21-1528FILE REFERENCE FORM
X Additional File Exists
Additional File Contains Records Not Public, According to the Public Records Act
Other
FILES) Date Initials
Contract awarded by Ordinance 20-040 01/14/2020 CW
Frist amendment by Ordinance 21-019 01/12/2021 CW
Second amendment by Ordinance 21-21-1528 08/03/2021 CW
ORDINANCE NO. 21-1528
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
KIMLEY-HORN AND ASSOCIATES, INC., AMENDING THE CONTRACT APPROVED BY
CITY COUNCIL ON JANUARY 14, 2020, IN THE NOT -TO -EXCEED AMOUNT OF
$922,800.00; AMENDED BY AMENDMENT 1 APPROVED BY CITY COUNCIL; SAID
SECOND AMENDMENT TO PROVIDE UTILITY CONFLICT ANALYSIS, SURVEYING,
EASEMENT ACQUISITION, DESIGN, BIDDING, AND CONSTRUCTION ADMINISTRATION
SERVICES IN SUPPORT OF THE STATE REIMBURSABLE RELOCATION OF WATERAND
WASTEWATER UTILITIES WITHIN THE INTERSTATE HIGHWAY 35E RIGHT-OF-WAY;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (FILE 6590-084 — PROVIDING FOR AN ADDITIONAL SECOND
AMENDMENT EXPENDITURE AMOUNT NOT -TO -EXCEED $217,500.00, WITH THE
TOTAL CONTRACT AMOUNT NOT -TO -EXCEED $1,305,300.00).
WHEREAS, on January 14, 2020, by Ordinance No. 20-040, the City awarded a contract to
Kimley-Horn and Associates, Inc. in the amount of $922,800.00, to provide for utility conflict
analysis, surveying, easement acquisition, design, bidding and construction administration services in
support of the State reimbursable relocation of water and wastewater utilities within the Interstate
Highway 35E Right -of -Way; and
WHEREAS, on January 12, 2021, by Ordinance No. 21-019, the City awarded a first
Amendment to Kimley-Horn and Associates, Inc. in the amount of $165,000.00, to provide
additional utility conflict analysis, surveying, easement acquisition, design, bidding, and
construction administration services in support of the State reimbursable relocation of water and
wastewater utilities within the Interstate Highway 3 5 E Right -of -Way; and
WHEREAS, the additional fees under the proposed Second Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider's profession, and such fees do not exceed the maximum provided by law;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Second Amendment, increasing the amount of the contract between the
City and Kimley-Horn and Associates, Inc., which is on file in the office of the Purchasing Agent, in
the amount of Two Hundred Seventeen Thousand Five Hundred and 001100 ($217,500.00) Dollars,
is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with
said amendment which shall be effective upon the execution of the amendment attached hereto. The
total contract amount increases to $1,305,300.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by fj7 y,, on •(ViG q u, C e- and
seconded by � Z C V—`. a t This ordinance was passed and approved by the
following vote [j-- - �:
Aye Nay Abstain Absent
Mayor Gerard Hudspeth: ✓
Vicki Byrd, District 1: ✓
Brian Beck, District 2:
Jesse Davis, District 3:
Alison Maguire, District 4:
Deb Armintor, At Large Place 5: ✓
Paul Meltzer, At Large Place 6: �C
PASSED AND APPROVED this the day of L1S-� , 2021.
ATTEST:
ROSA RIOS, CITY SECRETARY
GERARD HUD ETH, MAYOR
APPROVED AS TO LEGAL FORM:
CATHERINE CLIFTON, INTERIM CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: ul –corn, d—cityaMentan,
dc–codad, 0—Department Users and
I Groups, ou=Genera€Gavemment,
ou=Legal cn=Marcella Lunn.
emailmMa"elia.Lunn@cityofdenton.com
B Y : Date–. 2021.07.13 11:58:10 -05'x0'
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
I CITY
OF
DENTON
Docusign City Council Transmittal Coversheet
PSA
6590-084
File Name
MAYHILL 135E --AMENDMENT 2
Purchasing Contact
Crystal Westbrook
City Council Target Date
AUGUST 3, 2021
Piggy Back Option
Not Applicable
Contract Expiration
NSA
Ordinance
21-1528
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND KIMLEY-HORN AND ASSOCIATES, INC.
