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21-1930
ORDINANCE NO. 21-1930 AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO EXECUTE A FUNDING AGREEMENT BETWEEN THE CITY AND COMMUNITIES IN SCHOOLS OF NORTH TEXAS, INC. TO PROVIDE GENERAL FUND DOLLARS FOR CASE MANAGEMENT PROGRAMS AT DENTON ISD CAMPUSES IN DENTON, TEXAS; AUTHORIZING THE EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED $34,000.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Human Services Advisory Committee ("HSAC") of the City of Denton (the "City") has reviewed the proposal for services of Communities in Schools of North Texas, Inc. (the "Agency") for Case Management Programs at Denton ISD campuses located in Denton, Texas, and has determined that the Agency performs an important service for the residents of Denton without regard to race, religion, color, age, or national origin, and the HSAC recommends the purchase of such services pursuant to the 2021-2022 Grant Service Agreement between the City and Agency attached hereto as Attachment 1 and incorporated herein for all purposes (the "Agreement"); and WHEREAS, the City has adopted a budget and included therein an authorized budget for the expenditure of funds in accordance with its 2020-2022 City of Denton Consolidated Plan; and WHEREAS, the 2020-2022 City of Denton Consolidated Plan includes the services contemplated by the Agreement; and WHEREAS, the City has designated the Community Development Division as the division responsible for the administration of the Agreement and all matters pertaining thereto; and WHEREAS, the City Council deems it in the public interest to enter into the Agreement in support of much needed services for Denton residents; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations in the preamble of this ordinance are incorporated herein by reference as true and as if fully set forth in the body of this ordinance. SECTION 2. The City Manager, or designee, is hereby authorized to execute the Agreement with Communities in Schools of North Texas, Inc. to provide for Case Management Programs at Denton ISD campuses in Denton, Texas. SECTION 3. The City Manager, or designee, is hereby authorized to expend funds in an amount not to exceed $34,000.00, in the manner specified in the Agreement, and to take any other actions that may be necessary or convenient, in the reasonable opinion of either the City Manager or the City Attorney, to carry out the City's rights and obligations under the Agreement. SECTION 4. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by' CRX J 0 Me � _ and seconded by fi �', 5 C� n '(1/IGqy + C e The ordinance was passed and approved by the following vote Aye Nay Mayor Gerard Hudspeth: Vicki Byrd, District 1: 1/ Brian Beek, District 2: ✓ Jesse Davis, District 3: ✓ Alison Maguire, District 4: ,/ Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: ✓ Abstain Absent PASSED AND APPROVED this the J-lofit) day of 0 GA OVj-jq--C 12021. ATTEST: ROSA RIOS, CITY SECRETARY �_wiiiii� 10., APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEYto GERARD HUD ETH, MAYOR Attachment 1 2021-2022 GRANT SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND COMMUNITIES IN SCHOOLS OF NORTH TEXAS, INC, This 2021-2022 Grant Service Agreement ("Agreement") is made and uttered into by and between the City of Den- ton, a Texas municipal corporation, acting by and through its City Manager, hereinafter referred to as "CITY," and Communities in Schools of North Texas, Inc.. P.O. Box 295543, Lewisville, Texas 75023, hereinafter referred to as "RECIPIENT." WHEREAS, CITY's Human Services Advisory Committee ("HSACC") has reviewed the RECIPIENT's proposal for services and has detertttined that RFCIPII NT performs an important service for the residents of the City of Denton without regard to race, religion, color, age, or national origin, and HSAC recommends RECIPIENT's proposal for services; and WHEREAS, CITY has determined that the RECIPIENT's proposal for services can provide needed services to the residents of the City of Denton in accordance with the 2020-2022 City of Benton Consolidated Plan, and desires to enter into an agreement for such services; and WHEREAS, CITY has adopted a budget and included therein an authorized budget for the expenditure of funds in accordance with its 2020-2022 City of Denton Consolidated Plan and 2021 Action Plan; and WHEREAS, CITY has designated the Community Development Division as the division responsible for the admin- istration of this Agreement and all matters pertaining thereto; NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound, to the mutual obligations and to the performance and accomplishment of the conditions hereinafter described. I. TERM This Agreement shall commence on or as of October I 2021, and shall terminate on September 30, 2022, unless sooner terminated in accordance with Section 25 "Termination." 2, RESPONSIBILITIES RECIPIENT hereby accepts the responsibility for the performance of all services and activities described in the Scope of Services attached hereto as Exhibit A. and incorporated herein by reference, in a satisfactory and efficient manner as determined by CITY, in accordance with the tern, herein. CITY will consider RECIPIFNT's executive off icer to be RECIPIENT'S: representative responsible for the management of all contractual matters pertaining hereto, unless written notification to the contrary is received from RECIPIENT and approved by CITY. The CITY's Director of Community Services will be CITY's representative responsible for the administration of thio Agreement. Beneficiaries of the activities to be provided hereunder must reside in the City of Denton and RECIPIENT certifies that the activities carricd out with these funds shall meet the objective of benefit to low and moderate -income persons, RFCIPIEN'I' shall provide services to persons whose income is equal to or lower than 80°fo of the median income of the Dallas standard metropolitan statistical area. To accomplish this, the RECIPIENT shall use the current applicable income limits published by the U.S. Department of Housing and Urban Development I'age I of 20 Attachment 1 ("HUD") for lower income housing assistance under Section 8 of the United States Housing Act of 1937, herein attached as Exhibit C. Income eligibility shall be determined by the sum of the gross inzome of all individuals residing in the household. Services must be provided directly to or on behalf of specific identified eligible clients. Eligibility documentation must be included in each client's file and updated at least once during the contract period 3. OBLIGATIONS In consideration of the services provided by RECIPIENT, CITY agrees to the following terms and conditions: A. Limit of Liability. CITY will reimburse RECIPIENT for expenses incurred pursuant to and in accordance with the Budget attached hereto as Exhibit B, and incorporated herein by reference, and the Scope of Services herein attached as Exhibit A. Notwithstanding any other provision of the Agreement, the total of all payments and other obligations made or incurred by CITY hereunder shall not exceed the sutra of'I hirty-Four Thousand and no/100 Dollars ($34,000.00). Measure of Liability. In consideration of full and satisfactory performance of the services and activities hereunder by R.ECIPII-W and receipt of a requisition for payment with appropriate documentation ofexpenditures, CITY shall snake payments to RECIPIENT