21-2321FILE REFERENCE FORM
X Additional File Exists
Additional File Contains Records Not Public, According to the Public Records Act
Other
FILES) Date Initials
Contract awarded 05/28/2021 CW
First Amendment by Ordinance 21-2321 11/02/2021 CW
21-2321
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
HOWELL DESIGN GROUP, LLC (HDG), AMENDING THE CONTRACT APPROVED BY
PURCHASING ON MAY 28, 2021 IN THE NOT -TO -EXCEED AMOUNT OF $45,000.00; SAID
FIRST AMENDMENT TO PROVIDE ADDITIONAL SECURITY CONSULTING AND DESIGN
SERVICES FOR THE FACILITIES MANAGEMENT DEPARTMENT; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PSA 7723
— PROVIDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT
NOT -TO -EXCEED $75,000.00, WITH THE TOTAL CONTRACT AMOUNT NOT -TO -EXCEED
$120,000.00).
WHEREAS, on May 28, 2021, Purchasing awarded a contract Howell Design Group, LLC
(HDG) in the amount of $45,000.00, for security consulting and design services for the Facilities
Management Department; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider's profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Howell Design Group, LLC (HDG), which is on file in the office of the Purchasing Agent, in the
amount of Seventy -Five Thousand and 0/100 ($75,000.00) Dollars, is hereby approved, and the
expenditure of funds therefor is hereby authorized in accordance with said amendment which shall
be effective upon the execution of the amendment attached hereto. The total contract amount
increases to $120,000.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by A ! , S 0 n MM o, C e, and
seconded by Q_ Do, i S This ordinance was pasA and approved by
the following vote [_I - A::J) :
Mayor Gerard Hudspeth:
Vicki Byrd, District 1:
Brian Beck, District 2:
Jesse Davis, District 3:
Alison Maguire, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay
Abstain Absent
PASSED AND APPROVED this the day of NoyeMbe.,( '2021.
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digftally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
V V email=marcella.lunn@cityofdento
BY:n.cam, rUS
_ Date: 2021.10.15 17:0537 -05'00'
GERARD HUDSPETH, MAYOR
DocuSign Envelope ]D: 17AC7FC3-E5CO-4506-BA40-671CFBFOD089
CITY
OF j
DENTON
Docusign City Council Transmittal Coversheet
PSA
7723
File Name
security Consulting Services Amendment 1
Purchasing Contact
christa Christian
City Council Target Date
NOVEMBER 2, 2021
Piggy Back Option
Not Applicable
Contract Expiration
N/A
Ordinance
21-2321
iDS
DocuSign Envelope ID: 17AC7FC3-E5CO-4506-BA40-671CFBFOD089
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HowelI Design Group, LLC (HDG)
PSA 7723
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7723("Amendment") by and
between the City of Denton, Texas ("City") and Howell Design Group, LLC (HDG)
("Consultant"); to that certain contract executed on May 28, 2021, in the original not -to -
exceed amount of $45,000 (the "Agreement"); for services related to Security Consulting
Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not -to -exceed amount $75,000 with this Amendment for an aggregate not -to -exceed
amount of $120,000; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
"Parties"), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
The additional services described in Exhibit "A" of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
Security Consulting Services, are hereby authorized to be performed by Consultant.
For and in consideration of the additional services to be performed by Consultant,
the City agrees to pay, based on the cost estimate detail attached, a total fee,
including reimbursement for non -labor expenses an amount not to exceed $75,000.
2. This Amendment modifies the Agreement amount to provide an additional $75,000
for the additional services with a revised aggregate not to exceed total of $120,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
7723 PSA — Amendment #1 Page l of 2
DocuSign Envelope ID: 17AC7FC3-E5CO-4506-BA40-671CFBFOD089
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 11/02/2021
"City"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
Signed by:
By:Ei
H
"44
5236DB29B270A23...
"Consultant"
Howell Design Group, LLC (HDG)
By: DocuSigned by:
hWa
AUTFORT&MIGNOR, TITLE
ATTEST:
ROSA RIOS. CITY SECRETARY
i7ocu5ibned by:
BY: Qoa c PIZ"
APPROVED AS TO LEGAL FORM:
Ewu$igned by:
i�i.aY'f
BY:
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Doeugigned by:
SI
Scott Gray
PRINTED NAME
Director - Airport & Facilities
TITLE
Facilities Management
DEPARTMENT
7723 PSA — Amendment #1 Page 2 of 2
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF4D089 EXHIBIT A
HOWELL nccIGI GROUP
SECURITY CONSULTING & DESIGN SERVICES
September 30, 2021
Mr. Scott Gray, C.M., C.A.E.
