables are available for medic and staff vehicles. The Department has also received new tires to Complete be "studded" in-house. • Fuel treatments for each fire station generator and the diesel apparatus have been ordered, received, and delivered. Develop staffing plan/training to stand up short-term and long-term community response needs. • Staff developed a plan and procedure to winterize park infrastructure, irrigation systems and mobile equipment. The start of winterization on infrastructure and irrigation systems is November 15 and de-winterization begins on March 15. Complete • Created a winter weather emergency SOP for staff training on winter weather locations and operations and developed winter weather shift and equipment schedule prior to sanding/plowing activities. • Coordinated with Streets Department for large sanding/plowing needs and with FEMA to acquire cots,bedding, and water for warming stations Connect with local partners to form a wholistic view of Emergency Management. • The City has recently hired a new Emergency Management Program Manager who is currently working with community partners and Complete stakeholders regarding emergency management. Develop specific stages of winter weather with trigger points to keep departments aware of pending operations changes. • With the implementation of a new public warning platform, EOC leadership can opt-in to receive notifications on a wide variety of winter watches and warnings. Complete • In addition, Emergency Management will utilize these standards as minimum criteria to notify other departments of potential and known winter weather approaching Denton. • Specific advisories, watches, and warnings related to sleet, snow,blizzard, freezing fog, freezing rain, ice, winter storm, and winter weather available 33 August 19, 2022 Report No. 2022-052 from this new system will be integrated into specific trigger points for individual departments that may not be getting automatic notifications. Public Communications Update communications protocols for outages and boil water notices. • According to the Public Affairs Department, the communication protocols for outages and boil water notices have been updated. • Based on a review of the Public Affairs Department's Water Outage Complete Communication Protocol, the protocol includes information about how to disseminate information about boil water notices, including roles and responsibilities and timeliness. Incorporate into protocols: additional communication channels,town hall/live updates,rumor response actions, and Spanish-language procedures. • According to the Public Affairs Department, communication protocols have been updated to include these improvements. • Based on a review of the Public Affairs Department's Power Outage Crisis Communication Protocol, the protocol includes information about communication methods including preparing for a townhall in the first 24 Complete hours of an outage and rumor response methods in the first one to four hours. • Both the Power Outage Crisis Communication Protocol and Water Outage Communication Protocol require all critical messaging to be distributed in both English and Spanish on social media, email, and print. Create crisis preparation webpages and convert these to response pages. • Public Affairs has created new Emergency& Disaster Preparedness Complete webpages on the City's website that can be seen here. Consider reverse notification tools in the 311/CRM procurement. • Finalists in the 311/CRM solicitation were asked to show if their system Complete had the ability to general user broadcasts to registered users. Denton p. Denton Increase Natural Gas Fuel Reliability/Winterization of the Denton Energy Center. • Denton Municipal Energy has hired a consultant to complete a feasibility study of natural gas fuel reliability options. • This report has been completed and presented to the Public Utilities Board. • DME has made operational and limited physical infrastructure changes at Complete the DEC to ensure, should natural gas supply be interrupted, damage to equipment from extreme cold weather will be minimized or eliminated. • In addition, DME expects long-term fuel reliability improvements to be in place for the 2023/2024 winter. Swap intermittent renewables for fixed shape and price. • DME has executed transactions for firm shaped renewable energy. Complete Evaluate cost of outage insurance for winter and summer; revise hedge targets for Complete winter and summer. 34 August 19, 2022 Report No. 2022-052 • Solicitation was issued for power plant forced outage insurance on November 5, 2021. An ordinance approving spending authority for forced outage insurance of the Denton Energy Center was approved on December 14, 2021. In addition, insurance for the summer has been procured. • Based on the Energy Management Office's review, the City's current hedge targets appear to be appropriate based on long-range weather tools (i.e.,upcoming winter looks average or mild). In addition, current hedging prices are very high, and the City is currently in a long position for the upcoming winter months. Develop a plan to communicate and work with major industrial and commercial users to reduce power load. • DME has identified and communicated with industrial and commercial customers with critical loads to determine if they are willing to volunteer to Complete shed load in emergency situations. Those that were interested in volunteering, are currently working with DME on implementation. Department Complete backup Customer Service operation center. • The Customer Service Division has worked with Facilities Services to set up multiple workstations at City Hall East for employees who are unable to Complete work remotely. Most Customer Service representatives work from home in order to provide better continuity during typical storm events. Develop a plan and procure temporary street signage in case of traffic signal failure. • The Traffic Operations Division has purchased and received 13 temporary stop signs and stands, which is enough to cover three intersections in the Complete event of an outage. If there is a system failure, Traffic intends to focus on major thorough fares. Test and replace battery backup systems for all traffic signals • As of November 2021, the Traffic Operations Division has tested all signals with battery backup units and replaced ten units along with 40 Complete batteries. Purchase generators for long-term signal power outages. • The Traffic Operations Division has purchased two generators to power signal during an outage. According to staff, this is enough to run three Complete intersections through a long-term power failure. Review policies related to emergency expenses to make recommendations for future emergencies. • The Procurement Department has developed and Local Emergency and Inclement weather Lodging Policy, which defines the allowable circumstances and procedures to be used if a City employee must procure Complete lodging within City limits. Implementation of this new policy is awaiting adoption by the City Council. • This new policy was approved by the City Council on December 7, 2021 and communicated to employees on December 21, 2021. 35 August 19, 2022 Report No. 2022-052 Establish remote processes for most functions within Finance. • Two software implementations are underway with expected completion in 50% early 2023. Establish minimum and maximum levels for emergency supplies available to departments in the Warehouse. • The Procurement Department has developed a minimum supply inventory for emergency shelter supplies in collaboration with Community Development and Parks and Recreation, including cots, water, meals, Complete bedding, and hand and toe warmers. A contract for these items has been executed and additional products can be delivered within two business days. Establish a list of readily available supplies and contracts to be utilized during future emergencies. • The Procurement Department has compiled a list of almost 90 existing contracts that can be used for services and commodities needed during Complete emergencies including heavy equipment rentals, electrical, HVAC, generator, and irrigation services, temporary labor, large retail stores, and more. Review existing policies related to food and lodging to make recommendations for future emergencies. • A policy regarding local emergency and inclement weather lodging was Complete adopted by the City Council in October 2021. Geocode water/wastewater infrastructure,update GIS database. • All water meters are fully integrated with the GIS system. Complete Set new winter inventory levels for water/wastewater treatment plants. • Water Utilities has set a policy to keep at least a 15-day supply of needed Complete inventory prior to any inclement weather event. Determine and secure proper levels of sand storage for weather events. • The Streets Division has determined that 1,000 tons of sand should be sufficient to allow them to treat major thoroughfares as well as any needed Complete additional roadways and intersections. STAFF CONTACT: Madison Rorschach City Auditor Madison.rorschach(ab,cityofdenton.com (940) 349—7228 REOUESTOR: Staff Initiated 36 August 19, 2022 Report No. 2022-052 PARTICIPATING DEPARTMENTS: Internal Audit, City Manager's Office, Denton Municipal Electric, Airport& Facilities Management, Parks & Recreation, Procurement& Compliance, Technology Services, Fire, Police, Public Works, Human Resources, Public Affairs, Finance, and Water Utilities. STAFF TIME TO COMPLETE REPORT: Six hours to summarize and verify the information. 