21-216821-2168
ORDINANCE NO. _ _
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., FOR DESIGN
SERVICES FOR SOUTHEAST DENTON PACKAGE -- B IMPROVEMENTS FOR THE
CAPITAL IMPROVEMENT PROJECTS DEPARTMENT AS SET FORTH IN THE CONTRACT;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFQ 7599-001 — PROFESSIONAL SERVICES AGREEMENT FOR
DESIGN SERVICES AWARDED TO KIMLEY-HORN AND ASSOCIATES, INC., IN THE NOT -
TO -EXCEED AMOUNT OF $1,660,100.00).
WHEREAS, on May 18, 2021, the City Council approved a pre -qualified professional
engineering list (Ordinance 21-894); and
WHEREAS, the professional services provider (the "Provider) mentioned in this ordinance is
being selected as the most highly qualified on the basis of its demonstrated competence and
qualifications to perform the proposed professional services; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than, the recommended practices and fees published by the professional
associations applicable to the Provider's profession, and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an
agreement with Kimley-Horn and Associates, Inc., for design services for Southeast Denton Package
— B Improvements for the Capital Improvement Projects Department, a copy of which is attached
hereto and incorporated by reference herein.
SECTION 2. The City Manager, or their designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, Texas, or their designee.
SECTION 4. The findings in the preamble of this ordinance are incorporated herein by
reference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by soo MCQci u,' C 2
and seconded by ) c ; n j 2C V-- This ordinance was passed and approved
by the following vote L - -�2j:
PASSED AND APPROVED this the 19+-� day ofC-A p� QJ' , 2021
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitallysigned by Marcella Lunn
Wcn=Marcella Lunn, o, 0u=City0f
# + ` DentoL,M1a.1unn@dtyofdentDn.co
,_email=rcella.lunn@dtyofdentan.co
m, mus
BY: Date: 2021.10.05 09:16:13 -05'00'
GERARD HUDSPETH, MAYOR
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1:
✓
Brian Beck, District 2:
✓
Jesse Davis, District 3:
f
Alison Maguire, District 4:
✓
Deb Armintor, At Large Place 5:
✓
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the 19+-� day ofC-A p� QJ' , 2021
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitallysigned by Marcella Lunn
Wcn=Marcella Lunn, o, 0u=City0f
# + ` DentoL,M1a.1unn@dtyofdentDn.co
,_email=rcella.lunn@dtyofdentan.co
m, mus
BY: Date: 2021.10.05 09:16:13 -05'00'
GERARD HUDSPETH, MAYOR
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
I CITY
01FL
DENTON
Docusign City Council Transmittal Coversheet
PSA
7599-001
File Name
SED -B Improvements Design
Purchasing Contact
Cori Power
City Council Target Date
OCTOBER 19, 2021
Piggy Back Option
Not Applicable
Contract Expiration
N/A
Ordinance
21-2168
L
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
CITY OF DENTON, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Denton, a Texas home -rule municipality
("CITY"), and Kimley-Horn and Associates, Inc., with its corporate office at 100_ W. Oak Street,
Suite 203, Denton, Texas 76201 and authorized to do business in Texas, ("ENGINEER"), for a
PROJECT generally described as: SED -B Improvements (the "PROJECT").
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agrees to
perform, professional engineering services set forth in the Scope of Services attached
hereto as Attachment A. These services shall be performed in connection with the
PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall not pay for
any work performed by ENGINEER or its consultants, subcontractors and/or suppliers that
has not been ordered in advance and in writing. It is specifically agreed that ENGINEER
shall not be compensated for any additional work resulting from oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A. The ENGINEER shall be compensated for all services provided pursuant to this AGREEMENT
in an amount not to exceed $1,660,100 in the manner and in accordance with the fee schedule
as set forth in Attachment B. Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services described in
Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall be for a
term beginning upon the effective date, as described below, and shall continue for a period
which may reasonably be required for the completion of the PROJECT, until the expiration of
the funds, or completion of the PROJECT and acceptance by the CITY, whichever occurs first.
ENGINEER shall proceed diligently with the PROJECT to completion as described in the
PROJECT schedule as set forth in Attachment D.
SECTION 3
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not limited to
meeting the requirements set forth in the PROJECT schedule as set forth in
Attachment D to reasonably substantiate the invoices.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916118
Page 1 of 16
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(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices for the uncontested performance of the particular services are
due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of any balance
for the uncontested performance of the services will be due within 30 days of receipt of
the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will be
withheld from payment, and the undisputed portion will be paid. The CITY will exercise
reasonableness in contesting any bill or portion thereof. No interest will accrue on any
contested portion of the billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in good
faith within 60 days of the amount due, the ENGINEER may, after giving 7 days` written
notice to CITY, suspend services under this AGREEMENT until paid in full. In the
event of suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of such suspension of services.
SECTION 4
Obligations of the Engineer
Amendments to Section 4, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative under this
AGREEMENT, providing professional engineering consultation and advice and furnishing
customary services incidental thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent engineers
practicing in the same or similar locality and under the same or similar circumstances
and professional license; and
(2) as expeditiously as is prudent considering the ordinary professional skill and care of a
competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work
such as special surveys, tests, test borings, or other subsurface investigations in
connection with design and engineering work to be performed hereunder. The
ENGINEER shall also advise the CITY concerning the results of same. Such surveys,
tests, and investigations shall be furnished by the CITY, unless otherwise specified in
Attachment A.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9!6118
Page 2 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
(2) In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observations, exploration, and investigations
have been made. Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that could affect the total
PROJECT cost and/or execution. These conditions and costlexecution effects are not
the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible
mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it desires;
provided, however, that the ENGINEER shall not be liable for the use of such drawings for any
project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site, whether as
on-site representatives or otherwise, do not make the ENGINEER or its personnel in
any way responsible for those duties that belong to the CITY and/or the CITY`s
construction contractors or other entities, and do not relieve the construction contractors
or any other entity of their obligations, duties, and responsibilities, including, but not
limited to, all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction work in
accordance with the AGREEMENT Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have no
authority to exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in Attachment
A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the
construction site to become familiar with the progress or quality of the completed work
on the PROJECT or to determine, in general, if the work on the PROJECT is being
performed in a manner indicating that the PROJECT, when completed, will be in
accordance with the AGREEMENT Documents, nor shall anything in the AGREEMENT
Documents or this AGREEMENT between CITY and ENGINEER be construed as
requiring ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the work on the
PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the
AGREEMENT Documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials, systems
or equipment is reasonably required to perform the services set forth in the Scope of
Services, the ENGINEER shall be entitled to rely upon such certification to establish
materials, systems or equipment and performance criteria to be required in the
AGREEMENT Documents.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9!6!18
Page 3 of 16
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F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the current available
information at the time of preparation, in accordance with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the PROJECT, the ENGINEER has no control over cost or price of labor
and materials; unknown or latent conditions of existing equipment or structures that
may affect operation or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type, management, or
direction of operating personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER
makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic
feasibility, or schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress payments to
the construction contractor will be based on the ENGINEER's knowledge, information, and belief
from selective sampling and observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have been made by
the ENGINEER to ascertain that the construction contractor has completed the work in exact
accordance with the AGREEMENT Documents; that the final work will be acceptable in all
respects; that the ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials, or
equipment has passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and the construction
contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled and
furnished by others, and may not always represent the exact location, type of various components,
or exact manner in which the PROJECT was finally constructed. The ENGINEER is not
responsible for any errors or omissions in the information from others that is incorporated into the
record drawings.
Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final
payment under this AGREEMENT, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records of the
ENGINEER involving transactions relating to this AGREEMENT. ENGINEER agrees
that the CITY shall have access during normal working hours to all necessary
ENGINEER facilities and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this section. The CITY
shall give ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9018
Page 4 of 16
DocuSign Envelope ID: C727CD25-BC6p-4F94-63ED-B4828166AFD1
provision to the effect that the subconsultant agrees that the CITY shall, until the
expiration of five (5) years after final payment under the subcontract, have access to
and the right to examine and photocopy any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract,
and further, that the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this section together with
subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of
intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of
copies at the rate published in the Texas Administrative Code in effect as of the time
copying is performed.
J. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance with a
limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00
aggregate. If such Commercial General Liability insurance contains a general
aggregate limit, it shall apply separately to this PROJECT or location.
The CITY shall be included as an additional insured with all rights of
defense under the CGL, using ISO additional insured endorsement or a
substitute providing equivalent coverage, and under the commercial
umbrella, if any. This insurance shall apply as primary insurance with
respect to any other insurance or self-insurance programs afforded to
the CITY. The Commercial General Liability insurance policy shall have
no exclusions or endorsements that would alter or nullify:
premises/operations, productslcompleted operations, contractual,
personal injury, or advertising injury, which are normally contained within
the policy, unless the CITY specifically approves such exclusions in
writing.
ii. ENGINEER waives a[[ rights against the CITY and its agents, officers,
directors and employees for recovery of damages to the extent these
damages are covered by the commercial general liability or commercial
umbrella liability insurance maintained in accordance with this
AGREEMENT.
b. Business Auto — the ENGINEER shall maintain business auto liability and, if
necessary, commercial umbrella liability insurance with a limit of not less than
$1,000,000 each accident. Such insurance shall cover liability arising out of
"any auto", including owned, hired, and non -owned autos, when said vehicle is
used in the course of the PROJECT. If the engineer owns no vehicles, coverage
for hired or non -owned is acceptable.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916118
Page 5 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
i. ENGINEER waives all rights against the CITY and its agents, officers,
directors and employees for recovery of damages to the extent these
damages are covered by the business auto liability or commercial
umbrella liability insurance obtained by ENGINEER pursuant to this
AGREEMENT or under any applicable auto physical damage coverage.
c. Workers' Compensation — ENGINEER shall maintain workers compensation
and employers liability insurance and, if necessary, commercial umbrella liability
insurance with a limit of not less than $100,000.00 each accident for bodily
injury by accident or $100,000.00 each employee for bodily injury by disease,
with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents, officers,
directors and employees for recovery of damages to the extent these
damages are covered by workers compensation and employer's liability
or commercial umbrella insurance obtained by ENGINEER pursuant to
this AGREEMENT.
d. Professional Liability — ENGINEER shall maintain professional liability, a claims -
made policy, with a minimum of $1,000,000.00 per claim and aggregate. The
policy shall contain a retroactive date prior to the date of the AGREEMENT or
the first date of services to be performed, whichever is earlier. Coverage shall
be maintained for a period of 5 years following the completion of the
AGREEMENT. An annual certificate of insurance specifically referencing this
PROJECT shall be submitted to the CITY for each year following completion of
the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be attached to this AGREEMENT prior to its execution.
b. Applicable policies shall be endorsed to name the CITY an Additional Insured
thereon, subject to any defense provided by the policy, as its interests may
appear. The term CITY shall include its employees, officers, officials, agents,
and volunteers as respects the contracted services.
c. Certificate(s) of insurance shall document that insurance coverage specified in
this AGREEMENT are provided under applicable policies documented thereon.
d. Any failure on part of the CITY to attach the required insurance documentation
hereto shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to the
respective Department Director (by name), City of Denton, 901 Texas Street,
Denton, Texas 70209.
f. Insurers for all policies must be authorized to do business in the State of Texas
Cty of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916118
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and have a minimum rating of A:V or greater, in the current A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and solvency to
the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY in
writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole
discretion, may consent to alternative coverage maintained through insurance
pools or risk retention groups. Dedicated financial resources or letters of credit
may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in favor
of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense, to
review the ENGINEER's insurance policies including endorsements thereto
and, at the CITY's discretion; the ENGINEER may be required to provide proof
of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a claims -
made basis, shall contain a retroactive date coincident with or prior to the date
of the AGREEMENT. The certificate of insurance shall state both the
retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall be
maintained without interruption nor restrictive modification or changes from date
of commencement of the PROJECT until final payment and termination of any
coverage required to be maintained after final payments.
The CITY shall not be responsible for the direct payment of any insurance
premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ENGINEER shall be required by
the ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When sub consultants/subcontractors
maintain insurance coverage, ENGINEER shall provide CITY with
documentation thereof on a certificate of insurance.
K. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and not as a
subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior shall not
apply.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916118
Page 7 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
L. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing
conflicts of interest or potential conflicts of interest, including personal financial interest, direct or
indirect, in property abutting the proposed PROJECT and business relationships with abutting
property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest that develop subsequent to the signing of this AGREEMENT and prior to final
payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or suspected, the
ENGINEER will stop its own work in the affected portions of the PROJECT to permit
testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may request the
ENGINEER to assist in obtaining the services of a qualified subcontractor to manage
the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published design criteria
and/or current engineering practice standards which the ENGINEER should have been aware of at
the time this AGREEMENT was executed, the ENGINEER shall revise plans and specifications, as
required, at its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this AGREEMENT which the ENGINEER could not have
been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an
adjustment in compensation will be made through an amendment to this AGREEMENT.
O. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule developed per
Attachment D to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ENGINEER and ENGINEER's agents shall
engage in any discriminatory employment practice. No person shall, on the grounds
of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national
origin, be refused the benefits of, or be otherwise subjected to discrimination under any
activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ENGINEER and
ENGINEER's agents shall not engage in any discriminatory employment practice
against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916118
Page 8 of 16
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Amendments to Section 5, if any, are included in Attachment C
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided
by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's
performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of
equipment, machinery, pipelines, and other components of the CITY's facilities as may be required
in connection with the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT
construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and
render in writing decisions required by the CITY in a timely manner in accordance with the
PROJECT schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes
aware of any development that affects the scope or timing of the ENGINEER's services or of any
defect in the work of the ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that
may contain hazardous materials, including asbestos containing materials, or
conditions, and that ENGINEER had no prior role in the generation, treatment,
storage, or disposition of such materials. In consideration of the associated risks that
may give rise to claims by third parties or employees of City, City hereby releases
ENGINEER from any damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, release or
escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's
negligence or if ENGINEER brings such hazardous substance, contaminant or
asbestos onto the PROJECT.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9!6118
Page 9 of 16
Docusign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the
ENGINEER's Personnel at Construction Site, and provisions providing for contractor
indemnification of the CITY and the ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with construction
contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials suppliers on
the PROJECT, or their sureties, shall maintain no direct action against
the ENGINEER, its officers, employees, and subcontractors, for any
claim arising out of, in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary of any
undertaking by the ENGINEER,"
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the
ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or person
regarding the PROJECT a provision that such entity or person shall have no third -party
beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any right the
CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY may secure Builders Risk/installation insurance at the replacement cost
value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or
documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by the CITY. In the event CITY requests such services of the ENGINEER, this
AGREEMENT shall be amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of
the services, an equitable adjustment will be made through an amendment to this AGREEMENT
with appropriate CITY approval.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Dale: 8!6!18
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SECTION 6
General Legal Provisions
Amendments to Section 6, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice
to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the ENGINEER,
whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether
the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting
through or on behalf of the CITY of any such instruments of service without the written permission
of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings,
specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by acts of God,
strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent
ENGINEER's performance of its obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice to ENGINEER.
b. by either the CITY or the ENGINEER for cause if either party fails substantially
to perform through no fault of the other and the nonperforming party does not
commence correction of such nonperformance within 5 days' written notice or
thereafter fails to diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will
be paid for termination expenses as follows:
a. Cost of reproduction of partial or complete studies, plans, specifications or other
forms of ENGINEER'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and other data
storage supplies or services;
c. The time requirements for the ENGINEER'S personnel to document the work
underway at the time of the CITY'S termination for convenience so that the work
effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9!6118
Page 11 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
itemized statement of all termination expenses. The CITY'S approval will be obtained
in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of
the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the
PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors,
and ENGINEER's compensation will be made.
F. Indemnification
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904, THE
ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINST LIABILITY FOR
ANY DAMAGE COMMITTED BY THE ENGINEER OR ENGINEER'S AGENT, CONSULTANT
UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH THE ENGINEER EXERCISES
CONTROL TO THE EXTENT THAT THE DAMAGE IS CAUSED BY OR RESULTING FROM AN
ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT,
OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO
RECOVER ITS REASONABLE ATTORNEY'S FEES IN PROPORTION TO THE ENGINEER'S
LIABILITY.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior written consent of
the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and
performance, and any other claims related to it. The venue for any litigation related to this
AGREEMENT shall be Denton County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal,
or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any
other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein. Sections 5.F., 6.8., 6.D., 6.F., 6.H., and
6.1. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and regulations
and with all City ordinances and regulations which in any way affect this AGREEMENT and the
work hereunder, and shall observe and comply with all orders, laws ordinances and regulations
which may exist or may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS CITY AND ALL OF
ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ALL CLAIMS OR
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised bate: 916118
Page 12 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
LIABILITY ARISING OUT OF THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE,
OR REGULATION, WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its employees who perform
work under this AGREEMENT, including completing the Employment Eligibility Verification Form
(1-9). Upon request by CITY, ENGINEER shall provide CITY with copies of all 1-9 forms and
supporting eligibility documentation for each employee who performs work under this
AGREEMENT. ENGINEER shall adhere to all Federal and State laws as well as establish
appropriate procedures and controls so that no services will be performed by any ENGINEER
employee who is not legally eligible to perform such services. ENGINEER SHALL INDEMNIFY
CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES
DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER, ENGINEER'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER,
shall have the right to immediately terminate this AGREEMENT for violations of this provision by
ENGINEER.
L. Prohibition On Contracts With Companies Boycotting Israel
ENGINEER acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, CITY is prohibited from entering into a contract with a company for goods or services
unless the contract contains a written verification from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this AGREEMENT, ENGINEER certifies that
ENGINEER'S signature provides written verification to the CITY that ENGINEER: (9) does
not boycott Israel; and (2) will not boycott Israel during the term of the AGREEMENT.
Failure to meet or maintain the requirements under this provision will be considered a material
breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a
Foreign Terrorist Organization
Section 2252 of the Texas Government Code restricts CITY from contracting with companies
that do business with Iran, Sudan, or a foreign terrorist organization. By signing this
AGREEMENT, ENGINEER certifies that ENGINEER'S signature provides written
verification to the CITY that ENGINEER, pursuant to Chapter 2252, is not ineligible to
enter into this AGREEMENT and will not become ineligible to receive payments under
this AGREEMENT by doing business with Iran, Sudan, or a foreign terrorist organization.
Failure to meet or maintain the requirements under this provision will be considered a material
breach.
N. Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that the City may not enter into this contract unless the
Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the
Engineer submits the signed contract. The Texas Ethics Commission has adopted rules
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916118
Page 13 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
requiring the business entity to file Form 1295 electronically with the Commission.
Engineer will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at:
https://www.ethics.state.tx.us/whatsnew/eIf_info_form 1295. htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line.
(EX: Contract 1234 — Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after
Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics
Commission's website within seven business days.
O. Prohibition Against Personal Interest In Contracts
No officer, employee, independent consultant, or elected official of the City who is involved in
the development, evaluation, or decision-making process of the performance of any solicitation
shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as
defined in the City's Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics).
