21-1868ORDINANCE NO. 21-1868
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIFTH AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND PEAK
PROGRAM VALUE, LLC, AMENDING THE CONTRACT APPROVED BY CITY COUNCIL
ON OCTOBER 13, 2020, IN THE NOT -TO -EXCEED AMOUNT OF $696,074.00; AMENDED
BY AMENDMENTS 1-4 APPROVED BY PURCHASING AND CITY COUNCIL; SAID FIFTH
AMENDMENT TO PROVIDE PRECONSTRUCTION AND CONSTRUCTION MANAGEMENT
SERVICES FOR THE SOLID WASTE FLEET MAINTENANCE SHOP IN THE EXPENDITURE
AMOUNT OF $221,567.00, DENTON MUNICIPAL ELECTRIC RENOVATION IN THE
EXPENDITURE AMOUNT OF $271,189.00, AND PRE -CONSTRUCTION ESTIMATION
SERVICES IN THE EXPENDITURE AMOUNT OF $47,500.00; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE
7425 —PROVIDING FOR AN ADDITIONAL FIFTH AMENDMENT EXPENDITURE AMOUNT
NOT -TO -EXCEED $540,256.00, WITH THE TOTAL CONTRACT AMOUNT NOT -TO -
EXCEED $1,782,016.00).
WHEREAS, on October 13, 2020, by Ordinance No. 20-1995, the City awarded a contract to
Peak Program Value, LLC in the amount of $696,074.00 for program management services for the
construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and
Firing Range) and additional services for new or renovations of City buildings; and
WHEREAS, the additional fees under the proposed Fifth Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider's profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Fifth Amendment, increasing the amount of the contract between the City
and Peak Program Value, LLC, which is on file in the office of the Purchasing Agent, in the amount
of Five Hundred Forty Thousand Two Hundred Fifty -Six and 001100 ($540,256.00) Dollars, is
hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be attached hereto. The total contract amount increases to $1,782,016.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by and
seconded by 'Rr ; c,,n ;tee�C_ This ordinance was passed and approved by the
following vote [-7 - j2]:
Mayor Gerard Hudspeth:
Vicki Byrd, District 1:
Brian Beck, District 2:
Jesse Davis, District 3:
Alison Maguire, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay
J
Abstain Absent
IT -
PASSED AND APPROVED this the t Ll'' day of Se--cmbe.0 , 2021.
GERARD ITUISSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
CATHERINE CLIFTON, INTERIM CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
o
BY.hP1r��1 ` 1^ fenton,
D
r y,.� email-marcella.lunn@cityofdent
on.com, c=US
Date: 2021.08.30 18:28:14 -05'00'
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431 C10EOEC6E
CITY
OF
DENTON
Docusign City Council Transmittal Coversheet
PSA
7425
File Name
Program Management services - Amendment 5
Purchasing Contact
Christa Christian
City Council Target Date
SEPTEMBER 14, 2021
Piggy Back Option
No
Contract Expiration
N/A
Ordinance
21-1868
1 DS
VW
DocuSign Envelope ID: 6917080AF-M44EM-MD-431 C1 CEOEC6E
FIFTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND PEAK PROGRAM VALUE, LLC.
PSA 7425
THE STATE OF TEXAS
COUNTY OF DENTON
THIS FIFTH AMENDMENT TO CONTRACT 7425 ("Amendment") by and
between the City of Denton, Texas ("City") and PEAK PROGRAM VALUE, LLC.
("Consultant"); to that certain contract executed on October 13, 2020, in the original not -
to -exceed amount of $696,074.00 (the "Original Agreement"); amended on February 8,
2021 in the additional amount of $44,910.00 aggregating a not -to -exceed amount of
$740,984.00 (the "First Amendment"); amended on April 8, 2021 to include task order 3,
project controls and City support for The Junction Project, in the additional amount of $0
aggregating a not -to -exceed amount of $740,984.00 (the "Second Amendment"); amended
on June 15, 2021 to include task orders 4, 5 and 6, in the additional amount of $
$463,985.00 aggregating a not -to- exceed amount of $1,204,969.00 (the "Third
Amendment"); amended on August 20, 2021 to include Task Order 5, Revision 1 and Task
Order 7, in the additional amount of $36,791.00 aggregating a not -to- exceed amount of
$1,241,760.00 (the "Fourth Amendment") (collectively, the Original Agreement, the First
Amendment, the Second Amendment, The Third Amendment, and the Fourth Amendment
are the "Agreement") for services related to Program Management Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not -to -exceed amount $540,256.00 with this Amendment (Task Order's 8, 9 and 10) for an
aggregate not -to -exceed amount of $1,782,016.00; and
FURTHERMORE, the City deems it necessary to further expand the services provided by
Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
"Parties"), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
The additional services described in Exhibit "A" of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Program Management Services, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the City agrees to pay, based on the cost estimate detail attached as
7425 PSA — Amendment #5 Page 1 of 2
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431 C10EOEC6E
Exhibit "A", a total fee, including reimbursement for non -labor expenses an amount
not to exceed $540,256.00.
2. This Amendment modifies the Agreement amount to provide an additional
$540,256.00 for the additional services with a revised aggregate not to exceed total
of $1,782,016.00.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 09/14/2021
"Consultant"
PEAK PROGRAM VALUE, LLC.
Ea;.s
Signed by:
By: S . f x
Chris Syuadra, Partner
ATTEST:
ROSA BIOS, CITY SECRETARY
DocuSigned by:
By: I Pl~ PZ04
%.......__ 1 C5CA8C5E1 75493...
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
DocuSigned by:
B NaI''Gt" (,utak,
"CITY"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
DocuSigned by:
By: S H
SARA HENSLEY, INTERIM CITY MANAGER
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
DocuSigned by:
SIGNATURE
Scott Gray
PRINTED NAME
Director - Airport & Facilities
TITLE
y' Facilities Management
CATHERINE CLIFTON, INTERIM CITY ATTORNEY
DEPARTMENT
7425 PSA — Amendment #5 Page 2 of 2
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431C10EOEC6E
&A Exhibit A
Peak Program Value, LLC 4450 Arapahoe • Suite 100 • Boulder CO • 80303 • 303.503.1155
City & Consultant PSA 7425 - Task Order 08
"As Needed" On Call Project Controls Services
Consultant's Scope; Services; Fees; and Schedule
This Task Order # 08 provides the authorization to provide project controls services to the City
as may be requested in the future, under the terms and conditions of Professional Services Agreement
# 7425, and as defined in the following attachment:
Attachment A -- Project Scope, Services, Fees, and Schedule
CITY OF DENTON, TEXAS
OWNER
DocuSigned by:
E� N
F�RAf1R�OR�7�E��
SARA HENSLEY, INTERIM CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
DocuSigned by,
12.44
B iV : 9C5CMCSP75493...
PEAK PROGRAM VALUE, LLC
"CONSULTANT"
E DocuSigned by:
S s,wra
D9FFDCA63E204B8...
BY: Chris Squadra, Its: Partner
Page 1 of 1
DocuSign Envelope ID: 69FO80AF-C7A4-4E78-868D-431C10EOEC6E
&A
Peak Program Value, LLC s 4450 Arapahoe • Suite 100 • Boulder CO • 50303 a 303.503.1155
To Whom It May Concern:
August 16, 2021
Peak Program Value, LLC (Consultant) appreciates the opportunity to provide value to the City of Denton (City) for
upcoming projects, and working with the Facilities Department to support the City's stakeholders.
Based on the scope outlined in discussions with the City team, PPV has prepared a proposal for the services we believe
will meet the City's requirements, and will help with decision-making on future projects.
A. The Projects
The project(s) are to be determined by the City, as needs arise. This Task Order # 08 does not define any
projects, or guarantee any compensation to the Consultant.
IB. Basic Services
PPV will provide the following services as the City may request from time to time:
A. Project Goals & Implementation Plan
Meet with the team and discuss the City's goals. Review the options and process for due diligence, land
acquisition, design, entitlement, procurement, construction, start-up and occupancy by the stakeholders, and
their impact on risk management.
Prepare a draft project charter, showing the steps by phase for implementing the project, as well as the owner's
move -in, occupancy and start-up activities. Review with the project team, revise and resubmit until approved
by the Client.
B. Conceptual, Schematic, Design Development, and Other Detailed Construction Cost Estimates
Prepare construction cost estimate(s) from the project information package(s) provided by the City, and meet
with the City to review with the project team. Make requested edits, and re -submit as a final deliverable.
C. Owner's Development Budget Creation or Validation
Create (or review the City's) costs to be used for each master site development component (e.g. site utilities,
drainage structures, pedestrian paving, vehicular paving, site furnishings, etc.), as well as the budget for the
building's furnishings, fixtures, and equipment (FF&E) costs outside the scope of the construction cost estimate.
Discuss and correct significant variations in the City's costs from historic data, and probable component and
system requirements, given the known project program and Client's requirements.
Integrate these three direct cost estimates (e.g. site development, building construction cost, and FF&E) with
their appropriate budgets for design, engineering, materials testing, escalation, permits, tap fees, and
contingency. Review with the project team, edit and re -submit until approved.
Validate the alignment of the project's scope, quality and budget; offer ideas for eliminating variances (if any).
D. Conceptual Master Project Schedule
Meet with the team and facilitate a "scheduling charette" to understand the goals, major milestones and
integration of design, entitlement, procurement, construction and beneficial occupancy milestones of the
stakeholders. Expand the discussion to include other Client activities (e.g. funding milestones, land acquisition,
master site development, etc.) that may affect the project's schedule.
DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-43lClCEOEC6E
Task Order # 08 - Project Control Services for the City of Denton's Upcoming Projects August 16, 2021
Page 2 of 2
E. Conceptual Construction Phasing Plan
Prepare three (3) different construction phasing plans for the project, assuming different site ownership and
property acquisition options. Show the impact on the project occupancy in above Conceptual Master Project
Schedule for the three different acquisition options, and lead a discussion on each.
F. Value Engineering, Life Cycle Cost Analysis & Evaluation of Alternatives
Collaborate with the project team to identify value engineering ideas, ascertain their first cost impact on the
budget, as well as their impact to the operational costs of the facility over a thirty (30) year building life cycle.
Evaluate alternative designs, materials and/or site options to achieve maximum value for the lowest cost. Attend,
and if requested, lead interactive work session(s) with the project team to evaluate the acceptability of the first
cost and life cycle cost impacts of the preferred value engineering options. Encourage the project team to use
stakeholder goals and a value analysis process to finalize these value engineering decisions.
G. Cash Flow Prediction
Load the budget into the schedule, showing the costs to be incurred by quarter throughout the project.
H. Public Private Partnership Ideas
Collaborate with the project team to identify potentially viable public-private partnership ideas. Evaluate each
for financial, legal and financial soundness; prepare pro formas for each; and present the results to the project
team and other stakeholders. Assist with strategies for implementing the preferred public-private partnership
alternative(s).
"Owner -friendly" Contracting Team Selection Ideas
Review the various processes available for selecting the contracting team, and identify, present and discuss the
risks and benefits of each method. Facilitate an interactive work session that results in a contracting team
procurement method being selected.
J. Other Project Control Services
PPV will provide other project control services for the City not listed above, as determined by the City from time
to time to be useful.
C. Compensation
Not To Exceed $47,500
The fees for each of these assignments will be lump sums as mutually agreed in advance, on an "as needed"
basis. The aggregate for all assignments under
D. Schedule
The schedule for each assignment will be as mutually agreed by the City and Consultant in writing in advance of
commencement of work.