37 Date: August 19,2022 Report No. 2022-053 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Fitch Ratings annual rating review of the Utility System revenue bonds. BACKGROUND: The purpose of this report is to provide City Council notice of the annual bond credit rating from Fitch Ratings (Fitch) for the City's Utility System revenue bonds. During July and August, staff and the City's financial advisor, Hilltop Securities Inc., participated in several question-and-answer correspondences with analysts from Fitch providing data regarding the City's financials and Utility System including updated budget and capital improvement project forecasts. As a result, Fitch affirmed the rating of`A' and revised the outlook to "Stable". DISCUSSION: Fitch has affirmed our'A'rating to the Utility System revenue bonds. This affirmation reflects increasing leverage as a result of debt financing anticipated to fund approximately $688 million in capital improvement projects in 2023-2027, 16% higher than the previous five-year plan for 2022-2026. The "Stable" outlook reflects the utilities' financial profile to remain supportive of the rating, even incorporating the additional planned debt issuance and large increases in retail sales associated with Core Scientific this year. The `A' rating continues to classify the Utility System debt as "Investment Grade". The revision to the outlook from "Negative" to "Stable" reflects a low likelihood that the structural risks of the ERCOT market and outstanding costs stemming from the 2021 Winter Event are likely to pressure the rating. Operating risk in the ERCOT market remains elevated, but market reforms and Denton's risk mitigation actions should reduce the magnitude of financial risk related to future market disruptions. For your review, staff has attached the Fitch rating report and a ratings definition chart. ATTACHMENTS: Fitch 2022 Utility System Revenue Bonds Rating Action Commentary Fitch Rating Definitions STAFF CONTACT: Randee Klingele, Treasury Manager (940)-349-8206 Randee.Klingelegcityofdenton.com 38 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable FitchRatings RATING ACTION COMMENTARY Fitch Affirms Denton, TX's Utility System Rev Bonds at 'A'; Outlook Revised to Stable Fri 12 Aug,2022-4:57 PM ET Fitch Ratings-Austin-12 Aug 2022:Fitch Ratings has affirmed the'A rating on the following bonds issued by the City of Denton,TX on behalf of its combined utility system: --$333.0 million utility system revenue bonds,series 2017 and utility system revenue refunding bonds,taxable series 2021. In addition,Fitch assesses the standalone credit profile(SCP)of the City of Denton utility system at'a'.The SCP represents the credit profile of the utility on a stand-alone basis,irrespective of its relationship with the related credit quality of the city of Denton (AA+/Stable). The Rating Outlook is revised to Stable from Negative. ANALYTICAL CONCLUSION The revision of the Outlook to Stable on the Denton combined utility system reflects a low likelihood that the structural risks of the Electric Reliability Council of Texas(ERCOT)market and outstanding costs stemming from the 2021 winter storm are likely to pressure the rating.Operating risk in the ERCOT market remains elevated,but market reforms and Denton's risk mitigation actions should reduce the magnitude of financial risk related to future market disruptions. The'A rating reflects increasing leverage at the utility as a result of debt financing anticipated to fund planned capex.Denton's anticipated five-year 2023-2027 capital improvement plan(CIP)is approximately$688.3 million,approximately 16%higher than the 2022-2026 CIP.Approximately 76%of the CIP is expected to be debt financed.Elevated capital spending comes on top of additional debt issued in 2021 to finance approximately$141 million in winter storm costs.The Stable Outlook reflects that the utility's financial profile is expected to remain supportive of the rating,even incorporating the additional planned debt issuance and large increase in retail sales associated with a new large customer in the city in 2022,Core Scientific. Core Scientific is constructing a cryptocurrency mining operation in the city that is expected to double the city's existing retail electrical load by 2023 and will result in Core Scientific accounting for just over 35%of electric utility revenues.Once fully built out in 2023,Core Scientific's load is expected to be approximately 300 MW,compared with Denton's peak demand of 360 MW without the new customer. Denton and Core Scientific have entered into a purchase power agreement(PPA)that enables Denton to recover full costs or purchasing power for Core Scientific on a timely basis and limits financial risk to other retail customers from the new load.Core Scientific has a net carbon-neutral goal that aligns with the Denton's Renewable Resource Plan(DRRP),adopted in 2018,and established a goal to provide 100%of retail energy supplies from renewable energy.Purchased power to serve the facilitywill be emissions-free power supplemented by renewable energy credits(RECs). CREDIT PROFILE The city of Denton,TX(AA+/Stable),is a high growth suburb located approximately 35 miles north of the cities of Dallas and Fort Worth. With a population of about 148,000,Denton is located at the northern end of the Dallas-Fort Worth(DFW)metro area.The city provides 39 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 1/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable retail electric,water,and wastewater services through its municipally owned utilities.The electric system is the largest of the city's combined utilities and accounts for the majority of the revenues. Fitch considers the combined utility to be a related entity of the City of Denton,given the organization of those operations as enterprise funds of the city and the city's oversight,including budget and rate setting.The rating on the utility revenue bonds is not constrained by the credit quality of the city.However,as a result of being a related entity,the rating could become constrained in the event of a very material decline in the general credit quality of the city. February 2021 Winter Storm Event Denton's net storm costs totaled approximately$141 million,allocable to the electric utility,which have been financed as long-term debt over 30 years.The costs include net energy service costs from ERCOT and natural gas suppliers incurred during the week of Feb.14-19, 2021.The exponential prices spikes were prompted by unprecedented and prolonged below freezing temperatures across the state and the resulting ERCOT market dislocation,when over 30,000 MW of various fuel-type generation failed to deliver in the extreme conditions. Denton experienced outages at its own generation resources,curtailed gas delivery to the Denton Energy Center and a wind energy contract that failed to deliver,which collectively exposed the utility to market prices that reached and remained at the$9,000 per megawatt hour(MWh)ERCOT market price cap for multiple days during the event.Denton's net storm costs are net of receipts from ERCOT for generation delivered in the hours its gas and wind generation resources were available. Denton has taken steps to provide more resiliency should a similar event occur in the future,including winterization of its natural gas plant,the Denton Energy Center(DEC),increased customer communications regarding storm events,internal operational improvements and coordination,and revised load shed plan. KEY RATING DRIVERS Revenue Defensibility:'aa' Rapidly Growing Retail Municipal Utility with Rate Flexibility Revenue defensibility is very strong and supported by combined retail electric,water and wastewater services to a growing service area in and around the city.The service area is characterized by very strong customer growth and a responsive rate structure with an adjustable component to recover actual power supply costs. Customer concentration increased in 2022 when Core Scientific began operations in the service area.Although Core Scientific will represent a sizable(over 35%)percentage of utility revenues,the customer amounts to a substantially smaller portion of utility net margin.Increased customer concentration introduced by the Core Scientific facility represents an Asymmetric Credit Rating Consideration but does not diminish the very strong revenue defensibility assessment since financial risk to the city is mitigated by the terms of the PPA. Operating Risk:'a' Low Cost Burden;Weaker Operating Cost Flexibility Denton's operating cost burden remains low,at 11.5 cents per kWh in fiscal 2020,and reflects costs associated with Denton's DRRP and the city's achievement of its 100%renewable target in 2021.Fitch considers operating flexibility weaker based on ERCOT's structural market weaknesses exposed by the February 2021 winter weather event. Future projected Cl P totals continue to increase.Each of the last three Cl P increased between 17%and 38%over the prior plan, reflecting new projects in all three utilities need to serve growth in the service area,reinvestment in utility infrastructure,and increased costs for planned projects.A substantial 76%of the