Any willful violation of this section shall constitute impropriety in office, and any officer or
employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any
violation of this provision, with the knowledge, expressed or implied, of the Contractor shall
render the Contract voidable by the City. The Engineer shall complete and submit the City's
Conflict of Interest Questionnaire.
P. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT,
which supersedes all prior written or oral understandings, and may only be changed by a written
amendment executed by both parties. This AGREEMENT may be executed in one or more
counterparts and each counterpart shall, for all purposes, be deemed an original, but all such
counterparts shall together constitute but one and the same instrument. The following
attachments and schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
These documents make up the AGREEMENT documents and what is called for by one shall be
as binding as if called for by all. In the event of an inconsistency or conflict in any of the
provisions of the AGREEMENT documents, the inconsistency or conflict shall be resolved by
City of Denton, Texas
Standard Agreement for Engineoring Related Design Services
Revised Date: 9!6118
Page 14 of 16
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
giving precedence first to the written AGREEMENT then to the AGREEMENT documents in the
order in which they are listed above.
Duly executed by each party's designated representative to be effective on the date subscribed by
the City Manager,
ENGINEER
F-'t
ocuSigned by;
BY: kr-.old!
R'D SIGNATURE
Printed Name: Scott Arnold
Title: vice President
817-335-6511
PHONE NUMBER
Scott.arnold@kimley-horn.com
EMAIL ADDRESS
2021-798429
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations
and business terms.
DocuSigned by:
IIKONAE
Rebecca Diviney
PRINTED NAME
Director of Capital Projects/City Engineer
TITLE
capital Projects - Engineering
DEPARTMENT
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 916/18
Page 15 of 16
CITY OF DENTON, TEXAS
BY: I—Signed by:
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SARA HENSLEY, INTERIM CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
BY: 5Signed by.
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
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DocuSign Envelope ID: C727CO25-BC60-4F94-B3ED-B4828166AFD1
ATTACHMENT "A"
SED -B IMPROVEMENTS
Scope of Services
PROJECT UNDERSTANDING
The Scope of Services consists of design and construction phase services for full depth street
reconstruction and utility replacement in the SED -B area, as defined in Attachment E. This scope
of services consists of the following:
• Approximately 20,900 linear feet of road reconstruction with subgrade stabilization,
asphalt paving, concrete curb and gutter, and driveway replacements.
• Relocations of approximately 14,600 linear feet of 6 -inch through 12 -inch water main
and 7,900 linear feet of 6 -inch through 12 -inch sanitary sewer.
• Stormwater replacement within SED -B area as determined necessary during design.
• Sidewalk improvements within SED -B area as determined necessary during design.
• Photometric illumination study.
The ENGINEER understands the Project will be delivered via Construction Manager at Risk
(CM@R).
SCOPE OF SERVICES
The ENGINEER will perform its services pursuant to the requirements delineated with
ATTACHMENT "A". Services under this attachment consist of the following tasks:
■ Task 1 —Project Management
■ Task 2 — Coordination Meetings
■ Task 3 — Public Involvement
■ Task 4 — Data Collection
■ Task 5
— Roadway Design
■ Task 6
— Water Design
■ Task 7
— Illumination Study
■ Task 8
— Construction Phase Services
■ Task 9 — Record Drawings
SED -B Improvements I of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Task 1 Project Management
Task 1.1 Kick-off Meeting and Risk Workshop
The ENGINEER will conduct a kickoff meeting and risk workshop with the project team to
determine design criteria, project schedule, discuss project responsibilities, and create a risk
register with the following:
• Critical issues affecting project completion
• Significant project considerations
• Permit requirements
• Action plan for each identified risk
Task 1.2 Monthly Status Reports, Invoicing, and Team Coordination
The ENGINEER will provide monthly invoices and status reports.
Task 1.3 Permitting
The CITY will be responsible for administration of all permits. The ENGINEER will provide
exhibits and information necessary for permit approval. The ENGINEER understands the
following permits will be required:
• TxDOT Utility Installation Request (UIR)
• Union Pacific Railroad (UPRR) Crossing Permit
Task 1.4 CM@R Program Documentation
The ENGINEER will assist the CITY with CM@R program documentation. The ENGINEER
will attend one (1) work session with the project team to discuss processes, procedures, and
lessons learned as they relate to the CM@R delivery method.
Assumptions:
• The kick-off meeting and risk workshop will occur after the CM@R has been selected by
the City.
• It is assumed Project Management will be required for eighteen (18) months. Additional
Project Management will be considered Additional Services.
• It is assumed roadway reconstruction will not encroach on UPRR or DCTA right-of-way
and no permitting will be required. The UPRR Crossing Permit is for the waterline
crossing at W Collins St.
Deliverables:
• Risk register
• Monthly invoices and status reports
• Meeting agendas and meeting notes
• CM@R lessons learned
SED -B Improvements 2 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Task 2 Coordination Meetings
Task 2.1 Coordination Meetings with Project Team
The ENGINEER will conduct and document biweekly (every two weeks) coordination meetings
with the project team and other key stakeholders. During these meetings, the design team will
discuss design elements, challenges, and make decisions regarding any proposed design options.
Task 2.2 Franchise Utility Coordination
The ENGINEER will coordinate with franchise utility companies within the project area to obtain
existing line maps, determine potential conflicts, and provide conflict information to the CITY for
further coordination. The ENGINEER will assist the CITY in review of any franchise utility
relocation plans. Up to fifty (50) hours will be spent on franchise utility coordination. Any
additional time spent beyond the allotted fifty (50) hours will be considered additional services.
Task 2.3 UPRR and DCTA Coordination
The ENGINEER will coordinate with UPRR and DCTA to discuss permit requirements,
construction requirements, and construction phasing. Up to forty (40) hours will be spent
coordinating with UPRR and DCTA. Any additional time spent beyond the allotted forty (40)
hours will be considered additional services.
Task 2.4 Stakeholder Meetings
The ENGINEER will conduct and document up to three (3) meetings with the Southeast Denton
Neighborhood Association (SEDNA) and other stakeholders. These meetings are in addition to
the Public Meetings in Task 3.
Assumptions:
• It is assumed Coordination Meetings will be required for eighteen (1S) months.
Additional Coordination Meetings will be considered Additional Services.
• It is assumed Coordination Meetings with Project Team will occur virtually. Franchise
Utility Coordination, UPRR and DCTA Coordination, and Stakeholder Meetings may be
virtual or in-person.