Contract #6590-084
THE STATE OF TEXAS
COUNTY OF DENTON
THIS SECOND AMENDMENT TO CONTRACT 6590-084 ("Amendment") by
and between the City of Denton, Texas ("City") and Kimley-Horn and Associates, Inc.,
("Engineer"); to that certain contract executed on January 14, 2020, in the original not -to -
exceed amount of $922,800 (the "Original Agreement"); amended on January 12, 2021 in
the additional amount of $165,000 aggregating a not -to -exceed amount of $1,087,800 (the
"First Amendment") (collectively, the Original Agreement, the First Amendment are the
"Agreement") for services related to the IH-35E-Mayhill-Utility Relocations.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not -to -exceed amount $217,500 with this Amendment for an aggregate not -to -exceed
amount of $1,305,300; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
"Parties"), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit "A" of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the IH-35E-Mayhill-Utility Relocations, are hereby authorized to be performed by
Engineer. For and in consideration of the additional services to be performed by
Engineer, the City agrees to pay, based on the cost estimate detail attached as
Exhibit "A", a total fee, including reimbursement for non -labor expenses an amount
not to exceed $217,500.
2. This Amendment modifies the Agreement amount to provide an additional
$217,500 for the additional services with a revised aggregate not to exceed total of
$1,305,300.
6590-084 — Amendment #2 Page 1 of 2
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 08/03/2021
"CITY"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
SARA HENSLEY, INTERIM CITY MANAGER
DocuSigned by:
By:F-5236DR296270493
�,.� Hu.
ATTEST:
ROSA RIOS, CITY SECRETARY
LP-Z
Signed by:
By: pl - 4
ASC5E175493...
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
DLocuSigned by:
Slc,t,Ll, i�, Stephen D. Gay
SIGNATURE PRINTED NAME
Director, water utilities
TITLE
water utilities
DEPARTMENT
"Engineer"
KIMLEY-HORN AND ASSOCIATES,
INC.
DocuSigned by:
By:
Sr. vice Presedent
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
CATHERINE CLIFTON, INTERIM CITY
ATTQK&Xsigned by:
By:1 A aru" duaut
02051 DOD427E4E5...
6590-084 — Amendment #2 Page 2 of 2
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
*A:I1-11hM,
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
ADDITIONAL SERVICES
Professional Services Agreement:
IH-35E-MAYHILL - UTILITY -RELOCATIONS
Amendment Scope of Services
Scope of Services
TxDOT has redesigned a portion of the roadway project that necessitates additional waterline
relocation. The CITY has requested that the ENGINEER perform additional services including
topographic survey, design, easement acquisition, and additional TxDOT coordination for
approximately 1,700 linear feet of 20 -inch water line.
Task 1 Design Management
ENGINEER will provide the following additional services in accordance with the Original
Contract:
A. Project Management
1. Continued development of progress reporting and updates to project schedule.
2. Attend up to one additional meeting with City.
3. Prepare and execute up to two (2) additional subconsultant amendments.
Task 3 Preliminary Design
ENGINEER will provide the following additional services in accordance with the Original
Contract:
A. Preliminary Water Line Design
1. Perform one additional site visit to perform field verification of the survey.
2. Prepare preliminary water line plan and profile drawings for approximately 1,700
linear feet of 20 -inch water line.
3. Compile and prepare an updated opinion of probable construction cost (OPCC) for
the additional infrastructure to be incorporated into the preliminary design OPCC.
B. Deliverables
1. Supplemental Preliminary design submittal (60%)
a. Submit four (4) copies to City for review and comment.
b. Submittal shall include the following:
i. Supplemental preliminary design plans (22"x34")
ii. Opinion of probable construction cost incorporated into overall
cost of proposed Mayhill Utility Relocations
Amendment No. 2
IH-35E-MAYHILL - UTILITY -RELOCATIONS
1 of 4
May 4, 2021
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
C. Meetings
1. Attend one (1) additional meeting with City to present and review the
supplemental preliminary design submittal.