five-year CI P is expected to be debt financed.Capital needs are manageable but will result in increased leverage. Financial Profile:'a' 40 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 2/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable Leverage to Increase from Planned Debt and Capex Denton's leverage profile weakened in 2021 after storm related costs were financed over 30 years and capital spending required additional debt issuance.Leverage(measured by Fitch as net adjusted debt to adjusted funds available for debt service)ended FY2021 at 8.3x,compared to 6.1x at the end of FY2020.Leverage is expected to trend upwards to between 9x to 10x over the next five years with the CIP and planned debt issuance. The utility's leverage profile reflects the combined service lines,including the water and wastewater operations,which are able to support higher leverage than electric utilities.If the full planned CIP and debt issuance occur,leverage could increase above 10x in certain stress years.The combined utility could sustain this level of leverage on a short-term basis at the current rating. Asymmetric Additional Risk Considerations No asymmetric additional risk considerations affected the rating outcome. RATING SENSITIVITIES Factors that could,individually or collectively,lead to positive rating action/upgrade: --Lower than expected capital spending,or increased pay-go funding of the capital program could lower leverage from current anticipated levels to approximately 9.Ox or below in Fitch's base and stress case. Factors that could,individually or collectively,lead to negative rating action/downgrade: --Regulatory changes that impose material new capex or operating costs for utilities; --Although unexpected,increased operating risk associated with providing power to the city's new large customer,Core Scientific. --Weaker liquidity profile or leverage consistently above 10.Ox in Fitch's base or stress case. BEST/WORST CASE RATING SCENARIO International scale credit ratings of Sovereigns,Public Finance and Infrastructure issuers have a best-case rating upgrade scenario (defined as the 99th percentile of rating transitions,measured in a positive direction)of three notches over a three-year rating horizon; and a worst-case rating downgrade scenario(defined as the 99th percentile of rating transitions,measured in a negative direction)of three notches over three years.The complete span of best-and worst-case scenario credit ratings for all rating categories ranges from AAA to'D'.Best-and worst-case scenario credit ratings are based on historical performance.For more information about the methodology used to determine sector-specific best-and worst-case scenario credit ratings,visit https://www.fitchratings.com/site/re/10111579. SECURITY The bonds are payable from the net revenues of the combined utility system,including the water,wastewater,and electric light and power systems. REVENUE DEFENSIBILITY Denton derives its revenues from the sale of electric(76%in fiscal 2020),water(17%)and wastewater(7%)services to retail customers. Revenue percentages were skewed temporarily in 2021 due to revenues associated with the winter storm.Denton's electric system serves an approximately 55 square mile,single certified area within the city of Denton's city limits and an additional 53 square mile area that is served by multiple suppliers outside of the city's boundaries.The electric system served approximately 57,900 customers in fiscal 2021. The city faces limited competition for new customers that move into limited dual and triple certified areas around the perimeter of the city of Denton.Roughly 6%of Denton's electric customers reside in the multi-certificated area. Service Area Characteristics Denton's electric system serves an approximately 55 square mile,single-certified area within city limits and an additional 53 square mile area that is multiply certified outside of the city's boundaries.The electric system served approximately 57,900 customers in fiscal 2021. 41 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 3/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable Demand for services is supported by strong customer growth,averaging 2.5%over the past five years.Average electric sales over the same period has been flat,reflecting national trends of energy efficiency and declining per capital electric usage.Service area characteristics in the city of Denton include median household income(MH 1)that approximates the national average and unemployment that has been well below the national average in recent years(87%in 2021). Rate Flexibility Rate flexibility is very strong.Utility rates are determined independently by City Council and are not subject to third-party regulation. Electric distribution rates approximate that of the state and are highly affordable.According to the most recent data available from the US Energy Information Administration in 2020,Denton's average retail electric rate is 142%of the state average but average residential revenue is more competitive at 112%of the state residential average.Total average annual energy costs as measured as a percentage of MHI was 2.5%in 2020,indicating high affordability. Electric rates include fixed and volumetric charges and adjustable components to recover or return costs that exceed or outperform budgeted levels.The energy cost adjustment factor(ECA)is adjusted on a quarterly basis to stay within a$5 million over/under range on fuel and purchased power costs.Rates also include a transmission cost recovery(TCR)factor,adjusted annually,that recovers the utility's net transmission costs from its electric customers. The city receives approximately 25%of its electric revenues from its owned transmission assets.Transmission revenues are collected from utilities across the ERCOT regional market,as opposed to Denton's retail electric customers,to socialize transmission costs across the state.Denton collects a regulated transmission tariff on its owned transmission assets.Transmission rates are regulated by the Public Utility Commission of Texas(PUCT).The PUCT required Denton to complete a full transmission cost of service filing by November 2021 to consider the city's transmission tariff.The rate case is still proceeding at the PUCT. Asymmetric Credit Factor Consideration-Customer Concentration Core Scientific's load is expected to reach full capacity by January 2023.As noted above,Core Scientific will account for over 35%of electric system revenues.Protections against financial risk included in the seven-year PPA include Core Scientific and the project developer responsible for all interconnection costs,Denton responsible for protective interconnection equipment construction costs, Denton will purchase all energy and related services from the ERCOT market with a pass-through of all actual costs,daily settlement terms with Core Scientific to be consistent with those of ERCOT settlements,and full securitization of potential payables with a short cure period for payment default.ERCOT requires that large data center loads,such as this one,register as Controllable Load Resources, which allows ERCOT to curtail the load under emergency grid conditions,such as occurred during the winter storm. Other than Core Scientific,the utility customer base is well diversified.Top-10 electric customers provided about 19%of electric revenues in fiscal 2020,the largest of which,University of North Texas,accounted for approximately 4%of electric revenues. OPERATING RISK Denton's operating cost burden(calculated by Fitch as total electric operating costs in relation to energy sales)has been low and relatively stable around 11 cents per kWh between 2017 and 2020,with the exception of fiscal 2019 when expenditures included a large one-time noncash decommissioning expense for the Gibbons Creek coal plant.The calculation reached an unusual 20 cents in fiscal 2021 due to one-time volume and price disruptions related to the winter storm but is expected to decline to more typical levels in 2022. Fitch's operating cost calculation includes the electric fund transfer to the city's general fund.Each of the three utilities make transfers to the general fund made up of three components:an indirect cost allocation,a 6.0%return on investment(ROI;increased from 3.5%in 2020)and a payment in lieu of franchise fees equal to 5%of revenues.While the indirect cost allocation portion of the transfer is considered an operating expense,the other components are subordinate to debt service per the revenue bond ordinance.All three components are included in Fitch's operating cost burden calculation and included as operating expenditures in Denton's audited financial statements. Operating Cost Flexibility Fitch views Denton's operating cost flexibility as weak as a result of ongoing risks associated with ERCOT market operating weaknesses and potentially volatile energy and natural gas prices,as occurred during the winter storm event.Denton has not opted into ERCOT's deregulated market by offering its retail electric customers the choice of generation providers but is required to transact all electric sales and purchases through ERCOT,exposing the utility to counterparty risk of all ERCOT market participants. 