Director, Airport and Facilities
City of Denton
Scott . G ra y Cd c ityofd e n to n. co m
(940) 349-7744
RE: Proposal for Security Consulting Services - Hourly
Rates
Scott,
Howell Design Group (HDG) appreciates the opportunity to provide this proposal for
our security consulting and design services.
We understand that the City of Denton has recently identified a centralized access
control system and key plan. We further understand that the City is requesting
assistance with the Implementation of the centralized access control system and
key plan to maximize on existing components that can be re -utilized for this effort.
HDG understands that during this proposed work, design assistance for the Denton
Police Department Headquarters project, the PSAP project, and the new Police
Substation project will be required.
Scope of Work
HDG is proposing to generate an Implementation plan, assist the City with
managing the implementation of the centralized access control and the Key Plan.
The centralized access control Implementation Plan will include a minimum of the
following tasks:
1. Review existing system components that can be re -utilized in the different
City facilities.
2. Coordinate with Facilities for doors, frames, and electrical components.
3. Coordinate with the new Centralized Vendor.
4. Coordinate with Tech Services for data drops and locations .
5. Coordinate with the Key and Lock City Vendor for locks and keys.
6. Manage the new City Access Control Vendor schedule, scope, and budget for
the implementation.
7. Review the quality of work performed by the new City Access Control Vendor.
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DocuSign Envelope ID: 17AC7FC3-E5CO-4506-BA40-671CFBFOD089
HOWELL GROUP
SECURITY CONSULTING DESIGN SERVICES
8. Review and commission completed work by the new City Access Control
Vendor.
The Key Control Plan will include a minimum of the following tasks:
1. Generate key policies and procedures
2. Coordinate with the City Vendor for Keys and locks.
3. Coordinate with the Key manufacturer for key cutting and bitting charts and
hierarchies.
4. Include these disparate elements into one cohesive plan.
DPSB, Substation, Firing Range, and PSAP Design Assistance Scope of Work
1. HDG is proposing the same tasks for each of the (3) projects listed above
which are as follows:
a. Review the plans and specifications
b. Suggest modifications to the device layouts, systems, and
specifications based on the compatibility to the centralized security
system.
c. Attend coordination calls and meetings as needed.
Deliverables
The deliverables to be expected from this scope of work are:
1. The Security (Access control) Implementation Plan.
a. This is a narrative format document with a sequence of implementing
the new centralized access control system.
b. This also lists the key performance indicators to measure successes of
the implementation of the new centralized access control system.
2. The Key Control Plan
a. This is a narrative style plan that includes a few illustrations and
tables.
b. This will include key policies and procedures, a key hierarchy, and a
master key cutting plan/chart.
3. DPSB Support through the end of FY21
a. This will be drawings review notes and comments
b. This will be attending meetings to review security scope
c. This will be recommending system modifications based on the
Centralized plan.
Proposed Fee:
HDG is proposing to use a fixed fee basis for this project:
Page 214
DocuSign Envelope ID: 17AC7FC3-E5CO-4506-BA40-671CFSFOD089
HOWELL nP'��G� GROUP
SECURITY CONSULTING & DESIGN SERVICES
Proposed Fee for the Security implementation plan, key control plan, and DPSB
Support as listed in this proposal.......... $75,000.
Schedule:
HDG is proposing to begin immediately and end these tasks by the end of City's
Fiscal Year 2022.
Clarifications:
To manage the expectations of this project the following clarifications apply:
1. Any work for projects other than those listed is considered outside the scope
of this project and must be agreed upon in writing by both parties prior to
any work beginning.
2. This proposal does not include the design of the system for the
implementation of the centralized system.
3. Terms are NET30 unless otherwise agreed upon by both parties.
4. Invoicing will be done monthly ona percentage of completion basis unless
otherwise noted.
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DocuSign Envelope ID: 17AC7FC3-E5CO-4506-BA40-671CFBFOD089
HOWELL x`17 ' " GROUP
SECURITY CONSULTING DESIGN SERVICES
If the City of Denton agrees to this proposal and wishes HDG to begin working on
the scope of services please sign the below signature as approval for this proposal
and notice to proceed with authorization to bill for services rendered.
City of Denton
Print Name: Sara Hensley
DxuSiyned 6T.
Signature:
Title: 5236DBM6270423...Contract Administrator
Howell Design Group
11/3/2021
Date:
Print Name, D.LbarUe Howell Date: 09/30/2021
Signature: lA- lkn t
—678"O.O.0O264165..,
Title: Principal
Contact information: Cell -916-716-0782 I Email:Chowell@howelldg.com
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