based on the Budget in Fxhibit B, subject to the limitations and provisions set forth in Exhibit B and in this Section and Section 7 of this Agreement. (1) The parties expressly understand and agree that CITY's obligations under this Section are contingent upon the actual receipt of adequate funds to meet CITY's liabilities under this Agreement. It"adequate funds are not available to snake payments under this Agreement, CITY shall notify RI-C'IPIENT in writing within a reasonable time after such fact has been determined. CITY may, at its option, either reduce the amount of its liability or terminate the Agreement. If funds eligible for use for purposes of this Agreement are reduced, CITY shall not be liable for further payments due to RECIPILNT under this Agreement. (2) It is expressly understood that this Agreement in no way obligates the CITY to provide snore funds than the amount shown in subsection A above. (3) CITY shall not be liable for any cost or portion thereof which: (a) has been paid, reimbursed, or is subject to payment or rcitxtbutscment, from any other source' (b) was incurred prior to the beginning date or after the ending; date specified in Section i; (c) is not in strict accordance with the terms of this Agreement, including; all exhibits attached hereto; (d) has not been billed to CITY within 90 calendar days following; billing to R EC'IPIENT, or termination of the Agreement, whichever date is earlier; or (e) is not an allowable cost as defined by Section 10 of this Agreement or in the Budget set forth in Exhibit B. (4) CITY shall not be liable for any cost or portion thereof which is incurred with respect to any activity of RECIPIENT requiring prior written authorization from CITY, or after CITY has requ"wd that RECIPIENT furnish data concerning such action prior to proceeding; further, unless and until CITY advises RF.0 PIENT to proceed. (5) CITY shall not be obligated or liable under this Agreement to any party other than RECIPIENT fur payment of any monies or provision of any goods or services. (6) Funding not expended within the term of this Agreement will revert to the City of Denton budget for use on alternative services or projects. B_ RECIPIENT'S Obligations In consideration of the receipt of funds from the CITY, the RECIPIENT agrees to the following terms and conditions: (1) Thirty-four Thousand and no/100 Dollars ($34,000.00) inay be paid to RECIPIENT by CITY, and the only expenditures reimbursed from these funds, shall be those in accordance with the Budget set forth in Exhibit Page 2 of 20 Attachment 1 B, for those services described in the Scope of Services, Exhibit A, as provided herein, RECIPIENT shall not utilize these funds for any other purpose. (2) RECIPIENT will establish, operate, and maintain an account system for these funds that will allow for a tracing of funds and a review of the financial status of the program. The system will be based on generally accepted accounting principles as recognized by the American institute of Certified Public Accountants. (3) RECIPIENT will pen -nit authorized officials of CITY to review its books at any time. (4) RECIPIENT will reduce to writing all of its rules, regulations, and policies and file a copy with CITY's Community Development Office along with any amendments, additions, or revisions upon request. (S) RECIPIENT will not enter into any contracts that would eneumberCITY funds for a period that would extend beyond the term of this Agreement. (6) RECIPIENT will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors or discrepancies in bills shall be promptly reported to CITY's Community Development Division for further direction. (7) RECIPIENT will appoint a representative who will be available to meet with CITY officials when requested. (8) RECIPIENT will indemnify and hold harmless C11Y, its officers, elected and appointed officials, agents, employees, and contractors from any and all claims and suits arising out of the services or activities of ItECIPIMT, its employees, and/or contractors. (9) RECIPIENT will submit to CITY copies of year-end audited financial statements. 4. COMPLIANCE WITH FEDERAL, STATE, AND LOCAs. LAWS A. RECIPIENT assures and certifies that it will comply with all applicable federal laws, laws of the State of Texas, and ordinances of the City of Denton. 13. RECIPIENT shall give the CITY, and any of CITY's authorized representatives, access to and the right to repro- duce all records belonging to or in use by RECIPIENT pertaining to this Agreement. Such access shall continue as long as RECIPIENT retains the records. RF(.'IPI NT shall maintain such records in an accessible location. C. RECIPIENT shall refrain froEn entering into any subcontract for services without prior approval in writing by CITY of the qualifications of the subcontractor to perform and meet the standards of this Agreement. All sub- contracts entered into by the RECIPIENT will be subject to the requirements of this Agreement. The RECIPIENT agrees to be responsible to CITY for the performance of any subcontractor. 5. REPRESENTATIONS A. RECIPIENT assures and guarantees that it possesses the legal authority, pursuant to any proper, appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement, B. The person or persons signing and executing this Agreement on behalf of RECIPIENT, do hereby warrant and guarantee that he, she, or they have been fully authorized by RECIPIENT to execute this Agreement on behalf of RECIPIENT and to validly and legally bind RECIPIENT to all terms, performances, and provisions herein set forth. C. CITY shall have the right, at its option, to either temporarily suspend or permanently terminate this Agreement if there is a dispute as to the legal authority of either RECINENT or the person signing the Agreement to enter into this Agreement. RECIPIENT is liable to CI'T'Y for any money it has received from CITY for pvrl`ormanec of the provisions of this Agreement if CITY has suspended or tenninated this Agreement for the reasons enumer- ated in this Section. D. RFCIPIENT agrees that the funds and resources provided RECIPIENT under the terms of this Agreement will in no way be substituted for funds and resources from other sources, nor in any way serve to reduce the resources, Page 3 of 20 Attachment 1 services, or other benefits which would have been available to, or provided through, RECIPIENT had this Agree- ment not been executed. 6. PERFORMANCE BY RECIPIENT RECIPIENT will provide, oversee, administer, and carry out the activities and services set out in the Scope of Ser- vices described in Exhibit A, utilizing the funds described in Exhibit B, deemed by both parties to be necessary and sufficient payment for full and satisfactory performance of the program, as determined solely by CITY and in ac- cordance with all other terms, provisions, and requirements of this Agreement. No modifications or alterations may be made in the Scope of Services or Budget without the prior written approval of the CITY's Director of Community Services. 