42 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 4/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable While the operating risk in ERCOT remains elevated,the PUCT and ERCOT market administrators have taken steps to limit future operational and financial risk to utilities.Additional winterization requirements and reduced market price caps(from$9,000/kWh to $5,000/kwh)are expected to have the most meaningful impact on overall market financial risk.Additionally,ERCOT administrators expect to maintain higher reserve margins the coming years as additional generation units come on line,which should provide additional resource adequacy.ERCOT's summer 2022 planning reserve margin increased to 23%from less than 10%during the 2019 summer. Environmental Considerations and Clean Energy Transition Denton embarked on a renewable energy plan in 2015,adopted as the DRRP in 2018,with a goal to secure 100%of its energy demand through renewable purchase power agreements(PPA)by 2020.The DRRP incorporated the closure of Gibbons Creek,a coal-fired power plant owned by the Texas Municipal Power Agency(TMPA)and replaced the loss of this capacity with Denton's construction of the 225 MW Denton Energy Center(DEC),a combined cycle natural gas plant located in the city that entered commercial operation in 2018. The DEC is designed to act as a physical insurance policy and back-up generation capacity while 100%of the city's energy supply is provided by multiple wind and solar PPAs.Denton reached its target of 100%renewable energy in calendar year 2021 and is expected to do the same in 2022.Approximately 70%of power supply was provided by wind energy with the other 30%provided by solar energy. Denton Energy Center The DEC is a 225 MW combined cycle natural gas-fired generation plant located in the city of Denton.The DEC is designed to firm the intermittent renewable resources provided by multiple wind and solar PPAs and to act as a physical price hedge against potential high market prices within ERCOT.The DEC provided 24%of energy supply in fiscal 2020.As additional PPAs were entered into,Denton was able to reduce DEC production to opportunistic sales into the ERCOT market,when economic.The facility provides a strong physical hedge to delivery risk related to the energy-only PPAs,and market risk related to volatile energy price movement in ERCOT. Gas deliveries to the DEC were curtailed during Winter Storm Uri,which in turn,resulted in a freezing of certain plant components.The city is exploring longer-term options to improve gas supply reliability at the DEC,including the installation of a second delivery pipeline to the plant,installation of a natural gas compressor to support pressure on the existing delivery pipeline,or the installation of on-site liquified natural gas storage. Capital Planning and Management Fitch considers lifecycle investment needs as moderate,although Denton's increased its Cl P reflects larger planned investments in system aging infrastructure,specifically the wastewater system.Denton's five-year CIP(2023-2027)is projected at$688 million,up from the$595 million 2022-2026 CIP. Water System The water system provides retail water service to a growing customer base within the city and sells raw and treated water wholesale to the Upper Trinity Regional Water District(UTRWD)for resale to two of its customer cities.Wholesale sales comprise less than 2%of total gallons sold.Raw water supplies and treatment capacity appear sufficient to meet expected water demands.The water system experienced operational impacts from Winter Storm URI but did not experience material over budget costs like the electric utility. The water system's top 10 customers,including wholesale customers reflect relatively stable entities,including the University of North Texas,the local school district,and local health centers and hospitals.Top 10 customers comprise approximately 10%of water revenues. Wastewater System The wastewater system provides retail wastewater collection and treatment service to a growing customer base within the city and to four wholesale customers.Treatment capacity is sufficient.The top ten customers contribute less than 10%to the wastewater system's revenue. FINANCIAL PROFILE Denton's operating performance has exhibited variability,but remained generally strong.The combined utility system's leverage ratio has ranged between 6x and 10x over the last five years,reflecting variability in operating income and FADS,as well as higher levels of outstanding debt beginning in fiscal 2017 to finance the DEC construction. 43 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 5/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable Denton's leverage ratio declined to 6.1x in fiscal 2020 with stronger cash flow resulting from lower expenditures and relatively strong sales,notwithstanding the closures of a few of its largest electric customers during the initial months of the coronavirus pandemic. Leverage weakened in 2021 to 8.3x with$141 million debt issuance to finance storm-related costs and$77 million in new debt to fund a portion of the combined utility CIP. Robust Liquidity Buffers Winter Storm Liquidity Crisis Liquidity is considered neutral to the rating but Denton's strong reserve levels and available liquidity through its ECP program were instrumental in responding to the winter storm event and the acute liquidity crisis that developed within days.Combined utility cash on hand totaled 383 days at the end of fiscal 2020,and cash reserves at the electric fund accounted for approximately$83 million of the $173.6 million in unrestricted cash at the end of fiscal 2020.As a result of the long-term debt financing of storm-costs,the utility cash combined cash reserves remained steady,with$171.9 million at the end of fiscal 2021,with electric fund cash accounting for$87 million. The winter storm event prompted Denton to increase its minimum targeted reserves levels in September 2021.The electric fund target for working capital and operating reserves increased to at least 175 days of budgeted expenses,up from 60 days.The water and wastewater funds each have respective minimum reserve targets of 120 days and 100 days,given the large capital programs at those utilities to meet growth requirements. Fitch Analytical Stress Test(FAST)-Base Case and Stress Case Fitch's analysis and Fitch Analytical Stress Test(FAST)are informed by Denton's combined utility financial projections.Denton's sales forecast reflects generally robust growth for all three utilities over the next five years and no base rate increases are assumed for any of the three utilities.The forecast also factors a reduction in transmission revenues given the ongoing transmission rate case.Base case capital requirements and debt issuances are informed by the utility's five-year CIP that has increased 16%since last year. The base case also includes the substantial increase in retail sales(over 100%)assumed in 2023 related to the new load of Core Scientific. The model assumes the accompanying higher purchased power costs and other operating expenditures related to the additional load, although no additional debt will accompany the new customer.While revenues and expenditures with both increase,the overall impact to operating margins is expected by Fitch to be positive,but relatively modest,in comparison to the change in overall sales at the electric utility. Fitch's base case scenario indicates that Denton's leverage ratio is expected to increase to between 9x and 10x over the next five years, driven primarily by the increased debt funding to support higher capex,no planned rate increases other than adjustments to the ECAto reflect actual power costs,and expectations for lower transmission revenues.To the extent that actual capex and debt issuance occurs below projected levels,as it has in recent years,leverage should remain closer to 9x.Coverage and liquidity levels remain consistent with historical levels. Fitch's stress case imposes a modest decline in energy demand to the existing base case expectations in the first two years,followed by a three-year recovery.Water,wastewater and transmission revenues are not stressed.The stress case indicates that leverage could be marginally higher in certain years,but should approximate 10x.Other key financial metrics,including DCOH and coverage levels,remain sufficient and supportive of the rating. Debt Profile Denton's debt profile is neutral to the rating.The majority of the city's utility debt is in the form of general obligation(GO)bonds and certificates of obligation(CO)that are issued and secured by a dual pledge of utility system revenues and general government tax receipts,but consistently paid from utility system revenues.The combined utility has approximately$548 million in GO and CO debt. Fitch's coverage and debt calculations include the GO and CO bonds and the respective debt service paid by the utility systems. Utility system revenue bonds include the series 2017 and series 2021 bonds at approximately$333 million.Similar to the revenue mix, the electric system is responsible for the majority(over 80%)of the total combined debt obligations of the electric,water and wastewater debt.All of the outstanding long-term debt is fixed rate with a final maturity in 2050.The ECP program(not rated by Fitch)is the only variable rate debt in the portfolio. In addition to the sources of information identified in Fitch's applicable criteria specified below,this action was informed by information from Lumesis. 