Task 4 Final Design
ENGINEER will provide the following additional services in accordance with the Original
Contract:
A. Final Design
1. Prepare final design water line plan and profile drawings, surface repair, erosion
control, and details for approximately 1,700 linear feet of 20 -inch water line.
B. Deliverables:
1. Final Design Submittal will be incorporated into the Final Design Deliverables
indicated in the Original Contract.
Task 9 Permitting
ENGINEER will provide the following additional services in accordance with the Original
Contract:
A. Permitting
1. The ENGINEER will aid the City in coordinating the additional design into the
Utility Agreement (U-35) with TxDOT and prepare reimbursement invoices as
necessary. This also includes providing betterment calculations and coordination
efforts with TxDOT, and their designated Utility Coordinator.
Task 10 Survey and Easements
ENGINEER will provide the following additional services in accordance with the Original
Contract:
A. Design Survey
1. Additional design survey with the following limits:
a. A 100 -foot wide alignment generally along Interstate Hwy 35 continuing
south/east from the Lillian Miller/Loop 288 intersection approximately
1,700 linear feet.
B. Easement Preparation
1. Upon receiving approval of 60% design drawings, ENGINEER will prepare up to
eight (8) permanent water line easements and up to one (1) temporary construction
easements.
2. Revise up to twelve (12) previously submitted signed and sealed easement
documents due to coordination with Denton Municipal Electric and City Real
Estate requests.
Amendment No. 2
IH-35E-MAYHILL - UTILITY -RELOCATIONS
2 of 4
May 4, 2021
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
Task 11— Easement Acquisition Services
ENGINEER will provide technical assistance to the Real Estate Agent during property
negotiations for up to twenty (20) hours.
ENGINEER's Real Estate Agent will provide the following additional services in accordance with
the Original Contract:
• Provide property negotiation services, title closing services, and appraisal services,
including appraisal review for an additional eight (8) parcels for the proposed line in
accordance with the previously agreed to scope under Task I I.A.
• Revise up to four (4) previously submitted appraisal packets due to coordination with
Denton Municipal Electric and City Real Estate requests.
Amendment No. 2
IH-35E-MAYHILL - UTILITY -RELOCATIONS
3 of 4
May 4, 2021
DocuSign Envelope ID: 60669CFE-C4E6-4EDD-A89F-4F308B7520A0
Compensation
The additional services described above will be accommodated by increasing the contract amount
by $217,500 The following table summarizes the revised contract amount:
Task
Original
Contract
Amd. No.
1
Amd. No.
2
Revised
Contract
Task 1 - Design Management
$46,700
-
$2,900
$49,600
Task 2 -Alignment Study
$51,400
-
$51,400
Task 3 - Preliminary Design
$171,000
-
$23,900
$194,900
Task 4 - Final Design
$79,500
-
$11,100
$90,600
Task 5 - Construction Contract Documents
$14,500
-
-
$14,500
Task 6 - Bid Phase Services
$18,700
-
-
$18,700
Task 7 - Construction Phase Services
$61,900
-
-
$61,900
Task 8 - Record Drawings Preparation
$10,100
-
-
$10,100
Task 9 - Permitting
$26,600
-
$7,600
$34,200
Task 10 -Survey and Easements
$130,200
-
$35,000
$165,200
Task 11 - Easement Acquisition Services
$277,200
$165,000
$137,000
$579,200
Task 12 - Conflict Analysis
$35,000
-
-
$35,000
Totals: 1 $922,800 1 $165,000 1 $217,500 1 $1,305,300
Duly executed by each party's designated representative to be effective on the date subscribed by the
CITY.