7. PAYMENTS A. Payments to RECIPIENT. The CITY shall pay to RECIPIENT a nlaximutn atnuunt of money not to exceed Thirty -Four Thousand and no/100 Dollars ($34,000.00) for services rendered under this Agreement, The CITY will pay these funds on a reimbursement basis to RECIPIENT within twenty-one dayx atter CITY has received supporting documentation of eligible expenditures. Documentation of expenditures must be submitted to the C ornmunity Development Division by the dates required by Community Development. RECIPIENT'S failure to provide the information on a timely basis may jeopardize present or future I"unding. B. Funds are to be used for the sole purpose of providing the services described in the Scope of Services in Nxhibit A and based on the Budget in Exhibit B. C. RECIPIENT's reimbursement request forany one-month period will not exceed one-fourth (114) of any budgeted line items for costs as specitied in Exhibit B without prior written authorization from the CITY. D. Excess Payment. RECIPIENT shall refund to CITY within ten working days of CITY's request, any sum of money which has been paid by CITY, and which CITY at any time thereafter determines: (1) has resulted in overpayment to RECIPIENT; or (2) has not been spent strictly in accordance with the terms of this Agreement; or (3) is not supported by adequate documentation to fully justify the expenditure. E. Disallowed Costs. Upon termination of this Agreement, should any expense or charge for which payment has been made be subsequently disallowed or disapproved as a result of any auditing or monitoring by CITY, RECIPIENT will refund such amount to CITY within ten working days of a written notice to RECIPIENT, which specifies the amount disallowed. Refunds ofdisallowcd costs may not be made from these or any funds received from or through CITY. F. Reversion of Assets. (1) RECIPIENT, upon expiration of this Agreement shall transfer to the Cl i'Y any fiends on hanO at the time of expiration and any accounts receivable attributable to the use of funds. (2) The reversion of these financial assets shall be in addition to any other remedy available to CITY either at law or in equity for breach of this Agreement. G. Obligation. of Funds. (1) In the event that actual expenditure rates deviate from RECIPIENT'S provision of a corresponding level of performance, as specified in Exhibit A, PITY hereby reserves the right to rcappropriate or recapture any such under expended funds. (2) If CITY finds that RECIPIENT is unwilling and/or unable to comply with any of the terms of this Agreement, CITY may require a refund of any and all money expended pursuant to this Agreement by RECIPIENT, as Page 4 of 20 Attachment t well as any remaining unexpended funds which shall be refunded to CITY within ten working days of a written notice to RECIPIENT to revert these Financial assets. H. Contract Close Out. REC1PIhN'r shalt submit a final expenditure report, for the time period covered by the last invoice requesting reimbursement of finds under this Agreement, within 15 working days following the close of the Agreement period. 8. WARRANTIES RECIPIENT represents and warrants that: A. All information, reports, and data heretofore or hereafter requested by CITY and furnished to CITY, are complete and accurate as of the date shown on the information, data, or report, and, since that date, have not undergone any significant change without written notice to CITY. B. Any supporting financial stateratnts heretofore requester! by CITY and furnished to CITY, are complete, accu- rate, and fairly reflect the financial condition of RECIPIENT on the date shown on said report, and the results of the operation for the period covered by the report, and that since said date, there has been no material change, adverse or otherwise, in the financial condition of RECIPIENT, C. No litigation or legal proceedings are presently pending or threatened against the RECIPIENT. D. None of the provisions herein contravene or are in conflict with the authority under which RECIPI ENT is doing business or with the provisions of any existing, indenture car agreement of RECIPHINT. E. RECIPIENT has the power to enter into this Agreement and accept payments hereunder, and has taken all nce- essary action to authorize such acceptance under the terms and conditions of this Agreement. F. None of the assets of RECIPIENT is subject to any lien or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements and/or other documents furnished by RECIPIENT to CITY. G. Each of these representations and warranties shall he continuing and shall be deemed to have been repeated by the submission of each request for payment. 9. COVENANTS A. During the period of time that payment may be made hereunder and so long as any payments remain unliquidated, RECIPIENT shall not, without the prior written consent of the Director of Community Services or her authorized representative: (1) Mortgage, pledge, or otherwise encumber or suffer to be encumbered, any of the assets of RECIPIENT now owned or hereafter acquired by it, or permit any pre-existing mortgages, liens, or other encumbrances to remain on, orattached to, any assets ofRECIPIENT which are allocated to the performance ofthis Agreement and with respect to which CITY has ownership hereunder. (2) Sell, assign, pledge, transfer, or otherwise dispose of accounts receivables, note:, or claims for money due or to become due. (3) Sell, convey, or lease all or a substantial part of its nswrs. (4) Make any advance or loan to, or incur any liability for any other firm, person, entity or t:mporation as guar- antor, surety, or accommodation endorser. (5) Sell, donate, loan, or transfer any equipment or item of personal property purchased with funds paid to RECIPIENT by CITY, unless CITY authorizes such transfer in writing. B. RECIPIENT agrees, upon written request by CITY, to require its employees to attend training sessions sponsored by the Community Development Division. Page 5 of 20 Attachment 1 10. ALLOWABLE COSTS A. Costs shall be considered allowable only if incurred directly and specifically in the performance of and in cont- pliance with this Agreement and in confonnance with the standards and provisions of Exhibits A and B. B. Prior written authorization is required in order for the following to be considered allowable costs: (1) I~ ncumbrances or expenditures during any one-month period which exceeds one-fourth (114) of the total Budget as specified in Fxhibit B. (2) CITY shall not be obligated to any third parties, including any subcontractors of RECIPIENT, and CITY funds shall not be used to pay for any contract service extending beyond the expiration of this Agreement. (3) Any alterations or relocation of the facilities on and in which the aictivities specified in Exhibit A are con- ducted. (4) Any alteration:;, deletions, or additions to the Budget detail incorporated in Exhibit B. (5) Costs or fees for temporary employees or services. (6) Any fees or payments for consultant services. (7) Fees for attending out of town meetings, seminars, or conferences. C. Written requests for prior approval are RECIPIENT's responAbility and shall be made within sufficient time to permit a thorough review by CITY. RECIPIENT must obtain written approval by CI'T'Y prior to the commence- ment of procedures to solicit or purchase services or personal property, Any procurement or purchase which may be approved under the terms of this Agreement must be conducted in its entirety in accordance with the provisions of this Agreement. D. Expenditures will not be reimbursed to the RECIPIENT for the purchase of real property or equipment. These are not allowable costs under this Agreement. 