44 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 6/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable REFERENCES FOR SUBSTANTIALLY MATERIAL SOURCE CITED AS KEY DRIVER OF RATING The principal sources of information used in the analysis are described in the Applicable Criteria. ESG CONSIDERATIONS Denton(TX)[Electric]has an ESG Relevance Score of'4'for Exposure to Environmental Impacts due to the effects of the 2021 winter storm and structural aspects of the ERCOT organized market,which has a negative impact on the credit profile,and is relevant to the ratings in conjunction with other factors. Unless otherwise disclosed in this section,the highest level of ESG credit relevance is a score of'3'.This means ESG issues are credit- neutral or have only a minimal credit impact on the entity,either due to their nature or the way in which they are being managed by the entity.For more information on Fitch's ESG Relevance Scores,visit www.fitchratings.com/esg RATING ACTIONS ENTITY/DEBT: RATING: PRIOR C Denton(TX)[Electric] Denton(TX)/Utility System A Rating Outlook LT A Rating Outlook Stable Affirmed Revenues/1 LT Negative VIEW ADDITIONAL RATING DETAILS FITCH RATINGS ANALYSTS Kathy Masterson Senior Director Primary Rating Analyst +1 512 215 3730 kathryn.masterson@fitchratings.com Fitch Ratings,Inc. 2600 Via Fortuna,Suite 330 Austin,TX 78746 Rebecca Meyer,CFA,CPA,CISA Director Secondary Rating Analyst +1 512 215 3733 rebecca.meyer@fitchratings.com Dennis Pidherny Managing Director Committee Chairperson +1 212 908 0738 dennis.pidherny@fitchratings.com MEDIA CONTACTS Sandro Scenga New York +1 212 908 0278 sand ro.scenga@thefitchgroup.com Additional information is available on www.fitchratings.com PARTICIPATION STATUS 45 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 7/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable The rated entity(and/or its agents)or,in the case of structured finance,one or more of the transaction parties participated in the rating process except that the following issuer(s),if any,did not participate in the rating process,or provide additional information,beyond the issuer's available public disclosure. 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Utilities and Power US Public Finance North America United States 47 https://www.fitchratings.com/research/us-public-finance/fitch-affirms-denton-tx-utility-system-rev-bonds-at-a-outlook-revised-to-stable-12-08-2022 9/10 8/12/22,4:01 PM Fitch Affirms Denton,TX's Utility System Rev Bonds at'A';Outlook Revised to Stable 48 https://www.fitch rati ngs.com/research/us-public-finance/fitch-affi rms-dento n-tx-uti I ity-system-rev-bonds-at-a-outl ook-revised-to-stab le-12-08-2022 10/10 Fitch Ratings-Issuer Default Ratings AAA Highest credit quality AAA ratings denote the lowest expectation of default risk.They are assigned only in cases of exceptionally strong capacity for payment of financial commitments.This capacity is highly unlikely to be adversely affected by foreseeable events. AA Very high credit quality AA ratings denote expectations of very low default risk.They indicate very strong capacity for payment of financial commitments.This capacity is not significantly vulnerable to foreseeable events. A High credit quality A ratings denote expectations of low default risk.The capacity for payment of financial commitments is considered strong.This capacity may,nevertheless,be more vulnerable to adverse business or economic conditions than is the case for higher ratings. BBB Good credit quality BBB ratings indicate that expectations of default risk are currently low.The capacity for payment of financial commitments is considered adequate,but adverse business or economic conditions are more likely to impair this capacity. BB Speculative BB ratings indicate an elevated vulnerability to default risk,particularly in the event of adverse changes in business or economic conditions over time;however,business or financial flexibility exists that supports the servicing of financial commitments. B Highly speculative B ratings indicate that material default risk is present,but a limited margin of safety remains.Financial commitments are currently being met;however,capacity for continued payment is vulnerable to deterioration in the business and economic environment. CCC Substantial default risk CCC ratings indicate that default is a possibility. CC Very high default risk CC ratings indicate that a default of some kind appears probable. C Exceptionally high C ratings indicate that a default or default-like process has begun,or the issuer is in standstill,or for a closed default risk funding vehicle,payment capacity is irrevocably impaired. Note:The modifiers"+"or"-"may be appended to a rating to denote relative status within major rating categories. 49 August 19,2022 Report No. 2022-054 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Customer Service Contact Volume Update BACKGROUND: Customer Service continues to see steady increases in call and email volumes while in-person contacts continue to decrease. Staff has also observed a 42% increase in self-service payments as well as the adoption of other self-service tools available. Contact Type FY 2018-19 FY 2021-22 Percent Change Call 193,656 258,420 33% In-Person 52,330 29,629 -43% Email 8,820 25,200 186% Prior to the increase, Customer Service received approximately 194,000 calls per year. For the current fiscal year, Customer Service is expected to receive more than 258,000 calls representing a 33% increase in call volume over 3 years. Email request volumes have grown from approximately 35 per day to 100 per day. In-person transactions have continued to decrease over the last 6-7 years and have decreased almost 44%from October 2019 to current. Customer Service Representatives are responsible for calls, emails, and in-person contacts. As volumes increase and more simple customer needs are managed through self-service channels, the complexity of the contacts is greater and requires more staff time to resolve. The result is greater than desired wait times in all contact methods. DISCUSSION: The new school year drives the late summer peak in Customer Service demands due to an influx of move requests. This year, those peak months coincide with increased volumes of calls attributable to excessive heat which prevented service interruptions for over a month has subsided. High call loads with the added volumes noted above, at times, exceed maximum phone system capacity. The result is much greater than normal hold times and the occasional inability to connect a call. Staff has been working closely with Technology Services to address the phone needs and troubleshoot challenges. Staff is diligently answering calls and providing customers with our highest possible level of service. Customer Service is also taking measures to continue addressing growing volumes through staffing adjustments and implementing new self-service tools. 50 August 19, 2022 Report No. 2022-054 In the current budget year, Customer Service was authorized 4 additional employees as part of the 311/CRM project preparations. This staff has been hired and is currently training to ensure they are proficient in existing operations and will ensure Customer Service can address calls more quickly. Additionally, Customer Service and Denton Municipal Electric are actively engaged in plans for staff cross-training to provide additional call relief. Development of self-service tools focuses on frequent requests that typically require the collection of information and communication expectations,both of which can easily be accomplished without the aid of a call representative. Moving more of these types of requests to 24-hour-a-day access improves efficiency and frees representatives to assist other callers with more complex issues. Since December 2021, the following self-service tools have been released for customer use and additional self-service forms are currently in development. - Fire Hydrant Meter Service Contract(December 2021): - Leak Adjustment Application Form(March 2022) - Residential Solid Waste Service Request (June 2022) - Commercial Service Application (COMING: August 2022) - Request to Terminate or Transfer Services (COMING: August 2022) CONCLUSION: Customer Service recommends the utilization of self-service tools to receive the fastest service. However, Customers are always welcome to contact Customer Service at 940-349-8700 or customer.servicegcityofdenton.com with questions. Customers should be aware that while calls will be answered, an extended wait time may be present. To ensure a customer does not lose their place in the queue, they should stay on the line until the call is answered. STAFF CONTACT: Christa Foster Customer Service Manager Christa.Foster@cityofdenton.com (940) 349-7412 REOUESTOR: Staff Initiated STAFF TIME TO COMPLETE REPORT: 2 Hours 51 FY 21 / 22 Council Requests Number of Pending Requests by Council Member Number of Requests for Departments Current Year Requests by Council 4 Person 3 3 Community Svcs 2 Environmental Svcs 1 1 1 Public'A orks 193 1 Capital Projects on Utilities 366 cMo ■52 0oa� �y, v,�jA 4R , 0 0 �* ,� ` '11 ��� e Library Total Requests Made 209 Legal - �a � Fire ■57 Police 25 Tech Services . 