BY:
CITY OF DENTON, TEXAS
Title:
Date:
Amendment No. 2
IH-35E-MAYHILL - UTILITY -RELOCATIONS
4 of 4
BY:
ENGINEER
Kimley-Horn and Associates, Inc
-4 /1,f:,4� , " -
Title: John Atkins, Vice President
Date:
May 4, 2021
Certificate Of Completion
Envelope Id: 60669CFEC4E64EDDA89F4F308B752OA0
Subject: Please DocuSign: City Council Contract 6590-084--Mayhill 135E 2nd Amendment
Source Envelope:
Document Pages: 7 Signatures: 5
Certificate Pages: 6 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC -06:00) Central Time (US & Canada)
Record Tracking
Status: Original
7/1/2021 2:55:16 PM
Signer Events
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/1/2021 4:00:38 PM
ID:ec4837b3-1eda-4724-8869-36f6824fb8be
Glenn Gary
glenn.gary@kimley-horn.com
Sr. Vice Presedent
Kimley-Horn and Associates, Inc.
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/5/2017 7:31:56 AM
ID: a4d44695-81cf-49e7-97f6-7553e995f64a
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Signature
Completed
Using IP Address: 198.49.140.104
IiDS
Signature Adoption: Pre -selected Style
Using IP Address: 198.49.140.104
[DocuSigned
DO�E4E5 .
Signature Adoption: Pre -selected Style
Using IP Address: 198.49.140.104
by:
ED—Sig"ed
�BA1C64
Signature Adoption: Pre -selected Style
Using IP Address: 208.127.245.208
DocuSign
Status: Completed
Envelope Originator:
Crystal Westbrook
901 B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Location: DocuSign
Timestamp
Sent: 7/1/2021 2:59:15 PM
Viewed: 7/1/2021 2:59:23 PM
Signed: 7/1/2021 3:01:42 PM
Sent: 7/1/2021 3:01:44 PM
Viewed: 7/1/2021 3:38:20 PM
Signed: 7/1/2021 3:38:33 PM
Sent: 7/1/2021 3:38:35 PM
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Signed: 7/1/20214:03:06 PM
Sent: 7/1/2021 4:03:07 PM
Resent: 7/9/2021 9:13:06 AM
Viewed: 7/9/2021 9:44:08 AM
Signed: 7/12/2021 1:33:38 PM
Signer Events
Stephen D. Gay
stephen.gay@cityofdenton.com
Director, Water Utilities
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/12/2021 1:52:36 PM
ID:98ab562a-fdf4-41aa-b1d0-e26e163b1ecb
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/5/2021 1:30:02 PM
ID:e60a6lde-d08d-4bc8-acbd-6b59da232ca4
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature
DocuSignetl by:
C V. G
FEB48BB9726E4A9...
Signature Adoption: Pre -selected Style
Using IP Address: 198.49.140.10
Completed
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Signed using mobile
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5236DB296270423.
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by:
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o4.c Paod
1C5CABC5E175493...
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Timestamp
Sent: 7/12/2021 1:33:40 PM
Viewed: 7/12/2021 1:52:36 PM
Signed: 7/13/2021 8:31:37 AM
Sent: 7/13/2021 8:31:40 AM
Viewed: 7/27/2021 11:10:33 AM
Signed: 8/5/2021 10:20:54 AM
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Viewed: 8/5/2021 10:21:48 AM
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Signed: 8/5/2021 1:30:44 PM
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Sent: 7/1/2021 3:01:44 PM
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Sherri Thurman Sent: 7/13/2021 8:31:39 AM
sherri.thurman@cityofdenton.com
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Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gretna Jones* C Sent: 7/13/2021 8:31:40 AM
gretna.jones@cityofdenton.com i L Viewed: 7/13/2021 11:43:02 AM
Legal Secretary
City of Denton
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(None)
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Zolina Parker Sent: 8/5/2021 1:30:46 PM
zolina.parker@cityofdenton.com
ED
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Annie Bunger� Sent: 8/5/2021 1:30:47 PM
annie.bunger@cityofdenton.com COP
Contract Control Specialist
City of Denton
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(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Pritam Deshmukh� Sent: 8/5/2021 1:30:48 PM
pritam.deshmukh@cityofdenton.com
ED
Deputy Director Water/Wastewater
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/12/2021 10:40:23 AM
ID: a734e8e2-55a9-4fcf-8f82-528d1bf872e9
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Marcella Lunn, Glenn Gary, Stephen D. Gay, Rosa Rios, Pritam Deshmukh
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