11. PROGRAM INCOME A. For purposes of this Agreement, "Program Income" means earnings of RI CIPlEN"f realized from activities re- sulting from this Agreement or from RECIPII. NT's management of funding provided or received hereunder. Stich earnings include, but are not limited to, income from interest, usage or rental or lease fees, income produced from contract -supported services of individuals or employees or from the use or sale of equipment or facilities of RECIPIENT provided as a result of this Agreement, and paymLnts front clients or third parties for services ren- dered by Rl: CIPII .NT under this Agreement. B. RECIPIENT shall (maintain records of the receipt and disposition nt Program income in the sarne (manner as, required forother contract funds, and reported to CITY in the format prescribed by CITY. CITY and RECIPIENT agree, that any fees collected for services performed by RECIPIENT shall be used for payment of casts associated with service provision. Revenue remaining after payment of all program expenses for service provision shall be considered Program Income and shall be subject to all the requirements of this Agreement and the regulations found at 24 CFR X570.504. C. RECIPIFNT shall include this Section in its entirety in all of its sttb-contracts which involve other income-pro- ducing services or activities. D. It is RECIPIENT's responsibility to obtain from CITY a prior determination as to whether or not income arising directly or indirectly from this Agreement, or the perforfmanct� thereof. constitutes Program Income. RFC'IPIENT is responsible to CITY for the repayment of any and all amounts determined by CI'T'Y to be Program Income, unless otherwise approved in writing by CITY. Page 6 of 20 Attachment 1 12. MAINTENANCE OF RECORDS A. RECIPIENT agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under this Agreement, in compliance with the provisions of Exhibit A and Exhibit B, and with any other applicable Federal and State regulations establishing standards for financial management. B. RECIPIENT's record system shall contain sufficient documentation to provide in detail full support and justifi- cation for each expenditure. Nothing in this Section shall be construed to relieve RECIPIENT of fiscal account- ability and liability under any other provision of this Agreement or any applicable law. RECIPIENT shall include the substance of this provision in all subcontracts. C. RECIPIENT agrees to retain all books, records, documents, reports, and written acLnunting procedures pertaining to the operation of programs and expenditures of funds under this Agreement for rive years after the termination of all activities funded under this Agreement. D. Nothing in the above: subsections shall be construed to relieve RECIPIENT of responsibility for retaining accurate and current records which clearly reflect the level and benefit of services provided under this Agreement. E. At any reasonable time and as often as CITY tnay deem necessary, the RECIPIENT shall make available to CITY, or any of their authorized representatives, all of its records and shall permit CITY, or any of their .author- ized representatives to audit, =minc, snake excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment, and all other data re- quested by -,aid representatives. 13. REPORTS AND INFORMATION At such tinges and in such form as CITY may require, RECIPIENT shall furnish such statements, record,, data and information as CITY may request and deem pertinent to matters covered by this Agreement. RE(VIENT shall submit beneficiary and financial reports to CITY no less than once every three months. The beneficiary report shall detail client information, including race, ethnicity, income, female head of household and other statistics required by CITY. The financial report shall include information and data relative to all programmatic and financial reporting as of the commencenacnt data specifier! in Section I of this Agreement. Unless the CITY has granted a written: exemp- tion, RECIPIENT shall submit an audit conduct A by independent examiners in accordance with Generally Accepted Accounting; Principles. 14. MONITORING AND EVALUATION RECIPIENT agrees to participate in a monitoring and evaluation system whereby the services can be continuously monitored. CITY shall perform monitoring of the RECIPIENT's performances under this Agreement. A. RECIPIENT agrees that CITY may carry out monitoring and evaluation activities to ensure adherence by RECIPIENT to the Scope of Services, Program Goals, and Objectives, in Exhibit A, as well as other provisions of this Agreement. B. R EC1PI ENT agrees to cooperate fully with CITY and provide data determined by CITY to be necessary for CITY to effectively fulfill its monitoring and evaluation responsibilities. C. RECIPIENT agrees to cooperate in such a way so as not to obstruct or delay CITY in such monituring and to designate one of its staff to coordinate the monitoring process is requested by CITY staff. D. RECIPIENT agrees to make available upon request its financial records forreVlew by CITY at C ITY's discretion. In addition, RECIPIENT' agree, to provide CITY the following data and reports, or copies thereof.- (1) hereof(1) All external or internal evaluation reports. Page 7 of 20 Attachment 1 (2) Performance/beneficiary reports to be submitted in the schedule published by the O'I'Y's Community De- velopment Division. Reports will include such information as requested by the CITY's Community Devel- opment Division including but not limited to. number of persons or households assisted, race, gender, disa- bility status, and household income. Beneficiary reports shall be due to CITY within 15 working days after the completion of required reporting period RECIPIENT agrees to submit financial statements no less than once every three months. Lach statement shall include current and year to date period accounting of all rev- enues, expenditures, outstanding obligations, and beginning and ending valances, Financial reports shall be due to CITY within 15 working days after the completion of required reporting period; and (3) An explanation of any major changes in program services. E. To comply with this section, RECIPIENT agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of funds received and the services perform:d under this Agreement. RE- CIPIENT's record system shall contain sufficient documentation to provide in detail full support and justification for each expenditure;. RECIPIENT agrees to retain all books, records, documents, reports, and written accounting procedures pertaining to the services provided and expenditure of funds under this Agreement for the period of time and under the conditions specified by the CITY. Nothing in the ahove subsections shall be construed to relieve RECIPIENT of responsibility for retaining accurate and current records, which clearly reflect the level and benefit of services, provided under this Agreement. R After each official monitoring on-site visit, CITY shall provide RFCIPTENT with a written report of monitoring findings, documenting findings, and concerns that will require a written response to the; CITY. An acceptable response must be received by the CITY within 60 days from the RECIPIENT's receipt of the monitoring report or audit review letter. Future payments under this Agreement can be withheld for the RECIPIENT's failure to submit a written response within 60 days. G. RECIPIENT shall submit copies of any fiscal, management, or audit reports by any of the RECIPIENT's funding or regulatory bodies to CITY within ten working days of receipt by the RECIPIENT. 