38 Numberof • • - Quarter Airport Public Affairs,,'Customer Svc 200 97 152 89 93 Economic Development tooM Development Svcs 0 Finance Jesse Davis Mayor Gerard Hudspeth 46 Vicki Byrd 01 21122 02 21l22 03 21,22 04 21122 Audit • Bnan Beck • Alison Maguire Chns Wads Municipal Court Brandon Chase PAcGee Procurement Real Estate CouncilPending Requests Request Risk Other Some requests involve multiple departments.causing the total 8 0 50 100 requests by department to add up higher than the total request Open Requests Council Request Form coven 52 Friday Report - Council Requests smartsheet Summary. Request .. Council Member Staff Assigned Department Comments Action Status . . Two-minute pitch request for a work session to i 08/16/22 i Council Member Davis Becky Diviney,Trevor Crain Capital Projects/Engineering Pending To be Scheduled • discuss 1)the status of the TXDOT roads we intend 1 to take back;and 2)amending the Mobility Plan to show a roundabout at the intersection of Eagle/Bell/Dallas/Locust. 2 Can staff provide a brief summary of road work 08/16/22 Mayor Pro Tem Beck Becky Diviney,Trevor Crain Capital Projects/Engineering Information will be included in a In Progress activities in the area of Kings Row @ 288? future Friday Report. I'd like to see an ISR on a roundabout at the 08/16/22 Council Member Davis Becky Diviney,Trevor Crain Capital Projects/Engineering Information will be included in a In Progress intersection of Bonnie Brae and Windsor.We were future Friday Report. 3 told some time ago that Council would see an evaluation of a roundabout versus a signalized intersection,but I haven't seen that.A work session would be fine,too. Can staff reach out to the developer of the 08/16/22 Mayor Hudspeth Scott McDonald,Tina Firgens Development Services Information included in the Aug. Complete • 4 apartment complex across from Oakwood Cemetery 19 Friday Report. and ask them to schedule a SEDNA neighborhood meeting? Request for background on rapid rehousing funds, 08/16/22 Council Member McGee Courtney Douangdara,Danielle Community Services Information included in the Aug. Complete • 5 i.e.where the funds are currently going and where Shaw 19 Friday Report. they were going prior to now? Reports of illegal dumping&camping by persons 08/15/22 Mayor Hudspeth Danielle Shaw Community Services Information included in the Aug. Complete • 6 experiencing homelessness in a vacant field 19 Friday Report. adjacent to a business. Request to have staff call the owner of a local 08/15/22 Mayor Hudspeth Frank Dixon Police Staff reached out directly to the Complete 7 garage regarding towing authorization. business owner and resolved the issue. Two-minute pitch request to discuss and review the 08/16/22 Council Member Byrd Mack Reinwand,Sarah Human Resources Legal Scheduled for the Sept.20 Scheduled • prospect to eliminate from city policy all Kuechler Council meeting. 8 unnecessary employee drug testing except where unambiguously legally REQUIRED by state or federal law. Exported on August 19,2022 2:03:18 PM CDT 53 Page 1 of 1 City of Denton City Hall 215 E.McKinney St. Meeting Calendar Denton,Texas 76201 U E NTO N www.cityofdenton.com Criteria : Begin Date: 81112022, End Date: 1013112022 Date Time Meeting Body Meeting Location August 2022 8/1/2022 6:00 PM Board of Ethics Council Work Session Room 8/1/2022 6:00 PM Parks, Recreation and Beautification Civic Center Community Room Board 8/2/2022 2:00 PM City Council Council Work Session Room Council Chambers 8/4/2022 8:00 AM Agenda Committee City Hall Conference Room 8/4/2022 8:30 AM Economic Development Partnership Development Service Center Board Training Rooms 8/4/2022 4:00 PM Public Art Committee Civic Center Community Room 8/6/2022 9:00 AM City Council Development Service Center 8/8/2022 9:00 AM Public Utilities Board Council Work Session Room 8/8/2022 10:00 AM Development Code Review Committee Development Service Center 8/8/2022 5:30 PM Historic Landmark Commission Development Service Center 8/8/2022 5:30 PM Library Board Meeting Room at the South Branch Library, 3228 Teasley Lane, Denton, Texas 8/10/2022 11:00 AM Economic Development Partnership Development Service Center Board Training Rooms 8/10/2022 3:00 PM Airport Advisory Board Airport Terminal Meeting Room 8/10/2022 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 8/11/2022 2:00 PM City Council Council Work Session Room Council Chambers 8/11/2022 2:00 PM City Council Council Work Session Room Council Chambers 8/11/2022 3:00 PM Health&Building Standards Development Service Center Commission 8/12/2022 12:00 PM Community Services Advisory Development Service Center(401 Committee N. Elm Street, Denton,Texas) City of Denton Page 1 Printed on 8/19/2022 54 Meeting Calendar continued.. Date Time Meeting Body Meeting Location 8/16/2022 2:00 PM City Council Council Work Session Room Council Chambers 8/17/2022 9:00 AM Mobility Committee Council Work Session Room 8/19/2022 12:00 PM Bond Oversight Committee Development Service Center 8/22/2022 9:00 AM Public Utilities Board Council Work Session Room 8/22/2022 10:00 AM Development Code Review Committee Development Service Center 8/24/2022 8:30 AM Committee on the Environment Sustainability Office 8/24/2022 1:00 PM Civil Service Commission City Hall East Human Resources Training Room 8/24/2022 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 8/24/2022 6:00 PM Denton Police Department Chief of Public Safety Training Center Police Advisory Board 719 E. Hickory Street Denton,Texas 76205 8/26/2022 1:00 PM Sustainability Framework Advisory Council Work Session Room Committee 8/29/2022 10:00 AM Development Code Review Committee Development Service Center 8/29/2022 5:30 PM Zoning Board of Adjustment Council Work Session Room 8/30/2022 11:30 AM City Council Development Service Center September 2022 9/1/2022 8:00 AM Agenda Committee City Hall Conference Room 9/1/2022 8:30 AM Economic Development Partnership Development Service Center Board Training Rooms 9/1/2022 4:00 PM Public Art Committee Civic Center Community Room 9/5/2022 6:00 PM Board of Ethics Council Work Session Room 9/8/2022 3:00 PM Health&Building Standards Development Service Center Commission 9/9/2022 12:00 PM Community Services Advisory Development Service Center(401 Committee N. Elm Street, Denton, Texas) 9/9/2022 1:00 PM Committee on the Environment Sustainability Office 9/12/2022 9:00 AM Public Utilities Board Council Work Session Room 9/12/2022 10:00 AM Development Code Review Committee Development Service Center 9/12/2022 5:30 PM Historic Landmark Commission Development Service Center 9/12/2022 5:30 PM Library Board Meeting Room at the Emily Fowler Central Library, 502 Oakland St., Denton, Texas City of Denton Page 2 Printed on 8/19/2022 55 Meeting Calendar continued.. Date Time Meeting Body Meeting Location 9/12/2022 6:00 PM Parks, Recreation and Beautification Civic Center Community Room Board 9/13/2022 2:00 PM City Council Development Service Center 9/14/2022 11:00 AM Economic Development Partnership Development Service Center Board Training Rooms 9/14/2022 3:00 PM Airport Advisory Board Airport Terminal Meeting Room 9/14/2022 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 9/15/2022 3:00 PM Committee on Persons with Disabilities Development Service Center 9/20/2022 2:00 PM City Council Council Work Session Room Council Chambers 9/23/2022 1:00 PM Sustainability Framework Advisory Council Work Session Room Committee 9/26/2022 9:00 AM Public Utilities Board Council Work Session Room 9/26/2022 10:00 AM Development Code Review Committee Development Service Center d 9/26/2022 5:30 PM Zoning Board of Adjustment Council Chambers 9/27/2022 2:00 PM City Council Council Work Session Room Council Chambers 9/28/2022 9:00 AM Mobility Committee Council Work Session Room 9/28/2022 12:00 PM Downtown Denton Tax Increment Development Service Center Financing Zone No. 1 Board Training Rooms 9/28/2022 1:00 PM Civil Service Commission City Hall East Human Resources Training Room 9/28/2022 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers October 2022 10/3/2022 6:00 PM Parks, Recreation and Beautification Civic Center Community Room Board 10/6/2022 8:00 AM Agenda Committee City Hall Conference Room 10/6/2022 8:30 AM Economic Development Partnership Development Service Center Board Training Rooms 10/6/2022 4:00 PM Public Art Committee Civic Center Community Room 10/10/2022 9:00 AM Public Utilities Board Council Work Session Room 10/10/2022 5:30 PM Historic Landmark Commission Development Service Center City of Denton Page 3 Printed on 8/19/2022 56 Meeting Calendar continued.. Date Time Meeting Body Meeting Location 10/10/2022 5:30 PM Library Board Meeting Room at the North Branch Library, 3020 N. Locust, Denton,Texas 10/11/2022 11:30 AM City Council Council Work Session Room Council Chambers 10/12/2022 11:00 AM Economic Development Partnership Development Service Center Board Training Rooms 10/12/2022 3:00 PM Airport Advisory Board Airport Terminal Meeting Room 10/12/2022 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 10/14/2022 12:00 PM Community Services Advisory Development Service Center(401 Committee N. Elm Street, Denton,Texas) 10/14/2022 1:00 PM Committee on the Environment Sustainability Office 10/17/2022 5:30 PM Traffic Safety Commission Development Service Center 10/18/2022 12:00 PM City Council Development Service Center Council Chambers 10/18/2022 12:00 PM Planning and Zoning Commission Development Service Center 10/18/2022 2:00 PM City Council Council Work Session Room Council Chambers 10/19/2022 3:00 PM Animal Shelter Advisory