Deliverables:
• Meeting agendas and meeting notes
Task 3 Public Involvement
Task 3.1 Public Meetings
The ENGINEER will prepare materials, attend, and document as needed for up to four (4) public
meetings. The CITY will be responsible for selecting and scheduling meeting location and
distributing notifications to the public either through mailers, social media, or email. It is
anticipated the public meetings will occur during preliminary design, final design, pre -
construction, and during construction.
SED -B Improvements 3 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Task 3.2 Project Informational Materials
The ENGINEER will assist the CITY with updated project information and materials to be used
in council meetings and for a project website.
Deliverables:
Public meeting materials and meeting notes
Project informational materials
Task 4 Data Collection
Task 4.1 Data Collection and Analysis
The ENGINEER will collect data to develop a base reap. This information will be utilized to
analyze existing constraints and issues for the development of the conceptual design. The
following elements will be used to develop the base map.
4.1.1 Aerial Photography — The ENGINEER will collect aerial photography for the project
corridor from NearMaps and/or available aerial photos from the CITY.
4.1.2 Available Record Drawing Research — The ENGINEER will collect any available
record drawings from the CITY within the project limits.
4.1.3 Available CITY GIS utility information — The ENGINEER will utilize the CITY's
online GIS information to compile utility information for the study area.
4.1.4 Field Observation — The ENGINEER will conduct up to three (3) site visits to
visually document the existing conditions with the CM@R
4.1.5 Utility Data Collection — The ENGINEER will meet with the CITY to discuss
historical, existing, and future conditions along the project corridor.
Task 4.2 Topographic and Boundary Survey
The ENGINEER will prepare a topographic survey and right-of-way determination to be used for
civil engineering design purposes. The topographic survey is to be used in-house and will not be
issued as a stand-alone survey document.
4.2.1 The limits of survey will include ten (10) feet beyond existing right-of-way and fifty
(50) feet beyond the construction limits for each segment of the project area
identified in Attachment E.
4.2.2 The survey will consist of the location of the right-of-way lines and adjoining
property lines with existing easements readily available in the public record (this
does not include an abstract of title); elevations; contour lines representing the surface
of the existing ground at one foot intervals based on a survey grid system and tied to
existing control points; observed (only if clearly visible from the surface) Iocations of
existing water, sewer, storm drain, franchise utility facility appurtenances, trees,
shrubs, and flowerbeds; pavement, sidewalk, and other visible corridor
improvements, and benchmarks established with the survey.
SED -B Improvements 4 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-84828166AFD1
Task 4.3 Geotechnical Analysis
The ENGINEER will utilize a subconsultant to perform geotechnical analysis to determine an
asphalt pavement and subgrade treatment recommendation. Up to forty-two (42) bore holes will
be completed for the analysis. Additional soil analysis will be obtained for recommendations to
be used in retaining wall design.
Task 4.4 Subsurface Utility Engineering (SUE)
4.4.1 Level B Subsurface Utility Exploration
The ENGINEER will coordinate with the CM@R to identify utilities to be exposed
with Level B subsurface utility exploration. The identified utilities will be exposed,
via a subconsultant, using SUE methods and survey data collected on their exposed
location. This information will be used during civil engineering design. SUE quality
level B is described as follows:
o Quality Level B. QL-B involves the application of appropriate surface
geophysical methods to determine the existence and horizontal position of
virtually all utilities within the project limits. This activity is called
"designating". The information obtained in this manner is surveyed to project
control. It addresses problems caused by inaccurate utility records, abandoned or
unrecorded facilities, and lost references.
o SUE fee is based on an average of 6 underground utilities for roughly 22,000
linear feet. If there are additional utility lines, or we need to obtain more than
22,000 linear feet for each utility, additional fee may be needed. Additional Level
B SUE will be considered additional services.
Deliverables:
• Geotechnical Report
Task 5 Roadway Design
The ENGINEER will prepare construction plans, specifications, and estimates for full depth
reconstruction of the street segments identified in Attachment E per CITY standards. All streets
will be reconstructed to match existing section widths.
Due to the size of the project, it is assumed that there will be up to three (3) separate submittal
packages for each design phase (30%, 60%, 90%, and 100%). The ENGINEER will collaborate
with the CM@R R on project phasing to determine a submittal plan that adheres to the overall
project schedule set in Task 1. Any additional plan submittals will be considered Additional
Services.
Task 5.1 Conceptual Design (30%)
5.1.1 The ENGINEER will prepare a 22"04" Conceptual (30%) Plan Set consisting of the
following elements:
o Cover sheet and index of sheets
o Project control
SED -B Improvements 5 of 14 August 30, 2021
DacuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
o Utility layout
• Existing and proposed horizontal layout
• Utility design will be performed under Task 6
o Roadway typical sections
• Existing and Proposed
o Removals
o Roadway plan and profile drawings at 1"=20' horizontal and 1"=4' vertical scale.
a Sidewalk and curb ramps
• The ENGINEER will evaluate the CITY's current sidewalk network and
recommend segments to be installed.
o Pavement markings and signage
o Existing stormwater horizontal layout
o Retaining wall layout
o Standard construction details
o Conceptual summary of quantities
5.1.2 The ENGINEER will provide review of the CM@R's conceptual cost estimate.
5.1.3 The ENGINEER will conduct a Conceptual Design (30%) review meeting to review
and respond to all comments received from the project team.
5-1.4 The ENGINEER will attend up to three (3) meetings with the CM@R to obtain input
for revisions to the construction sequencing, traffic control and detour plans.
Task 5.2 Preliminary Design (60%)
5.2.1 The ENGINEER will respond to and address one (1) round of comments provided by
the CITY and CM@R and prepare a 22"x34" Preliminary (60%) Plan Set consisting
of the elements in Task 5.1 as well as the following elements:
o General notes
o Traffic control and detour plans
• The ENGINEER will develop the construction sequencing, traffic control
and overall detour plans based upon guidance from the CM@R.
o Erosion control plans
o Custom construction details
o Preliminary summary of quantities
o Specification listing
5.2.2 The ENGINEER will provide review the CM@R's preliminary cost estimate.
5.2.3 The ENGINEER will conduct and document a Preliminary Design (60%) review
meeting to review and respond to all comments received from the project team.
5.2.4 The ENGINEER will attend up to three (3) meetings with the CM@R to develop the
construction sequencing, traffic control and detour plans.