15. DIRECTORS' MEETINGS During the term of this Agreement, RFOPIENT shall cause to be delivered to CITY copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered to CITY in a timely manner to give adequate notice, and shall include an agenda and a brief description of the Enattcrs to be discussed. RECIPIENT understands and agrees that CITY representatives steal I be affordad access to all of the Board of Dime - tors' meetings. Minutes of all meetings of RECIPIF.NT's goveming body shall be available to CITY within ten days after Board approval. lb. INSURANCE A. RECIPIENT shall observe sound business practices with respect to providing such bonding and insurance as would provide adequate coverage for the services provided pursuant to this Agreement. $. The premises on and in which the services and activities described in Exhibit A are conducted, and the employees conducting these services and activities, shall be covered by premise liability insurance, commonly referred to as "Ownerfrenant" coverage., with CITY named as an additional insured. Upon request of RLCIPILNT, CITY may, at its sole discretion, approve alternate insuraticc coverage arrangements. C. RECIPIENT will comply with applicable workers' compensation statutes and will obtain employers' liability coverage where available and other appropriate liability coverage for program participants, if applicable. D. RECIPIENT will maintain adequate and continuou , liability insurance on all vehi0es owned, leased, or operated by RECIPIENT. All employees of R.ECIPIFNT who are required to drive a vehicle in the normal scope and Page 8 of 20 Attachment 1 coarse of their employment must possess a valid Texas driver's license and automobile liability insurance. Evi- dence of the employee's current possession of a valid license and insurance must be maintained on a current basis in RECIPIENT's files. E. Actual losses not covered by insurance as required by this Section are not allowable or eligible costs under this Agreement and remain the sole responsibility of RECIPIENT. F. The policy or policies of insurance shall contain a clause which requires that CITY and RECIPIENT be notified in writing of any cancellation or chang;; in the policy at least 30 days prior to such change or cancellation. 17. CIViL RIGHTS / FQUAL OPPORTUNITY A. RECIPIENT shall comply with all applicable equal employment opportunity and affirmative action laws or reg- ulations. The REUPIENT shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, gender, age, or disability, The RECIPIENT will take affinnative action to ensure that all employment practices are free from such discrimination, Such employment practices include but are not limited to the following: hiring, upgrading, denimiun, transfer, recruitment or recruitment advertising, layoff, tennination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. RECIPIENT agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title Vlll of the Civil Rights Act of 1968 res amended, Section 104(b), Section 109 of Title 1 of the Hensing and Community Develop- ment Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063 and Executive Order 11246 a:� amended by Executive Orders 11375 and 12086. C. RECIPII= NT will furnish all information and reports requested by Clic CITY, and will permit access to its hooks, records, and accounts for purposes of investigation to ascertain Compliance with local, state, and Federal rules and regulations. D. In the event of RECiPIENT's non-compliance with the non-discrimination requirements, CITY may cancel or terminate the Agreement in whole or in part in accordance with Sections 24 and 25 and RECIPIENT may be barred from further contracts with CITY. 18. PERSONNIF.I, POLICIES Personnel policies shall be established by RECIPIENT and shall be available for examination. Such personnel poli- cies shall: A. include policies with respect to employment, salary and wage rates, working hours and holidays, fringe benefits, vacation and sick leave privileges, and travel; B. be in writing; and C. be approved by the governing body of RECIPIENT. 19. CONFLICT OF INTEREST A. RECIPIENT covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. RECIPIENT further covenants that in the performance of this Agreement, no person having such interest shall be employed or appointed as a member of its governing body. B. REC'IPIEN'T further covenants that no member of its governing body or its sttfi; subcontractors, or employees shall possess any interest in or use his/her position for a purpose that is or gives the appearance of being motivated Page 9 of 20 Attachment 1 by desire for private gain for himself/herself, or others, particularly those with which he/she has family, business, or other ties. C. No officer, member, or employee of CITY and no mernber of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate in any decision relating to the Agreement which affects his or her personal interest or the interest in any corpo- ration, partnership, or association in which he or she has a direct or indirect interest. 20. NEPOTISM RECIPIENT shall not etnploy in any paid capacity any person who is a member of the immediate family of any person who is currently employed by RI:CIPIF.'NT, or is a member of RECIPII:NT's governing board. The term "member of immediate family" includes: wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, uncle, nephew, niece, stepparent, stepchild, half-brother, and half-sister. 21. POLITICAL OR SECTARIAN ACTIVITY A. Neither the funds provided pursuant to this Agrcement, nor any p,=onnel who may be employed by tho RECIPIENT with funds provided pursuant to this Agreement, shall be in any way or to any extent engaged in any conduct or political activity in contravention orChapter 15 of Title 5 of the United States Code. S. The RECIPIENT is prohibited from using funds provided herein or personnel employed in the administration or the program for: political activities; sectarian or religious activities, lobbying, political patronage, or nepotism activities. C. The RECIPIENT agrees that none of the funds or services provided directly of indirectly under this Agreement shall be used for any partisan political activity or to farther thG elution or defeat of ans, candidate for public office, or for publicity, lobbying, and/or propaganda purposes designed to support or defeat pending legislation. Employees of the RECIPIENT connected with any activity that is funded in whole or in part by funds provided to RECIPIENT under this Agreement may not during the term of this Agreement: (1) use their official position or influence to atter.[ the outcome of an election or nomination: (2) solicit contributions for political purposes; Mfr (3) take an active part in political management or in political campaigns. 22. PUBLICITY A. Where such action is appropriate, RECIPIENT shall publicize the activities conducted by RECIPIENT under this Agreement to state that the City of Denton has contributed to make the project possible. 13. All published material and written reports submitted under this project must be originally developd material unless otherwise specifically provided in this Agreement. When material not originally developed is included in a report, the report shall identify the source in the body of the report or by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. C. All reports, documents, studies, charts, schedules, or other appended doLumentation to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by RECIPIENT shall become the property of CITY upon receipt. 23. CHANCES AND AMENDMENTS A. Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed by both parties, except when the terms of this Agreement expressly provide that another method shall be used, Page 10 of 20 Attachment 1 B. RECIPIENT may not make transfers between or among approved line items within budget categories set forth in Exhibit R without prior written approval of CITY. RECIPIENT shall request, in writing, the budget revision in a form prescribed by CITY, and such request for revision shall not increase the total monetary obligation of CI'T'Y under this Agreement. In addition, budget revisions cannot significantly change the nature, intent, or scope of the program funded under this Agreement. C. The City Manager or designee may authorize minor amendments to the approved budget in Exhibit B as necessary to carry out the intent of this Agreement, in a manner consistent with the efficient use of public funds, and in accordance with federal law. Such minor amendments may not, increase the not to exceed amount set forth in Exhibit B, extend the term, or otherwise alter the periortnance obligations of RECIPIENT, without approval of the City Council. D. It is understood and agreed by the parties hereto that changes in the State;, federal, or local laws or regulations pursuant hereto may occur during the tern of this Agreement. Any such modifications are to be automatically incorporated into this Agreement without written amendment hereto, and shall become a part of the Agreement on the effective date specified by the law or regulation. E. CITY may, from time to time during the term of the Agreement, request changes to the Agreement, whi%;h may include an increase or decrease in the amount of RECIPIENT's compensation. Such changes shall be incorporated in a written amendment hereto, as provided in Subsection A of this Section. F. Anyalterations, deletions, oradditions to the Budget set forth in Exhibit B requested by RECIPIENT shall require the prior written approval of CITY. G. RECIPIENT agrees to notify CITY of any proposed change in physical location for work performed under this Agreement at least 30 calendar days in advance of the change. 14. RECIPIENT shall notify CITY of any changes in personnel or governing board composition. L It is expressly understood that neither the performance of Exhibit A for any program contracted hereunder nor the transfer of funds between or among said programs will be permitted. 24. SUSPENSION OF FUNDING Upon determination by CITY of RECIPIENT's failure to timely and properly perform each of the requirements, time conditions, and duties provided herein, CITY, without limiting any rights it may otherwise have, may, at its discretion, and upon ten working days written notice to RECIPIENT, withhold further payments to RECIPIENT. Such notice may be given by mail to the Executive Officer and the Hoard of Directors of RECIPIENT. The notice shall set forth the do. -fault of failure alleged, and the action required for cure. The period of such suspension shall be of such duration as is appropriate to accomplish corrective action, but in no event shall it exceed 30 calendar days. At the end of the suspension period, if CITY determines the default or deficiency has been satisfied, RTrCI IEN r may be restored to full compliance status and paid all eligible funds withheld or impounded during the suspension period. If however, CITY determines that RECIPIENT has not conte into compliance, the provisions of Section 25 may be effectuated. 25. TERMINATION A. CITY may tenninate this Agreement for cause under any of the following reasons or for other reasons nut spe- cifically enumerated in this Section: (1) RECIPIENT's failure to attain compliance during any prescribed period of suspension as provided in Section 24. (2) RECIPIENT's failure to materially comply with any of the terms of this Agreement. (3) RECIPIENT's violation of covenants, agreements, or guarantees of this Agreement. (4) Termination or reduction of funding by the CITY. Page i 1 of 20 Attachment 1 (S) Finding by CITY that the RECIPIENT: a. is in such unsatisfactory financial condition as to endanger performance under this Agreement; or b. has allocated inventory to this Agreement substantially exceeding reasonable requirements; or c. is delinquent in payment of taxes or of costs of performance of this Agreement in the ordinary course of business. (6) Appointment of a trustee, receiver, or liquidator for all or substantial part of RECIPIENT's property, or institution of bankruptcy, reo,ganization, rearrangement of, or liquidation proceedings by or against RECIPIENT. (7) RECIPIENT's inability to conform to changes required by Federal, State, and local laws or regulations as provided in Section 4, and Section 2, of this Agreement. (8) The commission of an act of bankruptcy. (9) RECIPIENT's violation of any law or regulation to which RECIPIENT is bound or shall be bound tinder the terms of the Agreement. B. CITY shall promptly notify RECIPIENT in writing of the decision to terminate and the effective date of tertni- nation. C. CITY may terminate this Agreement for convenience at any time. If CITY terminates this Agreement for con- venience, R!~C€PIt;NT will be paid an amount not to exceed the total of accrued expenditures as of the effective datt; of termination, subject to the requirements of Section 7 and Exhibit 13, In no event will this compensation exceed an amount which bears the same ratio to the total compensation as the services actually pertonned bti;ars to the total services of RECIPIENT covered by the Agreement, less payments previously made. D. REOPIFNT may terminate this Agreement in whole or in part by written notice to CITY, if a termination of outside funding occurs upon which RE('IPIE?NT depends for performance hereunder. REC'IPII NT may alit, within the limitations of this Agreement, to seek an alternative funding source, with the approval of CITY. pro- vided the ter►ninaiion by the outside funding source was not occasioned by a breach of contract as defined herein or as defined in a contract between RECIPIENT and the funding source in question. RECIPIENT may te.minate this Agreement upon the dissolution ofRCCIPIENT's organization not occasioned by a breach of this Agreement. E. Upon receipt of notice to terminate, RECIPIENT shall cancel, withdraw, or otherwise terminate; any outstanding orders or subcontracts, which relate to the performance of this Agreement. CITY shall not be liable to RECIPIENT or RLCIPIENT's contractors, subcontractors or creditors for any expenses, encumbrances, or obli- gations whatsoever incurred after the termination date tMed on the notice to terminate referred to in this Section. F. Notwithstanding any exercise by CITY of its right of suspension ortenttination, REC,'IPIEN"€'shall not be relieved of liability to CITY for damages sustained by CITY by virtue of any breach of the Agreement by RECIPIENT, and CITY may withhold any reimbursement to RECIPIENT until such time as the exact .urount of damages due to Cl`I'Y from RECIPIENT is agreed upon or otherwise determined. 26. NOTIFICATION OF ACTION BROUGHT In the event that any claim, demand, suit, or other action or proceeding is made or brought by any person(s), Cart, corporation, or other entity against RECIPIENT, RECIPIENT shall give written notice thereof to CITY within live working days after being notified of such claim, demand, suit, cr oilier action or proceeding. Such notice: shall state the date and hc.ur of notification of any such claim, demand, suit, or other action or proceeding; the names and ad- dresses of the person(s), firm, corporation or other entity making such claim or demand, or that instituted or threatened to institute any type of suit, or other action or proceeding; the basis of such claim, demand, suit, or other action or proceeding; and Vic name of any person(s) against whom such claim, demand, suit, or other action or proceeding is Page 12 of 20 Attachment 1 being made or threatened. Such written notice shall be delivered either personally or by mail postage paid in accord- ance with the provisions of Section 29.1. 27, INDEMNIFICATION A. It is expressly understood and agreed by both parties hereto that CITY is contracting with RECIPIENT as an independent contractor and that as such, RECIPIENT shall save and hold CITY, its officers, elected and ap- pointed officials, agents, employees, and contractors harmless from all liability of any nature or kind, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of nny kind or character whatsoever resulting in whole or in part from the performance, act or omission of any employee, agent, contractor, subcontractor, or representative of RECIPIENT. B. RECIPIENT agrees to provide the defense for, and to indemnify and hold harmless CITY, its officers, elected and appointed officials, agents, employees, and contractors Irom any and all claims, suits, causes of taction, de- mands, damages, losses, attorney fees, expenses, and liability arising out of the use of these contracted funds And program administration and implementation except to the extent caused by the willful act or omission of CITY, its agents, employees, or contractors. 28. NON -RELIGIOUS ACTIVITIES A. No organization will be prohibited from participating in activities supported by CITY funding including programs that make funds available through contracts, grants, or cooperative agreements. RECIPIENT is prohibited from discriminating against beneficiaries in providing services or carrying out activities with such assistance based on religion, a religions belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice, while also noting that organizations that participate in programs only funded by indirect CITY or Federal financial assistance need not modify their program of activities to accommodate beneficiaries who choose to expend the indirect aid on those organizations' programs. B. Faith based organizations that carry out programs or activities with direct finan.:ial assistance are required to provide written notice of certain protections to beneficiaries and prospective beneficiaries. Specifically, such organizations are required to give notice to beneficiaries that: (1) The organization may not discriminate against a beneficiary or prospective beneficiary based on religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice; (2) The organization may not require a beneficiary to attend or participate in any explicitly rcligiouv� activities that are offered by the organization, and any participation by the beneficiary in such activities must be purely voluntary; (3) The organization must separate, in titre or location, any privately funded explicitly religious activities from activities supported by direct Federal financial assistance; (4) If a beneficiary objects to the religious character of the organization, the organization must undertake rea- sonable efforts to identify and refer the beneficiary to an alternative provider to which the beneficiary has no such objection; and (S) A beneficiary or prospective beneficiary may report an organization's violation of these protections, including any denials of services or benefits by an organization, by contacting or filing a written complaint to HUD or the intermediary administering the program, if applicable. (a) Faith -based organizations must provide this notice to prospective beneficiaries prior to enrollment. In the event of an emergency or exigent circumstances that make it impracticable to provide the written notice in advance, prospective beneficiaries may receive the notice at the earliest available opportunity. Current beneficiaries must receive the notice at the earliest available opportunity. Page 13 of 20 Attachment 1 (b) Faith -based organizations that carry out a program or activity with direct Federal financial assistance are to promptly undertake reasonable efforts to identify an alternative provider if a beneficiary or prospective beneficiary objects to the religious character of the organization, and to refer the beneficiary or prospec- tive beneficiary to an alternative provider to which the beneficiary or prospective beneficiary has no such objection. 29. MISCELLANEOUS A. RECIPIENT shall not transfer, pledge, or otherwise assign this Agreement or any interest therein, or any claim arising thereunder, to any party or parties, bank, trust company, or other financial institution without the prior written approval of CITY. B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect and continue to conform to the original intent of both parties hereto. C. All reports, documents, studies, charts, schedules, or other appended documentations to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by RECIPIENT shall become the property of CITY upon receipt. D. Debarment: RECIPIENT certifies that it is not listed on the System for Award Management (SAM), which list the debarred, suspended, or otherwise excluded from or ineligible for participation in federal asci tani4e programs under Executive Order 12549 and 24 CFR Part 24. E. In no event shall any payment to RECIPIENT hereunder, or any other act or failure of CITY to insist in any one or more instances upon the terns and conditions of this Agreement, constitute or be construed in any way to be a waiver by CITY of any breach of covenant or default which may then or subsequently be committed by RECIPIENT. Neither shall such payment. act, or omission in any manner impair or prejudice any right, power, privilege, or remedy available to CITY to enforce its rights hereunder, which rights, powers, privileges, or rem- edies are always specifically preserved. No representative or agent of CITY may waive the effect of this provi- sion. K This Agreement, together with the referenced EXHIBITS, constitutes the entire agreement between the parties hereto, and any prior agreement, assertion, statement, understanding, or other commitment antecedent to this Agreement, whether written or oral, shall have no force or effect whatsoever; nor shall an agreement, assertion, statement, understanding, or other commitment occurring during the term of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless property executed in writing, and if appropriate, rec- orded as an amendment of this Agreement. C. In the event any disagreement or dispute should arise between the parties hereto pertaining to the interpretation or meaning of any part of this Agreement or its governing rules, codes, laws, ordinances, or regulations, CITY will have the fnaI authority to render or to secure an interpretation. H. If RECIPIENT provides services to the homeless it is required to: (1) Report homeless data to the Homeless Management Information System ("HMIS"). HMIS is a countywide data management tool designed to facilitate data collection in order to improve human service