Committee Council Work Session Room 10/24/2022 9:00 AM Public Utilities Board Council Work Session Room 10/25/2022 2:00 PM City Council Council Work Session Room Council Chambers 10/26/2022 9:00 AM Mobility Committee Council Work Session Room 10/26/2022 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 10/28/2022 1:00 PM Sustainability Framework Advisory Council Work Session Room Committee 10/31/2022 5:30 PM Zoning Board of Adjustment Council Chambers City of Denton Page 4 Printed on 8/19/2022 57 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday,August 30, 2022 11:30 AM Development Service Center Joint Special Called Meeting with the Denton Independent School District Board of Directors SPECIAL CALLED JOINT MEETING WITH THE DENTON INDEPENDENT SCHOOL DISTRICT BOARD OF DIRECTORS BEGINS AT 11:30 A.M. AT THE DEVELOPMENT SERVICE CENTER CLOSED MEETING BEGINS IMMEDIATELY FOLLOWING THE SPECIAL CALLED MEETING AT THE DEVELOPMENT SERVICE CENTER After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Special Called Joint Meeting with the Denton Independent School District Board of Directors on Tuesday, August 30, 2022, at 11:30 a.m. at the Development Service Center, Training Rooms 3, 4, and 5, at 401 N Elm Street,Denton,Texas, at which the following items will be considered: WORK SESSION 1. Work Session Reports A. ID 22-1548 Receive a report, hold a discussion, and give staff direction regarding safety initiatives for Denton Independent School District schools and facilities. B. ID 22-1549 Receive a report, hold a discussion, and give staff direction regarding future development, infrastructure, and facilities planning and initiatives. C. ID 22-1550 Receive a report, hold a discussion, and give staff direction regarding topics for future joint meeting discussions and updates. Following the completion of the Work Session, the City Council will convene in a Closed Meeting in the Development Service Center to consider specific item(s) when these items are listed below under the Closed Meeting section of this agenda. The City Council and Denton Independent School District reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended,or as otherwise allowed by law. 1. Closed Meeting: A. ID 22-1551 Placeholder for Safety Discussion Page I Printed on 811912022 58 City Council Meeting Agenda August 30, 2022 Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on August 26, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 2 Printed on 811912022 59 Tentative Work Session Topics and Meeting Information Updated: August 19, 2022 Meeting Date Item Legistar ID Departments Involved Type Estimated Time A. Safety Initiatives for Denton ISO Schools and Facilities 22-1548 City Manager's City Business 0:30 August 30,2022 B. Future Development,Infrastructure and Facilities Planning and Initiatives 22-1549 City Manager's City Business 0:30 Special Called Joint Meeting with Denton ISD C. Topics for Future Joint Meeting Discussions and Updates 22-1550 City Manager's City Business 0:30 (@ 11:30 a.m.) Closed Meeting Item(s): Safety Discussion 22-1551 Legal City Business 0:30 At the Development Service Center Total Est.Time: 2:00 September 6,2022 NO MEETING-Labor Day September 13,2022 Special Called Meeting(@ 2:00 p.m.) A. FY 2022-23 Proposed Budget,CIP,and Five-Year Financial Forecast 22-1366 Finance City Business 3:00 (If needed) At the Development Service Center Total Est.Time: 3:00 A. Audit Project 027-Technology Services:Phase 2 21-2812 Internal Audit City Business 0:30 B. FY 2022-23 Proposed Budget,Tax Rate,CIP and Five-Year Financial Forecast 22-1772 Finance City Business 1:00 C. MUD Policy&Application Requirements 22-1446 Planning City Business 0:30 September 20,2022 D. Update from DCTA Board Representative 21-2806 City Manager's Office City Business 0:30 Work Session(@2:00 p.m.) E. Status Update on Options for a Commemoration of Former Residents 22-1134 Parks&Recreation Council Request:Byrd 0:30 Special Called Meeting(@6:30 p.m.) of Quakertown (4/19/2022) F. Two-Minute Pitch:Byrd 22-882 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Annual Reviews:City Auditor/Municipal Judge Legal City Business 0:30 Total Est.Time: 4:00 Other Major Items for Meeting:Public Hearings:Tax Rate and Budget A. Audit Projects:003-Procurement,012-Economic Dev.Retention&Expansion 21-2815 Internal Audit City Business 0:45 and 013-Grants Mgmt. B. Wastewater Master Plan Update 22-1164 Water Administration City Business 0:45 September 27,2022 C. Citywide Speed Study 22-1412 Capital Projects City Business 1:30 Work Session(@2:00 p.m.) D. Economic Development Partnership contract with Denton Chamber of Commerce 22-1640 Economic Development City Business 1:00 Regular Meeting @6:30 m.) Council Request:Davis g g( P• E. Mobility Plan Amendment connecting Windsor to Masch Branch TBD Capital Projects TBD (7/19/2022) No other work session items may be added F. Two-Minute Pitch: 22-883 City Manager's Office Council Request 0:30 Closed Meeting Item(s) Legal City Business 0:30 Total Est.Time: 5:00 Other Major Items for Meeting:Budget Adoption October 11,2022 A.Mayor and Council Priorities TBD City Manager's Office Council Priority TBD Special Called Meeting(@ 11:30 p.m.) Work Session Room Total Est.Time: TBD October 18,2022 Special Called Joint Meeting with P&Z TBD TBD City Manager's Office City Business 1:30 (@ 12:00 p.m.) At the Development Service Center Total Est.Time: 1:30 A. Charging Stations 22-1282 Development Services Council Priority 0:30 Council Request:Watts B. Solicitation/Panhandling Policy 22-1281 Police;Community Services Council Request:Hudspeth0:45 (6/07/2022) October 18,2022 C. Bell Avenue Discussion 22-1719 Engineering City Business 1:00 Work Session(@2:00 p.m.) Special Called Meeting(@6:30 p.m.) D. Roadway Impact Fees 22-1720 Engineering City Business TBD E. Two-Minute Pitch: 22-1667 City Manager's Office 1council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 2:45 Other Major Items for Meeting: A. Audit Project 029-Police Body-Worn Camera Usage 21-2813 Internal Audit City Business 0:30 B. Responsive Speed Limit Sign Program 22-1721 Engineering Council Request:Davis TBD (6/28/2022) October 25,2022 C. Public Facility Corporations 22-1453 City Manager's Office Council Request:Watts 0:30 Work Session(@2:00 p.m.) (6/28/2022) Special Called Meeting(@6:30 p.m.) D. Legislative Update TBD City Manager's Office City Business TBD E. Two-Minute Pitch: 1 22-1675 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:30 Other Major Items for Meeting: A. City Hall West Plan 22-1552 Facilities Council Priority 0:45 B. Discussing Prevention of Criminal History Information on Job Application 22-1761 City Manager's Office Council Request:McGee 1:00 (8/02/2022) November 1,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) C. Two-Minute Pitch: 22-1676 City Manager's Office Council Request 0:30 Closed Meeting Item(s): I Legal(if any) City Business Total Est.Time: 2:15 Other Major Items for Meeting: November 15,2022 Special Called Joint Meeting with DHA TBD (@ 11:30 a.m.) At the Development Service Center Total Est.Time: 0:00 A. Multiple Audit Follow-up Reviews 22-1166 Internal Audit City Business 0:45 November 15,2022 Work Session(@2:00 p.m.) B.Two-Minute Pitch: 22-1677 City Manager's Office Council Request 0:30 Special Called Meeting(@6:30 p.m.) Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:15 Other Major Items for Meeting: November 17,2022 State of the City N/A City Manager's Office City Business TBD Mayor's State of the City Time/Location TBD Total Est.Time: TBD A. Denton County Transit Authority Update 21-2807 lCity Manager's Office City Business 0:30 December 6,2022 Work Session(@2:00 p.m.) B.Two-Minute Pitch: 22-1678 City Manager's Office Council Request 0:30 Special Called Meeting(@6:30 p.m.) Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:00 Other Major Items for Meeting: A. Audit Project 030—Auditee Unknown 22-1167 Internal Audit City Business 0:30 B. Criteria Manuals Discussion(Water,Wastewater,Transportation,et al) 22-1714 Engineering City Business 0:45 December 13,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) C. Two-Minute Pitch: 22-1679 lCity Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:45 Other Major Items for Meeting: .This is for planning purposes only.Dates are subject to change. 60 Meeting Date Item Legistar ID Departments Involved Type Estimated Time Estimated Work Item Legistar ID Departments Type Session Date Sanger ETJ Boundary Adjustment 21-2653 Development Services City Business :45 Work Session Dates to be Determined Denton Energy Center Alternate Fuel Study TBD DME City Business TBD Roadway Funding Strategies 22-741 Finance City Business 1:00 Item Dates Departments Type Estimated Work Session Date Council Priorities and Significant Work Plan Items to be Scheduled Item Date Approved Department Estimated Hours to Requestor Complete Approved Council Pitches to be Scheduled *This is for planning purposes only.Dates are subject to change. 