SED -B lmprovements 6 of 14 August 30, 2021
Docu&gn Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Task 5.3 Final Design (90%)
5.3.1 The ENGINEER will respond to and address one (1) round of comments provided by
the CITY and CM@R and prepare a 22"04" Final (90%) Plan Set consisting of the
elements in Task 5.2 as well as the following elements:
o Retaining wall plan and profile drawings at I"=20' horizontal and 1 "=4' vertical
scale.
o Cross sections at fifty (50) foot increments
o Final summary of quantities
o Final specifications and special provisions
5.3.2 The ENGINEER will provide review of the CM@R's final cost estimate.
5.3.3 The ENGINEER will conduct and document a Final Design (90%) review meeting to
review and respond to all comments received from the project team.
Task 5.4 Final Sealed (100%) Submittal
5.4.1 The ENGINEER will respond to and address one (1) round of comments provided by
the CITY and CM@R and prepare a Final Sealed (100%) Plan Set consisting of the
elements in Task 5.3 as well as the following elements:
a Final summary of quantities
a Final sealed specifications and special provisions
5.4.2 The ENGINEER will provide review the CM@R's Guaranteed Maximum Price
(GMP).
Deliverables:
• Digital 22"04" PDF Plan Set for Conceptual (30%), Preliminary (60%), Final (90%),
and Final Sealed (100%) Roadway Design.
o Up to three (3) 22"x34" hard copies may be submitted at the CITY's request.
• Meeting notes for Conceptual (30%), Preliminary (60%), and Final (90%) Roadway
Design review meetings.
• ENGINEER's construction cost estimate at Conceptual (30%) and GMP review for
Conceptual (30%), Preliminary (60%), Final (90%), and Final Sealed (100%) Roadway
Design.
Task 6 Utility Design
The ENGINEER will prepare construction plans, specifications, and estimates for the relocation
of the water and sanitary sewer line segments identified in Attachment E per CITY standards.
Due to the size of the project, it is assumed that there will be up to three (3) separate submittal
packages for each design phase (30%, 60%, 90%, and 100%). The ENGINEER will collaborate
with the CM@R on project phasing to determine a submittal plan that adheres to the overall
project schedule set in Task 1. Any additional plan submittals will be considered Additional
Serviccs.
SED -B Improvements 7 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-SC60-4F94-83ED-64828166AFD1
Task 6.1 Water Design
6.1.1 The ENGINEER will prepare the following items to be included in the construction
plan set:
o Horizontal layouts for all water line relocations and necessary appurtenances.
o Vertical profiles for all water line relocations and necessary appurtenances
providing the required clearance from all known conflicts.
o Water line details, including connection details.
o Sequencing notes for shutdown and connection sequencing plans.
o Abandonment layouts as needed.
o Temporary and permanent easements as needed.
o Design tunnels/bores including casing/tunnel liner plate minimum thickness and
inside diameter, shafts, allowable methods, control of ground water, and
appropriate tolerances with the chosen method.
Task 6.2 Sanitary Sewer Design
6.2.1 The ENGINEER will prepare the following items to be included in the construction
plan set:
o Horizontal layouts for all sanitary sewer line relocations and necessary
appurtenances.
o Vertical profiles for all sanitary sewer line relocations and necessary
appurtenances providing the required clearance from all known conflicts.
o Sanitary sewer line details.
o Sequencing notes for shutdown and connection sequencing plans.
o Abandonment layouts as needed.
o Temporary and permanent easements as needed.
o Design tunnels/bores including casing/tunnel liner plate minimum thickness and
inside diameter, shafts, allowable methods, control of ground water, and
appropriate tolerances with the chosen method.
Task 6.3 Conceptual Design (30%)
6.3.1 The ENGINEER will prepare a 22"x34" Conceptual (30%) Plan Set consisting of the
following elements:
o Cover sheet and index of sheets
o Waterline layout
• Existing and proposed horizontal layout
• Identify potential conflicts
a Sanitary sewer line layout
• Existing and proposed horizontal layout
• Identify potential conflicts
o Standard construction details
o Conceptual summary of quantities
SED -B Improvements 8 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
6.3.2 The ENGINEER will provide review of the CM@R's conceptual cost estimate.
6.3.3 The ENGINEER will conduct a Conceptual Design (30%) review meeting to review
and respond to all comments received from the project team.
Task 6.4 Preliminary Design (60%)
6.4.1 The ENGINEER will respond to and address one (1) round of comments provided by
the CITY and CM@R and prepare a Preliminary Design (60%) Plan Set consisting of
the elements in Task 6.3 as well as the following elements:
o Abandonment layout
o Waterline plan and profile drawings at 1 "=40' horizontal and 1 "=4' vertical scale
o Sanitary sewer line plan and profile drawings at 1"=40' horizontal and 1"=4'
vertical scale
o Plan view of the base map shall have all above ground features shown and clearly
labeled along with existing utilities based on field ties and record information.
o Plan view shall include design notes for stationing, size, slope, pipe material,
embedment, length and construction method.
o Profile view shall include design notes for stationing, size, slope, flow -line of
pipe, pipe material, embedment, length and construction method.
a Standard construction details
o Preliminary water line details, including connection details.
o Traffic control and detour plans
• The ENGINEER will develop the construction sequencing, traffic control
and overall detour plans based upon guidance from the CM@R.
o Preliminary summary of quantities
o Specification listing
6.4.2 The ENGINEER will provide review of the CM@R's preliminary cost estimate.
6.4.3 The ENGINEER will conduct and document a Preliminary Design (60%) review
meeting to review and respond to all comments received from the project team.
Task 6.5 Final Design (90%)
6.5.1 The ENGINEER will respond to and address one (1) round of comments provided by
the CITY and CM@R and prepare a Final Design (90%) Plan Set consisting of the
elements in Task 6.4 as well as the following elements:
o Surface repair sheets and details as needed
o Final summary of quantities
o Final specifications and special provisions
6.5.2 The ENGINEER will provide review of the CM@R's final cost estimate.
6.5.3 The ENGINEER will conduct and document a Final Design (90%) review meeting to
review and respond to all comments received from the project team.
SED -B Improvements 9 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Task 6.6 Final Sealed (100%) Submittal
6.6.1 The ENGINEER will respond to and address one (1) round of comments provided by
the CITY and CM@R and prepare a Final Sealed Design (100%) Plan Set consisting
of the elements in Task 6.4 as well as the following elements:
o Final summary of quantities
o Final specifications and special provisions
6.6.2 The ENGINEER will provide review of the CM@R's GMF.
Deliverables:
Digital 22"x34" PDF Plan Set for Conceptual (30%), Preliminary (60%), Final (90%),
and Final Sealed (100%) Utility Design.
o Up to three (3) 22"x34" hard copies may be submitted at the CITY's request.
