21-807ORDINANCE NO. 21-807
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER, OR THEIR DESIGNEE, TO
EXECUTE A CONTRACT THROUGH THE STATE OF TEXAS SMART BUY PROGRAM
FOR THE PURCHASE OF LIBRARY PRINT MATERIALS AS AWARDED BY STATE OF
TEXAS CONTRACT NUMBER 715-M2 PUBLICATIONS, AUDIOVISUAL MATERIALS,
BOOKS, AND CATALOGING SERVICES (PREPARED MATERLALS ONLY); PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE
DATE (FILE 7673 – AWARDED TO BAKER & TAYLOR, LLC, FOR A TERM ENDING
OCTOBER 3 1 , 2024 AND IN THE NOT-TO-EXCEED AMOUNT OF $1,250,000.00).
WHEREAS, pursuant to Resolution 92-019, the State of Texas has solicited, received,
and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or
services in accordance with the procedures of state law on behalf of the City of Denton; and
WHEREAS, the City Manager, or a designated employee, has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the State of Texas Procurement programs at less cost than the City
would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the File Number listed hereon, and on file
in the office of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
7673 Baker & Taylor, LLC $ 1 ,250,000.00
SECTION 2. That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City accepts the offer of the persons submitting the bids to
the Texas Comptroller of Public Accounts for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications,
standards, quantities and for the specified sums contained in the bid documents and related
documents filed with the Texas Comptroller of Public Accounts, and the purchase orders issued
by the City.
SECTION 3. That should the City and person submitting approved and accepted items
wish to enter into a formal written agreement as a result of the acceptance, approval, and
awarding of the proposals, the City Manager, or their designated representative, is hereby
authorized to execute the written contract, referenced herein; provided that the written contract is
in accordance with the terms, conditions, specifications, standards, quantities, and specified sums
contained in the Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
s e c o n d :fly IB r() t o X:==: : iH1:=)r: i n a n c e vr a s meE eb : rd =: ==s hl ;b;Pd approve daI
the following vote n - a :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Birdia Johnson. District 1 :
Connie Baker, District 2:
Jesse Davis, District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
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PASSED AND APPROVED this the qU\ day of 202 1
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B•+•+eeATTEST:
ROSA RIOS, CITY SECRETARY
aHIUn k%,
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY