21-172921-1729
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING A SERVICE AGREEMENT
BETWEEN THE CITY OF DENTON AND THE DENTON BLACK CHAMBER OF
COMMERCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT;
PROVIDING FOR THE EXPENDITURE OF COUNCIL CONTINGENCY FUNDS IN AN
AMOUNT NOT TO EXCEED NINE HUNDRED DOLLARS ($900); AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton hereby finds that the agreement
between the City and the Denton Black Chamber of Commerce, attached hereto and made a part
hereof by reference (the "Agreement"), serves a municipal and public purpose and is in the
public interest; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated
by reference into the body of this Ordinance as if fully set forth herein.
SECTION 2. The City Manager, or their designee, is hereby authorized to execute the
Agreement and to carry out the duties and responsibilities of the City under the Public Service
Agreement, including the expenditure of funds as provided in the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
The motio toapprove this ordinance was made by ZC : C,. \ (iL.
and seconded by pn fy}p-quZ C Q—Thisordinance was passed and
approved by the following vote IA:
Aye Nay Abstain Absent
Gerard Hudspeth, Mayor:
Vicki Byrd, District 1: .�
Brian Beck, District 2: ✓
Jesse Davis, District 3: ✓
Alison Maguire, District 4: 1/
Deb Armintor, At Large Place 5:
Paul Meltzer, Mayor Pro Tem: ✓
PASSED AND APPROVED this the e --i �I day of SCp X�bC,C , 2021.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM: ;
CATHERINE CLIFTON, INTERIM CITY ATTORNEY
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DocuSign Envelope ID: 6A75B423-E4DB-43F9-9490-D7DF96AD9C25
COUNCIL CONTINGENCY FUND AGREEMENT
BETWEEN THE CITY OF DENTON AND
DENTON BLACK CHAMBER OF COMMERCE
This Agreement is hereby entered into by and between the City of Denton, a Texas home rule
municipal corporation, hereinafter referred to as "City", and Denton African American Scholarship
Foundation Inc., a Texas non-profit corporation, hereinafter referred to as "Chamber".
WHEREAS, City has determined that the services provided by Chamber to the citizens of
City merit assistance through the Council Contingency Fund and City has provided funds in its
budget for such Council Contingency Fund; and
WHEREAS, this Agreement serves a valid municipal and public purpose and is in the public
interest;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. OBLIGATIONS OF CHAMBER
In consideration of the receipt of funds from City, Chamber agrees to the following terms and
conditions:
A. Nine Hundred and no/100 ($900.00) shall be paid to Chamber by City to be
utilized for the Chamber scholarship general funds ($200) and sponsoring the Denton Blues
Festival ($700).
B. Chamber will maintain adequate records to establish that the City funds are used for
the purposes authorized by this Agreement.
C. Upon request, Chamber will permit authorized officials of City to review its books,
financial statements, and records and provide copies of its By Laws, rules and regulations, and
meeting minutes at any time. Such copies shall be made available within ten (10) business days of
such request. All records pertaining to the fiends granted hereby shall be maintained for at least five
(5) years.
D. Chamber will not enter into any contracts that would encumber City funds for a
period that would extend beyond the term of this Agreement.
E. Chamber will appoint a representative who will be available to meet with City
officials when requested.
F. Chamber will comply with all applicable federal, State, and local laws and policies
including all applicable equal employment opportunity and affirmative action laws or regulations. In
the event of Chamber's non-compliance with the non-discrimination requirements, the Agreement
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DocuSign Envelope ED: 6A75B423-E4DB-43F9-9490-D7DF96AD9C25
may be canceled, terminated, or suspended in whole or in part, and Chamber may be barred from
further contracts with City.
G Chamber will comply with all applicable federal, State, and local laws and policies
regarding conflicts of interest and will not participate in any transactions or decisions where such a
conflict might exist.
11. TIME OF PERFORMANCE
The term of this Agreement shall commence on the date of the last signature affixed to this
Agreement (the "effective date") and terminate Chamber, unless the contract is sooner terminated
under Section V "Termination".
III. PAYMENTS
A. PAYMENTS TO CHAMBER. City shall pay to Chamber the sum specified in Article Il
after the effective date of this Agreement.
B. EXCESS PAYMENT. Chamber shall refund to City within ten (I0) working days of
City's request, any sum of money which has been paid by City and which City at any time thereafter
determines: has resulted in overpayment to Chamber; or has not been spent strictly in accordance
with the terms of this Agreement; or is not supported by adequate documentation to frilly justify the
expenditure.
W EVALUATION
Chamber agrees to participate in an implementation and maintenance system whereby the
services can be continuously monitored. Chamber shall maintain records that provide complete and
accurate statements as to the status and use of City funds. In addition, upon request, Chamber agrees
to provide City the following data and reports, or copies thereof. all external or internal audits.
Chamber shall submit a copy of the annual independent audit to City within ten (10) days of receipt;
all external or internal evaluation reports; and an explanation of any major changes in program
services.
V. TERMINATION
The City may terminate this Agreement for cause if Chamber violates any covenants,
agreements, or guarantees of this Agreement, Chamber's insolvency or filing of bankruptcy,
dissolution, or receivership, or Chamber's violation of any law or regulation to which it is bound
under the terms of this Agreement. The City may terminate this Agreement for other reasons not
specifically enumerated in this paragraph, including for convenience.
VI. WARRANTIES
Chamber represents and warrants that:
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A. All financial reports, information, reports, records, and data heretofore or hereafter
requested by City and furnished to City, are complete and accurate and fairly reflect the financial
conditions of Chamber, if applicable, as of the date shown on the financial report, information, data,
record, or report, and, since that date, have not undergone any significant change, adverse or
otherwise, without written notice to City.
B. No litigation or legal proceedings are presently pending or threatened against
Chamber.
C. None of the provisions herein contravenes or is in conflict with the authority under
which Chamber is doing business or with the provisions of any existing indenture or agreement of
Chamber.
D. Chamber has the power to enter into this Agreement and accept payments hereunder,
and has taken all necessary action to authorize such acceptance under the terms and conditions of this
Agreement.
E. Chamber does not have any conflicts of interest with respect to this transaction.
Each of these representations and warranties shall be continuing and shall be deemed to have
been repeated by the submission of each request for payment.
VII. CHANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement shall be by
written amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used.
B. It is understood and agreed by the parties hereto that changes in the State, Federal or
local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such
modifications are to be automatically incorporated into this Agreement without written amendment
hereto, and shall become a part of the Agreement on the effective date specified by the law or
regulation.
C. Chamber shall notify City of any changes in personnel or governing board
composition.
VIII. INDEMNIFICATION
TO THE EXTENT AUTHORIZED BYLAW, CHAMBER AGREES TO INDEMNIFY,
HOLD HARMLESS, AND DEFEND THE CITY, ITS OFFICERS, AGENTS, AND
EMPLOYEES FROM AND AGAINST ANYAND ALL CLAIMS OR SUITS FOR INJURIES,
DAMAGE, LOSS, OR LIABILITY OF WHATEVER KIND OR CHARACTER, ARISING
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DocuSign Envelope ID: 6A75B423-E41]B-43F9-9490-D7DF96AD9G25
OUT OF OR IN CONNECTION WITH THE PERFORMANCE BY CHAMBER OR THOSE
SERVICES CONTEMPLATED BY THIS AGREEMENT, INCLUDINGALL SUCH CLAIMS
OR CAUSES OF ACTION BASED UPON COMMON, CONSTITUTIONAL OR
STATUTORY LAW, OR BASED, IN WHOLE OR IN PART, UPON ALLEGATIONS OF
NEGLIGENT OR INTENTIONAL ACTS OF CHAMBER, ITS OFFICERS, EMPLOYEES,
AGENTS, SUBCONTRACTORS, LICENSEES AND INVITEES.
IX. NOTICE
Any notice or other written instrument required or permitted to be delivered under the terms
of this Agreement shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt requested,
or via hand -delivery, e-mail, or facsimile, addressed to Chamber or City, as the case may be, at the
following addresses:
CITY
Chamber
City of Denton, Texas
Denton Black Chamber of Commerce
Attn: City Manager
Attn: Kerry Goree
215 E. McKinney
P.O. Box 51026
Denton, TX 76201
Denton, TX 76206
E -Mail: sara.hensley@cityofdcnton.com
E -Mail: kerry.goree.dbcoc@gmail.com
Either party may change its mailing address by sending notice of change of address to the
other at the above address by certified mail, return receipt requested.
X. MISCELLANEOUS
A. Chamber shall not transfer, pledge or otherwise assign this Agreement or any interest
therein, or any claim arising thereunder to any party without the prior written approval of City.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the
remaining provisions shall remain in full force and effect and continue to conform to the original
intent of both parties hereto.
C. In no event shall any payment to Chamber hereunder, or any other act or failure of
City to insist in any one or more instances upon the terms and conditions of this Agreement consti-
tute or be construed in any way to be a waiver by City of any breach of covenant or default which
may then or subsequently be committed by Chamber. Neither shall such payment, act, or omission in
any manner impair or prejudice any right, power, privilege, or remedy available to City to enforce its
rights hereunder, which rights, powers, privileges, or remedies are always specifically preserved. No
representative or agent of City may waive the effect of this provision.
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D. This Agreement, together with referenced exhibits and attachments, constitutes the
entire agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding, or other commitment occurring during the term of this Agreement or subsequent
thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if
appropriate, recorded as an amendment of this Agreement.
E. This Agreement shall be interpreted in accordance with the laws of the State of Texas
and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction
sitting in Denton County, Texas.
IN WITNESS WHEREOF, the parties do hereby affix their signatures and enter into this
Agreement as of the 21st day of September , 2021
ATTEST:
ROSA RIOS, CITY SECRETARY
OocuSigned by:
BY: RZ kza4
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CITY OF DENTON
DOCUSigned by:
H
LEY, INTERIM CITY
MANAGER
DENTON BLACK CHAMBER OF
COMMT &d by:
BY:
Name:
oree
Title: chairman of Board
APPROVED AS TO LEGAL FORM:
CATHERINE CLIFTON, INTERIM CITY ATTORNEY
OocuSigned by:
BY. 6k, _
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THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations
and business terms.
DocuSigned by:
CAVAII Lutidix
-
chief of staff
Sarah
Kuechler
PRINTED NAME
TITLE
City Manager's office
DEPARTMENT