DocuSign Envelope Io: 69F080AF-M44E76-86813-431 C10EOEC6E
A&
Peak Program Value, LLC - 4450 Arapahoe - Suite 100 - Boulder CO • 80303 ■ 303503.1155
City & Consultant PSA 7425 - Task Order 09
Project Controls + City Support Services — Solid Waste Fleet Maintenance Facility
Consultant's Project Scope; Services & Fees; and Project Schedule
This Task Order# 09 provides the authorization to proceed with project controls and City support
services, under the terms and conditions of Professional Services Agreement # 7425, and as defined
in the following attachments:
Attachment A — Project Scope
Attachment B — Services and Fees
Attachment C — Project Schedule
CITY OF DENTON, TEXAS
OWNER
DocuSigFied by:
S
1161-44
15270422 --
SARA HENSLEY, INTERIM CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
DocuSigned by:
C~ PZ&4
BY: 1C5CA8C5Ei T5493...
PEAK PROGRAM VALUE, LLC
"CONSULTANT"
DocuSigned by: 1
D9FFOCA63F20468
BY: Chris Squadra, Its: Partner
Page 1 of 1
DocuSign Envelope I1):69FO80AF-C7A4-4E76-B68D-431 C10EOEC6E
City of Denton - Solid Waste Fleet Maintenance Facility Updated on 07JUL 2021
,,.,".ea ..., .111 v,r,,, ,. — —
DSWF -Project Charter
CoUs PSA # 7425 - Task Order # 09
Exhibit A -Project Scope Project Charter
Faculties Management Department
Planning and Construction
The purpose of chis Project Cliarler is to dooument initial information and establlsh processes to ensure that the Project Team works collaboratively and with well defined roles and responsibilities in order
deliver a quality, project within scope, budget, and on schedule. The project information provided herein Is high-level and used to initiate project planning only.
A. General information
Project Name city of Denton Solid Waste Address 1527 S. Mayhill Rd. Denton, TX 76205
Fleet Maintenance Facility
Project Description Design and Construction of a 6 bay Heavy Equipment Fleet ServicelMaintenance Facility with a canopy, parking, and ready and downline
Project Manager Email Phone
Client Department Fleet Services
Client Contract Terry Kader
Email: Terry.Kader@cityofdenton.com Phone: 940-349-8729
Initial Project Budget Estimate TBD; Pending Discovery
Funding Source Certificate of Obligation (C.0) Solid Waste Funds
B. Project Information
Business Case Justification for initiatEng a project)
The City of Denton Solid Waste and Recycling Department is exclusively responsible for the collection of residenfial and commercial solid waste and recycling and landfilling activities in the City of Denton
To complete this charge, the Department must muster and maintain an significant and unique fleet of specialty heavy equipment. Maintenance and repair of this fleets was historically undertaken onsite b
contractors or City of Denton (COD) Field Technicians or transported offsite to the City's Centralized Fleet Facility, located on Texas Street, for any maintenance required resulting is significant downtime,
lost productivity, and operational inefficiencies. in 2017, a third party solid waste consultant (Blue Ridge Services) completed an operationa[ review and staffing assessment of the Solid Waste and
Recycling Department, which included the recommendation, "The City should consider constructing a maintenance shop annex close to CDCs truck parking facility. A shop next to the parking facility ma
it convenient for drivers to drop off their truck for repairs, reducing driver frustration and encouraging them to tum in their truck for repair immediately when needed. It also makes It convenient for fleet
services to retrieve trucks for preventative maintenance services and other repairs." in FY201912020, a metal building was converted to a temporary, onsite 2 -bay Fleet Services Annex was established
where minor repairs, hose changes, oil services, and other minor issues to get a truck on the road in the morning are completed. while this has significantly affected SWR fleet up -time, more intense PM
services and major repairs must still be completed at Texas Street. By establishing a Satellite Fleets Services f=acility at the City of Denton Landfill, the uniqueness of the SWR fleet can be addressed,
maintenance can be prioritized, Solid waste Services can be ensured.
Project Scope
Design and Construction of a 6 bay Heavy Equipment Fleet Service/Maintenance Facility with a canopy, parking, and ready and deadline. Design MUST include fixed methane monitors in the enclosed
areas
Background/ History (describe the situation, context of, or history, and include current status of the project)
See Business Case
Purpose, Objective, & Goals (specific project objective that correlates with the issue or opportunity. Objective must relate to at least one issue and include measurable outcomes)
See Business Case
Other Relevant Project Information
Attached is a recently completed map indicating the proposed location f this facility. Additionally, as -built infrastructure maps for the existing onsite improvements for the old DTE Gen -Set, which is to be
remved from the property within the next 90 days.
C, Project Delivery Method
Proposed Design Delivery Method Standard Owner-Areht Agmnt Proposed Construction
Delive Method CMAR on Board at 50% DDs
Initial Project Schedule Preconstructiow 15 Months Construction: 10 Months Construction Phase End Date -&t-Aeg-2'J- 01 OCT 2023
D. Project Team Roles 8r Responsibilities (list all key internal and external project team members and associated project responsibilities including participation in
public outreach meetings, presentations to Boards & Commissions, etc. )
Name
Organization
Project Role
Responsibilities
Terry Kader
CoD - Fleet Services
Client Department
End user for building, present at PUB/CC Meetings
Mark Bartek
CoD - Fleet Services
Client Department, Site
End user for building
Contact
Brian Bomer
CoO - Solid Waste
Client - Client Department
_
Client of end user, present at PUB/CC Meetings
Scott Gray
CoD - Facilities
Project Delivery
E. Stakeholder Communications (list all anticipated internal and external communications including project and public meetings)
Event, Issue
Communication Type
Description
Frequency
Deliverable
Updates to CMO/Council
Friday Report
Updates regarding project construction progressions
As needed
219]0] MWGProject Charterfnr0g11R2022 Mtg REV04.01 to Team • OKOa FxMan Edits Page 1 of 2 9 2020A Anne—W— ucai right: -d
DocuSign Envelope ID: 69FOBOAF-C7A4-4E7B-B68D-431C10EOEC6E
City of Denton - Solid Waste Fleet Maintenance Facility Updated an 07 JUL 2021
DSWF -Project Charter Printed on 8/11/2021 at 8:07 AM
Project Charter
Fa6(lltles Management Department
Planning and Construction
The purpose of this Project Charter is to document initial information and establish processes to ensure that the Project Team works collaboratively and with well defined roles and responsibi#hies in order
deliver a quality project within scope, du ation provided herein is high-level and tmq to initiate project planning only.
Contract Approval for Architect &
Construction
PUB & City Council
PUB & CC Approvals of contracts
As needed
F. Related Subprojects (describe their relationship and impact on each other)
Removal of methane generator from existing site location - Denton Municipal Electric is leading that project.
G. Attachments Checklist
Preliminary Budget Est,
Project Location Map
H. Approvals
Name
Signature
Date
Client Contact
Terry Kader
Gaila Barnett
FacMan (PPV) Project Manager
Director of Airport, Real Estate & Facilities
Scott Gray
DCM or ACM
Chief Frank: Dixon
21670765WGFgi charterfo061U1.2021 Mtg FEV 04.011*7eam♦a lfa+F—,Edits Page 2 oft ®2020Peak`,.gramvarve, LLC All ngh.reserved
DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431 C10EOEC6E
a,ay a �,vrlsundln r-oK 7425 - Task Order 09 - Exhibit B Updated 12 AUG 2021
Project Controls Scope of Services &Fees -Service Center Renovation Printed - V12J2021 M 2:48 PM
Service
Item #
Description
Included
(If Checked)
Fees
Expenses
1.0
Basic Services - Preconstruction
Included
(If Checked)
1.0
2.0
11.A
Goal -setting, Scheduling & Information Management
3.0
wlFees Below
1.0
Project Goals & Implementation Planning
./
Not Applicable
2.0 Public Private Partnership Ideas
3.0
Communication & Information Management Plan
./
Proposed Change Orders
4.0
Conceptual Master Project Schedule
Pending Commitments
5.0
Conceptual Construction Phasing Plan
.5
6.0
Detailed Master Project Schedule
.6
Commitments vs. Budget
./
.7
Payments vs. Commitments
1.B
Cost Management
wlFees Below
1.0
Programmatic Construction Cost Estimate - One Scheme
Not Applicable
Not Applicable
2.0 Programmatic Construction Cost Estimate -Additional Schemes (Each)
3.0
Owner's Development Budget Validation
4.0
Conceptual Design Construction Cost Estimate - One Scheme
5.0
Conceptual Design Construction Cost Estimate - Additional Schemes (Each)
6.0
Cash Flow Prediction
7.0
50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)
8.0
100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)
9.0
Validation of GC's Initial Construction Cost Estimate
10.0
50% Design Development Construction Cost Estimate (Assumes Single Scheme)
11.0
12.0
GC's Estimate Validation at 100% Design Development
Validation of the GC's Proposed Final Guaranteed Maximum Price (GMP)
./
13.0
Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives
14.0
Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets
x
BesEValue:procur�merit Processes
One Time Tasks - Preconstruction
1.A 1.B & 1.0
II
37,37
1.0
"Owner -friendly' Design Team Selection Strategies
V
2.0
Design Team Selection Assistance
3.0
"Owner -friendly' Contracting Team Selection Strategies
4.0
Contracting Team Selection Assistance
./
5.0 ContractorlSub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation
1.D
Ongoing Preconstruction Services - 01 SEP 20211 to 01 OCT 2022
15 Months 3,943 per Month
59,150
1.0
Interactive Work Sessions and Meetings Required for Basic Preconstruction Services
1/
Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate
Total Fees for Basic Services - Preconstruction (w/o Reimbursable Expenses)
96,521
2.0
Alternate 01- Construction Services (at the Option of the City)
Included
(If Checked)
2.A
One Time Tasks - Set Up Project Controls & Information Management Systems
Concurrent
w12.B Below
1.0
2.0
Cost Management Options Review
Schedule Management Options Review
Completed
Completed
3.0
Information Management Options Review
Completed
4.0
Set Up the Chosen Systems, Processes & Tools for Tracking:
.1
Budgets Against Commitments
.2
Proposed Change Orders
.3
Pending Commitments
.4
GC, Design Team, and Consultant Contract Changes
.5
Contingency Use Log(s)
.6
Commitments vs. Budget
./
.7
Payments vs. Commitments
Page 1 of 4 * 2021 Peak Program vaNe. LLC PII WghLs P e ed
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-43lC10EOEC6E
%.ILY a %.vnsuna IL roe+► 7425 - Task Order 09 - Exhibit B tlpdatod 12 AUG 2021
Project Controls Scope of Services & Fees -Service Center Renovation Pr M PI 8112JZ021 .12:98 PM
Service
Fees +
5.0
Set Up Buyout Savings Tracking Process with GC
6.0
7,0
8.0
Set Up the Allowances & Fumishings/Equipment Budget Tracking System
Review Project Controls Systems with Team
Project Controls Systems Training for Architect & Owner Team
Subtotal; One Time Tasks - Set Up Project Controls & Information Management Systems
4,515
2.B
Ongoing Project Control Services - Cost, Schedule Information Management
1.0
2.0
3.0
4.0
.1
.2
Ongoing Cast Management
Ongoing Schedule Management
Ongoing Information Management
Meetings During Construction:
Project Executive
Senior Project Manager
Monthly
NIA
.3
Project Manager
4X per Month
A
Assistant PM
NIA
5.0
Review Project Status & Interview Team Members
6,0
7.0
8.0
Read Weekly Meeting Minutes & Status Logs
Reporting to Owner
Review Applications for Payment Monthly:
4X per Month
.1
Note Compliance with the Contract and Standards of the Industry
.2
Compare Scheduled/Completed Work vs. Amount Billed
.3
Review Appropriateness of Contingency Reallocations
.4
Validate Proper Documentation of Expenditures
.5
Track Use of Allowances
.6
Track Invoices for Furnishings & Equipment
./
.7
Confirm Buyout Savings Status
./
9.0
Update Owner's Budget
./
10.0
Maintain and Update Project Budget Tracking System
11.0
Publish Monthly Reports wExecutive Summary + Detailed Findings
12.0
Establish Schedule Tracking Procedures
13.0
Validate GC's Proposed Change Requests (up to a Max of 5.0% of GC's Contract Amount)
(5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included)
14.0
(Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service)
Validate Project Turnover, Start-up, Owner Move -in, and Closeout Procedures
Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate Below
Subtotal: Ongoing Project Control Services -Cost, Schedule & information Management 12 Months
6,996 per Month
83,948
2.0
City Stakeholder Management 12 Months
1,441 !MO
17,290
1.0
2.0
3.0
Provide Direct Interface with End-users and Other Stakeholders as Required
Maintain a Single Point of Project Contact for the City Team
Provide Briefings of Officials, Council, Boards, Commissions, & Ad-hoc Committees
4.0
Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above
5.0
Provide a Public Communication Plan for Neighborhoods & Community -wide Citizens
%/
6.0
7.0
Assist Staff in Coordination of Ground -breaking, Announcements & Press Conferences
Coordinate Design, Approval & Placement of Project Signage
V
7.0
Serve as the City's Point of Contact during Construction
V/
8.0
Conduct Construction Update Meetings at Construction Sites
./
Page 2 of 4 .62011 Pe kPragmmvaue.LLC AlMgMSRese d
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431C10EOEC6E
r-.rty Ot %,0F1bu11La91L r-oiA 7425 - Task Order 09 - Exhibit B Updated 12 AUG 2021
Project Controls Scope of Services & Fees -Service Center Renovation P` an8112J20¢1a12:48PM
Service
Item #
Description
r3_1
2.D
Quality Management
12 Months wlAbove
1.0
2.0
Coordinate Project Close Out, including Obtaining Final As -Built Plans from Contractor
✓
✓
✓
./
Monitor Construction Progress
3.0
Advise the City of Any Observations of Non -Conforming Work or Other Quality Concerns
4.0
Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms
5.0
Review Results from Geotechnical Investigations
6.0
Review Contractors Quality Control Plan
7.0
Provide Oversight of City's Quality Assurance Pian
./
✓
8.0
Review Submittals Prepared by the Contractor & Processed by the Design Team
9.0
Coordinate City Staff Review of Submittals Where Required
10.0
Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management
./
11.0
Coordinate Furnishings Installation (Furnishings Procurement by Others)
✓
12.0
Coordinate City's Architect's Site Visits & Facilty`s Punchlist Distribution/Tracking
✓
13.0
Monitor Contractors Completion of Punchlist Items & Architect's Confirmation of Same
V
14.0
Coordinate City's Commissioning Consultant's Site Visits & Review Reports
✓
15.0
Monitor Contractors Compliance wlCommissioning Consultant's Findings & Final Cx Report
✓
16.0
Coordinate Turnover of Closeout Documention & Project Information Management System
17.0
Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings
2.E
Support Services for Other City Project Management Responsibilities
12 Months wlAbove
1.0
Issue "Notices to Proceed" on Appropriate Phases ✓
Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✓
2.0
Subtotal - Support Services for Other City Project Management Responsibilities
12 Months wlAbove
Fees for Alternate One - Construction Services (w/o Reimbursable Expenses) (at City's Option) 105,753
raerzcrotws�miem Pan„z-nrmnswr �o,a-s..a�.o�p.-mo, rev o,ma�.amrta�numrao �scMx� Page 3 of x2021 Peak"m V.M.. LJ c M Rlgrt R --d
AL Summary of Fees & Expenses
r3_1
Basic Services - Preconstruction Only
One Time + Ongoing Preconstruction Services (Assumes 15 Months)
96,521
3.3
Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 15 Months)
10,718
Subtotal: Basic Services Only - Preconstruction 107,240
Basic Services - Construction Only
3.2
One Time + Ongoing Construction Services (Assumes 12 Months)
105,753
3.4
Reimbursable Expenses for Construction Services (Billed at Actual Cost; 12 Months)
8,575
Subtotal: Add Alternate One - Construction Services 114,327
6�
�
raerzcrotws�miem Pan„z-nrmnswr �o,a-s..a�.o�p.-mo, rev o,ma�.amrta�numrao �scMx� Page 3 of x2021 Peak"m V.M.. LJ c M Rlgrt R --d
DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C10EOEC6E
%,ny a L,U11Su1idfu rasa 7425 - Task Order 09 - Exhibit B Updated 12 AUG 2021
Project Controls Scope of Services & Fees - Service Center Renovation P.M d°n 6!1212021 A24 PFA
Stem #
4.1
4.2
4.3
Description
&E
Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor
Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor
Consultant Will Be Performing Qrsite Observations, not Continuous or Exhaustive Inspections
fees +
Expenses
Excluded
Excluded
Excluded
4.4
4.5
Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work
Consultant is Not Responsible for Architect's or Contractor's Failure to Perform
Excluded
Excluded
4.6
Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services
Excluded
4:7
Design, Procurement, and Delivery of Furnishings is by Others
Excluded
4.8
Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others
Excluded
4.9
Services. Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded
Excluded
Page 4of4®2o21P..kPrag—VA.,LLC All Rght.�.a—d
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431C10EOEC6E
I c r�uv c.vG I i
We are her now. Facilities site
Staff Collaborates ► Assessment
w/Stakeholders
City Stakeholder
Staff identify
Project Needs
11
/ Facility \
Opens;
Capture Lessons
Learned /
Staff Training;
Project Clean &
Start -Up
I
Construction
/City Council
Approval
to Proceed with
Phase V -,-
Facilities U
Staff Initiates
Project Analysis
I
Stakeholder Fills
► Out Project
Charter
Consultant
Report
Preparation
Facilities
Assessment
Assumes
Construction Complete on 01 OCT 2023
FF&E Installation
FF&E
Procurement
Updated 06 JUL 2021
CoUs PSA # 7425 - Task Order # 09
Exhibit C - Project Schedule
Initial
Scope
Identification
/ Staff \
Review &
Approval to
Proceed with
\Phase IV
Prioritize
Scope
Procure
Designer 1
Engineer
Order of
Magnitude Budget
& Rough
Schedule
DSWF — Solid Waste Fleet Repair Facility
Project Execution Plan
IOCITY
F
DENTON
Assumes
Preconstruction Complete
on 01 OCT 2022
Budget Validation Procure
& Reconciliation General
wl Staff Contractor
TEAMWORK DMDES THE EFFORT AND MLILTIPLIRS THE EFFFCT...
- City Approval Gateways
= Project Initiation
= Preconstruction
= Construction
F -
Progress Prepare
Estimates & i�
Stakeholder — Design •
Input`s Documents
Approval
to Proceed with
Phase IV
Present
Recommendations
to Staff & Council
/City Council\
Approval
to Proceed with
� Phase III -
Conceptual
Design & Cost
Estimate
Finalize \
Master
Budget &
Schedule wl
Staff !
A
Peak Program Value, LLC
0]Rl Peek Rmg VW,% LLC All rlghte mored
DocuSign Enveiope ID: 69F080AF-C7A4-4E76-668D431C10EOEUE
&A
Peak Program Value, LLC - 4450 Arapahoe . Suite 100 - Boulder CO - 80303 • 303.503.1155
City & Consultant PSA 7425 - Task Order 10
Project Controls + City Support Services — Denton's Municipal Electric Campus Renovations
Consultant's Project Scope; Services &f=ees; and Project Schedule
This Task Order # 10 provides the authorization to proceed with project controls and City support
services, under the terms and conditions of Professional Services Agreement # 7425, and as defined
in the following attachments:
Attachment A — Project Scope
Attachment B — Services and Fees
Attachment C — Project Schedule
CITY OF DENTON, TEXAS
OWNER
Lt"M3132962M
DocuSigned by:fl
SARA HENSLEY, INTERIM CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
--Doe Signed by:
BY: RIO" Pa"
C 8C5 1 493...
PEAK PROGRAM VALUE, LLC
"CONSULTANT"
E Do Signed
by:
avis SVA4 m
D9FFDCA63F-20468...
BY: Chris Squadra, Its: Partner
Page 1 of 1
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-668D-431C10EOEC6E
CoD's PSA # 7425 - Task Order # 10
A& Exhibit A - Project Scope
Peak Program Value, LLC
City of Denton's Municipal Electric Campus Renovation Project - DMER
Project Controls Kickoff Meeting Minutes 29 JUL 2021 @ 11:00 AM
Admin. Conference RM - DME Campus @ 1659 Spenser Road, Denton, TX
(Notes/Edits Added by PPV After Meeting for Task Order # 10 Project Scope Clarity)
I. Attendees
Marissa Barrett; Facilities Management
Naulty; Assistant Terry GM — Denton Municipal Electric
Chris Squadra; Project Controls Lead — PPV
Gaila Barnett; Sr. Project Manager - PPV
II. General Information
1. 10 -Year Staffing Projection
2. New Service Center Near DEC W. Side of Town (2026-2028 Completion)
3. Growth will be SW of City
4. Hunter Cole Ranch is a 20 Year Buildout (2050)
5. 250,000 is Expected City of Denton Population in 2050. Current Population is 130,000
Ill. Project Overview
1. DME Campus
A. Administration & Energy Management Office (EMO)
- Admin. 15 people
- EMO Can't be shut down
- EMO operational back up site available @ Denton Electric Center (DEC)
B. Engineering & Systems Operation
-Newest Building
- Systems Operations Class IV Structure (Force 5 Tornado Proof)
C. Field Operations -Maintenance of Power Distribution
- 60 Lockers
D. Transmission Engineering Dept. (TED)
-IT & Safety
- Prefab Building
- Equipment Storage
DocuSign Envelope ID; 69F080AF-C7A4-4E7B-668D-43lClCEOEG6E
DMER Team Kick Off Meeting at DME Admin. Conference RM. on 29 JUL 2021 at 11:00 AM Page 2 of 2
IV. Budget:
1. $750,000 - $1M
2. Additional funding can be obtained
V.
VI.
VII.