delivery throughout Denton County. Participation in the IIMIS is a requirement per this ,agreement, Data entered into HMIS will help our community improve services to individuals experiencing homelessness by providing accurate information on the extent and nature of homelessness in our community and by accounting for our success in helping people move out of homelessness. Participation is also eritival to help CITY and Denton County successfully compete for grants for federal funding, such as the U.S. Department cif (lousing and Urban Development's homeless assistance funds. Page 14 of 20 Attachment I (2) Participate in the Denton County Homeless Leadership Team meetings and any applicable workgroup(s). The Denton County Homeless Leadership Team is a collaborative, cross -sector team that convenes to im- prove the planning, coordination, oversight, and implementation required to create systems change for hous- ing/homelessness initiatives in Denton County. Further, the RECIPIENT is encouraged to work in partner- ship with fellow service providers to improve efficiency and effectiveness. For purposes of this Agreement, all official 4ommunications and notices among the parties shall be deemed made if delivered by courier or overnight mail service or if sent U.S. Mail postage paid, in each case to the parties and addresses set forth below: TO CITY: City Manager City of Denton 215 E. McKinney Street Denton, Texas 76201 w/ a copy to: City Attorney City of Denton 215 E. McKinney Street Denton, TX 75201 TO RECIPIENT: Communities in Schools of North 'Texas, Inc. Attn: Executive Director/CEO/Commander P.O. Box 295543 Lewisville, Texas 7502') J. This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas. IN WITNESS WHEREOF, this Agreement has been executed as of the ` .2:� day of © C�-�_ D PC- , 2021. CITY OF DENTON: BY: SARA HENSLEY, INTERIM CITY MAN ATTEST: I3Y: CR S A RIOS, ' CITY SECRETARY COMMUNITIES COMMUNITIES IN SCHOOLS OF NORTH TEXAS, INC BY: TITLE: rf?Crtdr7i!ut_ ATTEST: BY: SECRETARY j Page 15 of 20 APPROVED AS TO LEGAL FORM: BY: 41,11 fA�CKRIE41NDTY ATTORNt, THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms Signat-are Director of Community Services Title Community Services Department Date Signed: October 13, 2021 Pagss 16 of 20 Attachment 1 Attachment 1 Exhibit A Scone of Services The Scope of Services under this Agreement shall be as follows: - SECTION I — SERVICE GOAT. RECIPIENT assists the CITY to improve the availability and accessibility of services that promote strong, supportive relationships for familiea, neighborhoods, and communities and a suitable living environment. its outlined in the 2020-2022 City of Denton Consolidated Plan and supports a coordinated effort to maximize community resources. RECIPIENT shall provide: CISNT Case Management Programs in Denton ISD, dropout prevention programs in Denton ISD campuses located within the city litnits of Denton serving students in grades K-12 who struggle with academic, social, emotional, and/or physical barriers to success and are at -risk of dropping out of school based on the Texas Education Agency's 15 at -risk criteria. The program will be operated at multiple campuses throughout Denton ISD. The program will operate 8:00a.m. to 4.00p.m., Monday -Friday, dependent upon campus hours. SECTION II — OUTCOMES Tracking outcome measures will be a tool by which the CITY and the RECIPIENT can measure services delivered and performance under this agreement. RECIPIENT provides benefits to the citizens of the City of Denton through these outcomes: • 95% of Denton ISD students receiving case management services will stay in school, as evaluated by the end of the 2021-2022 school year. 304 or 95% out of a total of 320 student~ will achieve this outcome. Program number includes students in grades 7-12. • 85% of penton ISD students receiving services will improve in one ur more targeted area ofneed (academics, behavior, attendance, and/or social servic::s) by the end of the 2021-2022 school year. 702 or 85% out of a total of 626 students will achieve this outcome. ► 90% of Denton ISD students receiving services will promote to the next grade level or graduate, as evaluated at the end of the 2021-2022 school year, ProvaOd sn is rMasured by student final report cards, S'IAAR outcomes, and school records, 743 or 85% out of a total of 826 students will achieve this outcome. SECTION II — UNIT OF SERVICE A unit of service will be the tool by which the CITY and the RECIPIENT can ntcasure services and performance under this Agreement. The total number of units of service required constitutes the perfonnance target for the RECIPIENT under this Agreement. A unit of service shall be defined as services provided to an eligible low to moderate -income person or other presumed benefit category as defined, who is a resident of the City of Denton, Total Number of Unduplicated Clients Agency; 6,150 Program: 4,900 Total Number of Unduplicated Clients City of Denton Only: Agency: .2,050 Program: 160 Service Unit 1: Page 17 of 20 Attachment 1 Unit of Service: Planned and Intentional Case Management Services lapLary. Sunnort). Contracted services are 30 minutes in lenjth each. Each student will receive „a minimum of 17 hours ,of services or Mroximately 34 servieg, th;rou hou.t the school yeaL. Total Clients: 860 Total Units Delivered: 1,222 Unit of Service Cost: $34,000 Cast per Client: $39.53 Cost per Unit: $27.82 Page 18 of 20 Attachment 1 Exhibit B Rudget RECIPIENT shall provide the services listed in this Agreement within the mon.slary limits attached hereto and incor- porated by reference herein, In no event shall compensation to the RECIPIENT exceed the lesserof the RECIPIENT's costs attributable to the work performed as stated herein, or sum of Thirty -Four Thousand and noll00 Dollars ($34,000,00) Allowable Expenditure CISNT Case Management Services in Denton ISD Tat&1 $34,000.00 - - RECIPIENT will be reimbursed in accordance with Section 7 of this Agreement for eligible exl)c0ditu1'uti made in connection with the Scope of Services described in Exhibit A to this Agreement. RFC'IPIENT wit submit monthly reimbursement requests as provided in this Exhibit B and in this Agreement. Reimbursement requests must include (list items/backup required with Request for Payment) All Agencies. 1. Cost Allocation Plan prior to their first Request for Reimbursement 2. Client List, numbered with unique identifier (at least quarterly) 3. Ether documentation may be rcquested to support any cost allocation reimbursements For Agencies Seeking Salary reimbursements: t. Copy of Timesheet signed by staff member AND supervisor 2. Copy of Paystub with payroll detail. Payroll register accepted if provided by third party vendor. 3. City of Denton Salary ledger Sheet For Agencies seeking cost reimbursement for purchase of Goods or Services: 1. Invoice/Receipt 2. Proof of payment (copy of check with check number or bank statement) Pale 19 of 20 Attachment 1 Exhibit C U.S. Department of Housing and Urban Development (HUD) Income Limits Qualifying Income Limits for Federally Assisted Programs FY 2021 Income Limits Summary Dallas, TX HUD Metra FMR Area Median Household Income: $ 89,000 (Household of 4) Income Limit Cate- gory Low 80% Very Low5�0� 30% Limits 1 49,850 31,150 18,700 2 57,000 35,600 21,400 3 64,100 40,050 24,050 4 71,200 44,500 261700 5 76,900 48,100 31,040 6 82,600 51,650 35.5110 7 88,300 55,200 40,120 K 94,000 58,750 44,600 Page 20 of 20