61 1 Street Closure Report: Upcoming Closures smartsheet SCR August 22nd - 28th Street/Intersection Department Department Contact 1 Ave C 1-35 Frontage Road Westdale Private Drive 08/29/22 08/30/22 Water tap on existing line Private Development Tucker Eller 2 Collier Street 1-35 Frontage Road Westdale Private Drive 08/31/22 09/02/22 Water taps on existing line Private Development Tucker Eller 3 Hickory St Railroad Ave Exposition St 09/06/22 10/04/22 Demo on floor plan(private work) Public Works Inspections Armando Beltran 4 Indian Paint Way Lakeview Blvd Hawthorn or 08/29/22 09/30/22 Concrete Panel Repair Streets Roy San Miguel 5 Juno Ln Stuart Rd Sheraton Rd 08/29/22 09/30/22 Curb&Gutter Repair Streets Roy San Miguel 6 McKinney St Bell Ave Frame St 09/06/22 10/04/22 Inlets and approaches Public Works Inspections Armando Beltran Exported on August 19,2022 11:06:45 AM CDT 62 2 Street Closure Report: Current Closures smartsheet 11 1- 1� I Closure Start Closure End Street/Intersection From To Date Date Description Department Department Contact 1 Barberry Ave Baytree Ave Trumpet Vine 08/22/22 09/16/22 Sidewalk Repair Streets Roy San Miguel 2 Baytree Ave Hawthorn Dr Barberry Ave 08/22/22 09/16/22 Sidewalk Repair Streets Roy San Miguel Bonnie Brae St Scripture St Panhandle St 08/15/22 08/24/22 Paving of the Northbound lanes Engineering Robin Davis 3 between Scripture&Panhandle requires the lanes to be closed. Bonnie Brae St Windsor Dr Carril Al Lago Dr 08/15/22 09/16/22 open cut for infrastructure Private Development Lee Thurmond installation from westside 4 bonnie brae to east side of bonnie brae including utility taps in 2 phases 5 Bradshaw St Hickory St McKinney St 03/21/22 10/01/22 Utility installations and Engineering Scott Fettig pavement replacement. Clover Ln Robinwood Ln Glenwood Ln 05/23/22 09/19/22 Wastewater Collections will be Wastewater Tiffany Sherrane 6 installing a new sewer main line and services. College Park Dr Peach St Fowler Dr 04/18/22 09/02/22 Water Distribution will be Water Tiffany Sherrane 7 installing a new water naim line and services. 8 Crawford St Hickory St McKinney St 03/21/22 10/01/22 Utility installations and Engineering Scott Fettig pavement replacement. 9 Forrestridge Dr El Paseo St Wellington Oaks Cir 07/19/22 09/09/22 Street Panels Repair Streets Roy San Miguel Fowler Dr College Park Dr Peach St 04/18/22 09/02/22 Water Distribution will be Water Tiffany Sherrane 10 installing a new water main line and services 11 Foxcroft Circle Old North Archer Trail 05/02/22 08/26/22 Street Reconstruction Engineering Dustin Draper 12 Harvard Dr Yale Dr Cul de sac 08/01/22 08/26/22 Curb and Sidewalk Repair Streets Roy San Miguel 13 Hattie St Paisley St McKinney St 03/21/22 10/01/22 Utility installations and Engineering Scott Fettig pavement replacement. Hickory St Bonnie Brae St Bonnie Brae St 08/22/22 08/27/22 Access from Bonnie Brae will Engineering Robin Davis 14 be closed while paving of the remaining NB lanes occurs. 15 Hickory St Exposition St Ruddell St 05/02/22 08/31/22 Utility installations and Engineering Scott Fettig pavement replacement. 16 Hill Alley St Jackson St Martin St 06/06/22 10/28/22 Utility replacement and roadway Engineering Seth Garcia reconstruction 17 Hillcrest St Panhandle Scripture 05/10/22 09/09/22 Street Reconstruction Engineering Dustin Draper 18 Jackson St Morse St Hill Alley St 06/06/22 10/28/22 Utility replacement and roadway Engineering Seth Garcia reconstruction Jim Christal Rd Western Blvd Masch Branch Rd 04/18/22 08/31/22 Exeter PH2.Installing Public Private Development Public Jeremiah Tillman-David 19 Water,Sewer,and Storm Works Inspections Utilities 20 Lipizzan Dr(2909) Paddock Way Lipizzan Ct 08/08/22 09/02/22 Concrete Panel Repair Streets Roy San Miguel Live Oak St Robinwood Ln Crestwood PI 05/23/22 09/19/22 Wastewater collections will be Wastewater Tiffany Sherrane 21 installing a new sewer main line and services. Livingston Dr Hickory Creek Rd Hemingway Dr 08/17/22 09/30/22 Pavement,sidewalk,valley Engineering Dustin Draper gutter,and subgrade 22 stabilization on Livingston where it ties into Hickory Creek Rd. 23 Mack PI Paisley St Lee Dr 08/22/22 09/30/22 Street Reconstruction Engineering Dustin Draper 24 Masch Branch Rd Lovers Ln Hampton Rd 06/24/22 09/30/22 Bridge collapse at 3288 N. Drainage Gabriel Rodriguez Masch Branch Rd Exported on August 19,2022 11:58:43 AM CDT 63 Street/Intersection From To Closure Start Description Department Department Contact Date Mayhill Rd US380/University Dr Quail Creek Rd 08/22/22 09/09/22 Sanitary Sewer Inspections will Engineering Public Works Tracy L.Beck,PE,PMP 25 be performed requiring various Inspections Wastewater lanes to be closed. The road will remain open. 26 McKinney St Crawford Rd Audra Ln 05/19/22 09/30/22 Utility installations and Engineering Scott Fettig pavement replacement. Mistywood Ln Sherwood St Robinwood Ln 05/23/22 09/19/22 Wastewater Collections will be Wastewater Tiffany Sherrane 27 installing a new sewer main line and services. 28 Morse St Lakey St Jackson St 06/06/22 10/28/22 Utility replacement and roadway Engineering Seth Garcia reconstruction North Texas Blvd 1-35W Oak St 12/13/21 09/01/22 Utility installations and Engineering Scott Fettig pavement replacement.There 29 will be multiple phases of closures.Will not be all at one time. 30 North Texas Blvd Oak St Hickory St 06/10/22 08/31/22 Utility installations and Engineering Scott Fettig pavement replacement. Oak St Bonnie Brae St Bonnie Brae St 08/15/22 08/23/22 Reconstruction of the Engineering Robin Davis 31 Northbound lanes of Bonnie Brae require closing the Oak and Bonnie Brae Intersection 32 Oak St Crawford St Wood St 04/04/22 08/31/22 Utility installations and Engineering Scott Fettig pavement replacement. 33 Oak St Fulton St Fry St 08/26/22 09/09/22 Utility work in roadway Public Works Inspections Stephany Trammell 34 Panhandle St Aileen St Malone St 08/24/22 10/07/22 Street Reconstruction Engineering Dustin Draper 35 Parkside Or Windsor Dr Bowling Green St 05/31/22 09/02/22 Utility installations and Engineering Scott Fettig pavement replacement. Peach St Locust St Palmer Dr 04/18/22 09/02/22 Water Distribution will be Water Tiffany Sherrane 36 installing a new water main line and services. 37 Peach St Locust St Fowler Dr 07/18/22 09/30/22 Upgrading 15"Storm pipe to Drainage Gabriel Rodriguez 18" 38 Ponder St Linden Broadway 08/10/22 09/09/22 Street Reconstruction Engineering Dustin Draper 39 Robertson St Bell Ave Morse St 08/15/22 10/31/22 Utility installations and Engineering Seth Garcia pavement replacement. Robinwood Ln Kayewwod Dr Emerson Ln 05/23/22 09/19/22 Wastewater Collections will be Wastewater Tiffany Sherrane 40 installing a new sewer main line and services. 41 Rose St Paisley St Uland St 04/25/22 08/31/22 Pavement Replacement Engineering Scott Fettig 42 Stella St North Texas Blvd Bonnie Brae St 10/29/21 08/31/22 Utility installations and Engineering Scott Fettig pavement replacement. 43 Sycamore St Carroll Welch St 07/18/22 09/02/22 Street Reconstruction Engineering Dustin Draper 44 Uland St Rose St Railroad Ave 04/25/22 08/31/22 Utility installations and Engineering Scott Fettig pavement replacement. Various Streets 07/25/22 09/02/22 Annual street micro seal Streets Roy San Miguel 45 maintenance.Various streets. https://www.discussdenton.com/ s ree-opera ions 46 Western Blvd Jim Christal Rd Airport Rd 08/01/22 09/30/22 Paving(2)drive approaches Public Works Inspections Jeremiah Tillman-David 47 Windsor Or Fireside Ln Bonnie Brae St 06/06/22 10/01/22 Utility installations and Engineering Scott Fettig pavement replacement. 48 Wood St McKinney St Hickory St 04/11/22 08/31/22 Utility installations and Engineering Scott Fettig pavement replacement. Exported on August 19,2022 11:58:43 AM CDT 64 3 Street Closure Report: Completed Closures smartsheet I I Closure Start Closure End I Street/Intersection From To Date Date Description Department Department Contact 1 Allred Rd JM Prosperity Farm Rustic Barn Bonnie Brae St 09/27/21 07/31/22 Storm Installation,Cutting Private Development Public Jeremiah Tillman-David Venue Grade on Allred Works Inspections Atlas Dr Hercules Ln Juno Ln 06/06/22 07/29/22 Replacing gas service lines, Atmos Public Works Ryan Dromgoole open trench,from new main. Inspections 2 Sections of the Road will be closed from 8am-5pm Monday through Friday.Detour routes will be posted. 3 Ave D Highland St Maple St 07/18/22 08/05/22 Street Reconstruction Engineering Dustin Draper 4 Ave D Highland Maple 07/18/22 08/19/22 Street Reconstruction Engineering Dustin Draper 5 Bell Ave Texas St Mingo Rd 05/16/22 08/04/22 6 in.Asphalt Mill and Overlay/ Streets Roy San Miguel will be split in 3 Sections 6 Foxcroft Cir Old North Rd Archer Trl 05/02/22 08/05/22 Street Reconstruction Engineering Dustin Draper 7 Fry St Oak St Scripture St 05/10/22 08/12/22 Drive Approaches/Sidewalk/ Private Development Public Gabrielle Milani Water and Sanitary Sewer Works Inspections 8 Hillcrest St Panhandle St Scripture St 05/10/22 07/29/22 Street Reconstruction Engineering Dustin Draper 9 Linden Dr Malone St Gober St 07/19/22 08/11/22 Curb and Gutter/Valley Gutter Streets Roy San Miguel Repair 10 Mack Dr Paisley St Double Oak St 06/27/22 08/04/22 Street Reconstruction Engineering Dustin Draper 11 Marquette Dr(3608) Centenary Dr Cul de sac 06/27/22 08/19/22 ADA/Sidewalk Repair Streets Roy San Miguel 12 McKinney St Bell St Frame St 07/18/22 08/01/22 Working on drainage and Public Works Inspections Armando Beltran construction of Frame St. 13 St James PI Wheeler Ridge Dr Thoroughbred Trl 06/27/22 08/03/22 Concrete Panel and Sidewalk Streets Roy San Miguel Repair 14 Sycamore St Bernard St Carroll Blvd 05/17/22 07/29/22 Street Reconstruction Engineering Dustin Draper Exported on August 19,2022 11:58:52 AM CDT 65