Schedule:
29 JUL 2021 Kick Off Meeting
Note Added for TO # 10: Reasonable Preconstruction Completion Target: 01 MAY 2022
Phase 1: Completion Target 01 11 IPJ -3022
Note Added for TO # 10: Reasonable Construction Completion Target: 01 DEC 2022
✓ Phase 1.A Move Energy Management Office (EMO) Out of Admin Building
(7 FTEs; 24 Hour EMO Staff to DEC; Balance to Their Home Offices)
✓ Phase 1.B Renovate Existing EMO Space for Admin Staff (13 FTEs)
✓ Phase 1.0 Move Admin Staff (Temporarily) to Newly Renovated, Existing EMO Space
✓ Phase 1.D Renovate Existing, Vacated Admin Space for Engineering Team
✓ Phase 1.E Move Engineering Team to Newly Renovated, Existing Admin Space
✓ Phase 1.F Move Admin Staff to Engineering Building (No Renovation Required)
✓ Phase Z.F Move EMO to Permanent EMO (Old Temp Admin) Renovated Space'
Phase 2: Completion Target 01 JUN 2023
Renovation of North % of Field Operations Building
Phase 3: Completion Target 01 JUN 2023
Renovation of Transmission Engineering Dept. (TED)
Phase 4: Not in PPV Scope of Work
Equipment Storage
Phase 5: Not in PPV Scope of Work
Warehouse Building
Information Management
Not Discussed
Communication Plan
Not Discussed
VIII. Next Steps
Completion Target TBD by City
Completion Target TBD by City
DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C10EGEC6E
%.ny a a,VrrsuitanL rant 7425 - Task Order 10 - Exhibit B Updated 12 AUG 2021
Project Controls Scope of Services & Fees - Municipal Electric Renovation P.Wd- all =C21 d340 PM
Service
(tem #
Description
Included
(if Checked)
Fees +
Expenses
1.0
Basic Services - Preconstruction
Included
(If Checked)
1.0
1.A
Goal -setting, Scheduling & Information Management
2.0
wlFees Below
1.0
Project Goals & Implementation Planning
Public Private Parinership Ideas
Not Applicable
1
2.0
3.0
Communication & Information Management Plan
I/
4.0
Conceptual Master. Project Schedule
,/
.4
5.0
Conceptual Construction Phasing Plan
.5
Contingency Use Log(s)
6.0
Detailed Master Project Schedule
Commitments vs. Budget
.7
Payments vs. Commitments
1.6
Cost Management
wlFees Below
1.0
Programmatic Construction Cost Estimate - One Scheme
Programmatic Construction Cost Estimate -Additional Schemes (Each)
Not Applicable
Not Applicable
2.0
3.0
Owner's Development Budget Validation
4;0
Conceptual Design Construction Cost Estimate - One Scheme
5.0
Conceptual Design Construction Cost Estimate - Additional Schemes (Each)
6.0
Cash Flow Prediction
7.0
50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)
V
8.0
100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)
V
9.0
Validation of GC's Initial Construction Cost Estimate
I/
10.0
50% Design Development Construction Cost Estimate (Assumes Single Scheme)
V
11.0
GC's Estimate Validation at 100% Design Development
Validation of the GC's Proposed Final Guaranteed Maximum Price (GMP)
Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives
V
12.0
13.0
14.0
Coordination of Fumishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets
1.0
Best Value Procurement Processes
One Time Tasks - Preconstruction
1.0
41,755
1.0
'Owner -friendly" Design Team Selection Strategies
Design Team Selection Assistance
2.0
3.0
`Owner -friendly' Contracting Team Selection Strategies
Contracting Team Selection Assistance
Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation
4.0
6.0
1.0
tangoing Preconstruction Services - 01 SEP 2021 to 01 OCT 2022
8 Months 4,556 per Month
36,448
1.0
Interactive Work Sessions and Meetings Required for Basic Preconstruction Services
Services Duration = Current Project Contract Schedule; Extensions Called at Monthly Rate
Total Fees for Basic Services - Preconstruction (w/o Reimbursable Expenses)
78,203
2.0
Alternate 01- Construction Services (at the Option of the City)
Included
(if Checked)
2.A
One Time Tasks - Set Up Project Controls & Information Management Systems
Concurrent
w12.13 Below
1.0
Cost Management Options Review
Schedule Management Options Review
Information Management Options Review
Completed
Completed
Completed
2.0
3.0
4.0
Set Up the Chosen Systems, Processes & Tools for Tracking:
1
Budgets Against Commitments
.2
Proposed Change Orders
.3
Pending Commitments
r/
.4
GC, Design Team, and Consultant Contract Changes
.5
Contingency Use Log(s)
,/
.6
Commitments vs. Budget
.7
Payments vs. Commitments
Page 1 of 02821P -k P, g- V.N.,LLC Ail wahUR--d
DocuSign Envelope ID:69F080AF-C7A4-4E7B-B68D-431 C10EOEC6E
1,1Ly a �,unsunant ram 7425 -Task Order 10 - Exhibit B Updated 12 AUG 2021
Project Controls Scope of Services & Fees -Municipal Electric Renovation PMWd ort 81272021 at3AO P.J
ServiceAL
Fees +
Expenses
5.Q
Bet Up Buyout Savings Tracking Process with GC
6.0
Set Up the Allowances & Furnishings/Equipment Budget Tracking System
Review Project Controls Systems with Team
Project Controls Systems Training for Architect & Owner Team
7.0
8.0
Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems
4,515
2.B
Ongoing Project Control Services - Cost, Schedule & Information Management
1.0
2.0
Ongoing Cost Management
Ongoing Schedule Management
3.0
Ongoing Information Management
./
4.0
Meetings During Construction:
.1
Project Executive
Monthly
.2
Senior Project Manager
NIA
.3
Project Manager
Assistant PM i
4X per Month
NIA
,4
5.0
Review Project Status & Interview Team Members
Read Weekly Meeting Minutes & Status Logs
./
6.0
7.0
Reporting to Owner
4X per Month
8.0
Review Applications for Payment Monthly:
.1
Note Compliance with the Contract and Standards of the Industry
./
.2
Compare Scheduled/Completed Work vs. Amount Billed
.3
Review Appropriateness of Contingency Reallocations
V
.4
Validate Proper Documentation of Expenditures
.5
Track Use of Allowances
.6
Track Invoices for Furnishings & Equipment
.7
Confirm Buyout Savings Status
9.0
Update Owner's Budget
10,0
Maintain and Update Project Budget Tracking System
11.0
Publish Monthly Reports wExecutive Summary + Detailed Findings
12.0
Establish Schedule Tracking Procedures
13.0
Validate GC's Proposed Change Requests (up to a Max of 5.0% of GC's Contract Amount)
(5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included)
(Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service)
Validate Project Turnover, Start-up, Owner Move -in, and Closeout Procedures
Services Duration = Current Project Contract Schedule; Extensions Calc at Monthly Rate Below
14,0
Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management
25 Months 5,367 per Month
134,173
2.0
City Stakeholder Management
25 Months 1,443 1MO
36,076
1.0
Provide Direct Interface with End-users and Other Stakeholders as Required
Maintain a Single Point of Project Contact for the City Team
2,0
3.0
Provide Briefings of Officials, Council, Boards, Commissions, & Ad-hoc Committees
4.0
Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above
Provide a Public Communication Plan for Neighborhoods & Community -wide Citizens
5.0
6.0
Assist Staff in Coordination of Ground -breaking, Announcements & Press Conferences
Coordinate Design, Approval & Placement of Project Signage
7.0
7.0
Serve as the City's Point of Contact during Construction
8.0
Conduct Construction Update Meetings at Construction Sites
arucxwwv,y,em,,,,evsn-..a-ianmoc,gu r�,B-Su�we. cerm»»r. rsEv o,mv .cowmueanmceo isr,.xa� Page 2of4 02021 P -k PM- Valve, LLC AA Rights Reserved
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431C10EOEC6E
LAty o< < 0111SU MIL rock 7425 -Task Order 10 - Exhibit B Updated 12 AUG 2021
Project Controls Scope of Services & Fees - Municipal Electric Renovation PftW. 8112n°21 at3[40PM
Service
#
Description
Quality Management
Fees +
Expenses
2.113
25 Months wlAhove
1.0
Coordinate Project Close Out, including Obtaining Final As -Built Plans from Contractor
2.0
Monitor Construction Progress
3.0
Advise the City of Any Observations of Non -Conforming Work or Other Quality Concems
✓
4.0
Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms
5.0
Review Results from Geotechnical Investigations
✓
6.0
Review Contractor's Quality Control Plan
f
7,0
Provide Oversight of City's Quality Assurance Plan
8.0
Review Submittals Prepared by the Contractor & Processed by the Design Team
✓
9.0
Coordinate City Staff Review of Submittals Where Required
✓
10.0
Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management
11.0
Coordinate Furnishings Installation (Furnishings Procurement by Others)
12.0
Coordinate City's Architect's Site Visits & Facilty's Punchlist DistributionlTracking
13.0
Monitor Contractors Completion of Punchlist Items & Architecus Confirmation of Same
14.0
Coordinate City's Commissioning Consultant's Site Visits & Review Reports
✓
15.0
Monitor Contractor's Compliance wlCommissioning Consultant's Findings & Final Cx Report
16.0
Coordinate Turnover of Closeout Documention & Project Information Management System
17.0
Coordinate City s Architect's 11 Month Warranty Site Visit & Distribution Findings
✓
2.E
Support Services for Other City Project Management Responsibilities
25 Months wlAbove
1.0
Issue "Notices to Proceed" on Appropriate Phases ✓
Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✓
2.0
Subtotal - Support Services for Other City Project Management Responsibilities
25 Months wlAbove
Fees for Alternate One - Construction Services (w/o Reimbursable Expenses) (at City's Option) 174,764
AW Summary of Fees & Expenses
Basic Services - Preconstruction Only
3.1 One Time + Ongoing Preconstruction Services (Assumes 8 Months)
78,203
3.3 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 8 Months)
5,716
Subtotal: Basic Services Only- Preconstruction 83,920
Basic Services -Construction Only
3.2 One Time +.Ongoing Construction Services (Assumes 25 Months)
174,764
3.4 Reimbursable Expenses for Construction Services (Billed at Actual Cost; 25 Months)
1Subtotal:
12,505
Add Alternate One - Construction Services 187,269
6m W_
Page 3of4 a2021P-kP�—vaua.LLC All wgm R --d
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D431C10EOEC6E
%,ny a %evnaunanll. ra A 7425 - Task Order 10 - Exhibit B
Project Controls Scope of Services & Fees - Municipal Electric Renovation
Updated 12 AUG 2021
Purled on 9/11/2014 at 340 PM
Service
Desaintion
Fees +
Item #
Expenses
ask Order Clarifications & Exclusions
4.1
Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor
Excluded
4.2
Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor
Excluded
4.3
Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections
Excluded
4.4
Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work
Excluded
4.5
Consultant is Not Responsible for Architect's or Contractors Failure to Perform
Excluded
4.6
Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services
Excluded
4.7
Design, Procurement, and Delivery of Furnishings is by Others
Excluded
4.8
Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others
Excluded
4.9
Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded
Excluded
Page 4 of 4 ®2021 Peal, Program van,, LLC All Rights Reserved
DocuSign Envelope ID: 69FO80AF-C7A4-4E7B-B68D-431C10EOEC6E
City Stakeholder
Staff Identify
Project Needs
Facility
Opens;
Capture Lessons
\ Learned /
Facilities Site
Staff Collaborates ► Assessment
w/Stakeholders l
Facilities / Consultant
Staff Initiates 0- Report
Project Analysis \ Preparation
CoUs PSA # 7425 - Task Order # 10 Prioritize
Exhibit C - Project Schedule Scope
Initial
Scope
Identification
Staff
Review & Procure
Approval to Designer 1
Proceed with Engineer
Phase I
Stakeholder Fills Facilities
DECK —Electrical Center Renovation
Staff Training;
Project Clean & FF&E Installation
Start -Up
Out Project Assessment
Charter 12 AUG 2021
We are here now.
Assumes
Construction Complete err 0 i .lU�I 2023
Order of I
Magnitude Budgets
& Rough
Schedule
Construction
/City Council
Approval
to Proceed with
Phase V
Project Execution Plan
Procurement
4OF
TY
DENTON
Assumes
Preconstruction Complete
on 01 MAY 2022
Budget Validation
— & Reconciliation
wl Staff
TEAMWORK DIVIDES THE EFFORT AND MULTIPLIES THE EFFECT.:.
Progress
Procure Estimates & / Prepare
General Stakeholder Design
Contractor Input Documents
Present
Recommendations
to Staff & Council
Approval
to Proceed with
-,, Phase III -
Conceptual
Design & Cost i
Estimate
Finalize
Master
Budget &
Schedule w/
Staff
�Cty Council
Approval
to Proceed with
Phase IVB
Peak Program Value, LLC
L620 Peak Program Volae, LLC All dghls reserved
City Approval Gateways
= Project Initiation
= Preconstruction
= Construction
Progress
Procure Estimates & / Prepare
General Stakeholder Design
Contractor Input Documents
Present
Recommendations
to Staff & Council
Approval
to Proceed with
-,, Phase III -
Conceptual
Design & Cost i
Estimate
Finalize
Master
Budget &
Schedule w/
Staff
�Cty Council
Approval
to Proceed with
Phase IVB
Peak Program Value, LLC
L620 Peak Program Volae, LLC All dghls reserved