Meeting notes for Conceptual (30%), Preliminary (60%), and Final (90%) Utility Design
review meetings.
ENGENEER's construction cost estimate and GMP review for Conceptual (30%),
Preliminary (60%), Final (90%), and Final Sealed (100%) Utility Design.
Task 7 Illumination Study
Task 7.1 Kick-off Meeting
The ENGINEER will conduct a kick-off meeting with the CITY, Denton Municipal Electric
(DME), and SEDNA to determine design criteria and preferred light fixtures.
Task 7.2 Photometric Analysis
7.2.1 The ENGINEER will provide a photometric analysis for the street segments
identified in Attachment E based on existing infrastructure. Existing fixture locations
and specification to be provided by DME.
7.2.2 The ENGINEER will provide a photometric analysis for the street segments
identified in Attachment E based on proposed infrastructure in accordance with CITY
and DME requirements. Proposed fixture specifications to be provided by DME. The
photometric analysis will consist of modeling fixtures to meet roadway illumination
level requirements.
7.2.3 The ENGINEER will prepare a 22"x34" photometric exhibit for each street segment.
The ENGINEER will respond to and address one (1) round of comments from the
CITY.
7.2.4 The following will be considered Additional Services:
o Lighting design.
o Electrical calculations.
o 31) renderings.
o Photometric analysis of street lighting exterior to the project.
o Electrical voltage drop calculations.
o Electrical service panel schedules.
o One line diagrams.
SED -B Improvements 10 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
o Structural calculations for light pole bases.
o Bid assistance/construction support services.
Task 8 Construction Phase Services
Task 8.1 Pre -Construction Conference
The ENGINEER will attend a pre -construction conference prior to commencement of work at the
site.
Task 8.2 Regular Construction Meetings
The ENGINEER will attend monthly construction meetings with the project team.
Task 8.3 Site Visits
8.3.1 The ENGINEER will visit the site up to twelve (12) times during construction and
perform construction observation.
8.3.2 The ENGINEER shall not, during such visits or as a result of such observations of
the CM@R's work in progress, supervise, direct, or have control of the CM@R's
work, nor shall the ENGINEER have authority over or responsibility for the means,
methods, techniques, equipment choice and usage, sequences, schedules, or
procedures of construction selected by the CM@R, for safety precautions and
programs incident to the CM@R's work, nor for any failure of the CM@R to comply
with laws and regulations applicable to the CM@R's furnishing and performing the
work. Accordingly, the ENGINEER neither guarantees the performance of any
contractor nor assumes responsibility for any of the CM@R's failure to furnish and
perform its work in accordance with the Contract Documents.
Task 8.4 Recommendations with Respect to Defective Work
Provide recommendations to the CITY that CM@R's work be disapproved and rejected while it
is in progress if, on the basis of site visit evaluations, the ENGINEER believes such work will not
produce a completed Project that conforms generally to the Contract Documents or that it will
prejudice the integrity of the design concept of the completed Project as a functioning whole as
indicated in the Contract Documents. Notwithstanding the foregoing, the CITY reserves the right
to disapprove or reject the CM@R's work without a recommendation from the ENGINEER.
Task 8.5 Clarifications and Interpretations
Issue necessary clarifications and interpretations of the Contract Documents to the CITY as
appropriate to the orderly completion of the CM@R's work. Such clarifications and
interpretations will be consistent with the intent of the Contract Documents. Field orders
authorizing variations from the requirements of the Contract Documents will be made by the
CITY.
Task 8.6 Change Orders
8.6.1 Recommend change orders to the CITY, as appropriate.
8.6.2 Review and make recommendations related to Change Orders submitted or proposed
by the CM@R.
SED -B Improvements 11 of 14 August 30, 2021
DocuSign Envelope ID; C727CD25-SC60-4F94-53ED-B4828166AFD1
Task 8.7 Shop Drawings and Samples
Review and approve or take other appropriate action in respect to Shop Drawings and Samples
and other data which the CM@R is required to submit, but only for conformance with the
information given in the Contract Documents and compatibility with the design concept of the
completed Project as a functioning whole as indicated in the Contract Documents. Such review
and approvals or other action will not extend to means, methods, techniques, equipment choice
and usage, sequences, schedules, or procedures of construction or to related safety precautions
and programs. Assumes up to thirty (30) shop drawings.
Task 8.8 Substitutes and "or -equal"
Evaluate and determine the acceptability of substitute or "or -equal" materials and equipment
proposed by the CM@R in accordance with the Contract Documents, but subject to the
provisions of applicable standards of state or local government entities.
Task 8.9 Inspections and Tests
Review certificates of inspections and tests within the ENGINEER's area of responsibility for the
purpose of determining that the results certified indicate compliance with the Contract Documents
and will not constitute an independent evaluation that the content or procedures of such
inspections, tests, or approvals comply with the requirements of the Contract Documents. The
ENGINER will be entitled to rely on the results of such tests and facts being certified. The scope
of services assumes the pumps and motors will go through a non -witnessed factory test.
Attending testing will be considered additional services.
Task 8.10 Disagreements between City and Contractor
As necessary, the ENGINEER will, with reasonable promptness, render initial written decision on
all claims of the CITY and CM@R relating to the acceptability of the CM@R's work or the
interpretation of the requirements of the Contract Documents pertaining to the progress of the
CM@R's work. In rendering such decisions, the ENGINEER will be fair and not show partiality
to the CITY or CM@R and will not be liable in connection with any decision rendered in good
faith in such capacity. The initial decision of the ENGINEER shall be required as a condition
precedent to mediation or litigation of any claim arising prior to the date final payment is due to
the CM@R, unless thirty (30) days have passed after a claim has been referred to the ENGINEER
with no decision having been rendered.
Task 8.11 Final Walkthrough and Punchlist Preparation
8.11.1 Attend final walkthrough with the CM@R and CITY to determine if the completed
work of the CM@R is generally in accordance with the Contract Documents.
a. Limitation of Responsibilities: The ENGINEER will not be responsible for the
acts or omissions of any contractor, suppliers, or of any other individual entity
performing or furnishing the work. The ENGINEER will not have the authority
or responsibility to stop the work of any contractor.
