2022-056 Third Quarter Grants ReportSeptember 9, 2022 Report No. 2022-056
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Third Quarter Grants Report
EXECUTIVE SUMMARY:
The City of Denton’s Grants Management Office (GMO) routinely searches for and reviews
notices of funding opportunities (NOFOs) and facilitates the grant application processes with all
City departments. Beginning with the third quarter of FY 21-22, GMO will prepare a quarterly
report outlining grant activities and provide a snapshot of grant statuses.
DISCUSSION:
GMO searches for and reviews notices of funding opportunities (NOFO) as well as facilitates the
grant application processes with all City departments. Regional, state and federal grants are
evaluated for eligibility requirements and shared with departments. GMO receives NOFOs
through subscriptions and by monitoring state, federal, and grant-related websites. GMO also
works closely with the City’s federal government consultant, CapitalEdge, to identify and
monitor new and existing federal funding programs. Departments are made aware of upcoming
grant opportunities and are aided through the application, monitoring and reporting process.
Grant proposals are reviewed by the Grant Review Committee (GRC). Recommendations are
made by the GRC on moving forward with the applications.
The GMO is also responsible for the administration of the Hotel Occupancy Tax (HOT) Fund
and Sponsorship programs. Both programs provide support to non-profit organizations in the
community. The Community Partnership Committee (CPC) reviews applications for funding and
makes award recommendations to City Council. This year, the Parks and Recreation Co-
Sponsorship In-kind program was merged with the Sponsorship program. CPC met in June to
review the updates to the HOT Fund and Sponsorship programs.
The City currently has 21 active grants across seven departments totaling $9.9M in funding. This
represents competitively awarded grants and does not include block grant funding, Sponsorship,
or American Rescue Plan Act (ARPA) projects. In the third quarter, two grant applications were
submitted for requests totaling $610,532. Notices of award were received on two grants for
$3,848,243 and one grant application was not awarded. Additionally, approximately $5.1M of
the first tranche under ARPA has been spent on approved projects. The second, and final, tranche
of $11.6M was received in the third quarter. Recommendations for the use of the funding were
developed as part of the FY 22-23 budget.
ATTACHMENT(S):
Q3 Grant Report
STAFF CONTACT:
Laura Behrens
Assistant Director of Procurement, Warehouse, Grants
Laura.Behrens@cityofdenton.com
Grants Management Office
3rd Quarter Report / FY 2021-22
1
The transition of the Hotel Occupancy Tax (HOT)Fund and Sponsorship programs to the Grants Management Office (GMO)is
complete.The GMO updated the guidelines and created new applications for both programs.GMO also facilitated the
merging of the Parks and Recreation Co-Sponsorship In-kind program with the Sponsorship program.The Community
Partnership Committee (CPC)reviews applications for funding and makes award recommendations to City Council.CPC met
in June to review the updates to the HOT Fund and Sponsorship programs.
Existing grants are monitored and new opportunities are evaluated.Grant proposals are reviewed prior to application by the
Grant Review Committee (GRC).The GRC makes recommendations on proceeding with the proposal.GRC and CPC meetings
are coordinated by the GMO.GRC reviewed 2 grants in the third quarter.
21 Active Grants*
7
Departments $9.9M
*Competitively awarded grants –does not include block grant funding, Sponsorships, or ARPA
Applied Department Request
Texas Commission of the Arts Parks $12,000
Texas Parks and Wildlife Parks $598,532
Awarded Department Request
TXDOT Green Ribbon Parks $773,665
DCTA TRiP Capital Projects $3,074,578
Not Awarded Department Request
NCTCOG EV Chargers DME $235,684
Federal Grants Highlights
2
Two major funding initiatives by the Federal Government are being monitored and reviewed with the assistance of Capital
Edge: American Rescue Plan Act (ARPA) –State and Local Fiscal Recovery Fund (SLFRF) and Infrastructure Investment and
Jobs Act (IIJA). Approved programs under the first tranche of ARPA-SLFRF continue. The second tranche of $11.6M from the
ARPA–SLFRF was received in June and recommendations for the use were developed as part of the FY 22-23 budget.
Oct-Dec 2021 Jan-Mar 2022 Apr-June 2022 YTD
ACTUALS ACTUALS ACTUALS ACTUALS
Community Services-Grant Programs -$ -$ 631,719$ 631,719$
Community Services- Temp. Alternative Shelter -$ 170,488$ 238,764$ 409,251$
Fire-Vaccine Support 1,567$ 22$ -$ 1,589$
Fire-Emergency Mgmt. Coordinator -$ -$ 52,085$ 52,085$
Fire-Street Outreach Paramedic -$ -$ 39,232$ 39,232$
Police- Street Outreach Caseworker -$ -$ 32,604$ 32,604$
Police- Street Outreach Vehicle 44,950$ 44,950$
Economic Development-Grants -$ -$ -$ -$
Facilities-COVID Update -$ -$ 93,628$ 93,628$
Loop 288 Building 474,853$ 3,295,440$ 3,770,294$
Administrative Costs 71,593$ -$ -$ 71,593$
Total 73,160$ 645,363$ 4,428,422$ 5,146,945$
ARPA-SLFRF Program
Federal Grants Reviewed Program Status Description
Low Income Household Water
Assistance
ARPA Under Review W/WW to households with no service and assistance to
households in arrears; Administered by Texoma COG
Section 8 Supplemental Funding ARPA Under Review Clarification on use of funds for affordable housing
Federal Grants Reviewed
3
Federal Grants Reviewed Program Status Description
Reconnecting Communities BIL Under review Planning/construction of transportation projects
including trails
Safe Streets & Roads for All BIL Review in FY 22-23 for Vision Zero
projects
Roadway safety action plans and project
implementations
Bridge Improvement Program BIL No eligible projects identified Bridge replacement, rehabilitation, preservation
Railroad Crossing Elimination BIL Under review Grade separation, track relocation/closure, safety
devices
Preventing Outages & Enhancing
the Resilience of the Electric Grid
BIL DME engaged / monitoring State formula grant administered by Texoma COG;
Competitive grant NOFO expected in the fall
IIJA,also referred to as the “Bipartisan Infrastructure Law”or “BIL”,focuses on energy,transportation,water/wastewater,
sustainability and broadband projects.Much of the funding is appropriated to existing Federal and state grant programs by increasing
the annual budget over the next 5-years.Federal allocations are expected related to energy resiliency programs.As guidelines and
NOFO’s are released,the information is shared with Departments.
Other Federal Grants Reviewed Program Status Description
Continuum of Care Homeless
Assistance (CoC)
HUD Under Review CoC program to reduce unsheltered homelessness in
rural areas