8.11.2 Compile punch list from information gathered during final walkthrough with the
CITY and CM@R.
SED -B Improvements 12 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Task 9 Record Drawings
Task 9.1 Record Drawings
9.1.1 Obtain and review comments and field changes on the construction plans from the
CITY and CM@R.
9.1.2 Prepare record drawings based on comments and field changes. The ENGINEER will
not be providing resident engineering services and will not be observing on a full-
time basis and will therefore not seal the record drawings. The record drawings will
be provided as digital 22"x34" PDF.
SED-$ Improvements 13 of 14 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-84828166AFD1
ADDITIONAL SERVICES
The following additional services are not anticipated as part of this Scope of Services agreement,
however, can be provided if deemed necessary during the Project development process. The
ENGWEER will not provide the additional services listed below without the written consent and
approval of the CITY.
• Redesign to reflect project scope changes requested by the CITY, CM@R, or
TxDOT, required to address changed conditions or change in direction previously
approved by the CITY, mandated by changing governmental laws, or necessitated by
the CITY's acceptance of substitutions proposed by the contractor.
• AdditionaI meetings.
• Additional construction site visits
• Additional construction shop drawing and sample review and comment
• Additional traffic control plan details
• Preparing right-of-way or easement documentation.
• Construction management and inspection services.
• Performance of materials or specialty testing services.
• Services necessary due to default of the CM@R.
• Design of franchise utility relocations.
• Traffic signal design.
• Illumination design beyond what is listed in the above scope of services.
• Design of CITY utility relocations beyond what is listed in the scope of services.
• Illumination design beyond what is Iisted in the scope of services.
• Architectural or 3D renderings.
• Services related to damages caused by fire, flood, earthquake or other acts of God.
• Services related to warranty claims, enforcement, and inspection after final
completion.
• Services related to survey construction staking.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
• Any services not listed above.
SED -S Improvements 14 of 14 August 30, 2021
Docu&gn Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
ATTACHMENT "B"
SED -S IMPROVEMENTS
Compensation
Total compensation for the ENGINEER completed under the terms of this agreement shall be a
total not -to -exceed $1,660,100 for all services including reimbursable expenses. The CITY shall
compensate the ENGINEER as follows:
BASIC SERVICES
Lump Sum
The ENGINEER will perform the services in Tasks 4-7 for the total lump sum fee below.
Individual task amounts are informational only. All permitting, application, and similar project
fees will be paid directly by the CITY.
• Task 4 — Data Collection
o Task 4.1—
Data Collection and Analysis
$
120,000
o Task 4.2 —
Topographic Survey
$
93,500
o Task 4.3 —
Geotechnical Analysis
$
66,000
• Task 5 — Roadway Design
$
553,800
• Task 6 — Utility Design
o Task 6.1 —
Water Design
$
168,400
o Task 6.2 —
Sanitary Sewer
$
90,700
• Task 7 — Illumination Studv
$
36,300
Lump Sum Total $ 1,128,700
Lump sum fees will be invoiced monthly based upon the overall percentage of services
performed. Individual task amounts are provided for budgeting purposes only. The ENGINEER
reserves the right to reallocate amounts among tasks as necessary.
Hourly Not to Exceed
The ENGINEER will perform the services in Tasks 1-3, 4.4, and 8-10 on a labor fee plus expense
basis with the maximum labor fee shown below.
• Task 1 — Project Management
• Task 2 — Coordination Meetings
• Task 3 — Public Involvement
• Task 4 — Data Collection
$ 70,700
$ 61,700
$ 22,900
o Task 4.4 — SUE Level B $ 239,600
• Task 8 — Construction Phase Services $ 111,200
• Task 9 — Record Drawings $ 19,800
• Task 10 — Reimbursable Exnenses $ 5,500
Hourly Not to Exceed Sum Total $ 531,400
SED -B Improvements 1 of 3 August 30, 2021
DocuSign Envelope ID: C727CD2"C60-4F94-B3ED-648281(36AFD1
The ENGINEER will not exceed the total maximum labor fee shown without authorization from
the CITY. Individual task amounts are provided for budgeting purposes only. The ENGINEER
reserves the right to reallocate amounts among tasks as necessary. Labor fee will be billed on an
hourly basis according to our then -current rates.
As to these tasks, direct reimbursable expenses such as express delivery services, fees, air travel,
and other direct expenses will be billed at 1.10 times cost. A percentage of labor fee will be
added to each invoice to cover certain other expenses as to these tasks such as
telecommunications, in-house reproduction, postage, supplies, project related computer time, and
local mileage. Administrative time related to the project may be billed hourly. All permitting,
application, and similar project fees will be paid directly by the CITY.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice
number and Kimley-Horn project number.
EXTRA SERVICES
Any services not specifically provided for in the above scope and authorized by the CITY, will be
billed as additional services, and performed at our then current hourly rates.
SED -B Improvements 2 of 3 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
STANDARD RATE SCHEDULE
The ENGINEER's hourly rate schedule is as shown below:
Analyst
Professional
Senior Professional I
Senior Professional II
Senior Technical Support
Support Staff
Technical Support
$120-$200
$180-$230
$220-$285
$265-$300
$145-$210
$90-$130
$90-$135
These rates are effective through June 30, 2022, after which they are subject to periodic
adjustment.
SED -S Improvements 3 of 3 August 30, 2021
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
SED -B IMPROVEMENTS
No modifications to the Standard Agreement are necessary for this project.
City of Denton, Texas
Page t of t
DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
ATTACHMENT "D"
PROJECT SCHEDULE
Design Services for
SED -B IMPROVEMENTS
The ENGINEER will coordinate with the CITY and CM@R to develop an acceptable schedule
during the project kick-off meeting.
City of Denton, Texas
Page 1 of 1
-DccuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828966AFD1 -
ATTACHMENT E ® _
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DocuSign Envelope ID: C727CD25-BC60-4F94-B3ED-B4828166AFD1
Exhi bi t cIQ
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, local Government Code. An offense under this section is a
misdemeanor.
1
Name of vendor who has a business relationship with local governmental entity. Ki ml ey-Horn and Associates, Inc.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7'" business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.
3 1 Name of local government officer about whom the information in this section is being disclosed.
N/A
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Ell F7 No
Yes
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes 0 No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
E] E—]
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
N/A
4
❑x I have no Conflict of Interest to disclose.
$ Docu5igned by:
j4 Ar,, u 9/8/2021
Si @$r'$@ng business with the governmental entity Date